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CC MINS 19840515M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING MAY 159 1984 The meeting was.called to order at 7:30 P'.M. by Mayor Jacki Bacharach at the Hesse Park Community Center, 29301 Hawthorne Boulevard. After the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: McTAGGART, HINCHLIFFE, HUGHES, RYAN, AND MAYOR BACHARACH ABSENT: NONE Also present were City Manager Donald F. Guluzzy, City Attorney Steve Dorsey, Director of Environmental Services Sharon Hightower, City Clerk Jo Lofthus, Acting Administrative Services Director Greg Beaubien, Community Services Director Tom Bandy, Director of Leisure Services Mary Thomas, Director of Public Works Charles Abbott, and Deputy Director Gordon Siebert. CEREMONIAL MATTER Mayor Bacharach presented a commemorative proclamation and plaque to Los Angeles County Supervisor Deane Dana for his leadership, commitment and dedication in service to the citizens of the Fourth District and the Palos Verdes Peninsula. WAIVER OF FULL READING OF Councilman McTaggart moved, seconded by Council - ORDINANCES & RESOLUTIONS man Hughes and carried, to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all Councilmembers after reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. APPROVAL OF AGENDA The City Clerk announced the following additions to the Agenda: Disaster Preparedness, Neighbor - hood Watch, Crenshaw Boulevard, Indian Peak Inter- section, and July 4th Tall Ships. The agenda as amended was approved on motion of Councilman McTaggart, seconded by Councilman Hughes and carried. CONSENT CALENDAR #701Y -B17 The Consent Calendar was approved as follows on motion of Councilman Ryan, seconded by Councilman Hinchl i f f e . MINUTES DEDICATION - TRACT 33206 RIGHT -OF -WAY ON CREST ROAD (1408'X 1411) COMMUNITY RECREATION PROGRAM (1401) PERSONNEL HANDBOOK (1202) Approved the minutes of May 1, 1984. Accepted the dedication of Right -Of -Way on Crest Road from S &S Industries. Approved agreement for fiscal period beginning July 1, 1984 through ,Tune 30, 1985. Adopted the Personnel Handbook as presented. HESSE PARK Accepted the installation of the play equipment INSTALLATION OF as complete; released the retention, the faithful PLAYGROUND EQUIPMENT performance bond, and directed the City Clerk to (1201) notify the Surety and Contractor. WEED CONTROL - Authorized the Mayor and City Clerk to sign a AWARD OF CONTRACT contract with Noft Pest Control, Inc. for (1701) chemical weed control at various locations for a cost of $13,500. AWARD OF RECORDS (1) Awarded contract to Savage Information MANAGEMENT CONTRACT Services at a cost not to exceed $8,500. (2) (301) Authorized Mayor and City Clerk to sign the contract. MAINTENANCE DISTRICT (1) Council ADOPTED RESOLUTION NO. 84 -26 OF THE N0. 1 CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ( 901) ORDERING THE PREPARATION OF AN ENGINEER'S REPORT IN CONNECTION WITH A LANDSCAPING MAINTENANCE DISTRICT (LANDSCAPE AND OPEN SPACE MAINTENANCE DISTRICT. NO. 1) (2) ADOPTED RESOLUTION N0. 84 -27 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 1984 -85 FOR A LANDSCAPING MAIN- TENANCE DISTRICT (LANDSCAPE AND OPEN SPACE MAINTENANCE DISTRICT N0. 1) MAINTENANCE DISTRICT N0. 2 (901) DISTRICT N09 2). (2) (1) Council ADOPTED RESOLUTION N0. 84 -28 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ORDERING THE PREPARATION OF AN ENGINEER'S REPORT IN CONNECTION WITH A LANDSCAPING MAINTENANCE DISTRICT (LANDSCAPE AND OPEN SPACE MAINTENANCE ADOPTED RESOLUTION N0. 84 -29 OF THE CITY COUNCIL OF THE COUNCIL -2- 5/15/84 #701Y -B18 CITY OF RANCHO PALOS VERDES DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 1984 -85 FOR A LANDSCAPING MAINTENANCE DISTRICT (LANDSCAPE AND OPEN SPACE MAINTENANCE DISTRICT NO. 2) CLAIM'AGAINST THE CITY Rejected the claim and directed the City Clerk - LOUIS J. BERTSCH, JRo to notify.the claimant. (303) PACIFICARE INSURANCE Approved new rates and authorized the City RATES Manager to sign the agreement. (902) LEGISLATION Adopted the League of California Cities recommenda- (306) tion to support AB 3114 and oppose AB36830 RESOL. N0. 84 -30 ADOPTED RESOLUTION N0. 84 -30 OF THE CITY COUNCIL REGISTER OF DEMANDS OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $238,669.22, DEMAND NUMBERS 5466 THROUGH 5543, 11795 THROUGH 118159 AND 26648 THROUGH 26692. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, HUGHES, RYAN AND MAYOR BACHARACH NOES : NONE ABSENT: NONE PARKS & RECREATION Council considered the City Clerk's Report of COMMITTEE APPOINTMENT May 9, 1984 which was accompanied by applications 1061 306) submitted by those interested in being appointed to the vacancy on this Committee. Councilman Ryan moved, seconded by Councilman Hinchliffe to reappoint Fred Jackson to the Parks and Recreation Committee. The motion carried on a three - two vote with Councilmen McTaggart and Hughes voting in opposition. After Council discussion, it was the consensus that on future appointments ballots be supplied to the Council for this nomination procedure. Councilman McTaggart moved, seconded by Councilman Hinchliffe and carried to cast a unanimous ballot for the appointment of Fred Jackson to the Parks and Recreation Committee to fill out the unexpired term to December, 1985. COUNCIL -3- 5/15/84 #701Y -B19 GOLDEN COVE Director Hightower summarized the status of this ECONOMIC STUDY matter: the report will be ready for the next (701) Council meeting and a public hearing can be noticed for the July 17, 1984 Council meeting. PT. VICENTE Leisure Services Director Mary Thomas presented INTERPRETIVE CENTER - the May 9, 1984 staff memorandum which listed DEDICATION PLAQUE three alternatives for the design of the plaque (1201) for this Center. Discussion followed on adding more names to the plaque and whether there should be text recognizing the cooperation of other branches of government. Councilman Ryan moved, seconded by Councilman Hinchliffe to refer this matter back to staff for more alternatives. The motion carried on a four - one vote with Mayor Bacharach voting in opposition. With regard to the matter of text on the plaque, Mayor Bacharach moved, seconded by Councilman Hughes and carried that there be no text on the plaque. POLICY FOR WINTER Associate Planner Angus presented the May 11 staff GRADING AND DRAINAGE report which listed the administrative standards to REVIEW control grading activity in winter months and (1801) standards to ensure adequate drainage review and improvement for new developments. Council inquired how much this additional review and inspection will cost, if an additional fee should be added to the original permit to cover this cost, and the fact that this procedure allowed more safeguards in grading and drainage review. Councilman Hughes moved, seconded by Councilman Ryan to approve the staff recom- mendations for administrative standards to control grading activity in winter months and standards to ensure adequate drainage review and improvements for new developments. Additionally, to indicate that minor grading is less than 50 cubic yards, and to charge sufficient fees to cover these costs. Director Hightower commented that fees will be reviewed within the next few months and that these review procedures will be covered in that new fee structure. PROPOSITION 18 Director Thomas presented the staff memorandum of (306) May 10 which recommended the following: (1) Council urge passage of Proposition 18. (2) Council direct staff to distribute the proposed news release to the media. (3) Council direct staff to distribute flyers via the Leisure Services Summer Program registration confirmation mailings. Mayor Bacharach moved, seconded by Councilman McTaggart and carried that Council support the passage of Proposition 18. Mayor Bacharach moved, seconded by Councilman Hinchliffe'and carried to direct staff.to distribute a news release to the media on this matter. Since City funds cannot be spent on the flyer, Director Thomas indicated that she would seek community contributions for its distribution. COUNCIL -4- 5/15/84 #701Y -B20 ENCROACHMENTS INTO Associate Planner Angus presented the May 15 THE PUBLIC RIGHT -OF- staff report on this item requesting Council WAY clarification regarding walls and fences in (1408) - the public right -of -way with an encroachment permit, and to clarify the policy regarding the standards to be applied when allowed. Part of this report included a specific request for walls and fences at Tract No. 33206. Staff. then proceeded to discuss the specific request from S &S Construction Company for approval of a six foot wall at the entrance to this Tract which is within the public right -of -way. Council discussed why this request was coming to the City Council and not to the Planning Commission, if there was any safety reason to allow this en- croachment on the public right -of -way, whether the easement should be vacated, and if the vacation would preclude access to the adjacent trail. Council continued its discussion of whether tie specific request should be part of the Planning Commission hearing on the Tract and if right -of -way issues should go to the Planning Commission for their review. Councilman Hinchliffe moved, seconded by Councilman Ryan and carried to approve non- permanent encroach - ments on an individual basis based on:the following criteria and conditions: (1) All encroachment requests to be reviewedtby Planning Commission; (2) Require that encroachments be in the best interest of the City; be .required for public health or safety reasons; be allowed only if there is no alternative location on private property; and be a safe design. Councilman Hughes moved, seconded by Councilman McTaggart and carried to approve policy recommendation number 3: the public right -of -way be considered an extension of front and /or street side arears, where it is adjacent to the front and /or street side of the owners property; the Development Code standard of,42 inches in the setbacks and 30 inches in the intersection visibility triangle apply; where the public right -of -way is adjacent to the rear of a lot or a common area (in the case of an RPD), the height limit shall be 42 inches unless the Planning.Commis-sion determines that there is no potential safety /visibility and other consideration to justify that limit, in which case the maximum height may be extended to six feet. Representing S &S Construction was Allen Cummins, 23 Blacksmith Circle, who re- quested that the Council vote on the issue of allowing the entryway wall. He said that originally this entryway was designed for private streets and if Council doesn't approve the wall, they will have to change the entryway design. Staff was instructed to issue a policy memorandum for walls and /or fences encroaching into the public right -of -way. Ms. Sunshine, 6 Limetree Lane, questioned where on Crest Road this project will be. COUNCIL -5- 5/15/84 #701Y -B21 Councilman Hughes moved, seconded by Councilman McTaggart and carried to send this matter back to the Planning Commission for appropriate review and then to the Traffic Committee for traffic review. The motion carried on a four - one vote with Mayor Bacharach voting in opposition. RECESS At 9 : 00 P.M. the Mayor called a brief recess . The meeting reconvened at 9:15 P.M.. AUDIENCE QUESTIONS Intersection of Hawthorne Boulevard and Vallon (1503) Franklyn Weiss, 30711 Via La Cresta, expressed his concerns about this inter- section and requested a Traffic Committee study to see what could be done to make the intersection safer.. After Council discussion of the procedure for the HES funding and the various markings that could be installed at this intersection, it was the consensus that staff reissue the downhill speed resolution and pursue League support for that resolution. Mayor Bacharach moved, seconded by Council man McTaggart and carried that the Public Works Department install delineators and try to move the process on the "HES funding. ORDINANCE NO. 180 - City Manager Guluzzy presented the May 10 staff INCLUSION OF CERTAIN memorandum which summarized the background of the TERRITORY IN THE notification to the City by the County Fire Dept . LOS ANGELES COUNTY that the.County Auditor had disqualified the City CONSOLIDATED FIRE from Revenue Sharing because it was not entirely PROTECTION DISTRICT within the boundaries of the Consolidated Fire (603) Protection District. Staff recommended adoption of this proposed ordinance to ensure that the City does, not lose an estimated $70,000 of Federal Revenue Sharing funds. Councilman Ryan moved, seconded by Councilman Hinchliffe and carried to waive further reading and INTRODUCE ORDINANCE N09 180 OF THE CITY OF RANCHO PALOS VERDES REQUESTING THE INCLUSION OF CERTAIN TERRIROTY IN THE LOS ANGELES COUNTY CONSOLI- DATED FIRE PROTECTION DISTRICT. Abalone Cove Beach Lease (1201) Representing the League of Women Voters was Sheila Hoff who read a prepared statement requesting that the City Council continue the lease with the County for the Abalone Cove Beach Park. COUNCIL -6- 5/15/84 #701Y -B22 LADERA LINDA - Deputy Director Siebert presented the May 15 MOTORCYCLE ACCESS staff memorandum which summarized the Council's (1201) direction that Public Works determine ways to eliminate motorcycle access to the bluffs in the vicinity of Ladera Linda Community Center* Staff presented several alternatives and indicated that a budget of $7,400 would be needed to implement these alternatives. Staff recommended that Council consider financing one of these alternatives during the budget review of the next f i s cal year' s funding of park improvements* Council then discussed if this could be coordinated with the overall plan for the park,,if the Sheriff's Department has offroad vehicle patrols, and if the signs posted are adequate.. It was the consensus of Council that these alterna- tives should be incorporated in the design for the park and be indicated -as a designated cost. Ms. Sunshine, 6 Lime Tree, encouraged the use of a Mounted Sheriff's Patrol of the area. RANCHO PALOS VERDES Representing the Advisory Committee was Elayne TRANSIT =- SUMMER Sidley who said that the Committee agreed with SERVICE the staff recommendations with some minor changes. (1505) Council then commented on the status of the Advisory Committee's report, whether fixed routes should be used for the summer months and the recreation sites that should be serviced. It was the consensus that the-Council Subcommittee and the Advisory Subcommittee should meet with the Contractor and work out a fixed route and other summer issues and report back to the City Council at the May 29 meeting. PT. VICENTE PARK - Referring to his May 7 memorandum containing IMPROVEMENT suggestion- on items that should' be taken care of (1201) at the Pt Vicente Interpretative Center, Council - man Hughes; said that most of the items had been taken care, of however, he requested that the sprinkler on the bluff be checked, the two areas being used as vista points be covered with decomposed granite; install "No Parking" signs outside the gate area, install-entrance, exit, and bluff signage; and consider the adoption of an ordinance preventing people from rappeling down the bluffs. All these items were referred to staff for consideration* A CITY PARK - LOCKING OF GATES (1201) LAFCO AND COUNTY ENERGY COMMISSION VACANCIES (306 X 1102) Referring to a discussion with Captain Emerson of the Sheriff's Department, Councilman McTaggart suggested that combination locks be used on the park gates. Referring- to the April 30 letter f rom the Cali- fornia Contract Cities Association, Mayor Bacharach noted that Rolling Hills Estates City Council- woman Nell Mirels was running for the vacancy on COUNCIL -7- 5/15/84 #701Y -B23 LAFCO. It was the consensus of Council to send a letter to the Contract Cities Association endorsing Mrs. Mirels for this LAFCO position. Councilman McTaggart will pursue the matter of the vacancy on the County Energy Commission. CITY COUNCIL MEETINGS - Councilman Hughes reported that the RPV Radio Club VIDEO TAPE is willing to provide the manpower for the video taping of City Council meetings and TM Cablevision will provide the equipment. Unedited tapes of the Council meetings will be aired on Channel.3. It was the consensus of Council to go ahead with the taping of the City Council meetings. DISASTER PREPAREDNESS Citing the bunkers as a resource in the case of (401) disaster, Councilman McTaggart suggested that staff prepare estimates on what it will take to make the bunkers usable for disaster preparedness. Council- man Ryan moved, seconded by Councilman McTaggart and carried that staff report no later than the first meeting in August on the cost estimate for repair of the bunkers. NEIGHBORHOOD WATCH Citing recent news events, Mayor Bacharach re- (1206) quested that the next issue of the City's News - letter have an article requesting volunteers,for the Neighborhood Watch program. INTERSECTION OF Citing the safety hazards of right turns being CRENSHAW /INDIAN PEAK made from Indian Peak onto Crenshaw, Councilman, (1503) Ryan requested that the Traffic Committee review the appropriateness of recommending to Rolling Hills Estates that they install "No Right Turn On Red" signs at that intersection. JULY 4th - Mayor Bacharach requested that a status report on TALL SHIPS this item be placed on the next agenda. (1201) ABALONE COVE BEACH City Manager Guluzzy presented the staff memorandum PARKING LOT OPERATION of May 10 which gave a lengthy background and pre - (120) sented four alternatives for the operation of the parking lot at Abalone Cove Beach Park. Addition- ally, he referred to the letter of May 15 from Los Angeles County Chief Administrative Officer. Harry Huf f ord , which reiterated the County's position on limiting the use of the access road to three tons. COUNCIL -8- 5/15/84 #701Y -B24 Councilman Ryan moved, seconded by Councilman Hinchliffe to send a letter to the County telling them that we will keep the Beach on a 30 day cancellation notice based on the understanding that they will reimburse $8,000 that we will spend. Additionally, that renegotiation of this contract be on the City Council agenda for the first meeting in August. The motion carried unanimously. Council- man Ryan moved, seconded by Councilman Hinchliffe that: (1) The Department of Leisure Services assume control of the parking operation and provide staff and supervisory personnel to accomplish this operation on a year -round basis. (2) That any surplus received from the operation of the Beach and Beach parking be dedicated to Abalone Cove Beach Park improvements, and Administrative Services will take responsibility for the recording and administration of fee collections. ITEMS REMOVED FROM THE CONSENT CALENDAR ABALONE COVE BEACH After clarification of the intent of this LANDSLIDE - resolution, Councilman Hinchliffe moved, seconded RESOLUTION OF INTENTION by Councilman Hughes and carried to approve the (1801) Resolution Of Intention and Map to be used by the Abalone Cove Landside Abatement District. PT. VICENTE PARK - Council questioned the provisions of this contract, SEWER -LIFT STATION whether it was necessary to have a monthly inspec- CONTRACT tion as recommended in the contract and if a Hold (1201) Harmless Clause should be included. It was the consensus that this item be placed on the next adenda. ADJOURNMENT At 12 midnight Council adjourned to May 29 at 7:30 P.M. on motion of Councilman Hughes and carried. ATTEST: City Clerk Mayor 4� COUNCIL -9- 5/15/84 #701Y -B25