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CC MINS 19850604M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR COUNCIL MEETING JUNE 43 1985 The meeting was called to order at 7:30 P.M. by Mayor John McTa art at th y gg e Hesse Park Commmunity .Center, 29301 Hawthorne Boulevard. After the Pledge of Allegiance to the flag, roll call was answered as follows. PRESENT: HINCHL I FFE , BACHARACH , HUGHES, RYAN, & MAYOR MCTAGGART ABSENT NONE Also present were -City Manager Donald F. Guluzzy, City Attorney Steve Dorsey, Director of Environmental Services Sharon W. Hightower Public Works Director Gordon S lebert, and City Clerk Jo' Purcell. WAIVER OF FULL READING OF Councilwoman Bacharach moved ORDINANCES AND RESOLUTIONS seconded by Councilman Hughes and carried, to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all councilmembers after reading of the title, unless specific request was made at that time for the reading of such ordinance or resolution. APPROVAL OF AGENDA City Clerk Purcell announced the following additions to the agenda: County Sanitation District, Assembly Bill 1461, Council Meeting Dates, Landslide Subcommittee alternate, and a request for a closed session to discuss the Horan Case, the American Sports Federation lawsuit and discussion of potential litigation. The. agenda as amended was approved on motion of Councilwoman Bacharach seconded by Councilman Hughes and carried. CONSENT CALENDAR The City Clerk announced that the following items had been removed from the Consent Calendar: Sidewalk repair program, County Lighting District, Point Vicente Capitol Improvement project, and the minutes of May 13, 1985. Councilman Hughes moved seconded by Councilman Hinchliffe to approve the remainder of the consent calender as follows. MINUTES Approved as presented the Minutes of May 7. # 701 . CP -MIN . 4 TRACT N09 38848 - REDUCTION OF STORM DRAIN BOND (1411) PALOS VERDES DRIVE SOUTH - APPROVAL OF PAVING WORK (1404 x 1801) the amount of $10,467.02. (4) Directed and the principal of this action. Council reduced the Storm Drain Faithful Performance Bond by 75% and directed the City Clerk to notify the surety and the principal of this action. (1) Accepted the paving work. (2) Exonerated the contract bond. (3) Released the final retention to Excel paving in the City Clerk to notify the surety LANDSCAPE AND OPEN SPACE (1) ADOPTED RESOLUTION 85 -28 OF MAINTENANCE DISTRICTS 1 & 2 THE CITY COUNCIL OF THE CITY OF ( 901) RANCHO PALOS VE RDE S ORDERING THE PREPARATION OF THE ENGINEER'S REPORT IN CONNECTION WITH LANDSCAPING MAINTENANCE DISTRICT N0. 1 (2) ADOPTED RESOLUTION 85 -29 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DECLARING IT'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 1985 -86 FOR LANDSCAPE MAINTENANCE DISTRICT NUMBER 1. (3) ADOPTED RESOLUTION 85 -30 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ORDERING THE PREPARATION OF THE ENGINEER'S REPORT IN CONNECTION WITH LANDSCAPING MAINTENANCE DISTRICT NUMBER 29 (4) ADOPTED RESOLUTION 85 -31 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VE RDE S DECLARING IT'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 1985 -86 FOR LANDSCAPING MAINTENANCE DISTRICT NUMBER 20 RESOLUTION 85-32 - PERMIT PARKING ON SAN RAMON DRIVE (15 0 2 ) LEGISLATION ( 306 ) RESOLUTION 85 -33 - REGISTER OF DEMANDS ADOPTED RESOLUTION 85 -32 OF THE CITY COUNCIL OF THE CITY OF PALOS VERDES ESTABLISHING PERMIT PARKING ON SAN RAMON DRIVE* Supported AB 1209 (School for Traffic Violations). Opposed ACA29 (Restrictions on Municipal Financing) . ADOPTED RESOLUTION 85 -33 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH SAME ARE TO BE PAID. The motion to approve the consent calendar carried on the following roll call vote: AYES: NOES: HINCHLIFFE , BACHARACH (Abstaining on the Minutes of May 7) RYAN., HUGHES, AND MAYOR MC TAGGART NONE Council -2- June 4, 1985 # 701. CP -MIN . 4.1 MARYMOUNT COLLEGE (1804) City Manager Guluzzy presented the June 4 staff memorandum recommending that Council review the following previously approved conditions: (1) Place a cap on year- round, and weekday enrollment at 650 full time equivalent students. (2) Build a six foot high, solid block wall along the San Ramon properties from the East end of the existing grape a stake fence to the southwest corner of 2804 San Ramon (lot number 30, Tract 25051). Install a chain link fence on the southeast curve of Mym ar ount College (approximately 145 feet), utilizing existing fence where possible*. (3) No weekend or evening use of the back parking lot faculty circle) except on an overflow basis. Use of the lot is limited to faculty