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CC MINS 19850620M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR COUNCIL MEETING JUNE 20 , 1985 The meeting was called to order at 7:30 P.M. by Mayor John McTaggart at the Palos Verdes Unified School District Building, 30942 Hawthorne Boulevard, notice having been given with affidavit thereto on file. Roll call was answered as follows: PRESENT: HINCHLIFFE, BACHARACH, RYAN, HUGHES, & MAYOR McTAGGART. ABSENT: NONE Also present were City Manager Donald F. Guluzzy, Director of Environmental Services Sharon W. Hightower, City Attorney Steve Dorsey, Director of Public Works Gordon Siebert, and City Clerk Jo Purcell. WAIVER OF FULL READING OF Councilwoman Bacharach moved, ORDINANCES AND RESOLUTIONS seconded by Councilman Hughes and carried, to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all councilmembers after reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. APPROVAL OF AGENDA The City Clerk announced the following additions: the Register of Demands and the agreement with the Redevelop- ment Agency. Under City Council reports the following items were added: Fire Alarm Ordinance, Dog Problem at Fig Tree, Levitt Project, Landslide Subcommittee Report, and Council Subcommittee on Refuse Franchise. The City Manager added the development proposals on Western Avenue. The agenda as amended was approved on motion of Councilwoman Bacharach seconded by Councilman Ryan and carried. CONSENT CALENDAR The Consent Calendar was approved as follows on motion of Councilman Hughes, seconded by Councilman Hinchliffe: MINUTES Approved the Minutes of May 21. # 701 CP -MIN . 20 -1 Council -1- June 20, 1985 PORTO VERDE APARTMENTS - BOND Accepted Bond Number SB001398 (902) as a substitute for Bond Number 5534359. Returned the substi- tuted Bond to the principal and directed the City Clerk to notify the principal and the surety of this action, CITY MAINTENANCE CREW CONTRACT - Accepted and approved the FISCAL 1985 -86 (1405) contract with J,T, Garza to supply the City with a General Maintenance Crew, CLAIM AGAINST THE CITY - PATRICIA ROCKWELL (303) Rejected the. claim and directed the City Clerk to notify the Claimant, RTD INTERAGENCY TRANSFER AGREEMENT Authorize the Mayor and the (1505) City Clerk to sign the agreement with the Southern California Rapid Transit District for purposes of accepting interagency transfers, SEWER LIFT MAINTENANCE CONTRACT Awarded the contract to M.E. Fridrich Co, for work outlined in the contract specifications to maintain the sewer lift station at Point Vicente Park. The cost to be $250 per inspection, for a total contract cost not to exceed $1,500, SIGNAL MAINTENANCE AGREEMENT - FISCAL 1985 -86 (1405) STREET SWEEPING CONTRACT - FISCAL 1985 -86 (1405 ) STREET PATCHING CONTRACT (1404) JOINT POWERS INSURANCE AUTHORITY - RETROACTIVE PREMIUM ( 902 ) AGREEMENT WITH TRANSIT CONTRACTORS - FISCAL 84 -85 (1505) operation for Fiscal 84 -85, #701CP- MIN.20 -1 Council Approve the negotiated extension of the Signal Maintenance contract with Superior Signal Service, Approved South Bay Sweeping Company's proposal for monthly sweeping in Fiscal 85 -86 and Fiscal 86-87, Awarded the'Street Patching Contract to Excel Paving Company for Fiscal 85 -86 at a cost not to exceed $60,000, Authorize payment of retroactive premium payments for Self Insurance program to SCJPIA from the General Fund balance. Authorize the Mayor and the City Clerk to sign the agreement with Transit Contractors for P.V. Transit -2- June 20, 1985 r•, WEED CONTROL CONTRACT Awarded the Weed Control (1701) Contract to Noft Pest Control for the work outlined in the contract specifications to spray for weeds on the City rights -of -way, at a cost not to exceed $18,200. CIVIC CENTER /PARK BUILDINGS Awarded the Contract to Lomita JANITORIAL SERVICES (1201) Maintenance Services for the work outlined in the contract specifications to maintain the Civic Center site and Park Buildings at a total contract amount of $36,070. SUPPLEMENTS 11 & 12 TO LOCAL Authorize the_ Mayor and City AGENCIES - STATE AGREEMENT (1404) Clerk to sign Supplement Nos. 11 and 12 to the Local Agency State Agreement No. 07 -5411 for Palos Verdes Drive East curbs and HES OOS (185) for citywide collector local street sign upgrade. MEDIAN LANDSCAPE MAINTENANCE CONTRACT (1405) Awarded the contract to Landscape West to maintain Landscaping on I medians at a cost not to exceed $36,486. RESOLUTION NO. 85 -34 - ADOPTED RESOLUTION N0. 