CC RES 1983-082RESOLUTION NO, 83 -82
A RESOLUTION OF THE CITY COUNCIL OF RANCHO
PALOS VERDES ESTABLISHING A PUBLIC FACILITIES
RESERVATION POLICY AND FEE SCHEDULE FOR PUBLIC
USE OF THE CITY'S BUILDINGS AND GROUNDS
WHEREAS, the City Council of the City of Rancho Palos
Verdes has reviewed the costs of providing operating, maintenance
and capital improvements in connection with public use of the
City's buildings and grounds, and made certain recommendations
to City Council; and
WHEREAS, the schedule of fees represents reimbursement
for such costs incurred by the City in allowing use of City
buildings and grounds by individuals and groups rather than the
general populace of the City of Rancho Palos Verdes; and,
WHEREAS, it is equitable that the City of Rancho Palos
Verdes be compensated for providing such services and facilities
for private use.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, DOES HEREBY DECLARE, DETERMINE,
AND ORDER AS FOLLOWS:
Section 1. That certain "Public Facilities Reservation
and Fee Policy /Procedure" attached hereto as Exhibit "A" and
incorporated herein by reference is adopted as the policy and fee
structure in connection with public use of the City's buildings
and grounds.
ATTEST:
APPROVED AND ADOPTED ON this 20th day of December, 19830
C Ctt RK
LAI 4A � -`4 A
y
MAYOR
State of California )
County of Los Angeles
City of Rancho Palos Verdes )
I, JO LOFTHUS, City Clerk of the City Council of the City
of Rancho Palos Verdes, hereby certify that the above Resolution
No. 83 -82 was duly and regularly passed and adopted by the said
City Council at a regular meeting thereof held on the 20th day of
December, 1983,
City Clerk, ty o and o Palos Verdes
PUBLIC FACILITIES RESERVATION AND FEE POLICY
POL ICY/ PROCEDURE:
A. GENERAL RULES
1. All applications for reservations must be on official forms
provided by the Department of Leisure Services.
2. For the purpose of this policy, "Resident" shall mean:
In the case of an individual, principal place of residence in
the City of Rancho Palos Verdes; in.the case of a group,
majority of its members residing in Rancho Palos Verdes:
in the case of a business or religious organization, must be
located in Rancho Palos Verdes,
3. Any organization or individual using a public facility may
not restrict use of such facility by reason of race, creed,
age, sex or national origin.
4. All groups are responsible for notifying the Leisure Services
Facility Coordinator of any change in their use of a facility,
especially cancelled dates. Forty -eight hours notice is re-
quired to cancel reservations or change a date or time. Failure
to comply will result in forfeiture of all fees and deposits.
5. Permits will be issued only to persons 18 years of age or older.
Where liquor is to be dispensed as a part of use, applicant
must be 21 years of age. The person signing the application
must be present at the event. I.D. may be required.
6. A chaperone, 18 years of age or older, will be required for
every fifteen participants at children's and teen events. A
list of chaperones with addresses and phone numbers may be
requested.
7. Uniformed security personnel, in addition to adult chaperone
requirements, must be provided for all events judged high
hazard. Such events include teen dances, concerts, carnivals,
etc. Ratio of uniformed personnel to participants to be deter -
mined on an event -by -event basis by the Director of Leisure
Services,
8. A liability insurance binder naming the City as additional
insured in an amount not less than $1,000.,000. single limit
liability must be on file with the facilities coordinator five
working days prior to any approved use. At the request of the
applicant, the City will provide the required coverage upon
payment of an insurance fee. A fee schedule may be obtained
from the facilities coordinator.
9. A cleaning deposit will be required of all groups prior to
facility use. The facility must be cleaned and returned to
Resolution No. 83 -82 -1-
Exhibit A
Page 2: Public Facilities Reservation and Fee Policy
the condition in which it was found. Failure to clean -up will
result in deduction of actual costs for clean -up from the
deposit. Groups obtaining multiple use permits may post a
seasonal or annual deposit as applicable. In order to qualify
for .a full refund of cleaning deposit, please clean sinks.,
counters and tables; pick -up trash and empty containers into
the dumpster provided; and restore the facility to the condition
in which it was found. All clean -up must be accomplished within
the hours of the facility -use permit.
