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CC MINS 19840306 ADJMINUTES RANCHO PALOS VERDES CITY COUNCIL RE GULAR MEET ING MARCH 6, 1984 The meeting was called to order at 7:30 P.M. by Mayor Jacki Bacharach at the Hesse Park Community Building, 29301 Hawthorne'Boulevard. After the Pledge of Allegiance to. the flag, roll call was answered as follows: PRESENT: McTAGGART, HINCHLIFFE, HUGHES, RYAN, AND MAYOR BACHARACH ABSENT: NONE Also present were City Manager Donald F. Guluzzy, Director of Environmental Services Sharon Hightower, City Clerk Jo Lofthus, Acting Administrative Services Director Greg Beaubien, Community Services Director Tom Bandy, Director of Leisure Services Mary Thomas, Director of Public Works Charles Abbott,,_Deputy Director Gordon Siebert, and City Engineer Don Winslow. CEREMONIAL MATTER Mayor Bacharach presented Environmental Services Director Hightower with an award for her ten years of dedicated service to the City. WAIVER OF FULL.READING OF Councilman Hinchliffe moved, seconded by Council - ORDINANCES & RESOLUTIONS man Ryan and carried, to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all Councilmembers after reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. APPROVAL OF AGENDA The City Clerk announced the following additions to the Agenda: Deane Dana Award (Ryan), and the Word Processing Contract. The Agenda as amended was approved on motion of Councilman McTaggart, seconded by Councilman Hughes and carried. CONSENT CALENDAR The City Clerk announced that the following items were deleted from the Consent Calendar :, Park Maintenance Contract, Abalone Cove Beach Mainten- ance Contract, Resolution regarding posting places, Register of Demands, and Minutes of February 21, 1984. The Consent Calendar was approved as follows on motion of Councilman Hinchliffe, seconded by Councilman Ryan. #700Y -B24 MINUTES Approved as presented the minutes of February 16 and February 25, 1984. ACCEPTANCE OF SEACOVE (1) Accepted the Seacove 48" Drain as complete. 48" DRAIN (2) Released the retention. (3) Released the (604) Faithful Performance Bond and directed the City Clerk to notify the Surety and Contractor. (4) Approved payment to the.Contractor up to $3,827.16 from the monies received from Southern California Edison for the interference billing. RESOL. N0. 84 -13 - ADOPTED RESOLUTION N0. 84 -13 OF THE CITY COUNCIL "NO STOPPING, OF THE CITY OF RANCHO PALOS VERDES DESIGNATING TOW - AWAY" ZONES PALOS VERDES DRIVE SOUTH FROM PT. VICENTE TO (1502) MARINELAND AS A "NO STOPPING, TOW- AWAY" ZONE. AUDIT AGREEMENT (1) City Council approved the retention of McGLADREY HENDRICKSON & McGladrey, Hendrickson and Pullen to conduct PULLEN the City's annual audit for the next three (602) years and use. their special services as needed by the City Manager up to a maximum of six months _ata.total cost not the exceed $8,400. (2) Authorized the Mayor and City Clerk to execute the agreement with this firm. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: McTAGGART ,, HINCHL IFFE , HUGHES, RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT NONE SIDEWALK REPAIR PROGRAM Deputy Director Siebert presented the March 6, 1984 (1405) staff memorandum which summarized the contract cost for fiscal year 1983 -84; and stating that essenti- ally this program has been completed within the original boundaries of the City. An inventory has been made of the Eastview area; an additional $30,750 will be required for comple- tion. Staff recommended: (1) Council authorize staff to complete the Sidewalk Repair Program in Eastivew. (2) Council amend the fiscal year 83 -84 budget to add $59,250 in revenue and $90,000 in expenditure, requiring $30,750 from the Gas Tax Fund balance. COUNCIL -2- 3/6/84 #700Y -B25 Councilman Hughes moved, seconded by Councilman Ryan to adopt the staff recommendation. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, HUGHES, RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT: NONE TRAFFIC SIGNAL Deputy Director Siebert presented the staff COORDINATION - memorandum of March 6 which summarized the ENGINEERING AGREEMENT engineering services to design traffic signal (1405) coordination along Hawthorne including modifica- tions at Blackhorse Road by the firm of Berryman and Stephenson, Inc. at a cost not to exceed $1,250. Council raised several questions regarding the lights at Peninsula Center and if they too would be coordinated, what would happen in the event of a power failure, and if the lights on Crenshaw could be synchronized also. Councilman Ryan moved, seconded recommendations: (1) Authorize Berryman and - Stephenson, Inc. to signal synchronization. (2) To from Traffic Safety