85 -34 OF REGISTER OF DEMANDS THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VE RDE S ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH SAME ARE TO BE PAID. LOAN AGREEMENT - Approved the Loan Agreement REDEVELOPMENT AGENCY /CITY between the Redevelopment (1801) Agency and the City Council in the amount of $282,500 as a loan from the General Fund to the Redevelopment Agency. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: HINCHLIFFE, BACHARACH, RYAN, HUGHES, & MAYOR McTAGGART NOES: NONE PUBLIC HEARINGS: #701CP- MIN.20 -1 Council -3- June 20, 1985 OPEN SPACE MAINTENANCE DISTRICT NO. 1 - TRACT N0. 32673 Mayor McTaggart declared the hearing open on this Landscape and Open Space Maintenance District No. 1. The City Clerk reported that notice had been given with no written protest received by the City. City Manager Guluzzy presented the June 20, 1985 staff report recommending that Council Adopt the Resolution approving the Engineer's report and the Resolution-declaring- the City's intention to levy and collect assessments for Fiscal year 1985 -86. There being no response to the Mayor's call for public testimony, he declared the hearing closed. Councilman Hinchliffe moved, seconded by Councilwoman Bacharach and carried to ADOPT RESOLUTION 85 -35 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING THE ENGINEER'S REPORT. Councilman Ryan moved seconded by Councilman Hinchl i f f e and carried to ADOPT RESOLUTION 85-36 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDE S CONFIRMING THE DIAGRAM AND ASSESSMENT IN CONNECTION WITH LANDSCAPE AND OPEN SPACE MAINTENANCE DISTRICT NUMBER 16 OPEN SPACE DISTRICT NUMBER 2. RESOLUTION NOS* 85 -37 and 85-38, ( 901) Mayor McTaggart declared the hearing open. The City Clerk reported that notice had been given with no written protest on file. City Manager Guluzzy presented the staff memorandum of June 20 and recommended Council adopt the proposed resolution approving the Engineer's Report and the reso- lution declaring the City's intention to levy and collect assessments for fiscal year 1985 -86. Responding to the Mayor's call for public testimony were the following .. residents of the District: Larry Trailor, 32050 Pacifica Drive and JoAnn Anderson, 32039 Sea Ridge Circle. Referring to a section of the CCR' s, they questioned the maintenance of the easement on that Tract. Citing some dangerous incidents inhibiting the use of the trail by pedestrians, they inquired if the easement could be blocked off to prevent it's use by vehicles. In discussing this situation further, it was disclosed that the budget for the District would not cover the purchase of gates or chains to block off the easement to vehicles. Mr. Trailor said residents of the area indicated that they would be willing to pay an additional assessment for the purchase of such equipment. There being no further testimony, the Mayor declared the public hearing closed. In discussing ways to solve this safety problem along the easement, it was determined that residents would need to be assessed an additional $50 to purchase equipment to block off the easement. Since this increase of $50 might exceed the 15% maximum allowed by the Landscaping and Lighting Act of # 701 CP -MIN . 20 -1 Council -4- June 20, 1985 19722 it was the consensus that the additional assessment could not be included in the 85 -86 budget for the district, however the District could be reassessed next year. RESOLUTION NO. 85 -37 OF THE CITY COUNCIL OF THE,r_,, G_ITY.. OF, _ RANCHO_ PALOS VERDES APPROVING THE ENGINEER'S REPORT was presented by title and adopted on motion of Councilwoman Bacharach seconded by Councilman Hughes and carried. RESOLUTION NO. 85 -38 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VE RDE S CONFIRMING THE DIAGRAM AND ASSESSMENT IN CONNECTION WITH THE LANDSCAPE AND OPEN SPACE MAINTENANCE DISTRICT NUMBER 2 was pre- sented by title and adopted on motion of Councilman Hughes seconded by Councilman Ryan and carried. Councilman Ryan moved seconded by Councilwoman Bacharach and carried to instruct staff to take the necessary steps to prepare a bid package for appropriate gates and /or posts to be installed along this trail. PLANNING COMMISSION APPOINTMENT After the second round of (106 x 1203) voting Jay Hodge was appointed unanimously to serve out the unexpired term on the Planning Commission to December 1985 on motion of Councilman Ryan seconded by Councilwoman Bacharach and carried. SPEEDING ON VIA COLINITA City Manager Guluzzy presented (1502) the June 20,$ 1985 staff memorandum and recommended that (1) Council accept the revised letter to residents on the east side. (2) Approve the mailing of a letter to the Homeowners Association. (3) Direct staff to the extent of distribu- tion of this letter. Council briefly discussed the area to which the letter should be sent, the Homeowners