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CC MINS 19830517 ADJM I N U T E S RANCHO PALOS VERDES CITY COUNCIL PX uLTLAR ADJOURNED MEETING MAY 179 1983 The meeting was called to order at 7:30 P.M. by Mayor Robert E. Ryan, at the Palos Verdes Unified School District building, 30942 Hawthorne Boulevard. After the Pledge of Allegiance to the Flag roll call was answered as follows: PRESENT: DYDA, REIN, & MAYOR RYAN ABSENT: BACHARACH Also present were City Manager Donald F. Guluzzy, Environmental Services Director Sharon Hightower, Associate Civil Engineer Gordon Siebert, Community Services Director Tom Bandy, Administrative Services Director Kiti Laisure, and City Clerk Mary Jo Lofthus. APPROVAL OF AGENDA The City Clerk announced that Item A -11 (Sidewalk Repair Program) had been removed from the Consent Calendar and an item regarding legislation had been added under City Council Committee Reports. The agenda as amended was approved on motion of Councilman Dyda, seconded by Councilwoman Hein and carried. WAIVER OF FULL READING OF ORDINANCES & RESOLUTIONS this meeting with consent members of Council after made at that time for the Councilman Dyda moved, seconded by Councilwoman Hein and carried, to waive reading in full of all ordinances and resolutions adopted at to the waiver of reading deemed to be given by all reading of the title, unless specific request was reading of such ordinance or resolution. #700Y -A18 CONSENT CALENDAR Councilman Dyda moved, seconded by Councilwoman Hein to approve the Consent Calendar as follows. MINUTES Approved as presented the minutes of April 19 and May 3, 1983. TRACT N0. 37818 - REQUEST Approved a six -month extension of this tract map FOR ONE YEAR EXTENSION (1411) to expire November 19, 1983. TRACT N0. 37060 - 1) Approved the map. 2) Accepted the streets. ACCEPTANCE OF EASEMENTS 3) Approved work agreements. 4) Made the appropriate (1411) findings as set out in the Los Angeles Deputy County Engineer's letter of May 3, 1983. 5) Instructed the City Clerk to endorse the certificate on the face of the map. TRACT N0. 38512 - 1) Approved the map. 2) Accepted the streets. ACCEPTANCE OF STREETS 3) Approved work agreements. 4) Made (1411) appropriate findings as set out in the City Engineer's letter of April 20, 19830 5) Instructed the City Clerk to endorse the certificate on the face of the map. PALOS VERDES DRIVE SOUTH 1) Awarded a contract using the CRAM system to RECONSTRUCTION AND ALTAMIRA Excel Paving for reconstruction of Palos Verdes CANYON DRAIN - AWARD OF Drive South and Altamira Canyon drain. CONSTRUCTION CONTRACT 2) Awarded a contract to 2 -R Engineering for (1404 X 1801) engineering and inspection services at a cost not to exceed $19,0000 #700Y -A18 ALTAMIRA CANYON DRAIN - CREDIT TO ABALO191E COVE LANDSLIDE ABATEMENT DISTRICT (1801) City - $15,200, and ACLAD Approved the $20,000 credit proposed by the contractor for Alternative No. 2 to be credited to the City and ACLAD on the basis of their participation in the contract which is proportioned in the following amounts: $498000 RESOLUTION 83 -28 - ADOPTED RESOLUTION 83 -28 OF THE CITY COUNCIL ESTABLISHING SIDEWALK AND OF THE CITY OF RANCHO PALOS VERDES REVISING DRIVEWAY APRON MAINTENANCE RESOLUTION 81 -88 ESTABLISHING A SIDEWALK COST SHARING POLICY (1404) AND DRIVEWAY APRON MAINTENANCE COST SHARING POLICY. PARKS & RECREATION COMMITTEE Directed staff to look into redirection of RECOMMENDATION - LADERA some play equipment presently owned by the LINDA PLAY EQUIPMENT (1201) City to Ladera Linda. RESOLUTION 83 -29 - ADOPTED RESOLUTION 83 -29 OF THE CITY COUNCIL REGISTER OF DEMANDS OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $199,827.24, DEMAND NUMBERS 3345 THROUGH 3403, 11452 THROUGH 11471, AND 25252 THROUGH 252940 PALOS VERDES DRIVE SOUTH 1) Accepted the bid for segment A -1, Items BIKEWAY - AWARDED BID 1 - 9 and authorized the Mayor and City (112) Clerk to sign an agreement with Griffith Company in the amount of $33,7.52.90. 2) Rejected all other bids and ordered return of bid sureties. 3) Authorized the Mayor and City Clerk to sign a contract with MARC Civil Engineers in an amount not to exceed $1,050 for construction surveying. MAINTENANCE CONTRACT - 1) Amended the contract and purchase order ASPHALT PAVEMENT HEATER with Vernon Paving to be a maximum of SCARIFICATION (1404) $50,000. 