fund balance Lights. by Councilman McTaggart to approve the staff the Mayor to enter into an agreement with provide engineering services for traffic authorize the City Manager to transfer $1,250 to account 04- 4404 -076, Traffic Signals /Safety The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, HUGHES, RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT: NONE HESSE PARK ATHLETIC Leisure Services Director Mary Thomas presented FIELDS the staff memorandum of February 29 which pre - (1201) sented information resulting f r_om _the February 25 field trip of Hesse Park by the City Council Staff recommended an expenditure of $22,263 from the P & R fund for the work outlined in the memorandum. Council then questioned the necessity of spending $7,000 for the brick dust, if the drainage was adequate on the field, the effects of skewing the right field foul line, and how priorities are set for use of the baseball field. Deputy Director Siebert then presented the staff memorandum of March 6 which summarized staff's review of the playing fields at Hesse Park and the proposed creation of a combination baseball /soccer field and the relocation of -one of the backstops from the Hesse Park to the Portuguese Bend field to create a baseball field: COUNCIL -3- 3/6/84 #700Y -B26 To the costs listed on page 2 of that memorandum was added an expenditure of $9,592 for the Portuguese Bend infield including the baseball field between the two soccer fields at Portuguese Bend and removal of turf in the infield. Council then discussed if the soccer field at Portuguese Bend could be widened to tournament size, if the fields will be skinned and made playable this year, and how long that preparation will take. John Hollingsworth, past president of the Peninsula Pony League, spoke in favor of the staff recommendation to compromise on the 80 foot diamond. Tom Crehan, representing AYSO Region 10, spoke in favor of the staff recommendation of a 70 by 110 soccer field. Council discussed if the soccer people would-be in favor of moving the side- walk to improve safety, if this field will be used by Region 11, and who will be playing on the field when it comes to regulation playing. Councilman Ryan presented his memorandum regarding the playing field configura- tion, and recommended a 60 foot ball field be constructed at Hesse Park., Additionally, he recommended that the Parks & Recreation Committee be charged with coordinating an effort between AYSO Region 10, the Peninsula Senior League, and others to explore the cooperative construction of fields on lower Hesse preserving, of course, the Palos Verdes Blue Butterfly habitat. Council discussion was then held relative to softball being played on the field, if the Parks & Recreation Committee has had an opportunity to look at the Portuguese Bend baseball diamond, and what revisions are necessary to be able to play baseball at Portuguese Bend. Representing the Parks & Recreation Committee was Chairman John Corcoran who said that they will be soliciting public comments on the recreation needs of the Peninsula at their March 8 meeting. Additional Council discussion followed regarding expediting the use of the fields, if the Parks & Recreation Committee had had an opportunity to review the costs as presented by the Public Works Department, who laid the field out as presently designed, and if indeed it was necessary to get the baseball field ready within the next two to three weeks. Councilman Hinchliffe moved, seconded by Councilman Hughes to approve the staff recommendation for an 80 foot baseball field at Hesse Park. The motion carried on a 4 - 1 vote with Ryan voting in opposition. Councilman Hughes moved, seconded by Councilman Hinchliffe to approve the following: (1) Removal of concrete, (2) Drainage corrections, (3) Raise Fence to 12 feet, (4). Additional grass, (5) Irrigation modifications, and (6) Brick dust for the infield for a total cost of $16,337. The motion carried on the following roll call vote: The motion carried on the following roll call vote: AYES: NOES: ABSENT: McTAGGART, HINCHLIFFE, HUGHES, AND MAYOR BACHARACH RYAN NONE COUNCIL -4- 3/6/84 #700Y -B27 RECORDS MANAGEMENT - City Clerk presented an overview of the City's REQUEST FOR PROPOSAL records management current status and the (301) proposal for a records consultant to inventory the active and inactive records of the City. Staff recommended approving distribution of the RFP to hire a consultant to perform this inventory and prepare a retention/ destruction schedule for City records. Councilman Hinchliffe moved,.seconded by Councilman Hughes and carried to approve distribution of the request for proposal: RECESS At 9:00 