Associations that should receive it, and the fact that the letter should be signed by the entire City Council. Councilman Hughes moved seconded by Councilwoman Bacharach and carried to send the letter to the residents and the Homeowners Associations in area "B" but not include Paseo Del Mar and LaRotunda; that the letter be signed by the entire City Council, and that the cost of this mailing not exceed $500 with the funds coming from the General Fund balance. The motion carried on the following roll call vote: AYES: HINCHLIFFE , BACHARACH, RYAN, HUGHES & MAYOR MCTAGGART NOES: NONE TRAILS - CRENSHAW BARRIER (701) City Manager Guluzzy presented the June 20 staff memorandum which listed options 1 through 5 on methods, of replacing the existing Crenshaw barrier. # 701 CP -MIN . 20 -1 Council -5- June 20, 1985 In response to the Mayor's call for public testimony were the following residents: Tim Burrell, 4038 Exultant Drive. He requested that Council consider the effects of this trail on the landscaping in the area, and suggested that the public hearing on such an item follow the same process as a C.U.P. Sunshine, 6 Lime Tree, said that the Horsemens Association was in support of option No. 5. Council then discussed the characteristics of the suggested replacement: what design would allow both horses and pedestrian traffic, the problem of vandalism of the gate, and the feasibility of providing access for pedestrians, but preventing motor cycles. Councilman Hinchliffe moved seconded by Councilman Ryan and carried to support Option No. 1. Councilwoman Bacharach proposed an amendment second "ed by Councilman Hinchliffe and carried to approve option No. 1 for equestrian requirements and appropriate $1,200 from the trails fund. Additionally, to appropriate $1,800 from the General Fund to improve the vehicle barrier. The motion carried on the following roll call vote: AYES: HINCHLIFFE, HUGES, RYAN, BACHARACH & McTAGGART BUILDING AND SAFETY CONTRACT - City Manager Guluzzy presented CHARLES ABBOTT AND ASSOCIATES the June 20 staff report and (201) recommended that Council deter- mine if errors and omissions insurance should be required to approve the agreement, and to authorize the Mayor and City Clerk to sign it. Councilwoman Bacharach moved seconded by Councilman Hinchliffe and carried to approve the agreement with Charles Abbott Associates eliminating the errors and omissions insurance and reducing the hourly rates accordingly. It was the consensus of Council that the negotiate an agreement with Charles Abbott in the School District Building. AUDIENCE QUESTIONS the new road along PV Drive ''South showing since its construction. Additionally, the and Mrs. Larue questioned the irrigation of City Manager be authorized to Associates for rental of space Responding to the Mayor's call for audience questions was Lois Knight - Larue, 3126 Barkentine Road, who presented pictures of the cracks that have occurred pictures showed 'Lake Ishibashi; the vegetable farm in the area. PV TRANSIT - AGREEMENT WITH City Manger Guluzzy presented CITY OF ROLLING HILLS ESTATES the June 18 memorandum and (1505) recommended that Council authorize the Mayor and the City Clerk to sign an agreement with Rolling Hills Estates for the opera- tion of PV Transit. Council inquired if this agreement had been considered by the Rolling Hills Estates City Council, and if the map had been revised since the last time it was presented to the City Council. Councilwoman Bacharach moved seconded by Councilman Hughes and carried to approve the agreement subject to it's revision by the City Attorney. # 701 CP -MIN . 20 -1 Council -6- June 20, 1985 PV TRANSIT - AGREEMENT FOR FISCAL 85. 86 (1505 ) City Clerk to sign an agreement operation for fiscal year 85 -86 at option. City Manager Guluzzy presented the June 20 staff report and recommended that the Council authorize the Mayor and the with Transit Contractors for PV Transit an hourly cost of $23.78 using a deposit Council then discussed Transit Contractor's increase in the hourly rate, the reasons for the increase, and questioned their anticipated increase in gas costs and insurance costs. Councilwomen Bacharach moved seconded by Councilman Hinchliffe and carried to authorize the Mayor and City Clerk to sign an aggeement with Transit Contractors for PV Transit operation for Fiscal Year 1985 -86 at an hourly cost of $23,78 using -a deposit option, subject to the aggreement being reviewed by the City Attorney. The motion carried on the following roll call vote: AYES: HINCHLIFFE, BACHARACH, HUGHES, & RYAN NOES: MAYOR MCTAGGART Councilwoman Bacharach moved seconded by Councilman Hayes- =An&- carried that the