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CC MINS 19840904M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING SEPTEMBER 49 1984 The meeting was called to order at 7:30 P.M. by Mayor Jacki Bacharach at the Hesse Park Community Center, 29301 Hawthorne Boulevard. After the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: McTAGGART, HINCHLIFFE, HUGHES, AND MAYOR BACHARACH ABSENT: RYAN Also present were City Manager Donald F. Guluzzy, City Attorney Stephen Broiles, Director of Environmental Services Sharon Hightower, City Clerk Jo Lofthus, Acting Administrative Services Director Greg Beaubien, Community Services Director Tom Bandy, Public Works Director Gordon Siebert, and Associate Engineer Rusty Reed. WAIVER OF FULL READING OF Councilman Hughes moved, seconded by Council- ORDINANCES & RESOLUTIONS man McTaggart and carried, to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all Councilmembers after reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. APPROVAL OF AGENDA The City Clerk announced the following changes: the two items dealing with the slide area would be considered concurrently, and addition of a resolution consenting to a joint public hearing with the Redevelopment Agency. The agenda as amended was approved on motion of Councilman Hughes, seconded by Councilman McTaggart and carried. CONSENT CALENDAR The City Clerk announced that the following items were deleted from the Consent Calendar: Minutes of August 21, letter of understanding with Rolling Hills Estates regarding PV Transit, and Bronco Drive proposed sewer assessment district. #701Y -B17 AWARD OF CONTRACT FOR Awarded the contract to Sully Miller, Inc. for RECONSTRUCTION OF the work to be performed on Cayuse and Chaparral CAYUSE LANE Lane at a cost not to exceed $24,000. (1404) ABALONE COVE BEACH (1) Accepted donation of Miracle Plan Structure DONATION OF PLAY Number 144 -569 through the City's Gifts for Parks STRUCTURE Program; and (2) Authorized installation of the (1201) structure at a cost not to exceed $1,100. RESOLUTION N0. 84 -53 ADOPTED RESOLUTION N0. 84 -53 OF THE CITY COUNCIL FY 1985 -869 1987 -88 OF THE CITY OF RANCHO PALOS VERDES APPROVING CITY LOS ANGELES COUNTY PARTICIPATION IN FY 1985/86- 1987/88 LOS ANGELES CDBG PROGRAM COUNTY COMMUNITY DEVELOPMENT BUILDING GRANT (601) PROGRAM. SEWER ASSESSMENT Approved the petition format and require that DISTRICT - BRONCO the petition be returned with a 60% sign -up on DRIVE ET AL or before March 4, 1985. (901 X 1402) ANNUAL MAINTENANCE Authorized Mayor and City Clerk to sign an CONTRACT - HEATER agreement for street maintenance with G. J. Payne SCARIFICATION for a cost not to exceed $70,000 based on their (1404) submitted bid price. RESOLUTION N0. 84 -54 - ADOPTED RESOLUTION N0. 84 -54 OF THE CITY COUNCIL APPLICATION FOR BICYCLE OF THE CITY OF RANCHO PALOS VERDES APPROVING THE AND /OR PEDESTRIAN FUNDS APPLICATION FOR BICYCLE AND /OR PEDESTRIAN FUNDS (112) AUTHORIZED UNDER SB 821 AND APPROVING THE ADOP- TION OF ITS BICYCLE AND PEDESTRIAN PLAN. RESOLUTION N0. 84 -55 - ADOPTED RESOLUTION N0. 84 -55 OF THE CITY COUNCIL 1984 -85 CAPITAL OF THE CITY OF RANCHO PALOS VERDES ADOPTING IMPROVEMENT PROGRAM FISCAL YEAR 1984/85 CAPITAL IMPROVEMENT PROGRAM. (602) RESOLUTION N0. 84 -56 - ADOPTED RESOLUTION N0. 84 -56 OF THE CITY COUNCIL REGISTER OF DEMANDS OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID* The motion to approve the Consent Calendar carried on the following roll call vote: AYES: McTAGGART, NOES: NONE ABSENT: RYAN HINCHL IFFE , HUGHES, AND MAYOR BACHARACH COUNCIL -2- 9/4/84 #701Y -B18 RECESS TO The meeting immediately recessed to a Closed CLOSED SESSION Session for discussion of pending litigation. AND RECONVENE The meeting reconvened at 8:05 P.M. and the Mayor announced that no action had been taken. DEWATERING WELLS - City Manager Guluzzy presented the staff report EASTERN SIDE OF of September 4, 1984 recommending authorization SLIDE of $40,000 for installation of pumps in the two (1801) western wells for test dewatering and pumping of Ishibashi Lake, and recommended that these funds come from the General Fund Balances. (It was decided to await the arrival of Public Works Superintendent Abbott before continuing discussion of this matter.) LADERA LINDA PADDLE Associate Engineer Rusty Reed presented the TENNIS COURTS staff report of September 4, 1984 which recom7 (1201) mended approval of a contract with Peter Pursley Tennis courts, Inc., for the construction of this facility. Council then discussed the spread in the bids received and staff review of those bids and specifications with the contractors to insure thatr they understood the City's requirements. The suggestion was made that a pre - contract meeting be held with the successful bidder to make certain that the specifications were understood and would be met. Councilman Hinchliffe moved, seconded by Councilman Hughes to accept the staff recommendation and award the bid to Peter Pursley Tennis Courts, Inc. for a sum of $25,310. The motion carried on the following roll call vote: AYES: HINCHL IFFE , HUGHES & MAYOR BACHARACH NOES: McTAGGART ABSENT: RYAN ORDINANCE N0. 