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CC MINS 19830920M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING SEPTEMBER 20, 1983 The meeting was called to order at 7:30 P.M. by Mayor Robert E. Ryan, at the Palos Verdes Unified School District Building, 30942 Hawthorne Boulevard. After the Pledge of allegiance to the flag, roll call was answered as follows: PRESENT: HEIN, DYDA, BACHARACH, & MAYOR RYAN ABSENT: NONE Also present were City Manager Guluzzy, City Attorney Steve Dorsey,Environmental Services Director Sharon Hightower, City Clerk Mary Jo Lofthus, Administrative Services Director Kiti Laisure, Leisure Services Director Mary Thomas, Community Services Director Tom Bandy, Assistant Planner Dino Putrino, and Director of Public Works Carl Abel. WAIVER OF FULL READING OF Councilwoman Hein moved, seconded by Councilman ORDINANCES & RESOLUTIONS Dyda and carried, to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all councilmembers after reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. APPROVAL OF AGENDA The Agenda as presented was approved on motion of Councilman Dyda, seconded by Coucilwoman Councilwoman Hein and carried. CONSENT CALENDAR The Consent Calendar was approved as follows on motion of Councilman Dyda, seconded by Councilwoman Hein. MINUTES Approved minutes of the General Revenue Sharing Pro- posed Use Hearing of August 30, 1983 RESOLUTION N0. 83 -57 - ADOPTED RESOLUTION N0. 83 -57 OF THE CITY COUNCIL 1983 -84 FISCAL YEAR OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING APPROPRIATION LIMIT THE 1983 -84 FISCAL YEAR APPROPRIATION LIMIT FOR (602) THE CITY OF RANCHO PALOS VERDES with the appro- priation limit of $5,469,157. HESSE PARK - Directed Public Works Director Carl Abel to pro - ACCESS GATE cess a purchase order with J. T. Garza Co. to (1201) provide and install gates at a cost of $3,500. TRANSFER OF OWNERSHIP - EMERGENCY POWER GENERATOR (401) PARCEL MAP N0. 12578 (1410) Directed the City Clerk to receive and file this transfer. Approved the Final Parcel Map No. 12578. RESOLUTION N0. 83 -58 - VARIANCE N0. 92 (1804) PT. VICENTE PARK - CHANGE ORDER FOR SAND- BLASTING OF EXPOSED WOOD. (1201) PT V ICENTE PARK - CHANGE ORDER FOR TRASH ENCLOSURE (1201) ADOPTED RESOLUTION N0. 83 -58 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES GRANTING THE APPEAL,THERE BY APPROVING VARIANCE N0. 92. Authorized the City Manager to process this change order. Authorized the City Manager to process this change order. LOMITA MAINTENANCE SERVICE Authorized the Public Works Department to issue REQUEST TO INCREASE CLEAN- a purchase order to Lomita Maintenance Service ING CHARGE for Fiscal Year 1983 -84 for $14,000 for janitor - (302) ial services. This amount will cover requested fee increase. ANNUAL CONTRACT TO RETAIN Authorized the Mayor and City Clerk to sign a TRAFFIC SAFETY ENGINEERS contract with Traffic Safety Engineers to name (1404) Hui Lai as the City's Special Engineer for Traffic, and retain TSE's services at rates set forth in Exhibit "A" of Agreement, not to exceed $3,500. TRAFFIC OPERATIONS INC. Authorized the Mayor and City Clerk to sign a TRAFFIC PAINTING AND contract with Traffic Operations, Inc. to perform SIGN MAINTENANCE traffic striping, marking, and signing at a cost (1404) not to exceed $14,700 subject to the approval of the contract by the City Attorney. STORM DRAIN EASEMENT FOR Approved the agreement not to vacate that easement TRACT N0. 33206 for a period of five years. (604 X 1411) RESOLUTION N0. 83 -59 - ADOPTED RESOLUTION N0. 83 -59 OF THE CITY COUNCIL REGISTER OF DEMANDS OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $340,091.69, DEMAND NUMBERS 4172 THROUGH 4236, 11472 THROUGH 11579, 25690 THROUGH 25750, AND 25237 THROUGH 25238. RESOLUTION N0. 83 -60 - ADOPTED RESOLUTION N0. 83 -60 OF THE CITY COUNCIL AMENDING THE PLAN DOCUMENT OF THE CITY OF RANCHO PALOS VERDES TO AMEND THE OF THE ICMA PLAN DOCUMENT OF THE INTERNATIONAL CITY MANAGERS' (1202) ASSOCIATION RETIREMENT CORRPORATION AND TO JOIN THE INTERNATIONAL CITY MANAGEMENT ASSOCIATION RETIREMENT TRUST. The motion to approve the Consent Calendar carried on the following roll call vote: AYES . BACHARACH , NOES: NONE ABSENT: NONE HEIN, DYDA, AND MAYOR RYAN COUNCIL -2- SEPTEMBER 20, 1983 GENERAL PLAN Mayor Ryan announced that this public hearing AMENDMENT #12 would be continued to 7:30 P.M., September 26, GOLDEN COVE 1983o the meeting will be held in the City (701) Council Chambers. PROPOSED USE HEARING - Mayor Ryan declared the hearing open on the REVENUE SHARING proposed use of $73,369 of Revenue Sharing Funds. (601) The City Clerk announced that notice of the Hearing had been published and no written protests were received. City Manager Guluzzy summarized the pro- posed use of $74,853. Entitlement 14 General Revenue Sharing funds for the undergrounding of utilities at the City Hall site. There being no response to the Mayor's call for public testimony, he then declared the hearing closed. Councilman Dyda moved, seconded by Councilwoman Hein to approve the expenditure of $74,853 of Entitlement 14 General Revenue Sharing funds for the underground - ing of utilities at City Hall. The motion carried on the following roll call vote: AYES: BACHARACH , HE IN , DYDA, AND MAYOR RYAN NOES: NONE ABSENT: NONE RESOLUTION N0. 