staff prepare to go to bid on this service no later than February 1986. PV TRANSIT AGREEMENT - City Manager Guluzzy presented COUNTY OF LOS ANGELES the staff memorandum of June 13 and recommendd that the Council authorize the Mayor and the City Clerk to sign an agreement with the County of Los Angeles for the operation of PV Transit. Council discussed whether the County Board of Supervisors had agreed to this service officially. Councilman Ryan moved seconded by Councilwoman Bacharach and carried to approve the agreement but not provide the service until we get assurances that the County Board of Supervisors will approve this agreement. (Later in the meeting this agreement was reconsidered: Councilwoman Bacharach moved seconded by Councilman Hughes and carried to delete Sect. 4 (Fares) and amend Sect. 1 (Scope of Service) to allow flexibility to the City in changing the service without requiring County Approval.) PV TRANSIT - .SUMMER FARE City Manager Guluzzy presented the June 20 staff memorandum and recommended that the Council approve the Transit Advisory Committee recommendations to increase the summer fare to $1 for all PV Transit patrons; eliminate peak hours for the summer, and hold a public hearing to receive public comments. # 701 CP -MIN . 20 -1 Council -7- June 20, 1985 Council then discussed the timeframe for public hearings on this matter by the other Cities on the Peninsula. Councilwoman Bacharach moved seconded by Councilman Hughes and carried to contact the other cities regarding their holding a public hearing on this matter, and advise them that we will be be holding one on July 2. SIDEWALK AND DRIVEWAY APRON Gary Nelson, 27145 Freeport MAINTENANCE POLICY (1405 ) spoke in opposition to this proposed policy whereby the homeowners would be responsible for paying 100% of the repair cost for sidewalk and driveway aprons. He suggested a sidewalk maintenance assessment district be established citywide. Also speaking in opposition to this policy was Joseph Mchuszer, 27137 Fond Du Lac Road, Matilde Muller 2714 Fond Du Lac Road, and Peggy Nelson 27145 Freeport. Their opposition was mainly regarding the cost of this maintenance. The suggestion was made that instead of installing new - sections of concrete along the sidewalk that the city consider a method whereby only a portion is taken out. Council discussion followed on the maintenance standards used by the City for the sidewalks, and if it would be permisseable to change those stan- dards and consequently reduce costs. Councilwoman Bacharach moved, seconded by Councilman Hughes and carried, to table this matter until the next meeting so the City Attorney can investi- gate the feasibility of a sidewalk maintenance district. TRANSIT ADVISORY COMMITTEE - City Manager Guluzzy presented RECOMMENDATIONS FOR PV TRANSIT the June 11 staff report (1505 ) containing the committee's recommendations for the operations of PV Transit. Council discussed the recommendations par- ticularly the suggestion that PV Transit provide charter service. Concern was expressed that perhaps this might be in conflict with service provided by private enterprise, and whether it would be allowed by the Transporation Commission. Councilwoman Bacharach moved, seconded by Councilman Hughes, approve recommendations 1 through 5 contained in the report but defer action on No. 6 until it is determined whether it would be allowed by the Los Angeles County Transportation Commission. The motion carried on a 4 -1 vote with Councilman Hughes voting in opposition. MARYMOUNT COLLEGE C.U.P. City Manager Guluzzy summarized (1806) the conditions contained in the staff report which resulted from a meeting between the subcommittee and Marymount College officials. Speaking on behalf of the San Ramon Homeowners Association was Mary Knight, 28107 San Ramon Drive, who said that the residents are eager to have the parking lot installed to alleviate the parking problem in the neighborhood. Council then discussed the condition whereby use of the back parking lot was allowed on an overflow basis. Concern was expressed whether the college should be put on notice that they are in violation of the City's #701CP- MIN.20 -1 Council -8- June 20, 1985 parking requirements. Councilman Ryan moved, seconded by Councilman Hughes to adopt the recommendations; however, eliminate use of the back parking lot on the overflow basis. Additionally, that the college be notified that they are not in compliance with the parking requirements of the Development Code and any increase in student enrollment will exacerbate the problem. The motion carried unanimously. SUBCOMMITTEE REPORTS Equestrian Committee - Councilwoman