10. No tape, nails staples, etc. will be permitted on the walls,
ceilings floors or windows of any facility. Please utilize
provided ' tack and clip surfaces,
11. Groups requiring.time to decorate or make other preparations
must include such time in their original application. Normal
closing time for the facilities will be 10:00 pm unless otherwise
specified.. Storage is not available.
12. Any groups causing property damage-will be required to pay for
same based upon current cost of repair or replacement including
any staff time incurred. Until payment is received, the City
shall have the right to cancel the group's current use permit
(if multiple) and reject future applications
13. Use of kitchen is available at Hesse Park only. This kitchen
is equipped with the following appliances:
Large commercial refrigerator and separate freezer.
Jenn -air range with one oven, two burners and grill.
Micro -wave oven.
Plenty of counter space and three built -in sinks.
Coffee maker., 100 cup capacity. You must provide
your own coffee.
Use of the kitchen is limited to light refreshments and catering,
and must be requested on the application form. All foodstuff
and beverages must be removed from the kitchen upon conclusion
of the event,
14. Equipment (tables, chairs) etc.) may not be moved from facility
to facility. Only such equipment normally located at the
requested facility may be used by the applicant. An inventory
of equipment is available. Tables, chairs-and other equipment
may not be removed from the building without prior approval,
15. Alcoholic beverage consumption is permitted under the conditions
specified in the alcoholic use - Section "F" of this policy.
Resolution No. 83 -82 -2-
Exhibit A
Page 3: Public Facilities Reservation and Fee Policy
16. Use of any facility -user supplied sound system including but
not limited-to live bands, stereos, or disco system will not
be permitted past the following hours:
Sunday thru Thursday 9:00 p . m.
Friday and Saturday 10:00 p.m.
Nor before the hour of 11:00 a.m. any day.
Use of any sound system must be approved in advance by the
Director of Leisure Services and will be considered on a
case -by -case basis with specific attention to residential
impact.
17. Smoking shall be prohibited in every publicly owned building.
18. Request for use of public facilities which are not addressed
in the. present facility policy may be approved at the discre-
tion of the Director of Leisure Services.
19. Rice, birdseed, confetti, e.tc., may not be thrown inside or
outside of publicly - owned buildings. A fee of $50.00 will be
imposed if this rule is violated.
Resolution No. 83 -82 -3-
Exhibit A
Page 4: Public Facilities Reservation and Fee Policy
B. PRIORITIES AND FEES
OFFICIAL CITY FUNCTIONS AND LEISURE SERVICES EVENTS HAVE
PRECEDENCE OVER ALL OTHER GROUPS, THE CITY, AT THE DISCRETION
OF THE DIRECTOR OF LEISURE SERVICES, RESERVES THE RIGHT TO
RESCHEDULE ANY GROUP.
Reservations will be accepted on a first -come, first- served
basis. In each instance, if attendance at the event is predi-
cated upon payment of a fee, other than those for which donations
are being raised for the City, use -fee will be based upon that
set for the next highest group,
GROUP I Department of Leisure Services sponsored or co-
sponsored events; official City functions; govern-
mental agencies serving Peninsula residents; (and
Peninsula Senior Citizen Groups.)
GROUP II- Resident non- profit, civic, social .and youth organi-
zations with non -paid management, Peninsula Senior
Citizen groups and any organization when sponsoring
a public forum or candidates night.
GROUP III Resident, non- profit, civic, social and youth organi-
zations with paid management.
GROUP IV Resident private party activities; employees associa-
tions of RPV companies and corporations; Peninsula
political candidate use for fund raisers, work parties
and social events.
GROUP. V Resident commercial, (business), prof it-making and
religious organizations; non - resident non - profit,
civic and social organizations; non- resident private
party activities; and non - resident employees associa-
tions,
GROUP VI Non - resident commercial, (business) profit making and
religious organizations.
1. In order to qualify as Group II or III user, the organization
must be registered as a non - profit corporation with the State
of California or have a constitution or by -laws which clearly
state the objective to be non - profit, non - commercial in nature.
Proof of such status may be required.
