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CC MINS 19840821M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING AUGUST 212 1984 The meeting was called to order at 7:30 P.M. by Mayor Jacki Bacharach at the Hesse Park Community Center, 29301 Hawthorne Boulevard. After the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: McTAGGART , HINCHL IFFE , AND MAYOR BACHARACH ABSENT: HUGHES & RYAN Also present were City Manager Donald F. Guluzzy, City Attorney Steve Dorsey, Senior Planner Ann Negendank, City Clerk Jo Lofthus, Acting Administrative Services Director Greg Beaubien, Community Services Director Tom Bandy, and Director of Public Works Gordon Siebert. WAIVER OF FULL READING OF Councilman McTaggart moved, seconded by Council - ORDINANCES & RESOLUTIONS man Hinchliffe and carried, to waive reading in full of all ,ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all Councilmembers after reading of the title, unless specific request was made at that time f or the reading of such ordinance or resolution. APPROVAL OF AGENDA The City Clerk announced the following addition to'the Agenda: Legislation - HR 4103. The agenda as amended was approved on motion of Councilman McTaggart, seconded by Councilman Hinchliffe, and carried. CONSENT CALENDAR The =City Clerk announced that the following items were deleted from the Consent Calendar: Agreement with Charles Abbott for Landslide Service & Agree- ment for Hazard Elimination Services. The Consent Calendar was approved as follows on motion of Councilman McTaggart, seconded by Councilman Hinchliffe. MINUTES Approved -the minutes of July 31, and August 7, 1984. PERSONNEL POLICY Authorized an addition to the occasional sick/ (1202) personal leave section of the Personnel Handbook which clarifies allotment and pro- ration for sick/ personal leave. #702 -B10 CLAIM AGAINST THE CITY Authorized the City Clerk to advise the claimant BY AUTO CLUB OF S0. CALIF. of the "Application for Leave to present a late (303) claim" procedure. REGISTER OF DEMANDS RESOLUTION N0. 84 -51 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID was adopted. COMMUNITY DEVELOPMENT Authorized City Manager to execute a Cooperation BLOCK GRANT Agreement to participate in the County of (601) Los Angeles Community Development Block Grant Program for 1985 -88 program years. CITY HOLIDAY PARTY Approved not to exceed amount of $600 to cover (1202) expenses for City sponsored holiday party. RESOL. N0. 84 -52 Adopted RESOLUTION N0. 84 -52 OF THE CITY COUNCIL NO PARKING OF THE CITY OF RANCHO PALOS VERDES PROVIDING FOR (1502) NO PARKING AT THE CUL DE SAC OF CALLE AVENTURA. ABALONE COVE LANDSLIDE Approved the agreement and authorized the Mayor ABATEMENT DISTRICT and City Clerk to sign same. (This replaces the (1801) agreement approved on 8/7/84) The motion to approve the Consent Calendar carried on the following roll call vote: AYES: McTAGGART , HINCHL IFFE , AND MAYOR BACHARACH NOES: NONE ABSENT: HUGHES & RYAN RANCHO PALOS VERDES Director Siebert presented the staff memorandum TRANSIT SERVICE of August 21, 1984 listing seven recommendations (1505) for changes in the transit system which had been arrived at using the data gathered in the user survey conducted the week of August 11 through August 17, 1984. He presented an additional report summarizing the coordination of transit service with the City of Rolling Hills Estates containing the following recom- mendations: (1) Staff coordinate press releases, advertising and promotion for P. V. Transit. (2) Rolling Hills Estates will purchase one van identical to currently used vehicles. (3) All vans will be re- lettered to read "P.V. Transit" and RHE's logo will be added. (4) During the year, the staff of both cities will meet to evaluate operations and will keep their respective Councils informed about transit concerns. ( 5 ) Prior to the end of Fiscal COUNCIL -2- 8/21/84 #702 -B11 1984-85, staff will evaluate system operations and recommend further steps to integrate service and administration. (6) A memorandum of understanding should be entered into by both cities to define joint efforts and responsibil- ities. (7) The Council transportation subcommittee should meet with the City of Rolling Hills Estates to implement this cooperative venture. After a discussion of the recommended changes, it was the sense of the Council that Director Siebert prepare an extension of the contract to include Rolling Hills Estates, continue to investigate the brokerage concept, and provide all the councilmembers with a copy of the finalized report of the data gathered in the user survey. Councilman Hinchliffe moved, seconded by Councilman McTaggart to adopt the staff recommendations as follows: (1) Continue RPV Transit service through at least year two. (2) Retain existing service area and satellite stops. (3) Hours should be extended to 9:30 P.M. Monday through Saturday and to 7:00 P .M. Sunday. Starting times remain at 7:00 A.M. weekdays and 8:30 A.M. on weekends. (4) Transfers from RTD will still be accepted in lieu of fare. (5) Fares should be raised to $1.00 during peak hours (7:00 A.M. - 8:30 A.M. and 1:30 P.M. - 4:00 P.M. and