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CC MINS 19831220M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING DECEMBER 20, 1983 The meeting was called to order at 7:30 P.M. by Mayor Jacki Bacharach at the Palos Verdes Unified School District Building, 30942 Hawthorne Boulevard. After the Pledge of allegiance to the flag, roll call was answered as follows: PRESENT: HINCHLIFFE, MCTAGGART, HUGHES, RYAN AND MAYOR BACHARACH ABSENT: NONE Also present were City Manager Guluzzy, City Attorney Steve Dorsey, Environmental Services Director Sharon Hightower, City Clerk Jo Lofthus, Administrative Services Director Kiti Laisure, Leisure Services Director Mary Thomas, Community Services Director Tom Bandy, Deputy Public Works Director Gordon Siebert, and City Treasurer Greg Beaubien. WAIVER OF FULL READING OF Councilman Hughes moved, seconded by Councilman ORDINANCES & RESOLUTIONS Ryan and carried, to waive reading in full of APPROVAL OF AGENDA CONSENT CALENDAR all ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all councilmembers after 'reading of the - title, unless specific request was made at that time for the reading of such ordinance or resolution. The City Clerk announced the following additions: Council expenses (McTaggart), Renaming Parks (Hughes), and Planning Commission (Ryan). The Agenda as amended was approved on motion of Councilman Hughes, seconded by Councilman Ryan and carried. The City Clerk announced that the following items were deleted from the Consent Calendar: Easement for City Hall Undergrounding, Pt. Vicente-Change Order for stairs, and School Crossing Guard suit. The remainder of the- items were approved as follows on motion of Councilman McTaggart, seconded by Councilman Ryan. PT . VICENTE PARK - GRAVEL FOR ENCLOSURE (1201) PT VICENTE PARK - CHANGE IN ELECTRICAL SERVICE CONTRACT (1201) PT. VICENTE PARK NEW 4" DRAIN (1201) PT. VICENTE PARK - STAINING FOR BENCHES AND ADDITION OF ONE BENCH (1201) Ratified the Change Order to place a gravel floor within the utilities enclosure. Ratified the Change Order to correct the electrical service line with the recommenda- tion that the City present an invoice to Southern California Edison for the cost incurred. Ratified the Change Order to add an additional drain. Ratified the Change Order to stain benches and add one additional bench. TRACT N0. 34834 - (1) Released the subdividion water system agreement RELEASE OF SUBDIVISION between the City and the subdivider. (2) Released WATER SYSTEM AGREEMENT Surety Bond No. 009201 in the amount of $88,000. AND SURETY BOND (3) Instructed the City Clerk to notify Covenant (1411) Mutual Insurance Co. as the surety, and WADC Hill Top Developers, Inc., as the principal, of Council's action. EMERGENCY GENERATOR Authorized the Mayor and City Clerk to sign a Service SYSTEM MAINTENANCE Agreement with ESCO for generator maintenance twice (401) per year at an annual cost not to exceed $1500 RESOLUTION N0. 83 -80 - Adopted RESOLUTION NO. 83 -80 OF THE CITY COUNCIL AUTHORIZING AMENDMENT OF THE CITY OF RANCHO PALOS VERDES AUTHORIZING TO POINT VICENTE REGIONAL AMENDMENT TO POINT VICENTE REGIONAL PARK PROJECT PARK PROJECT LAND AND LAND AND WATER CONSERVATION FUND PROGRAM. WATER CONSERVATION FUND PROGRAM (1201) TRACT N0. 33206 - Accepted the Easements for storm drain installation ACCEPTANCE OF STORM in Tract No. 33206 from Meredith Desmond and Hiram DRAIN EASEMENTS and Barbara McCarthy, and directed the City Clerk to (1411 X 450) record. STREET SWEEPING CONTRACT Ratified Change Order to the FY 1983 -84 Street CHANGE ORDER Sweeping contract to increase the sweeping frequency (1405 ) of arterial streets from quarterly to monthly for an adjusted contract cost of $19,322.86. COUNCIL -2- December 20, 1983 1984 TELEPHONE MAINTENANCE AGREEMENT ( 307 ) PT. VICENTE PARK - INSTALLATION OF TRACK LIGHTING (1201) EXTENSION OF LEASE FOR USE OF LADERA LINDA COMMUNITY CENTER BY TM CA BLEV I S I ON (1201 X 605) BUILDING AND SAFETY/ ENGINEERING SERVICES