2) Authorized the Mayor and City Clerk to sign a contract for street maintenance with G. J. Payne for a cost not to exceed $50,000 based on the submitted bid price. PALOS VERDES SWITCHBOARD - Approved payment of those costs ($678) which ANNUAL SUMMER JAM (1201) the City will .incur in connection with the July 4th celebration. PUBLIC HEARING: PARCEL Mayor Ryan opened the public hearing on this MAP 15475 /CUP N0. 84 - appeal of the denial of this application for a REQUEST FOR CONVERSION two -unit condominium conversion located at (1410 X 1804) 5907 - 11 Peacock Ridge Road. The City Clerk reported that notice had been given and no written protests were received by the City. Environmental Services Director Hightower presented the staff report of May 17. The Planning Commission held two hearings on this item: February 22 and March 8, 1983, took testimony and considered this request for conversion and denied the request. Staff recommendation was to deny this request for conversion. Speaking in response to the Mayor's call for public testimony was the applicant, Ray Mathys, 5738 Whiteclif t Drive, who stated that this project complied with the Development Code, as well as the Housing Element of the General Plan. There being no response to the Mayor's call for further testimony, he closed the hearing. Council comments dealt with what impact, if any, this conversion would have on rental units in the City, the percentage of rental units this duplex represented, if staff recommendation was based on the rules and policies of the Housing Element, and the significance of this conversion. COUNCIL -2- MAY 179 1983 Councilwoman Hein Moved, seconded by Councilman Dyda and carried to ,approve in concept the appn3l for as -p `f cation for conversion and instructed staff to prepare a resolution setting out the conditions of approval for presentation at the next Council meeting. RESOLUTION 83 -30 - Director Hightower presented the May 17, 1983 AD HOC EASTVIEW GOALS staff report which recommended adoption of the COMMITTEE (105) proposed resolution. RESOLUTION 83 -30 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING THE AD HOC EASTVIEW GOALS COMMITTEE WAS PRESENTED BY TITLE AND ADOPTED ON MOTION OF COUNCILMAN DYDA, SECONDED BY COUNCILWOMAN HEIN AND CARRIED* JOBS BILL - COMMUNITY Director Hightower presented the May 17, 1983 DEVELOPMENT BLOCK GRANT staff memorandum on this Jobs Bill which makes PROGRAM (601 X 1203) available to the City $87,577 to be used for the following: I. Benefit low and moderate income persons. II. Aid in the prevention or elimination of slums and blight. III. Meet other community development needs having a particular urgency. The memorandum went on to state the limitations placed on the use of these funds, listed a breakdown of the funding, suggested possible programs, and recommended the following: 1) Determine community development goals and objectives and select programs. 2) Authorize the City Manager to file an application for Jobs Bill allocation through the CDBG Program. Council then discussed the program set out in the various categories, particu- larly programs deal_ rg wi th public service maintenance clean -up, and handicapped access. Councilman Dyda moved, seconded by Councilwoman Hein to authorize application for Category 1: public service workers; Category 2: handicapped access; and Category 3: 10 percent for administration of this program. ENCROACHMENT PERMITS (1804) Director Hightower presented the Planning Commis- sion's memorandum of May 17, which reported their concern on the issue of encroachments into the public right -of -way, more specifically the issue of dumpsters placed in the street. Council then discussed whether or not enforcement for such encroachments was provided for in the Municipal Code, if the Sheriff was responding to requests for enforcement, if the present procedure required a permit for dumpsters, and how these complaints are presently handled. It was the consensus of Council that staff should look at the present procedure to see if more stringent enforcement is possible and report back to the Council with an enforcement process for this issue. CODE AMENDMENT N0. 