and staff. (4) That a new parking lot be approved and in place before the beginning of the Fall semester 1985 He outlined the recommended - additional g additional conditions regarding the weekend college cap. Bernard Bauman owner of the property located at 2830 San Ramon Drive said he was in favor of the recommendations. Representing the ym g h Mar ount College was their attorney Karen Lee who read a statement dated June 4, 1985 a copy of which is on file with the prepared • ' and made a art of this record by reference. City Clerk s office P Council then inquired if the College would be able to put in the parking lot in time for the Fall semester, if the applicant was awaiting the minutes of the April 16 meeting before going ahead with making an application for the parking lot, the normal process in applying for a permit to build the lot, and whether the parking ordinance would take precedence over the CUP. Council then briefly discussed.the enrollment cap su ested and if the wall and parking lot should be built first and then gg see how the neig hborhood is to be impacted. The suggestion was made that perhaps the subcommittee should meet again with representatives of P P Marymount to discuss difficulties that may still exist. Councilwoman Bacharach moved seconded by Councilman Ryan and carried that the subcommittee of Ryan and Hinchliffe meet with representatives of Mar Ym ount College within the next week, and that Marymount apply for the parking arkin lot permit within the next two weeks. Additionally, the subcommittee should find out how many people use the shuttle service to the college, and that staff should find out if the parking ordinance can be applied to the existing enrollment. TRAILS PLAN (701) memorandum describing the equestrian trails Crest Road. City Manager Guluzzy presented the June 4 staff memorandum regarding. implementation of the Trails Plan, and the June 4 proposal by Tract 38848 along Martingale Trail: Councilwoman Bacharach gave a brief update on the status of ' this trail stating than new owners of the property adjacent to the trail will be movie in and the Peninsula Horsemens' Association i g s planning on meetin g with them to discuss possible acquisition of an easement along their ro erty. She plans to report back at the next Council meeting on P P the status of that lot* Council -3- June 4, 1985 # 701. CP -MIN . 4.2 Speaking in favor of the equestrian trail on Crest Road was Ann Lewin, President of the Palos Verdes Peninsula Horsemens' Association. She stated her disagreement with the letter from the Mesa Palos Verdes Homeowners Association. Since the trail was designated in the City's General Plan she felt that this was an appropriate place for a trail. Speaking in opposition to the trail on Crest Road were the following residents of the area: Ray Mathys, 5738 Whitecliff, Clara & Ugo Voce, 5810 Sunmist, Doris & Norman Taylor, 5752 Sunmist, Lydia Chater, 29421 Quailwood, Sandy Friedfeld, 29418 Quailwood, Daniel Blatt, 29225 Stonecrest, and David Galas, 29504 Whitley Collins Drive. Their concerns were about the traffic along Crest Road and how this would conflict with equestrian traffic, how the landscaping proposed for the trail area would be effected by horses, whether this area was presently used by horsemen, the trail being too narrow, and the fact that they felt more people would use it if it was strictly for pedestrian and bike use. Speaking in favor of the trail was Sunshine, 6 Limetree, and Jean Longacre, 6 Martingale Drive; they felt that no additional equestrian traffic would be introduced into the neighborhood because of this trail. At 9:50 the Mayor declared a brief recess. At 10:10 the meeting reconvened. Council then discussed the amendment to the C.U.P. process that should be followed by Cayman Development, in providing this trail as a result of their settlement with the Horsemens' Association. Council discussed whether this would get all of the gaps .filled in in the trails plan if the developer was doing the designing and implementation, there was a time limit on the developer's offer, who is responsible for the maintenance of the trail that presently exists, and if that responsibility could be extended to include the horse trail. The suggestion was made that perhaps if this trail was not possible then the developer could donate the cost of this trail to be used to close a gap elsewhere in the present trails system. On a related matter, it was the consensus of Council that the Public Works staff and the Environmental services staff review the suggested design for the Crenshaw barrier. After discussion of