AGREEMENT WITH ROY JORGENSEN ASSOCIATES (201 X 1204) RESOLUTION NO0 83-811 - REGISTER OF DEMANDS 26047 THROUGH 260940 Authorized the Mayor and City Clerk to execute the 1.984 telephone maintenance agreement with America West for a fee not to exceed $1,353.50. Ratified the Change Order to provide and install track lighting at a cost not to exceed $9,926.28. Authorized the Director of Environmental Services to to extend the Special Use Permit #20 through December 15, 1984 and that the list of conditions attached to Exhibits "A" and "B" be included and required. Approved agreement and authorized the Mayor and City Clerk to sign same. ADOPTED RE'SOLU,,TION N0. 83 -81 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $468 , 313.2 4 , DEMAND NUMBERS 4633 THROUGH 4723, 116641 THROUGH 11676, AND RESOLUTION N0. 83 -82 - Adopted RESOLUTION N0-83 -82 OF THE -CITY COUNCIL ESTABLISHING A PUBLIC ­OF THE CITY OF,RANCHO PALOS VERDES ESTABLISHING A FACILITIES RESERVATION PUBLIC FACILITIES RESERVATION POLICY AND FEE POLICY AND FEE SCHEDULE SCHEDULE FOR PUBLIC USE OF THE CITY'S BUILDINGS (1201) AND GROUNDS. The motion to approve the Consent Calendar carried on the following roll.call vote: AYES: HINCHLIFFE, McTAGGART; HUGHES, :RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT: -NONE PUBLIC HEARING INTERIM ZONING EXTENSION ORD. N0. 177U (1801) Mayor Bacharach declared the hearing open on this matter to,- extend the interim zoning for the Eastview area that-was-established with the adoption of COUNCIL -3- December 20 , 1983 Ordinance No. 163U on January 4, 1983. The City Clerk reported that notice had been duly published and that no written protests were received by the City. Director Hightower presented the December 20th staff memorandum which explained the necessity of the extension to complete the zoning studies and hold the public hearing for the General Plan amendment, Environmental Impact Report, Code amendment, and zone change. The anticipated completion date for this process.is late April, 1984. There being no response to the Mayor's call for public comment, she then declared the hearing closed. ORDINANCE N0. 177U OF THE CITY OF RANCHO PALOS VERDES EXTENDING ORDINANCE N0. 162U AND DECLARING THE URGENCY THEREOF AND AMENDING RANCHO PALOS VERDES MUNICIPAL CODE was presented for adoption. Councilman Ryan moved, seconded by Councilman Hinchliffe to waive further reading and adopt ORDINANCE N0. 177U. The motion carried on the following roll call vote: AYES: HINCHLIFFE, McTAGGART, HUGHES, RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT: NONE PROPOSITION "A" LOCAL Mayor Bacharach presented her December 14, 1983 RETURN FUNDS memorandum which recommended that the Council (1505) reject the resolution from the California Contract Cities liberalizing restrictions on the use of these funds and that the Council reiterate that Proposition "A" funds were intended to promote public transit. Council discussion then followed on the voter intent on this ballot, when a legal opinion would be issued on the suggested liberalization, and if a decision could be made on this matter-at a later date. Councilman.Hinchliffe moved, seconded by Councilman Hughes to reject the California Contract Cities resolution. The motion carried on a three - two vote with Ryan and McTaggart voting in opposition. SOLICITATION ORDINANCE Director Laisure presented the December 1, 1983 memorandum citing the shortcomings of the City's current Ordinance and recommending that Council .adopt the proposed ordinance. Council then discussed the procedure by which this ordinance was prepared, staff time necessary to prepare the applications resulting from its adoption, if this matter should be scheduled for a Work Session, the restrictions that this ordinance would present to community organizations such as girl scouts and other charitable organizations. Councilman McTaggart moved, seconded by Councilman Hughes to discuss this matter at the upcoming Council retreat. Further