be 751 during off peak hours. (6) Two 19 passenger vehicles should be purchased. One will be a back -up vehicle. Appro- priate an additional budget of $70,000 (7) Subscription service cannot be requested more than one month in advance. The motion carried on the following roll call vote. AYES: McTAGGART , HINCHL IFFE , AND MAYOR -BACHARACH NOES: NONE ABSENT: HUGHES & RYAN Council then- discussed the advertisements to be displayed on top of the vans . It was the general consensus- that. ads- could -be considered for inside the vans; and ads not transit related will be paid-for out of the General Fund. Additionally, it was agreed that the Traffic Advisory-Committee would view the logo before it is finalized. CAPITAL IMPROVEMENT Mayor Bacharach opened the public hearing on the PROGRAM - USE OF proposed use of Federal General Revenue Sharing REVENUE SHARING FUNDS funds. The City Clerk reported that the notice (602) outlining the-proposed use of these funds had been duly published and no written protests had been received City Manager Guluzzy presented the staff report of August 16, 1984 which recommended scheduling the adoption of the Capital Improvement Program. Council then briefly-discussed the amount of, revenue sharing funds available and the proposed uses. There being- no response to, the Mayor's call for public testimony, she declared the hearing closed. Councilman McTaggart moved, seconded by Councilman Hinchliffe and carried to adopt the staff recommendations. COUNCIL -3- 8/21/84 #702 -B12 PT. V ICENTE PARK - PURCHASE OF DOLPHIN (1201) of $3,500 and authorized to such funds be construction of solicit public returned to the Director Thomas presented the August 15, 1984 memorandum which described the dolphin sculpture available for display at the Pt. Vicente Inter- pretive Center. Staff recommended that Council authorize purchase of this sculpture at a cost a base at a cost of $550, and that staff be donations for its purchase with the intent that P & R Fund. Council then discussed the actual value of the sculpture, if the docents were in agreement with its purchase and display, the amount of money left in the Pt. Vicente fund which could be used for its purchase, and if such an art piece was originally budgeted for the Center* Councilman Hinchliffe moved, seconded by Councilman McTaggart not to buy the sculpture. The motion carried on a two -one vote with Mayor Bacharach voting in opposition. SUMMER YOUTH Community Services Director Tom Bandy .presented CLEAN -UP PROGRAM the August 15, 1984 staff memorandum which (1705) summarized the complaints received by the City about large quantities of litter along public streets. Staff recommended that Council authorize an expenditure not to exceed $1,615 for a litter clean -up program. Monies to be expended from unappropriated General Fund. This program would be implemented by September 15, 1984. Council requested that such a program be placed in the budget on a regular basis. Since additional costs will be incurred for rental of dumpsters and purchase of trash bags, Councilman McTaggart moved, seconded by Councilman Hinchliffe to approve an expenditure of an amount not to exceed $3,000 f or this program. The motion carried on the following roll call vote: AYES: McTAGGART , HIN CHL I FFE , AND MAYOR BACHARACH NOES: NONE ABSENT: HUGHES & RYAN ABALONE COVE BEACH PARK - Director Thomas presented the July 30, 1984 PORTUGUESE BEND memorandum summarizing the request from the COOPERATIVE NURSERY Portuguese Bend Nursery School to renew their SCHOOL facility use agreement with the City for use of (1201) Abalone Cove Beach for their 1984 -85 school year. Staff recommended issuance of a use permit under the following guidelines: (a) Under the terms and conditions previously outlined in the lease between the City and the Nursery School. (b) Under the policy guidelines provided in the City's public Facilities Reservation and Fee .Policy (at no fee) . (c) Advise the Nursery School of possible termination of the lease between the City and County and direct the Nursery School to request the County for a use permit should this occur. The fiscal impact of this would be loss of $133 annual use fee revenue. COUNCIL -4- 8/21/84 #702 -B13 The City Manager's recommendation differed in that he did not feel that the Facility Use Policy is not applicable in this situation because the City does not own the facility where the nursery school is located. Therefore, it does not meet the test of public facility which our policy guidelines address. Council then discussed if the school charges a fee, how the City's fee was established, if the school was open to the general public, if they carried adequate public liability insurance, how their use differs from such groups as AYSO, and if the City's facilities policy should be changed. Councilman Hinchliffe moved, seconded by Councilman McTaggart to waive the fee of $133 and permit use of the facility by the nursery school under the recom- . mendations made by staff. The motion carricd on the following roll call vote: AYES: McTAGGART , HINCHLIFFE , AND MAYOR BACHARACH NOES: NONE ABSENT: HUGHES & RYAN PUBLIC