Bacharach reported that the Rolling Hills Community Association will be contacting the new owners of the lot adjacent to Martingale and that they will be reporting back on July 8. Jean Longacre, No. 6 Martingale said that a group called Rural, Inc. had been formed to purchase the Martingale lot. They would like to be included in negotiations for the sale of this lot. Landslide Subcommittee Report - Councilman Hughes reported on the subcom- mittee's trip to Sacramento and the progress made in expediting AB1461 which will be heard on June 25. Legislation - SB1091 - City Manager Guluzzy summarized the action taken on this bill whereby certain property tax will be returned to the City. These funds will come out of the County's special district funding. Council questioned whether these funds were used by the County to pay for the fire protection districts and the effect this would have on the Library district. It was the consensus that staff find out about the special districts and what the fire district costs. Juvenile Diversion - Councilman Hinchlif fe reported that this organization would be requesting funding from the City. It was the consensus that their request be considered with the budget hearing on July 2. Cable TV - It was the consensus that the City Manager should put a report on the status of the Cable TV bids in his weekly report. FIRE ALARM ORDINANCE (603) Expressing his concern about the administrative aspects of the f ire alarm ordinance and in particular the statement of conformance issued in the City's NEWSLETTER, Councilman Ryan inquired about the accuracy of all homeowners and landlords being required to file a sta- tement with the City. After discussion it was the consensus that a correc- tion appear in the next NEWSLETTER indicating that the installation of a fire alarm is necessary before a house is sold. Additionally, it was the consensus that a letter be sent to realtors informing them of this require- ment . DOG PROBLEM - FIGTREE (104) Councilman Ryan inquired whether the city's animal control ordinance was being enforced at the Figtree location where a dog problem had been reported. Daphne Clark, 10 Peppertree, told the Council about the difficulty she has encountered at this location when she tries to get a reading on a District well. # 701 CP -MIN . 20 -1 Council -9- June 20, 1985 Council then discussed whether the SPCA had been patrolling the area, and., if the Sheriff should accompany Ms. Clark on her inspection of the well. It was the consensus that Ms. Clark file a complaint with the Sheriff's Department, LEVITT PROJECT - SIGNAL REQUIREMENT Mayor McTaggart referred to the June 19 letter from the City . of Rolling Hills Estates about con - dition number 12.. of the; grading . application for the Levitt Project and the Planning Commission's requirement that a Signal be installed at the intersection of Deep Valley Drive and Silver Spur Road in the City of Rolling Hills Estates. Council then discussed whether the City could impose such a .a0nd;,,ition:, u.pQn the.;_ City of Rolling Hills Estates, if this matter has gone before the traffic Committee, and what discussions had taken place between the Rolling Hills Estates City staff and the Rancho Palos Verdes staff. It was the consensus of Council that a letter should be sent to Rolling Hills Estates indicating that when this matter was discussed by staff they were in agreement that a light could be required now: the applicant -was willing to pay. REFUSE FRANCHISE COMMITTEE Mayor McTaggart appointed (306) X 605) _ ...Councilmembers Ryan and Bacharach as the members for the Franchise subcommittee. UNFINISHED BUSINESS It was the consensus of Council that No. 9 be removed from this list. COUNCIL MEETING PARKS Council requested that no other AND RECREATION COMMITTEE business items be placed on; the July 30 agenda other than the mat- ters to be discussed with the Parks and Recreation Committee, WESTERN AVENUE - City Manager Guluzzy presented DEVELOPMENT PROPOSALS the staff memorandum of June 20 which recommended that the Council (1) approve staff alternative No. 4. (2) direct staff fto proceed ,' -o►n r specific plans in the following order: Harbor Heights block, Summer land to Crestwood block, Crestwood to Trudie block, others; and (3) direct staff to notify the applicants in question that hearings will be delayed pending the specific plans. It was the consensus of Council to adopt the staff propo- sal on these commercial developments on Western Avenue. # 701 CP -MIN . 20 -1 Council -10- June 20, 1985 ADJOURNMENT At 12:35 A. M. the meeting adjourned on motion of Councilman Hughes. MA R # 701 CP -MIN . 20 -1 Council -11- June 20, 1985