2. Group Examples:
Group I City and Leisure Services Events
Palos Verdes Peninsula Unified School District
Palos Verdes Peninsula Library District
Resolution No, 83-82 -4-
Exhibit A
Page 5: Public Facilities Reservation and Fee Policy
3.
4.
5.
Group II Monaco Homeowner's Association
League of Women Voters
Rancho de los Palos Verdes Historical Society
Group III San Pedro Peninsula YMCA
Peninsula Enrichment Program
STEP
Group IV Safeway (RPV) employees association
Group V St. Peter's by the Sea Church
Bank of America (RPV)
Group VI TRW
Commercial-and Religious organizations allowing- recriprocal
use of burl dings . at no cost to the City shall Qualify as Group II
users,
Building Fee Schedules: All fees Per Use. USE = 3 HOURS
GROUP GROUP GROUP GROUP GROUP GROUP
FACILITY I II III IV V VI
Hesse Park
Building*
n/c
n/c
$44.00
$86.00
$128.00
$170.00
MPR
n/c
n/c
18.50
35.00
51.50
68900
MPR a or b
n/c
n/c
8975
18.50
26.75
35.00
Craft Room
n/c
n/c
14900
26.00
38.00
50.00
Craft Room
a or b
n/c
n/c
8.00
14.00
20.00
26900
Ladera Linda
MPR
n/c
n/c
8.00
14.00
20.00
26.00
Classroom
n/c
n/c
6950
11.00
15.50
20.00
Craft Room
n/c
n/c
6.50-
11600
15.50
20.00
Game Room
n/c
n/c
6.50
11600
150,50
20.00
Rancho Palos
Verdes
Park
Activity Room n/c
n/c
6.50
11.00
15.50
20.00
* Available
only after
operating hours
- generally Friday and
Saturday
evenings
and Sundays. minimum
rental period - 3 hours.
FUND RAISING
EVENTS
- In lieu
of room /facility
rental,
per three
our use.
GROUP GROUP GROUP GROUP GROUP GROUP
I II III IV V VI
Any facility
or room n/c
n/c $150.00 $300.00 $450.00 $600.00
Resolution No. 83-82 - S-
Exhibit A
Page 6: Public Facilities Reservation and Fee Policy
6. ALCOHOLIC BEVERAGE FEE - In addition to room /facility rental fees.
Per use n/c $50.00 $50.00 $50.00 $50.00 $50.00
7. CALL -BACK FEE
Should use of a facility be requested at a time when staff is
not normally on duty, a call -back fee will be imposed.
Minimum: $27.00. Plus $9.00 per hour over three hours.
8. CLEANING DEPOSITS
A cleaning deposit will be required of all groups. Deposits will
be refunded only if conditions outlined under the general rules
contained herein are met. Deposits shown are per use - regard-
less of the.number of hours. Multiple -use applicants may make
a single annual cleaning deposit.
GROUP SIZE DEPOSIT
- 50
$ 55.00
51 - 100
75900
100 - 150
100000
151 - 200
125.00
Use of kitchen add 50.00
9. FIELD FEE SCHEDULE
The following per hour fee schedule is applicable for any City
soccer field, baseball or softball diamond, or ,one acre acticity
field.
GROUP GROUP GROUP GROUP GROUP GROUP
I II III IV V. VI
n/c n/c $3.50 $3.50 $7.00 $9.75
Please note: Peninsula athletic groups for which a registration
fee is charged as a condition of participation shall qualify
under Group III.
The City will provide major maintenance at each facility, (mowing,
water, dragging of infields, etc.) Each rental group-will be
responsible for provision of line marking material and equipment,
laying boundry lines and installing bases as needed. An in- service-
training may be arranged with the Department of Leisure Services,
10, RUNNING EVENTS
a. Application must be made in writing at least ninety days in
advance of the event on an official form to be provided by
Resolution No. 83-82 - 6-
Exhibit A
t
Page 7. Public Facilities Reservation and Fee Policy
the Department of Leisure Services.
b, The following
must accompany the application:
Course Map
• approved by the Los Angeles County
-
Safety/security plan PP• -
• ' Special Events Coordiantor, Lomita
Sheriff's Department p
Station.
