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CC MINS 19850730M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING JULY 30, 1985 The meeting was called to order at 6:00 P.M. by Mayor McTaggart. Roll call was answered as follows: PRESENT: HINCHLIFFE, BACHARACH, HUGHES & MAYOR McTAGGART LATE ARRIVAL: COUNCILMAN RYAN AT 6:45 P . M . Also present were City Manager Donald F -. Guluzzy, Environmental Services Director Sharon Hightower, Director of Finance Greg Beaubien, Director of Public Works Charles Abbott, and City Clerk Jo Purcell. APPROVAL OF AGENDA The agenda as presented was approved on motion of Councilman Hughes, seconded by Hinchliffe and carried. ENVIRONMENTAL SERVICES Councilman Hinchliffe moved, seconded by Councilwoman BUDGET - PROPOSED- Bacharach and carried that items taken out of the CIP OBJECTIVES budget would also be taken out of the Work Program for this department. Interpretive Center - Floor in the Widow's Walk be raised. City Hall Entrance - Bids for design of this entrance will be prepared within the next couple of months. Index /Directory - Put in the 1985 -86 budget. Summary of Ordinances - Council requested that a status report on this summary be placed in the City Manager's Weekly Report. Abalone -Cove - Consider this with the Redevelopment Agency Plans and in 1986 -87. It was the consensus of Council that the City Manager should prepare an update on the changes made so far in the budget. PUBLIC WORKS DEPARTMENT City Manager Guluzzy summarized the changes made to the department's budget: the addition of $34,900 taken from the General Fund; the addition of $59,400 to the Transit Funds, and reduction of the E.E.T. Funds by $2,800. 702CP /MIN.7.1 July 30, 1985 (At 6:44 P.M. Councilman Ryan arrived at the meeting.) PROGRAM OPTIONS It was the consensus of Council that under item eight attendance of staff at Committee and Commission meetings . that staff attend as required. RECESS At 7:00 P.M. the Mayor declared a brief recess. At 7:05 P.M the meeting reconvened. SIDEWALK REPAIR PROGRAM Referring to the subcommittees memorandum, Councilman (1405) Hughes summarized the recommendations of the subcom- mittee: 1) The City would split 50/50 the cost of re- moving Italian Stone Pines and other species known to cause serious damage to City streets. 2) Any tree that is causing damage to the curb, gutter or street could be removed with the City sharing 50% of the cost with the property owner. 3) As sidewalk areas in the City are inspected any tree that is causing damage to the parkway and sidewalk, but not causing any damage to the curb, gutter or street may be removed with the City paying 50% of the cost. If the property owner objects to the removal of the tree the tree will be left standing. However, the roots causing the damage will be removed and the side- walk repaired. This root removal and sidewalk repair will be at the property owner's expense and to City standards. If the tree causes additional damage to the sidewalks or parkways, all repairs will be at the property owner's expense. Any future damage to the curbs, gutters, or street by the tree will result in mandatory tree removal with 100% of the cost of removal to be paid by the pro- perty owner. 4) If a replacement tree is desired, the property owner may re- place with an approved species. Should it become necessary to remove the tree at a later date, then 100% of the removal cost will be the responsibility of the property owner. 5) In recognition of future potential damage that street trees may cause, and the associated cost to the City, any street tree in an area being inspected that is not a candidate for removal may be removed on the same cost split as in number one (1) and number two (2). This is a one -time offer only. The future removal of the tree will be at the property owner's expense. 6) The following criteria will be used to determine when sidewalk repair is mandatory: A) vertical displacements between slabs greater than 3/4 inch. B) No replace- ment for aesthetic reasons will be required by the City. C) All replacement will be for hazard abatement only. 7) Additional sidewalk or drive -way apron replacement or repair requested by the property owner will be done at the pro- perty owner's expense upon request of the City, when City contract crews are working within that area of the City. 8) Temporary patches and repairs will be made to any damaged sidewalks or driveway aprons upon notification by the pro- perty owner or other parties of the problem or hazard. This temporary repair will be paid for by the City. The temporary repair will remain until the area is scheduled for sidewalk replacement. At that time, the hazard will be re- viewed and the proper repair determined. Cost for this repair or replacement will be at the property owner's expense. 9) All replacement work can be done by the property owner or his private contractor. The work must be done to City standards and with the required City building permits. All work must be accom- plished within 120 days from the date a building permit is issued. The property owner is responsible for all private contractor charges. 10) If the property owner elects, the City Contractor will do all th required work. Repair costs will be submitted to the property owner sixty (60) days prior to the start of 702CP /MIN.7.2 July 30, 1985 the work. Forty -five (45) days after mailing the notice, the property owner must notify the City if he wishes to provide his own Contractor. A permit must be obtained at that time. All work must be accomplished within 120 days. If a property owner wishes the City Contractor to do the work, arrangements must be made with the City for one of the optional payment plans. 