the survey of the Del Cerro easement area it was the consensus of Council that the residents in the Del Cerro area should be notified of that survey. Representing the Ranch Homeowners Association was Trish Lang, 51 Misty Acres Road, Treasurer of that association. She said that their homeowners would now like to close the horse trails; she summarized the maintenance cost involved in keeping these trails. AUDIENCE QUESTIONS In response to the Mayor's call for audience questions was Franklyn Weiss, representing the Rancho Palos Verdes Council of Homeowners association, who questioned the construction of a unit on the lot of St. Pauls Lutheran Church. Additionally, he requested an update on the status of the Golden Cove zoning. Council # 7019 CP -MIN . 4.3 -4- June 4, 1985 Jean Longacre, 6 Martingale, referred to a notification she received from the City of Rolling Hills Estates regarding construction that was going to take place in the Georgef f Canyon area. She was in favor of City's notifying neighboring cities of construction that would take place in border areas. SIGN PERMIT NUMBER 241 - APPEAL (1801) Councilwoman Bacharach moved seconded by Councilman Ryan and carried to comply with the applicant's request that this matter be continued to August 20. BUILDING AND SAFETY City Manager Guluzzy presented ENGINEERING SERVICES ( 201) the June 4 staff memorandum _ recommending that Charles - Abbott Associates be selected to provide the Building and Safety Engineering Services and direct staff to prepare an agreement for the June 18 meeting. Council then proceeded to question the number of hours proposed by Charles Abbott As'sociates' versus those proposed' by Roy Jorgenson, the rate of the person who would be 'doing the inspection, if Abbott would have an associate engineer doing the inspection or a senior building inspector, and' the percentage of the fringe and overhead in the Abbott proposal,-- Charl'e's Abbott responded to Council questions regarding items contained in the overhead costs: the City would be providing the clerical help, and automobiles were included. Representing Roy Jorgenson and Associates was Rodney Roberts, who said that their costs included overhead, that they could lower their price if the cars were taken out of the overhead, and that they would plan on leaving the Golden Cove office and use space provided by the City. Councilman Hinchl i f f e moved seconded by Mayor McTaggar t to adopt the staff recommendation and award the contract to Charles Abbott Associates; that a Council Subcommittee of Ryan and Hughes negotiate with Charles Abbott Associates on the cost of the contract. The motion carried unanimously. EASTVIEW AREA - City Manager Guluzzy presented SPEEDING ON GENERAL /ENROSE (1502) the June 4 memorandum and recommended that Council direct staff to distribute the good neighbor policy letter to homeowner associations on the east side of the City and publish it in the City's NEWSLETTER. Council then inquired whether the Community Forum could be used as a method for distributing this letter to the 3,000 residents in the area. It was the consensus that staff should determine the cost of sending this letter out us ing' ' the Community Forum,'-and that C ounc 1.1 should give staff their suggestions for 'revision of this letter to staff, Council -5- June 4, 1985 # 701. CP -MIN . 4.4 ORDINANCE REQUIRINQ_ PERMIT City Manager Guluzzy summarized NOTIFICATION (1801) the letter from William L. Streitfeld, which recommended an ordinance requiring installers to have the owner of the property sign a certificate indicating that the installer has advised the owners of the necessity of a permit within Rancho Palos Verdes. A $500 fine would be imposed for any violation of this ordinance. Councilman Hughes moved seconded by Councilwoman Bacharach and carried that staff consider this in their 1985 -86 work project along with the Code Amendment to increase enforcement. City Attorney advised that the state contractors licensing board be contacted to find out whether such an ordinance can be adopted by the City. WHITE POINT PARK (1203 ) City Manager Guluzzy summarized the letter from the Izaak Walton League of America requesting Council support for a State Park at White Point. This letter requested that_ Council write a letter to the Coastal Commission supporting a State Park for this location. Councilwoman Bacharach moved, seconded by Councilman Ryan and carried that such a letter be written. GOLDEN COVE (701) City Manager Guluzzy summarized the-, May 17 letter from Coast Property Managment which requested that Council allow repainting of the post to