P.M. the Mayor declared a brief recess. At 9:10 P.M. the meeting reconvened. AUDIENCE QUESTIONS Responding to the Mayor's call for questions from the audience for items not on the agenda was Ken Dyda, representing the Klondike Canyon Landslide Abatement District. He told the Council that the District was pleased to see the approval of the proposed study for the Klondike Canyon area. He expressed concern on how the drainage problem in the-Palos-Verde's,-Drive South area would be handled, especially that urea - f rom Yacht -Harbor Drive:-to the ocean. Also responding to the Mayor's call for audience questions was Jean-Longacre, 6 Martingale, who expressed concern about the farming development taking place in the Georgeff 'Canyon area. Additionally, she stated that the new horse trail is too steep and narrow and suggested that Council- consid6r:an animal- -preserne in the canyon area r {: LANDSLIDE ABATEMENT City Manager Guluzzy presented the March 1, 1984 EXPLORATION /MONITORING memorandum summarizing the study to determine if WORK - it is.possible to stabilize the Portuguese Bend (1801) landslide. The report also covered the liability issue, fiscal impact, and financing options. Staff, recommended-appropriation-of-$100,000--from projected 1983 -84 Gas Tax Fund balances for the first-phase of this work. In response to Council's question about the use of these funds, staff responded that the City Attorney had indicated that this is permissible use of these funds. Additionally, CALTRANS had given their permission for their use in this manner also. In reply to Council's inquiry as to whether or not this exploratory work would present any hazard in the landslide area, staff responde& that it would not. Representing the'Abalone7Cove Landslide Abatement District was Ken Dyda who spoke in favor,-,of this proje ct_ , J Councilman Hughes moved, seconded by Councilman McTaggart to appropriate $100,000 from the 1983 -84 Gas Tax Fund balances for the first phase of-this work. The motion carried on the following roll-call vote: _ AYES: McTAGGART , HINCILIFFE ' HUGHES - RYAN ; AND MAYOR BACHARACH ' ; NOES: NONE ABSENT: NONE COUNCIL -5- 3/6/84 #700Y -B28 WEST PORTUGUESE BEND Representing the West Portuguese Bend Homeowners PARKING PERMITS -Association was Joan Friedman who told the Council (1502)- that the Association agreed with the 9 - 5 parking restriction LIL the lower Abalone Cove area. Council discussion then followed on whether this -was part of the Traffic Committee's upcoming agenda, and reiterated their desire for uniformity of the parking permits and decals. Councilman Ryan moved, seconded by Councilman Hinchliffe and carried to direct, -staff to purchase the appropriate signs for the lower Abalone Cove area, and that the City be reimbursed by the residents. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, HUGHES, RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT: NONE BUILDING IN Citing the fact that _ construction was being done MORATORIUM AREA in the.moratorium area and was not-being con- (1801) structed in the manner approved,.Councilman McTaggart requested that the Council consider having a building inspector available on weekends so Stop Orders can be issued on the spot Council - then discussed if a hotline could be established for-the-.homeowners in the area to report such illegal construction, the increase in sign violations during the weekends particularly in the Eastview area, and if a part time worker could be used on Saturdays and Sundays from ten in the morning until two - in the afternoon. Councilman Hughes moved, seconded by Councilman McTaggart that staff prepare a proposal and bring -back back the details on . having an enforcement officer on a weekend part -time basis. The motion carried unanimously. Referr -ing to flats that are being currently built in the - Moratorium area, and the fact that staff has not been able to get onto the site to inspect the construction, Councilman McTaggart suggested that some action be started on the second unit ordinance -It was the consensus of Council that staff develop a chronology on this construction. S &S DEVELOPMENT- Councilman Ryan moved, seconded by Councilman LEGAL OPINION McTaggart to request the City Attorney review (103 X 1411) the action and the background of the allegations made. during the February 21 Council- meeting with regard to the S &S project. Response to the Council could be either�in a, closed session or by confidential letter. Council then distus-sed if it was necessary to spend the City Attorney's time on this matter, and if the substitute attorney at that meeting had enough knowledge of this matter to make a decision. The motion carried on a 3 - 2 vote with Bacharach and Hughes voting in opposition. COUNCIL -6- 3/6/84 . #700Y -B29 a. ROLE OF r COMMITTEES .