Quantified needs for
traffic cones, barricades and Los
-
Angeles Count Road Department services,
If the course encompasses cities .other than Rancho Palos
-
Verdes, a letter of approval for conduct of the race -
within each affected City.
c, Approval of applications
to conduct events on City
• the Director of Leisure Services,
streets will be considered affected
he Public Works Department and any
after review with t
commercial along the route,
on an event-by-event
mercial or institutional organization ro Director shall take into
-event basis. The re
i t ability 1 i ty o f the race
consideration: impact upon the community; activi-
ties safe and effective event,
director to conduct a and road conditions.
ties or
events which might be impacted,
1 of the application, applicant must
d. Prior to final approval P
provide:
to the estimated - A deposit in an amount equal costs which
nduct of the race;
will incur in c
the City wi connection with co
Road Department
and Sheriff as well as any other expenses.
Race fee payment*
• amount of $1,000,000. single
An insurance binder in the amou .Palos
• insurance naming the City of Rancho
limit liability insur applicant may elect
Verdes as additional insured. The pp
to have the City provide coverage. A fee schedule is
available upon request.
- A dry -run of the race-course if requested.
_ e. Upon conclusion of the event, the City will 9600690
Pa all costs incurred in connection with conduct of the
Y i
race.
- Refund any amount due from
the estimated -costs deposit;
or bill any excess due.
Resolution No. 83-82 - 7 -
Exhibit A
Page 8: Public Facilities Reservation and Fee Policy
f. Running Event Fee Schedule:
GROUP GROUP
I II
n/c n/c
C. TENNIS COURT
GROUP GROUP GROUP GROUP
III IV V VI
n/c $100.00 $300.00 $500.00
The City tennis court, located on the Pt. Vicente Park Site
(City Hall) is available to the general public on an availability
basis at no fee.
D. GROUP PICNICS
Use of City parklands for group picnics is available to the
public on a _first -come first served basis. No fee is required
for such use,
The following rules are applicable to picnic use on all areas:
a. No motorized vehicles are allowed on park facilities, other
than approved parking lot and driveway surfaces. This
includes, but is not limited to, beverage trucks, unloading
of supplies, etc.
b. All trash must be stored in the proper receptacles.
CID Amplified sound systems are not permitted on exterior grounds
unless approved by the Leisure Services Department.
do, Cooking is restricted to barbeque pits or. patron provided
portable barbeque braziers,
e. Possession and discharge of firearms or fireworks; destruction
removal, cutting or picking vegetation and damage to equip-
ment or property are prohibited.
E. OVERNIGHT CAMPING
1. Overnight camping shall be, as a general rule, restricted to
the Pt. Vicente Park Site during the following hours only:
5:30 pm Friday to dusk Sunday.
Other sites may be approved at the discretion of the Director
of Leisure Services on a case -by -case basis.
2. Overnight camping is restricted to organized groups.with
prior written approval of the Director of Leisure Services.
Resolution No. 83 -82 -8-
Exhibit A
Page 9: Public Facilities Reservation and Fee Policy
3. Consideration will be given in the following priority order:
Groups from Rancho Palos Verdes
Groups from the Palos Verdes Peninsula
Groups from other areas
4. All general rules and group priorities as specified in Public
Facilities Reservation and Fee Policy are applicable.
S. Supervision must include one adult (18 years of age or older)
per ten youth participants, with a minumum of two adults.
6. Camping area is restricted. A map showing approved camping
areas and.hiking trails will be provided upon application.
7. The following are strictly prohibited:
a. Open Fires.: A fire ring is provided for campfire programs,
Under the provisions of City Ordianace No. 1.34, Section
7036 , campfires may-be built-only in the fire ring
provided. All fires should be kept low. In the event
of high wind conditions, campfires are not to be built.
The signed copy of the approved facility -use permit
shall serve also as a campfire permit.
b. Flammable liquids, except cooking gas.
c. Noise after 10 :00 pm.
d. Amplified sound systems.
e. Possession and discharge of firearms or fireworks.
f. Hunting, injury or molesting wildlife.
g. Destruction, removal, cutting or picking vegetation.
h. Damage to equipment or property.
i. Possession or consumption of alcoholic beverages or
controlled substances.
jo Pre or post event storage of equipment or supplies.
k. Placing coleman or other cooking stoves on exercise
course equipment or picnic tables.