simulate the wood planks requested by the City. This would satisfy Sierra's problems in relation to costs and the tenants request that the reader board be retained. A representative of Coast Property Management said that the reader board was important to the shopping center and that his company is attempting to create a better atmosphere at'Golden Cove. Councilman Hinchliffe moved seconded by Councilwoman Bacharach and carried to approve the changes requested by the applicant. The applicant was advised that he would still have to apply for a permit. COUNTY SANITATION DISTRICT - City Manager Guluzzy presented INTERIM STANDARD OFFER #4 (1402 ) the staff memorandum of June 3 and recommended that the Mayor and City Council support the County Sanitation Districts position on Interim Standard Offer 4 and send a letter of support to Mr. Donald Vial, President of the California Public Utilities Commission. Council then discussed the amount of subsidy that this legislation would impose, and the effects this subsidy had on the utility rates. Council -6- June 4, 1985 # 701, CP -MIN . 4.5 Councilwoman Bacharach moved seconded by Mayor McTaggart to support the position of the County Sanitation District and send a letter of support the motion failed on a 3 -2 vote with Hinchliffe, Hughes, and Ryan voting in opposition. ASSEMBLY BILL 1461 (1801) City Manager Guluzzy summarized the May 28, 1985 letter from John Vasconcellos which contained recommendations for recasting this bill. City Manager reported that the bill is scheduled to be heard on June 19 at 8:30 a.m. Council then rescheduled proceeded to reschedule meetings for the remainder month, LANDSLIDE SUBCOMMITTEE ALTERNATE Citing the difficulty in (1801) getting both members of the Landslide Subcommittee on certain occasions City Manager Guluzzy puggested; a permanent alternate. Mayor McTaggart expres -sed his interest in being confirmed as the permanent alternate. Councilwoman Bacharach so moved seconded by Councilman Hughes and carried. ITEMS REMOVED PROM ,THE CONSENT CALENDAR: MINUTES Councilwoman Bacharach moved seconded by Councilman Hughes to amend the minutes of May 13 as follows "it was the consensus that staff should prepare a response to that letter addressing the following issues: (1) before selection of meeting sites to the committee. (2) Indicate that we are preparing a statement of purpose for the committee which will be adopted by the council and then sent to other cities, and (3) explain the administration costs. The minutes as amended were approved on motions Councilwoman Bacharach seconded by Councilman Hughes and carried. SIDEWALK REPAIR PROGRAM After clarification of some of (1405) the costs in the staff report Councilwoman Bacharach moved seconded by Councilman Hughes to adopt the staff recommendation and authorize the reappropriation of funds remaining in the fiscal year 84 -85 Sidewalk budget to fiscal 85 -86 and direct staff to advertise for bids to repair the entire project area. COUNTY LIGHTING DISTRICT After a brief discussion of ASSESSMENT PROPOSAL (1405) requests and complaints received from residents about lighting, Councilwoman Bacharach moved seconded by Councilman Hinchliffe to approve the County's assessment proposal with the guarantee that the City will get paid back for all expenditures. Council -7- June 4, 1985 # 701. CP- MIN -4.6 The motion carried on a 4 -1 vote with Councilman Ryan voting in opposition. POINT VICENTE - AREA 4 After clarification of the CAPITAL IMPROVEMENT PROJECT (1201) various costs outlined in the June 4 staff report, Councilwoman Bacharach moved seconded by Councilman Hinchliffe to adopt the staff recommendation. The motion carried. Additional discussion then took place on the timetable for going to bid on this project. Councilman Ryan moved seconded by Councilman Hughes to reconsider this item. The motion carried on a 3 -2 vote with Councilmembers Bacharach and Hinchliffe-voting in opposition. Councilman Ryan moved seconded by Councilman Hughes to defer this project until after the budget workshops. The motion carried on a 4 -1 vote with Councilwoman Bacharach voting in opposition. RECESS TO CLOSE SESSION AT 12:10 Council recessed to close session on motion of Councilman Hinchliffe. City Attorney announced that this meeting was being held to discuss settlement of the Horan case, the American Youth Sports Foundation lawsuit, and discuss potential litigation. RECONVENE ON ADJOURNMENT ATTEST: The meeting reconvened 12:45 A.M. with no action taken and immediately adjourned to Wednesday June 12 at 6:30 p.m. "•' � III Council -8- June 4, 1985 #701 * CP -MIN . 4.7