Council discussion ensued on how this differed from the County's ordinance and from current State law. Councilman Ryan proposed a substitute motion, seconded by Councilman Hughes to table this matter until the City Attorney has reviewed the State law, the current City ordinance, and this proposed ordinance. The motion carried. COUNCIL -4- December 20, 1983 ORDINANCE-NO. 178U - Director Laisure presented the December 1, SALES AND USE TAX 1983 memorandum citing the correspondence ORDINANCE received from the State Board of Equalization (1501) indicating that the City's current Ordinance is � ' in -violation = of Chapter 5 of the statutes of 1979 and must be amended prior to- January 1, 1984. ORDINANCE NO 178U OF THE CITY OF RANCHO ,PALOS VERDES RELATING TO SALES AND USE TAXES AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE AND DECLARING THE URGENCY THEREOF was presented by title. Councilman Ryan moved, seconded by Councilman Hughes to waive _further reading and. ADOPT - ORDINANCE NO. 178U. The motion carried on the following roll call vote: l AYES: HINCHLIFFE, McTAGGART, HUGHES, RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT: NONE PARKS AND RECREATION After two rounds of voting Andrew Bonacich, Larry COMMITTEE MEMBERS Zamos , and Jeffrey Younggren were appointed to (106 X 1201) the Parksi& Recreation Committee. Councilman Hughes moved, seconded by Councilman McTaggart and carried to cast a unanimous ballot for these nominations. Councilman Hughes moved, seconded by Councilman Hinchliffe and carried that Mr. Zamos serve until December, 1985. Messrs. Bonacich and Younggren will serve until December, 1987. Councilman Ryan moved, seconded by Councilman Hinchliffe and carried that John Corcoran serve as the Committee's Chairman for the upcoming year. TRAFFIC COMMITTEE After,-the first , round of voting, Timothy O'Shea (106 X 1502). and Leo Connolly were appointed to the Traffic r Committee Councilman Ryan moved, seconded - by Councilman,,-Hughes and carried to -cast a unanimous ballot for these nominations. Councilman-Ryan-moved, seconded-by Councilman. Hinchliffe that -Mr. 0- 'Shea -serve until December, 1985. Councilman Hughes, moved; seconded by Councilman Ryan and carried to appoint William Bartz as the Chairman .. of - this Commit tee r-f or r,the upcoming year . - - REAL ESTATE LEAD -IN Mr. Deckman read a prepared statement to the SIGNS - ROBERT DECKMAN Council recommending that they abolish lead -in (1801) real estate signs in the City. Representing the Rolling Hills Board of Realtors were Kathy Atha and Bob Randall who told -the Council that they are policing their members to make sure that they abide by the City's policies. Council then discussed if this item should-be referred-to the Traffi =c : Committee, if the City should use Federal color guidelines. when calling out specific colors for signs, and if the color of the signs was really a valid issue. No action was taken. COUNCIL -5- DECEMBER 20, 1983 #701Y -A6 CITY COUNCIL STANDING Mayor Bacharach distributed the list indicating COMMITTEES the City's representative and alternate to out (306) side organizations and standing committees. It was the consensus that the alternate repre- sentative for the'Sanitation District would be discussed at the first meeting in January. CITY COUNCIL MEMBERS EXPENSES (1202) report indicating out -of- pocket Councilman .'McTagga.rt inquired as to the policy for reimbursement of expenses incurred during the course -of City business. A brief discussion of the policy revealed that councilmembers can receive either $50 per month or submit an expense expenses incurred. MEETING DATES AND It was the consensus that Council meet on LOCATIONS January 7, 1984 at 1:00 P.M. for a tour of (307) Pt. Vicente Park facilities and conduct a review of drainage facilities in the City. Councilman Hughes moved, seconded by Councilman McTaggart and carried that staff prepare for the next meeting a report indicating the impact of moving the City Council meetings to the Hesse Park Building on Parks & Recreation Programs. RENAMING OF PARKS - Citing his concern because there were no plans DEL CERRO AND VANDERLIP for development of the present Vanderlip Park, PARK the fact that Del Cerro overlooks the Vanderlip (1201) Estate, and that this would be an appropriate way to honor Mr. Vanderlip for his foresight in the use of land on the Peninsula, Councilman-Hughes urged the Council to rename the Del Cerro Park site. He then moved, seconded by Councilman Ryan to rename Del Cerro Park to Vanderlip and that the present Vanderlip Park.