186 Director Hightower presented the staff memorandum C.U.P. FOR of September 4, 1984 which recommended introduc- MONTESSORI SCHOOL tion of this ordinance to allow the processing (1801 x 18 0 4 ) of a Conditional Use Permit for an addition to an institutional use in the Eastview area, and permit the applicant to submit an application prior to the effective date of this amendment. Council then inquired about the process to be followed after the introduction of this ordinance, and if it is determined that traffic problems exist that those concerns go before the Traffic committee. Speaking in favor of approval of this C.U.P. was William Paulin, 2103 Vallecito Drive. COUNCIL -3- 9/4/84 #701Y -B19 Councilman Hinchliffe moved, seconded by Councilman McTaggart and carried to INTRODUCE ORDINANCE N0. 186 OF THE CITY OF RANCHO PALOS VERDES AMENDING ORDINANCE N0. 177U. PORTUGUESE BEND Upon the arrival of Public Works Supervisor Abbott LANDSLIDE STABILIZATION at the meeting, Council resumed discussion of this (1801) matter. Dewatering Wells Eastern Side Of Slide Council discussion centered on the cost for drilling these two wells, the cost for getting the power to them, and a request for an update on the funding and expenditures for the monitoring and dewatering study. Additional discussion followed on the kind of pipe that will be used to feed the culvert, if administration costs were included, funding that might be forthcoming from the County for this project, and if the cost of installation of these wells will be chargeable to the Redevelopment Agency. Councilman McTaggart moved, seconded by Councilman Hughes to approve the staff recommendation and authorize $50,000 from General Fund Balances for installation of pumps in the two western wells for test dewatering and pumping of Ishiba.shi Lake and that charges for administration be added to this cost. The motion carried on the following roll call vote: AYES: McTAGGART , HINCHL IFFE , HUGHES, & MAYOR BACHARACH NOES: NONE ABSENT: RYAN Installation of Wells Near Peppertree and Connection to ACLAD Piping System Supervisor Abbott presented the staff memorandum of August 31, 1984 which recommended that Council approve a contract with Water Well Supply for a sum not to exceed $8,882.27 for installation of pumps in two wells along.Peppertree and between Palos Verdes Drive South and Pomegranate. Councilman McTaggart moved, seconded by Councilman Hughes to approve the staff recommendation. The motion carried on the following roll call vote: AYES: McTAGGART , HINCHL IFFE , HUGHES , & MAYOR BACHARACH NOES: NONE ABSENT: RYAN RESOLUTION N0. 84 -56 - City Manager Guluzzy presented this resolution CONSENTING TO HOLDING to facilitate a joint meeting of the Council A JOINT MEETING and Redevelopment Agency. (1801) Councilman Hinchliffe moved, seconded by Councilman Hughes and carried to ADOPT RESOLUTION N0. 84 -56 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES CONSENTING TO HOLDING OF A JOINT PUBLIC HEARING. COUNCIL -4- 9/4/84 #701Y -B20 TRAFFIC STUDY - Associate Engineer Reed presented the September 4, VIA COLINITA 1984 Staff memorandum which recommended that staff (1502) be authorized to obtain the services of a traffic engineer to study the effects of partial street closure at Via Colinita and First Street at a cost not to exceed $1,500. Council then discussed how long it will take to perform this study, how the study will be performed, and the effects of such a closure on surrounding streets. Councilman McTaggart moved, seconded by Councilman Hughes to approve the staff recommendation. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, HUGHES, & MAYOR BACHARACH NOES: NONE ABSENT : RYAN Additional discussion followed on whether consideration should be given to buying additional patrol time from the Sheriff's Department.' Staff was requested to provide the Regional Sheriff's subcommittee with the cost of additional service such as bi- weekly patrolling of the area. COUNCIL SUBCOMMITTEE REPORTS School District Building (1401) Referring to Councilman Ryan's report on his meeting with GSA in San Francisco, Councilman Hinchliffe moved the recommendation of advising the School District that the City supports their decision to release the property in June 1985, and that staff prepare an interim custodial agreement. The motion was seconded by Councilman Hughes and carried. It was the consensus