11) Repayment to the City can be made on a cash basin within forty-five (45 ) days after mailing the notice of repair. A five percent (5%) discount will be offered for cash payment in full. 12) Repayment to the City can be extended over a six (6) month period in six (6) equal installments, interest -free. 13) Repayment to the City can be extended over a twelve (12) month period in twelve (12) equal installments at ten percent-00%) simple interest. 13) -Senior citizens ( 65 or-older) and others on fixed incomes may repay the City over a twenty -four ( 24 ) month payment period in twenty -four (24) equal installments, interest -free. 14) All curb, gutter, and street repairs shall be at the City expense. None of these repairs will be accomplished until the street trees- causing the problem are removed. 15) Additional consideration will be given to: A) Corner lots with the City assuming responsibility for the area where the intersection joins. B) All com- munications to the community regarding tree removal and repair will come from the Mayor and the City Council. C) People who-have already removed their trees at their own expense after the July notification will receive a rebate from the City- based on the City's cost notification and the selected cost split if the property owner requests their 50% rebate. 16) Additional items for discussion: A) Allow cul -de -sac street to.abandon sidewalks with 100% concurrence of all affected- -property owners. Removal-at property owners expense. B) Allow short streets or low -use streets to abandon sidewalks, removal at property owner's expense. 17) Summarize the liability insurance history for the City. A) Sum- marize sidewalk injury insurance claims that the City has received. Council then discussed the sub - committee's proposal: Whether trees removed would be replaced; -if payments were not received from the property owners if a lien would be placed on their property, what would happen in the case of pay- ments going beyond six (6) months when the amount owed is less than $600; how this policy would be-distributed to the public prior to a hearing on the matter; and, whether there should be a moratorium on the sidewalk repair program. Responding to the Mayor's call -for - public testimony on this matter were the following residents: Mary Wilde, 26615 Whitehorn Drive; Carrol Wessel, 5858 Finecrest Drive; Jim Bewick, 5535 Shoreview Drive; and, Cora Fischer, 5543 Shoreview. .These residents were concerned about the maintenance standards, and questioned if the homeowners should bear the full burden of sidewalk repair. It was the consensus of Council that they would submit their comments to the City Manager regarding these proposed policies. A summary of those comments would then be presented in the City Manager's weekly report. ­At 8 :40 P.M,,. the Mayor- declared a brief recess. AUDIENCE QUESTIONS: Stella Larose, 6111 Arrowroot Lane, requested Council's action on the proposed off -shore oil drilling just recently approved by the Department of Interior. Mayor McTaggart reported that he will be meeting with the Secretary of Interior Mr. Hodel on August 30th to dis- cuss the proposal. The suggestion was made that the staff gather any data available showing the impact of 702CP /MIN.7.3 July 30, 1985 this oil drilling on the coastal area and make that information available to the Coastal Commission. Councilwoman Bacharach moved, seconded by Councilman Ryan and carried to authorize such staff action and oppose the off -shore oil drilling that has been pro - posed. Additionally, authorize a letter for the August 6th agenda and the Mayor's attendance at the August 30th meeting on the City's behalf. Mayor McTaggart then reconvened the meeting. Parks & Recreation Chairman Corcoran called the Parks & Recreation Committee to order: Joint Meeting City Council and Parks and Recreation Committee. Committee members Bonacich, Bolton, Younggren, Jackson and Chariman Corcoran were present. Chairman Coccoran summarized the Committee's understanding of their role and how they interface with staff and the City Council. A lengthy discussion followed regarding the communications with the Parks and Recreation Committee, if the Committee should direct staff in administration, whether Parks and Recreation items should be brought to the Committee first and then on to the City Council and, in general, how communications could be improved between staff and.the Committee. It was the general consensus that all Parks and Recreation items should first go to the Parks and Recreation Committee and then to the City Council. Committee Chairman Corcoran will report back to the City Council at the end of three (3) months. Generally, it was felt that the Parks and Recreation Committee should get more communications; that staff should view them as resource. Council requested that the City Manager provide an update of the status of capi- tal improvement funds similar to the report that was prepared on July 31, 1984. Additional discussion took place on whether the Committee should work with the Trails Plan. Since the decision was made earlier not to work on any more CIP projects, removed from the CIP no action was taken on this suggestion. ADJOURNMENT: At 10:30 P.M. the meeting adjourned on the motion of Councilwoman Bacharach and carried. 702CP /MIN.7.4 July 30, 1985 MKY'OR July 30, 1985