- be referred to as the Montemalaga park site. Council then discussed if a letter should be sent to the'Del Cerro's Homeowners Association, the Rancho Palos Verdes Council of Homeowners Association, and the Homeowners Association in the Vanderlip Park area. The motion carried on a three --two vote with Councilmembers Hinchliffe and Bacharach voting in opposition. PLANNING COMMISSION In an effort to keep the Planning Commission (1203) abreast of planning laws, Councilman Ryan suggested that the Commission be given copies. of League of California Bulletins containing information on legislation regarding planning laws and any litigation on land use. Further, he suggested adjourning Council meetings to a Closed Session to enable the Commission to attend those sessions dealing with land use litigation. After discussion of the Commission's attendance at these Sessions, it was the consensus that the City Attorney should research whether this is permissible. COUNCIL -6- DECEMBER 20, 1983 AUDIENCE QUESTIONS Evie Hunter, 18 Martingale, representing the Palos Verdes Peninsula Horsemens Association told the Council that the Rockinghorse horse trail is still closed, and that the Martingale trail is in dangered of being fenced off. Additionally, Cayuse;Trail is impassable because of draining water into the trail. She encouraged Council's support for protection of these trails. ITEMS REMOVED FROM THE CONSENT CALENDAR PT . VICENTE CHANGE ORDER After clarification of some questions concerning FOR STAIRS the cost for covering these stairs, Councilman (1201) Ryan moved, seconded by Councilman ,Hinchli f f e to approve the staff recommendation to place the alternate covering on the stairs at Pt. Vicente Park at a cost not to exceed $1,302.68. The motion carried on the following roll call vote: AYES: HINCHLIFFE, McTAGGART, HUGHES, RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT: NONE MONTEMALAGA /SILVER SPUR Council briefly discussed the general administra- TRAFFIC SIGNAL COSTS tion overhead costs being charged by the City of (1503) Rolling Hills Estates for this light. Mayor Bacharach moved, seconded by Councilman Ryan to share in the cost of one -third of the design, construction, inspection and project administration for a traffic signal at Montemalaga and Silver Spur as outlined in the December 8, 1983 letter from the City of Rolling Hills Estates. The motion carried on the following roll call vote: AYES: HINCHLIFFE, McTAGGART, HUGHES, RYAN, AND MAYOR BACHARACH NOES: NONE ABSENT: NONE SCHOOL CROSSING GUARD Councilman Ryan moved, seconded by Mayor SUIT Bacharach and carried to receive and file this (303) memorandum. COUNCIL -7- DECEMBER 20, 1983- ADJOURNMENT At 9:30 P.M. Councilman Ryan moved, seconded by Councilman Hinchliffe to adjourn to 1:00 P.M. on January 7, 1984. Mayor ATTEST: City Clerk COUNCIL -8- DECEMBER 20, 1983 _ - �R -l. - �- y- 1 PARKS & RECREATION C0MMI SSI ON f C0101I TTEE McTAGGART BONACICHt ANDREW CONNOLLY --LE-0 JACKSONt FRED YOUNGGRENFJEFFREY *This committee /commission indicated as second choice. COUNCIL 12/20/83 MEETING L �+ t apyk TRAFFIC CBMMI SS I BN /CO?ASI TTEE 7CAN I L PPL -RTAN HUGHES HINCHLIFFE MCTAGGART BACHARAC BELT COYNES , T HOMAS HALLS TE D , RICHARD O' SllEA, TIMOTHY VON NORDENFLYCHT WHITE, ALLAN �R�. BARTZ, WILLIAM BLUE, MARGARET 80NACICH, ANDREW *This committee /commission indicated as second choice. COUNCIL 12/20/83 MEETING