that the City Manager would provide the Council with a time line for the acquisition of this facility. Peninsula Transportation Mayor Bacharach reported that Palos Verdes Estates is awaiting a report from SCAG before making a decision on whether to join PV Transit. Landslide To answer questions that the residents of the area may have concerning the Redevelopment Agency Councilman Hinchliffe recommended holding a Town Hall COUNCIL -5- 9/4/84 #701Y -B21 meeting at St. Peters Church or Ladera Linda. Staff indicated that a fact sheet on the Redevelopment Agency is being prepared and will be available to the public. Cable TV Councilman Hughes reported that the Subcommittee is reviewing the latest revision to the Ordinance and will be meeting with TM Cablevision prior to the September 18th meeting. If any members of Councilmembers should make known their suggestions on the ordinance to the Subcommittee. ADMINISTRATIVE SERVICES Acting Administrative Services Director Beaubien DEPARTMENT REORGANIZATION presented the staff report of August 20, 1984 (1202) which recommended the following: (1) Authorize the City Manager to change the job title /recruit- ment from Administrative Services Director to Finance Director. (2) Approve City Manager's reorganization to shift Data Processing and Risk Management to the City Manager's Office. _(3) Approve change in title /job duties from Administrative Assistant /City Treasurer to Assistant to the City Manager /City Treasurer. (4) Authorize City Manager to survey other municipalities and recommend salary range to Council for adoption based on increased duties and responsibilities of position. (5) Authorize the City Manager to hire an accounting firm to provide assistance for summer season at a cost not to exceed $4,000. Council then discussed the effects the computer will have on this plan, the effects of bringing in an accounting firm, and the training that may be necessary for upgrading the current personnel. Councilman Hinchliffe moved, seconded by Councilman Hughes and carried to approve changing the job title from Administrative Services Director to Finance Director; when hired, that Director can deal with the personnel issues raised. Additionally, that the job title for the Administrative Assistant be changed to Assistant to the City Manager /City Treasurer. CITY MANAGER REPORTS Status Report Council requested that the status of the Miraleste Fire Station be added to this report. Status of CDBG Program & Shore Erosion Study City Manager Guluzzy will be contacting Mark Hamud with SCAG regarding legisla- tion on shore erosion. COUNCIL -6- 9/4/84 #701Y -B22 OCTOBER COUNCIL MEETING Council delayed making a decision on whether or not to cancel the first meeting in October. ITEMS REMOVED FROM THE CONSENT CALENDAR EXCUSED ABSENCES - Councilman Hinchliffe moved, seconded by Council - COUNCILMAN RYAN man McTa.ggart and carried to excuse the absence of Councilman Ryan from the August 21 meeting and this meeting. MINUTES OF AUGUST 21 Councilman Hinchliffe moved, seconded by Mayor Bacharach to approve the minutes of August 21, 1984 as presented. PV TRANSIT Council discussed the extension of the Transit (1505) Advisory Committee to August 30, 1985 and if this Committee should be established along the same lines as other committees. Council discussion followed on the number of people on this Committee, if membership should be appointed by the same process used for other committee appointments, if this aspect should be taken out and dealt with after a decision has been made by Palos Verdes Estates on joining the Transit Program, and if the Committee should be made up of representatives from the other cities. Councilman Hughes moved, seconded by Councilman Hinchliffe to approve the following: (1) Authorize the Mayor to sign the Letter Of Understanding regarding joint PV Transit operation with the City of Rolling Hills Estates. (2) - Extend the term of the Transit Advisory Committee to January 1, 1985. (3) Appropriate $6,000 from Transit funds for payment of Peninsula Dial -A -Ride costs. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, HUGHES, & MAYOR BACHARACH NOES: NONE ABSENT: RYAN RESOLUTION N0. 84 -56 RESOLUTION N0. 84 -56 OF THE CITY COUNCIL OF REGISTER OF DEMANDS THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID was presented by title and ADOPTED on motion of Councilman Hinchliffe, seconded by Councilman COUNCIL -7- 9/4/84 #701Y -B23 McTaggart. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, HUGHES, & MAYOR BACHARACH NOES: NONE ABSENT: RYAN ADJOURNMENT: At 10:45 P.M. the meeting adjourned to 8:00 A.M. Saturday, September 8, 1984 on motion of Council- man Hughes. ATTEST: y ulerK "I ,e- A e. 14 10M a-A-0c E.141 a-AAZAJ Mayor COUNCIL -8- 9/4/84 #701Y -B24