CC MINS 19830310 ADJ BudgetM I N U T E S
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING - WORK SESSION
MARCH 10, 1983
The meeting was called to order at 7:30 P.M. by Mayor Robert E. Ryan, notice
having been given with affidavit thereto on file.
PRESENT: HE IN , DYDA , SHAW, BACHARACH , & MAYOR RYAN
ABSENT: NONE
Also present were City Manager Guluzzy, Environmental Services Director
Hightower, Administrative Services Director Laisure, Public Works Director
Abel, Roy Jorgensen Deputy Director Abbott, and Leisure Services Director Mary
Thomas.
ENVIRONMENTAL SERVICES City Manager Guluzzy presented the staff report
BUDGET OBJECTIVES 1982 -83 of March 8, 1983 which outlined the workload of
(1203) the Environmental Services and how the increased
tasks as a result of the Eastview annexation
could be accomplished without significantly increasing the staffing of that
department. -
Council discussed the priorities, staffing rearrangements, responsibility
changes, makeup of the Goals Committee, General Plan amendment process, and
the City's sign policy. Councilman Dyda moved, seconded by Councilwoman
Bacharach and carried that staff prepare a draft of options, including the
elements necessary for a General Plan amendment in the Eastview area, for
Council review. This draft should identify those areas where options exist;
and then be presented to the Eastview Goals Committee. Additionally, the
Committee should be charged with the responsibility of making recommendations
to the Council on the policies to handle these options. Sixty days after the
Committee receives the options list, they should present their recommendations
to the Council.
After additional Council discussion of the 1982 -83 work objectives, Councilwoman
Bacharach moved, seconded by Councilwoman Hein to delay any action on the Work
Program and hiring an intern.
PROGRAM BUDGET (602) City Manager Guluzzy presented the March 8,
1983 staff memorandum which outlined the
development of the program budget as being based upon a structure of programs
and sub - programs instead of line items.
After Council discussion of the structure of this budget versus a line item
budget, it was the consensus to use the line item format previously used prior
to the two -year budget.
Councilman Dyda moved, seconded by Councilwoman Bacharach and carried to: (1)
Set up an accounting procedure to identify City resources used. This procedure
should set up a numbering system for each task or project. (2) Develop a
system to record expenditures for all work elements involved in each task.
These expenditures to include overhead and all direct costs. (3) Staff to
record the number of hours involved in these projects.
COST ACCOUNTING Administrative Analyst Greg Beaubien presented
( 602) the staff memorandum of March 8, 1983 which
outlined and defined what determines a "direct" and "indirect" cost. Addition-
ally, the report suggested four steps and two options on how to implement this
program.
#702 -A8
Council discussed if secondary indirect costs should be charged, and if
general overhead for Public Works and Environmental Services should be included
in fees charged by those departments. It was the consensus that staff should
prepare a report on "User Pay Fees" for the April 5 Council meeting.
Parks and Recreation Fees and Charges - It was the consensus to adopt Option I
to: (1) Maintain current fee structure with an emphasis on cost reduction to
recover more secondary direct and indirect costs. (2) Pursue fund raising
activities to generate additional revenue to offset unrecovered costs.
( X6 02 ) Equipment Replacement_ F_ and - Councilwoman Hein moved, seconded by Mayor Ryan
to set up an Equipment Replacement Fund for all equipment over $300. The
motion carried unanimously.
(X6 0 2) Facilities Replacement Fund - Councilwoman Bacharach moved, seconded by
Councilwoman Shaw and carried to maintain the current system using a five year
Capital Improvement Program with no guaranteed funding source.
ADJOURNMENT At 10:22 P.M. Council adjourned on motion of
Councilman Shaw.
ATTEST:
7TY CLE
COUNCIL -2- MARCH 10, 1983