°-In response to Councilman Ryan s request for a review of the ; role of committees; .City, Manager - Guluzzy staffed -- that a description of the Committee's functions and responsibilities - would -be part of his March 9 Status Report to the Council. COUNCIL MEETINGS WITH It-was thefconsensus of Council to hold the SPECIAL GROUPS breakfast meeting with the business community ( 307) on April 12. Referring to the remainder of the schedule as set out in the February 29, 1984 memorandum, Mayor Bacharach indicated that she would work Vith the Community Services,Director to finalize preparation and scheduling of�thesemeetings.. Councilman-McTaggart moved, seconded by Councilman Hughes to approve an expenditure of $200 ,to cover the costs-of these meetings. The motion carried on the following roll call vote: AYES McTAGGART , , HINCHLIFFE HUGHES , -RYAN , AND MAYOR BACHARACH NOES: NONE _ ABSENT: NONE DEANE DANA AWARD Referring to the Supervisor's work with.the City (304) on various projects and in particular Hawthorne Boulevard, Councilman Ryan moved, seconded by r -Councilman McTaggart that staff prepare a resolution= of-appreciation and a plaque for,County Supervisor Deane Dana. The motion,- carried . onf ' a 4,-- 1 vote - w th ., Bacharach voting in-, opposition. DATA PROCESSING Mayor -- .Bacharach - appointed Councilman Hughes and SUBCOMMITTEE Councilman- McTaggart to serve.-on the Data_ (306 X 602) - Proeessing�Subcommittee , ABALONE COVE BEACH City Manager Guluzzy reported on his meeting PARK with the City'Attorney and representatives of (1201) Los Angeles County where they discussed the County's restrictions on the City's use of the access road and what could be done to overcome those restrictions. Also discussed was the liability involved in usage of this road, and the ,preparation -of,a hold harmless agreement to alleviate the County of , liability; r if - and when the ,. City does use this road. It was the consensus to await the County's written report on-the results of this meeting before taking any action on the matter. Additionally, the City Manager was requested to setid his written notes on the•meeting to the Council. RESOLUTION NO. 84 -14 NEIGHBORHOOD WATCH PROGRAM, (1206) these funds to support City Manager Guluzzy presented, the 'February 29 memorandum describing this grant proposal for Neighborhood Watch,-Program funds-:_ -_ Community_ - Services -. Director °_Bandy summarized -his discussion with representatives to the Neighborhood Watch Program wherein they discussed - application for the Program on a volunteer basis. COUNCIL -7- 3/6/84 #700Y -B30 Council then asked several questions about the cost for a full time person to develop this program, whether the expertise for such organization was available to the City, if this. grant would cover havinga part time deputy to conduct the program, if there is sufficient funds to pay out the $5,000 for this program, and why the application came at such a late date. Councilman Ryan moved, seconded by Councilman McTaggart to authorize the staff to apply for this grant . The motion carried on a 4 - 1 vote with Hinchliffe voting in opposition. RESOLUTION N0. 84 -14 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AUTHORIZING APPLICATION FOR FUNDS FROM OFFICE OF CRIMINAL JUSTICE PLANNING was j presented by title and approved on motion of Councilman Ryan, seconded by Councilman McTaggart and carried on a 4 - 1 with Hinchliffe voting in opposition. HAWTHORNE BOULEVARD - City Engineer Winslow presented the March 2 staff SHOULDER RECONSTRUCTION report describing the necessity to revise the cost (1404) figures of the reconstruction of the west shoulder of Hawthorne Boulevard from near Blackhorse Road to Silver Spur Road. Staff recommended Council approve an additional $6,000 for this shoulder reconstruction with funds to come from Account No. 02- 4404- 070.Pavement Repair. Council then discussed whether the County is still willing to split the cost difference on a 50 - 50 basis, if this -is a change order to the original contract, if -these items were'in the original bid schedule, would more equipment be involved, the length of roadway that they propose to tear up, how many times that area could _ be resurfaced for that amount of money, and the adequacy of the road bed if water gets into it. Councilman McTaggart moved, seconded by Council- man Ryan to approve.the staff recommendation. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, RYAN, AND MAYOR BACHARACH NOES: HUGHES ABSENT: "NONE WORD PROCESSING City Manager Guluzzy presented an oral report (302) regarding the contract with Coast"Services for the Vydec 1400 Word Processor. Council discussed the problems of translating the records on the current disks to those of a new piece of equipment, the maintenance contract and the amount of maintenance required during the past several months, response time to the calls for�serVice, and the hourly charge for those calls if the City does not have a maintenance contract. I Councilman Ryan moved, seconded by Councilman Hinchliffe to authorize purchase of the Vydec machine for $2,700. The motion carried on- the - f ollowing roll call vote, AYES: McTAGGART, HINCHLIFFE, HUGHES, RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT: NONE COUNCIL -8- 3/6/84 #700Y -A13 Councilman Ryan moved, seconded by Councilman McTaggart to authorize staff to enter into a maintenance contract with Exxon at a cost not to exceed $1,300. The motion carried on the following - *roll call =vote AYES: MCTAGGART, HINCHLIFFE ANDfiRYAN° NOES: HUGHES,,.AND,MAYOR BACHARACH.= ABSENT : ITEMS REMOVED FROM THE CONSENT CALENDAR MINUTES OF Second paragraph.of discussion on Hesse Park FEBRUARY 21, 1984 playing fields page,7: Council discussed whether or not the description of the baseball field should be amended. Councilman Ryan moved, seconded by Councilman McTaggart to approve as presented. The motion carried on a,3 - 2 vote with Bacharach and--Hughes-voting in opposition. a Third paragraph .- of f d3�scussion first 13ine: Councilman Ryan moved, seconded by Councilman --Hi-nehliffe -and .1. carried to amend.as follows: Speaking in favor of a 70 X 110 yard size ­soccer.--field without any encroachment of a baseball infield-were Councilman Hinchlif fe , moved , seconded by Mayor. Bacharach to approve the minutes ,,-�as amended: � • The ,motion _' carried unanimously. PARK.LANDSCAPE Deputy Director Siebert presented the March 6_: MAINTENANCGE� I ­CONTRACT:- memorandum which recommended __.that the :Council (1201) award a contract to Environmental Care;- Inc: - for the work outlined in the contract's specifications at a monthly cost of $8,645. The cost of rIthis -contract . to - be financed from Environmental Excise Tax-fund balances, Council then discussed if this was the intended usage of the Environmental Excise Tax, where the money would come from in the event there was no money in the EET fund, if the 83 -84 portion would come from the General Fund, if the Council had decided that the EET fund should be used for 0 &M cost, and if this issue could be addressed at the March 14 meeting. Councilman Ryan moved, seconded by Councilman Hughes and carried to continue this matter to March 140 RESOLUTION N0. 84 -16 Councilman McTaggart moved, seconded by Council - REGISTER OF DEMANDS man Hinchliffe to ADOPT RESOLUTION NO. 84 -16 OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE- SUM -, OF -. $214,376956, DEMAND NUMBERS 5031 THROUGH 5103, 11733 THROUGH 11746--AND-26394 THROUGH 26439. The motion carried on the following roll. call vnte:-_�- AYES: McTAGGART, HINCHLIFFE, RYAN, HUGHES, AND MAYOR BACHARACH NOES: NONE ABSENT: NONE COUNCIL -9- = 3/6/84 #700Y -A14 ABALONE COVE BEACH - Deputy Director Siebert presented the March 6. AMENDMENT TO MAINTENANCE memorandum which summarized staff's recommendation AGREEMENT to amend the-Abalone-Cove Beach Operatons Agreement (1201) with Specialty Maintenance .to delete maintenance responsibilities effective March 31, 1984 and to continue parking lot operations from April 1, 1984 through May 31, 1984 for a cost not to exceed $4,421. Councilman Ryan moved, seconded by Mayor Bacharach to approve the staff recommen- dation. The motion carried on the following roll call vote: AYES :. McTAGGART, HINCHLIFFE, RYAN, HUGHES, AND MAYOR BACHARACH Rots 1�i0NE ; ABSENT: NONE RESOLUTION NO 84 -15 = In'addition to'the three official posting places POSTING PLACES listed in the proposed resolution, Councilman (301) Hughes moved, seconded by Councilman.Ryan and carried y - p that the City Council ado t three un- official posting places: Hesse Park, Rancho Palos Verdes Park, and the Ladera Linda Community Center since these areas have a lot of community traffic. The unofficial posting could be handled by the Parks & Recreation personnel. RESOLUTION N0. 84 -15 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING PUBLIC POSTING PLACES FOR POSTING OF CITY ORDINANCES AND PUBLIC NOTICES was presented by title and - ADOPTED on motion of Councilman Hughes, seconded by Councilman Ryan and carried. ADJOURNMENT At 11 :30'P.M. the meeting was adjourned to 7:00 P.M. on March 14, 1984 at Dodson Jr. High School. MAYOR ATTEST:" CLERK COUNCIL -10- 3/6/84 #700Y -A15