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CC MINS 19820929 ADJM I N U T E S RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING September 29, 1982 The meeting was called to order at 7:37 P.M. by Mayor Pro Tem Dyda at the Palos Verdes School Administration Building located at 30942 Hawthorne Boulevard. PRESENT: BACHARACH, HEIN, SHAW, AND DYDA ABSENT: MAYOR RYAN Also present were City Manager Donald Guluzzy, Planning Director Sharon Hightower, Director of Public Works Carl Abel, Civil Engineer Gordon Siebert, Parks and Recreation Superintendent Mary Thomas. Guests included Charles Abbott, Roy Jorgensen Manager; Larry Zamos, Parks and Recreation Committee; John Corcoran, Parks and Recreation Committee; Tom Bandy, Community Services Director, POINT VICENTE - VALUE ENGINEERING REPORT (1201) Parking Lots - Director of Public Works Carl Abel stated that there were two sections of the park, the lower section and the upper section. He first brought up the subject of parking lots, noting that the staff recommended using a gravel base, as opposed to an asphalt base. Staff recommended that this base be used temporar- ily, which would represent a cost savings of approximately $16,000. This proposal is for both the upper and the lower parking lots. The Council discussed the merits of using a gravel base, and it was unanimously agreed to allow the use of a gravel base. Roof Sheathing - Mr. Abel stated that his next proposal.was for the use of plywood as roof sheet- ing, one piece being 1 -1/4" and one piece being 1/2 ". He noted that this would constitute a savings of $10,200. The City Council unanimously agreed to use the plywood as roof sheeting. Copper Flashing - Mr. Abel continued, informing the Council that his next proposal was to request permission to replace copper flashing with steel or aluminum. The Council granted permission to use the steel or aluminum as recommended by staff. Storm Drainage - Mr.-Abel gave a staff report on storm drains. Mayor Pro Tem Dyda noted concern for what impact, if any, the storm drains would have on the erosion and geology in the area. He believed the Council should consider a swale, subject to the engineering approach. Councilwoman Shaw - moved, seconded by Councilwoman Hein and carried to authorize staff to proceed with -the plans, as proposed, pending solution to the questions that have been raised, i.e, geology and safety. Council inquired about the Federal & State grant deadlines for Parks and Recrea- tion; staff will check the deadlines but it was believed to be December, 1983. Sanitary Sewer Leaching Field - Mr. Abel discussed with the Council his recommendation to replace holding tank in lieu of a leach field with a $8,700 savings estimated. Councilwoman Shaw moved, seconded by Councilwoman Bacharach and carried to replace holding tank with a leach field pending resolution of the geology. Observation Deck - Mr. Abel proposed eliminating the observation deck, which was listed as an alternate in the bid "specs ". Councilwoman Shaw moved, seconded by Councilwoman Bacharach and carried to eliminate the observation deck because it lies in our coastal setback zone. Bluff Top Railing - Mr. Abel stated that the Parks and Recreation Committee agreed with staff that the railing along the cliffs, planned as an alternate, be made mandatory. Planning Director Sharon Hightower stated that the item had been discussed with the City Attorney and construction of the railing was satisfactory. Councilwoman Shaw moved, seconded by Councilwoman Bacharach and carried, to approve the three - railed fence if, after consulting with the attorney, it is agreed that this is the safest way to go. The motion carried. Water Closet Block Partitions - Mr. Abel recommended replacing block tile dividers with metal partitions in the bathrooms. .He stated that the Parks and Recreation Committee recommended using a block wall, with a glaze or epoxy, claiming that the metal partitions would be vandalized. The Parks and Recreation Committee also recommended that the womens' bathroom have doors. Councilwoman Hein moved, seconded by Councilwoman Shaw and carried to uphold the P &R Committee recommendation of using block wall with an epoxy glaze. Water Closet Stalls - Councilwoman Shaw moved, seconded by Councilwoman Bacharach, to have doors on the stalls in both the womens' and amens' restrooms. The motion carried. Fenc ing - Mr. Abel stated that staff proposed to move the area to be fenced for campers (Girl Scouts, etc.) to the lower portion of the park, at a cost savings of $19,100. He stated that the Parks and Recreation Committee felt that the fence should be galvanized, as opposed to staff's recommendation of a plastic vinyl - coated fence. Councilwoman Bacharach moved, seconded by Councilwoman Hein and carried to keep the area as it currently exists. The motion carried. Picnic Shelters - Mr. Abel proposed changing in design of shelter, roofs, and materials. He noted that there were two shelters, one being 22 feet, and one being 35 feet. Staff recommended using 2 x 4s. Councilwoman Hein moved, seconded by Councilwoman Shaw that the Committee's recommendation on the continuing of the shelters as it was designed by the group be granted. The motion carried, with Councilwoman Bacharach abstaining. Mr. Corcoran informed the Council that the Committee would rather eliminate one of the shelters