83 -61 - City Manager Guluzzy presented the staff report of FISCAL YEAR 83 -84 September 15th which recommended that the Council CAPITAL IMPROVEMENT adopt the proposed resolution for the 1982 -83 PROGRAM Carryover Capital Improvement Program /Budget of (602) $4,625,198 and the 1983 -84 Capital Improvement Program /Budget of $867,456. Additionally, he recommended that the Council make a determination on whether to go ahead with the storm drain system improvement and decide if the funds for that project should be transferred from the Hawthorne Boulevard Landscaping project. Additionally, to request Parks and Recreation Committee to review Area I and recommend priority development of the site if bonds become available. Council discussion then included comments on whether this project could be delayed until next year, if the money could be taken from the Building Acqusi- tion Fund, the safety aspect of the landscaped median, and whether any run -off could be expected from the median if it was not landscaped. Councilman Dyda moved, seconded by Councilwoman Hein to include the storm drain project in accordance with the staff memorandum and to take a portion of funds from the Hawthorne Median Landscaping Project. The motion carried on the following roll call vote: AYES: HE IN, DYDA, AND MAYOR RYAN NOES: BACHARACH ABSENT: NONE RESOLUTION N0. 83 -61 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ADOPTING FISCAL YEAR 1983 -84 CAPITAL IMPROVEMENT PROGRAM WAS PRESENTED BY TITLE AND ADOPTED on motion of Councilman Dyda, seconded by Councilwoman Hein and carried on the following roll call vote: AYES: BACHARACH, HEIN, DYDA, AND MAYOR RYAN NOES: NONE ABSENT: NONE RESOLUTION N0. 83 -62 - City Manager Guluzzy presented the September 15, 1983 -84 OPERATING BUDGET 1983 staff memorandum outlining the Operating (602) Budget and recommending the approval of the appropriation expenditure Operating Budget in an amount not to exceed $5,307,191 for Fiscal Year 1983 -84. COUNCIL -3- September 20, 1983 RESOLUTION N0. 83 -62 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING A PROGRAM BUDGET APPROPRIATION SYSTEM AND ADOPTING THE OPERATING BUDGET FOR FISCAL YEAR 1983 -84 was presented by title and ADOPTED on motion of Councilwoman Hein, seconded by Councilman Dyda and carried on the following roll call vote: AYES: BACHARACH, HEIN, DYDA, AND MAYOR RYAN NOES: NONE ABSENT: NONE COMMUNITY BLOCK GRANT Mayor Ryan opened this public hearing on the FUNDS - JOBS BILL potential use of Community Development Block (601) Grant funds for handicapped access projects at various parks throughout the City. The Clerk reported that notice had been given with no written protests on file. Administrative Analyst Fridlington presented the September 15, 1983 staff memorandum which recommended that Council authorize the Public Works Department to proceed with the necessary design preparation for Community Development Block Grant Jobs Bill Handicapped Access Projects. Council then discussed the items at the parks which may be nonconforming, the necessity of installing the handicapped access ramps, and how this project would affect the RJA contract. There being no response to the Mayor's call for public testimony, he declared the hearing closed. Councilwoman Bacharach moved, seconded by Councilman Dyda to authorize the allocation of $87,577 for construction of handicapped access projects. The motion carried on the following roll call vote: AYES: BACHARACH, HEIN, DYDA, AND MAYOR RYAN NOES: NONE ABSENT: NONE ROY JORGENSEN ASSOCIATES - CONTRACT FOR FY 1983 -84 (1204) the Mayor and City Clerk be understanding that work that under the new rates in this City Manager Guluzzy presented the September 15, 1983 staff report which recommended that the Council approve the contract with Roy Jorgensen and Associates for an amount not to exceed $583,754. Additionally, he recommended that authorized to execute this contract with the began on July 1, 1983 will retroactively be paid present contract. Councilwoman Bacharach moved, seconded by Councilwoman Hein to approve the Roy Jorgensen contract for an amount not to exceed $583,754. The motion carried on the following roll call vote: AYES: BACHARACH, HE IN , DYDA, AND MAYOR RYAN NOES: NONE ABSENT: NONE