8. The following conditions are to be met or cleaning deposit
will be forfeited:
a. No motorized vehicles are allowed on grassed areas.
Resolution No. 83-82 - 9-
Exhibit A
Page 10: Public Facilities Reservation and Fee Policy
This includes, but is not limited to, loading or
unloading of supplies,
b. The use of generators, tents, gazebos, that are not
approved,
c. There is no damage or defacement to the site's amentities.
In the event that damage exceeds the cleaning deposit,
the remainder will be billed to the applicant. The
amount to be determined by the Director of Leisure
Services.
d. Trash is stored in the proper receptacles.
9. Based upon prior experience' with any given group, the
Director of.Leisure Services may assess a cleaning deposit
in excess of that specified in the fee schedule; assign
Leisure Services personnel to supervise the event at cost
to the applicant, or deny use entirely.
10. Overnight camping . Fee iand Deposit Schedule
1. Basic fee: $10 per night use
GROUP GROUP GROUP GROUP GROUP GROUP
I II III IV V VI
Deposits, per use
n/c $100 $125 $150 $150 $150
Site Use, fee in addition to basic fee, per camper
n/c n/c $,850 $.75 $1 $1.25
F. USE OF ALCOHOL
The declared purpose of this s ecti-on i s to provide definitions and
adopt uniform regulations for the use and consumption of beer, wine
and distilled spirits and similar alcoholic beverages within public
buildings and on public grounds.
Definitions: alcoholic beverages shall be those as defined by the
Alcoholic Beverage Control Board,
Application: Application for alcohol use permits shall be made to
the Leisure Services office, in writing, signed by the applicant,
if an individual; or by a duly authorized agent thereof, if a club,
organization or corporation, and shall obtain the following state-
ments and information:
Resolution No. 83 -82 -10-
Exhibit A
Page 11: Public Facilities Reservation and Fee Policy
1. The name and address of the applicant in the case of an
individual; in the case of a club, organization or corporation,
the names and address of the officers and director of the club,
organization or corporation.
2. The name of the facility the applicant seeks to occupy,
3. The date and hours of occupancy.
4. The type of function planned for said hours and date.
5. The number of persons to attend such function.
6. The type of food and beverages expected to be served at such
function.
The application must be made thirty (30) days in advance of the
planned activity.
Restriction on permits: "Permits shall be issued to persons who are
of good aracter anU reputation in the community in which they
reside,
Requests for permits may be forwarded to the local law enforcement
agency for approval at the discretion of the Director of Leisure
Services.
Requirements: The following requirements shall be met and shall be
the responsibility of each person securing an alcoholic use permit:
1. Cleaning deposit in an amount determined by the Leisure Services
Director shall be deposited with the City at least forty -
eight (48) hours prior to the scheduled activity .
20 An alcohol use fee must be paid at least forty -eight (48) hours
prior to the scheduled activity .
3. Proof of an alcoholic beverage control license shall be provided
if alcohol is to be sold by-means of cash or ticket exchange
during the scheduled activity. The alcoholic beverage control
license may be secured at the Alcohol Beverage Control Board,
3650 Long Beach Blvd., Long Beach, CA. THE PROOF OF LICENSE MUST
BE FILED WITH THE DEPARTMENT OF LEISURE SERVICES OFFICE BEFORE
THE FACILITY USE RESERVATION CAN BE FINALIZED.
4. Alcohol Use Permit must be in the possession of the applicant
throughout the activity.
5. Security services may be required at events where alcoholic
beverages will be served. These services will be provided at
the expense of the facility applicant.
Resolution No. 83 -82 Exhibit A
Page 12: Public Facilities Reservation and Fee Policy
Prohibited activities: The following activities are prohibited in
connection with the issuance of any alcoholic use permit:
1. No alcohol or alcoholic beverages shall be served to a minor.
2. All minors must be accompanied by a- parent, adult, relative
or legal guardian.
3. No alcoholic beverages shall be served after 1:30 am.
4. No food or beverages may be stored on the facility prior
to or after the scheduled event .
Resolution No. 83 -82 -12-
Exhibit A
MAT:iw