as opposed to changing the design if cost were a primary consideration. Mayor Pro Tem Dyda moved, seconded by Councilwoman Shaw, to offer an amendment to the main motion; that the design of the structures are not changed, but that the shelter in the far corner be eliminated. The motion failed on a three - one vote with Councilmembers Bacharach,Hein & Shaw voting in opposition. Council -2- September 29, 1982 Councilwoman Bacharach moved, seconded by Councilwoman Hein, to make an amendment that both shelters be made alternates in the bidding process. The motion carried. Roof and Siding Material Mr. Abel stated that the next item was changing the roof and siding material. He noted that Palos Verdes stone for the Interpretive Center and the restrooms would cost $28,800. He added that staff made no recommendation on this item. Palos Verdes Stone Siding - Councilwoman Shaw moved, seconded by Councilwoman Hein and carried to retain the Palos Verdes stone. Mr. Abel asked the Council to consider using a copper clad steel roof or a the roof with wood shanks. He added that the City would save $2,500 by using the tile roof. Councilwoman Shaw moved, seconded by Councilwoman Hein to use a copper clad steel roof, After Council discussion of whether the copper clad steel roof would.rust, the motion failed on a three - one vote with Bacharach, Hein and Dyda voting in opposition. Redesign of Roof - Mayor Pro Tem Dyda moved, seconded by Councilwoman Bacharach and carried to direct staff to redesign the installation and necessary appurtenances of the roof to accommodate a the roof in keeping with the general theme of the building, Roadway Widening - City Manager Guluzzy suggested that the roadway in the upper portion of the park be designed for 24 feet in width to meet the safety requirements for fire access. Councilwoman Hein moved, seconded by Councilwoman Shaw and carried to.'extend the roadway to 24 feet to meet the safety requirements for fire access. DISCUSSION OF RECREATION City Manager Guluzzy submitted to the DEPARTMENT ALTERNATIVES (1201 x 1202) City Council the following proposals for the reorganization of the Parks and Recreation Department: 1) Leisure Services Department, headed by Mary Thomas, reporting to City Manager; 2) Parks Planning assigned to Environmental Services Department, headed by Sharon Hightower, Ann Negendank promoted to Senior Planner; 3) Sharon Hightower and Mary Thomas serve as principal staff to Parks and Recreation Committee; 4) Place Community Relations Officer under Community Services Director Tom Bandy; 5) Civilianize C.R.O. Position. Replace with Community or Public Services Aide; 6) Parks Construction and Development Supervision assigned to Public Works, and; 7) Department heads meet every two weeks as Interdepartmental Task Force to insure close coordination, communications, planning and follow-through. Councilwoman Bacharach moved, seconded by Councilwoman Shaw, to approve the proposed reorganization of Parks and Recreation Department with the deletion of No. 5, that being, C ivilianize C.R.O. Position. Replace with Community or Public Services Aide. The motion failed. Councilwoman Hein moved, seconded by Mayor Pro Tem Dyda,'to put this item, Proposed Reorganization of Parks and Recreation Department, on the October 5, 1982 Consent Calendar. At that meeting the City Manager should submit a re- port expressing the impact. of workload on staff. The motion carried on a four - one vote with Councilwoman Shaw in opposition. Mayor Pro Tem Dyda moved, seconded by Councilwoman Hein to make an amendment that the City Manager submit a report identifying the impact on services and other costs with the above change. The motion carried on a four - one vote with Councilwoman Shaw in opposition. Council -3- September 29, 1982 ROY JORGENSE N CONTRACT (1204) involved part of able to placed i instead the their ASSOCIATES City Manager Guluzzy discussed his meeting with the subcommittee of Charles Abbott and Mayor Ryan: He noted that one item of discussion City purchasing motor vehicles instead of RJA having them as contract costs. Staff does not have enough cost data to be compare the costs /benefits as yet so he recommended a clause be n the contract which would allow the City to provide the vehicles of Roy Jorgensen Associates, Councilwoman Hein moved, seconded by Councilwoman Bacharach and carried to have staff insert a clause in the contract which continues the present vehicle policy with RJA on a month -to -month basis and until January, 1983. Staff and Council will then review the policy and alternatives and decide if the City wants to purchase the vehicles or not. City Manager Guluzzy further stated that general and administrative costs were considered too high by the subcommittee. They requested data on off -site costs be provided by RJA, but in the meantime, have Council approve the proposed contract and rates on an interim basis. MINI COMPUTER CONTRACT Councilwoman Shaw moved, seconded by WITH CHARLES ABBOTT JR, Councilwoman Hein and carried that (1204) the proposed Computer Personal Services contract be put on the October 5, 1982 Consent Calendar. ADJOUNRMENT At 11:51 P.M. Councilwoman Hein moved, seconded by Councilwoman Shaw and carried to adjourn to a closed session on October 5, 1982 for discussion of pendin litigation.{ i ATTEST: Ofy C LER /1 1 COUNCIL -4- September 29, 1982