MINOR EXCEPTION PERMIT #143 - Assistant Planner Putrino presented the staff APPELLANT: DONNA PUNJ memorandum of September 20, 1983 noting the LOCATION 6412 VIA CANADA Council's action of September 6th to continue (1804) this matter because the plans had been revised. The applicant was now requesting a total increase of 220 square feet building coverage as opposed to a total of 480 square feet of previously improved building coverage at different locations. The staff recommended denial of the appeal and approval of the application. Speaking in opposition to this project was Donna Punj, 3812 E1 Tesoro, who read a prepared statement which is now on file with the City Clerk's Office. COUNCIL -4- SEPTEMBER 20, 1983 The applicant in this matter, Mrs. Caughlin, 6412 Via Canada, told the Council that the changes in the application made no impact, the actual building on the lot will cover only 35% of the lot, none of the neighbors' view would be im- impacted, and that the project had been carefully measured to ensure no en- croachment on rear and sideyard setbacks. Also questioning this project was Mr. Julian Whitaker, 3808 E1 Tesoro. He too was concerned about the impact upon his view, and questioned the manner in which the view assessment was made. Council discussion centered on the design of the driveway, if the project exceeded the 16 foot height limitation, and the fact that the addition of the driveway turnaround area required a minor exception permit because of the lot coverage. Councilman Dyda moved, seconded by Councilwoman Hein and carried to deny the appeal to Minor Exception Permit #143 and approved the revised application. APPEAL OF GRADING Director Hightower presented the September 6, APPLICATION N0. 665 - 1983 staff memorandum which recommended dis- ARMAGA SPRINGS NEAR missal of the appeal and upholding the Planning KING ARTHUR COURT Commission's decision to require the developer (1801) to comply with the original conditions of the stockpiling permit and remove the material. Additionally, that the Wallace site be restored to its original grades and that the area be hydroseeded. Representing the developer was Dick Leonard who summarized the agreement with Mr. Wallace, the owners of the property. He presented pictures taken before and after the stockpiling, and said that the neighbors in the area were happy that the fill had been spread around this area. He requested that the fill be allowed to stay in its present state and that building permits be released so work could continue on the property. Representing Mr. Wallace was Civil Engineer George Johnson, 250 W. Wardlow Avenue, Long Beach. He said that he had visited the site of the stockpile, that the contractor had requested Mr. Wallace's permission to place the fill on the property, and he felt it did not interfere with the drainage on the property. Council discussion followed on the stability of this fill, and if the City could get a guarantee that the area would not be developed on until adequate geology inspections had taken place. Speaking in support of this fill area was Mr. Bryan Tilley, 29026 Indian Valley Drive, who said his home was adjacent to this area and that he spoke for other homeowners in the area. He said that the fill covered a dip that was adjacent to the sidewalk and consequently eliminated a ponding area and an area in which trash collected. Ms. Sunshine, 6 Limetree, requested that Mr. Wallace consider some kind of a deed restriction to allow a horse trail around the perimeter of the property. Council then commented on whether this fill would have a significant impact on 16 foot homes that might be built in the area, if the stockpiling had aggravated the erosion problem, safeguards that would be appropriate, such as soils report and recompacting, and whether there was a means whereby this area would be "flagged" in the event a development is proposed. Additional discussion . followed on development rights which could revert back to the owners upon completion of soil compaction, and if the bond was sufficient to cover the cost of removal. Councilman Dyda moved, seconded by Councilwoman Hein and carried that in order for building permits to be released, bonding must be increased on the stockpil- ing to be sufficient to cover removal and restoration of the property to its original contour should the City Council so order; additionally, the applicant COUNCIL -5- SEPTEMBER 20, 1983 will be charged for staff and City Attorney costs incurred. Mayor Ryan moved, seconded by Councilwoman Hein and carried to approve the Planning Commission's recommendation in lieu of a mechanism prepared by the City Attorney that will give the City adequate protection, such as property development rights, soil compaction and testing, or an open -space easement. Cost