WORKS CONTRACT City Manager Guluzzy presented the August 17, (1204 ) 1984 staff report which recommended: (1) Provide Roy Jorgensen Associates, Inc written notice that, their services for Public Works Management will terminate effective September 21, 1984. (2) Authorize the Mayor and City Clerk-to execute an agreement with-Charles Abbott Associates, Inc. for Public Works Management Services effective September 22; 1984 through June 30, 1985 for a cost not to exceed $400,000. (3) Authorize the City Manager to negotiate a cost for RJA services from the period July 1, 1984 through September 21; 1984: _ In addition to the provisions of the contract as presented in the agenda package, the City Attorney proposed the following additions: 1) Vehicle liability insurance with the City as a named insural; 2) Errors and omission insurance; and 3 ) That Charles Abbott Associates defend the City in any action against the City with regard to Charles Abbott Associate's contract. Council then discussed if all of these requirements are in the existing contract with RJA, and if these were standard terms and conditions. Representing Roy Jorgensen & Associates was their Attorney Jerry Rappaport, 16530 Ventura Boulevard, Encino, who summarized his clients' reasons for seeking an injunctive relief. There will be litigation between RJA and Charles Abbott & Associates; they had no dispute with the City and do not intend to involve the City in such litigation. Charles Abbott, 6866 Verde Ridge Road, described his agreement with DeLeuw Cather for support services on an as needed basis* Council then discussed if Public Works contract-be granted dependent upon a contract between Abbott and DeLeuw C ather, the relationship with RJA through the efforts-of- Mr. "Abbott ; ,and how. critical the issue experience with the slide was to the City. Additionally,:since counsel for Jorgensen stated that it was not their intent, to involve the City-in-litigation, that the requirement for COUNCIL -5- 8/21/84 #702 -B14 Charles Abbott Associates to defend the City in a possible law suit was not necessary. Councilman Hinchliffe moved, seconded by Councilman McTaggart to adopt staff recommendations and sign an agreement with Charles Abbott Associates, Inc. for Public Works Management Services in the amount of $400,000. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, AND MAYOR BACHARACH NOES: NONE ABSENT: HUGHES & RYAN Staff was instructed to prepare a report for the next agenda dealing with the insurance issues.raised by the City Attorney. COUNCIL SUBCOMMITTEE School Liaison - Councilman Hinchliffe reported REPORTS on his meeting with representatives of the School ( 306 ) District and CAP where the decision was made by the Board of CAP to give the School District 30 days notice of their intention to cancel the agreement for use of the School District building. Landslide - The subcommittee is requesting additional funds to hook up wells on the east side and to test and hook up stream gages. A report will be placed on the next agenda for appropriation of additional funding. Staff was instructed to present the current status of the CDBG funding at that time and also to report on any other sources of funding. Legislation - Councilman Hinchliffe moved, seconded by Councilman McTaggart and carried to support HR 4103 and send letters in support of this legislation. ABALONE COVE BEACH' PARK - STATUS OF RENEGOTIATIONS The City Manager reported that this issue will be placed on the next agenda. ADMINISTRATIVE SERVICES This item will be placed on the next agenda* DEPARTMENT EMPLOYEE AND Councilmen Hinchliffe and McTaggart were appoint - MANAGEMENT BENEFITS ed by the Mayor to serve as a subcommittee on this matter and discuss with the City Manager. ITEMS REMOVED FROM THE CONSENT CALENDAR LANDSLIDE STABILIZATION After clarification of the term of this contract STUDY SERVICES - AGREEMENT from August 6, 1984 to June 30, 1985, Council - WITH CHARLES ABBOTT roan McTaggart moved, seconded by Councilman (1801) Hinchliffe to authorize the Mayor and City Clerk to sign an agreement between the City and Charles Abbott Associates for a total cost not to exceed COUNCIL -6- 8/21/84 #702 -A17 $47,550 for Landslide stabilization services. The motion carried on the following roll call vote: AYES: McTAGGART , HINCHLIFFE , AND MAYOR BACHARACH NOES: NONE ABSENT: HUGHES & RYAN HAZARD ELIMINATION Director Siebert presented the revised staff SAFETY PROJECTS - memorandum for HES design services which AGREEMENT WITH TRAFFIC recommended that the Council accept the revised SAFETY ENGINEERS cost proposal for HES design services, subject (1404) to CALTRANS approval, and authorize the Mayor and City Clerk to sign a contract with Traffic Saf et y Engineers for a cost not to exceed $33,5600 Councilman Hinchliffe moved, seconded by councilman McTaggart to approve the staff recommendation. The motion carried on the following roll call vote: AYES: McTAGGART , HINCHLIFFE , AND MAYOR BACHARACH NOES: NONE ABSENT: HUGHES & RYAN ADJOURNMENT At 10:00 P.M. the meeting adjourned on motion of Mayor Pro Tem McTaggart. ATTEST: MyC lerk Mayor COUNCIL -7- 8/21/84 #702 -A18