15 - Director Hightower presented the May 17, 1983 SECOND UNITS (701) memorandum which recommended that the Council give direction to the Planning Commission to proceed with a draft ordinance and authorize the City Attorney to work with the Commission as needed. Mayor Ryan moved, seconded by Councilman Dyda and carried to continue this item so the City Council could have an opportunity to discuss the matter with the City Attorney. Staff was instructed to place this item on the June 7 agenda* LEGISLATION - AB 1956 (306) The City Clerk reported on the terms of this bill to change the nomination period from the 62nd day prior to the November election to the 82nd day, thereby lengthening the campaign period. Councilman Dyda moved, seconded by Councilwoman Hein and carried to send a telegram opposing passage of this bill. AUDIENCE QUESTIONS In response to the Mayor's call for Audience Questions was Ms. Sunshine, 6 Limetree, who requested-that the City consider keeping a map of existing driveways on file to accommodate a long -term permit allowing remedial fill by property owners COUNCIL -3- MAY 17, 1983 in the moratorium area. After Council discussion, Councilman Dyda moved, seconded by Councilwoman Hein that staff report back at the first meeting in July on appropriate steps to be considered in permitting such a procedure. HESSE PARK - CONTRACT After Council discussion of the May 17 memorandum CHANGE ORDER N0. 35 (1701) regarding this Change Order to accommodate the California Water Company's service arrangement, it was the consensus that more information should be presented to Council on this matter and brought back to the next meeting. PALOS VERDES DRIVE SOUTH - Associate Civil Engineer Siebert presented the REPLACEMENT OF DRAINAGE May 17 memorandum regarding the installation of PIPE (1404 X 1801) a drainage pipe for maintenance improvement on Palos Verdes Drive South at Abalone Cove. Staff recommended that the Mayor and City Clerk sign a contract with J. T. Garza Construction Inc. to install drainage improvements along Palos Verdes Drive South in Abalone Cove for a cost not to exceed $8,440 and to remove a poorly supported broken concrete slab at a cost not to exceed $1,100. Councilman Dyda moved, seconded by Councilwoman Hein to adopt staff recommenda- tion. The motion carried on the following roll call vote: AYES: DYDA, HEIN, & MAYOR RYAN NOES: NONE ABSENT: BACHARACH SIDEWALK REPAIR PROGRAM - Associate Engineer Manager Siebert presented the FISCAL YEAR 1982 -83 staff memorandum of May 17 which explained (1404) that a contract for sidewalk repair had been negotiated with J. T. Garza Construction Inc. This company has been the sidewalk repair contractor for the last three years. The areas to be repaired under this contract will complete the City's sidewalk repair program with the exception of the recently annexed Eastview area. Staff recommended that the City Council award the fiscal 1982 -83 sidewalk repair contract to J. T. Garza Construction Inc. Council then discussed if this called for spending more money than was origi- nally budgeted, and the fact that no money will be provided in the 1983 -84 budget for this item. Councilman Dyda moved, seconded by Councilwoman Hein to adopt the staff reconm4endation. The motion carried on the following roll call vote: AYES: HEIN, DYDA, & MAYOR RYAN NOES: NONE ABSENT: BACHARACH AUDIENCE QUESTIONS - HESSE Responding to the Mayor's call for additional PARK audience questions was Mr. Jack Korp, 6538 Locklenna Drive. He stated his concerns about Hesse Park: the location and height of the backstop and the fact that it blocks some views, and the sight distance at Locklenna and Hawthorne. Staff was instructed to check the record to see if any mention had ever been made of the location for this backstop, and also to make a field inspection of the Hawthorne and Locklenna intersection to determine if the line of sight was adequate. COUNCIL -4- MAY 179 1983 7 U ADJOURNMENT Councilman Dyda. ATTEST: COUNCIL r cry Cqu At 9:00 P.M. the meeting adjourned to May 22, at 9:00 A.M. in Palm Springs. Motion made by --5- MAY 17, 1983