for preparation of such a document to be billed to the developer. Councilman Dyda moved, seconded by Councilwoman Bacharach and carried that staff should take appropriate measures to ensure proper erosion control methods are implemented prior to the rainy season. RECESS At 9:45 P.M. the Mayor declared a brief recess. The Meeting resumed at 9:55 P.M. AUDIENCE QUESTIONS In response to the Mayor's call for audience questions was Evie Hunter, 18 Martingale Drive, who was representing the Palos Verdes Peninsula Horsemen's Association. She expressed the Association's concern about the diminishing number of available trails on the Peninsula, and cited some cases where sprinklers were now being run across the trails making them inaccessible. She requested that the Council approve staff time for finalization of the trails plan. ENVIRONMENTAL SERVICES - Director Hightower presented the September 6, WORK PROGRAM FOR 1983 -84 1983 staff memorandum outlining the work program (1203) for the Environmental Services Department. This memorandum contained a summary of the project along with the schedule of man hours necessary to complete these projects. Council then proceeded to discuss the trails program and the man -hours and skills necessary to complete the plan. Parks and Recreation Committee Chairman Fred Jackson said he felt _ full staffing was important so they could work with neighborhood groups on park projects. Additionally, he requested staff support ' work on the jogging trail for the Point Vicente Park. Planning Commission Chairman Doug Hinchliffe voiced his support for the request for additional staff in that department. Council then proceeded to prioritize the objectives listed on Chart II of the staff memorandum. It was the consensus to remove three items: Economic Development Strategy, Acquisition of District Building, and Initiation of Trails Implementation Program. An item regarding review of housing element was added. Councilwoman Bacharach moved, seconded by Councilwoman Hein and carried to authorize maintenance of full staff in the Environmental Services Department. ROBERTI - Z'BERG GRANT Director Hightower presented the September 20, APPLICATION 1983 staff memorandum which recommended that the (1201) City Council authorize the broadest use possible of the grant fund to allow flexibility in its use for parks development. Councilwoman Bacharach moved, seconded by Councilwoman Hein and carried to approve submittal of the ROBERTI - Z'BERG Grant application for Point Vicente Park development. COUNTY LIGHTING Councilman Dyda reported that the County, in DISTRICT switching to a low energy light would now be (1405) using one with a higher lumen. Council dis- cussion then followed on the rationale used by the County in using this type of a light, whether verification of those reasons had ever been given to the City, if the City could withdraw from the County Lighting District and establish its own, and the fiscal impact of the City setting up its own district. It was the consensus that the staff investigate these areas and report back to Council. COUNCIL -6- SEPTEMBER 20 , 1983 RADAR ENFORCEMENT Councilman Dyda requested Council permission ON HILLSIDES to present a resolution at the League Meeting (1502) to modify radar enforcement on hillsides. A brief discussion ensued regarding the traf f is surveys conducted to establish such enforcing speeds. It was the consensus of Council that the Public Works staff should prepare some valid criteria for Councilman Dyda's proposed resolution. BUILDING AND SAFETY City Manager Guluzzy presented an oral report STUDY on the status of this study. Councilwoman (201) Bacharach moved, seconded by Councilwoman Hein and carried that staff prepare a formal report on this matter for the October 18, 1983 Meeting. OCTOBER 4th It was the consensus of Council that the Regular COUNCIL MEETING Meeting of October 4, 1983 be cancelled due to (307) the League Meeting in San Francisco. LEGISLATION Councilman Dyda moved, seconded by Councilwoman (306) Hein and carried to adopt the staff recommenda- tion on the following recommendation: AB 504 - Mandated Cost Reimbursement (support). AB 998 - Status of Limitation on General Plan Attacks (support). AB 91 - Firefighter Pro- cedural Bill of Rights (opposed). SCAG - AIR QUALITY Councilwoman Hein moved, seconded by Councilman MANAGEMENT PLAN Dyda and carried to send a letter to SCAG inform - (101 X 1102) ing them that the City is moving towards imple- mentation of these goals. ADJOURNMENT At 12:15 A.M. Council adjourned to September 26, 1983 at 7:00 P.M. for a Closed Session with the City Attorney for discussion of pending litigation. The motion was made by Councilwoman Hein and carried. ATTEST: I LERk/_6� COUNCIL #701Y -A3 -15 -7- SEPTEMBER 20, 1983