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CC MINS 19860805M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING AUGUST 5, 1986 The meeting was called to order at 7:30 P.M. by Mayor Douglas Hinchliffe at the Fred Hesse Community Park Center, 29301 Hawthorne Boulevard. Following the pledge of allegiance to the Flag, roll call was answered as follows: PRESENT: HUGHES , RYAN, BACHARACH, McTAGGART & MAYOR HINCHLIFFE ABSENT NONE Also present were City Manager Donald F. Guluzzy, City Attorney Steve Dor- sey, Director of Environmental Services Robert Benard, and City Clerk Jo Purcell, CEREMONIAL MATTER - Mayor Hinchliffe presented a commem- (304) orative Proclamation to Donald F. Guluzzy in recognition of his tenure as City Manager from November, 1980 through August 8, 1986. WAIVER OF FULL READING OF Councilwoman Bacharach moved, sec - ORDINANCES & RESOLUTIONS onded by Councilman Hughes and car- ried, to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to waiver of reading deemed to be given by all counc-ilmembers after reading of the title unless specific re- quest was made. at that time for the reading of such ordinance or resolu- tion. APPROVAL OF AGENDA The City Clerk announced the follow- ing additions: Landslide Subcommittee Report, Transition Committee, San Pe- dro Chamber Merchants' Meeting, Aba- lone Cove Sewer Reimbursement Fund, and Santa Cruz County Off-Shore Oil Lobbying. The agenda as amended was approved on.-motion of Councilman McTaggart , seconded by Councilman Hughes and carried. 702CP /MIN7.1 1 August 5, 1986 CONSENT CALENDAR The City Clerk announced that the following items were deleted from the Consent Calendar: Valley View Right -Of -way, and award of Recon- struction projects. The Consent Calendar was approved as follows on motion of Councilman Hughes, seconded by Councilman McTaggart, MINUTES Approved the minutes of July 15, July 19, and July 26, ORDINANCE NO. 210 - GE O- Waived further reading and ADOPTED TECHNICAL BOARD ( 201) ORDINANCE NO, 210 OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING A GE OTE CHNI CAL BOARD OF APPEALS AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE. (This ordinance was presented for a first reading on July 15, 19 8 6 . ) LEGISLATION ( 306 ) ADOPTED THE LEAGUE OF CALIFORNIA CITIES' POSITION AND OPPOSED AB3314 , and authorized staff to inform our representatives of our position. RESOLUTION NO. 86 -54 - UNDER - ADOPTED RESOLUTION NO. 86 -54 CALLING GROUND UTILITY DISTRICT ON A PUBLIC HEARING TO DETERMINE WHE- HAWTHORNE BOULEVARD (901) THER PUBLIC NECESSITY, HEALTH, SAFE- TY, OR WELFARE REQUIRES THE FORMA - TION OF AN UNDERGROUND UTILITY DIS- TRICT ON HAWT HORNE BOULEVARD. EASEMENT - POINT VICENTE PARK (1) Accepted the easement from the FROM THE U . S . COAST GUARD U.S. Coas t Guard for access to Point (450 X 1201) Vicente Park. (2) Authorized the Mayor and City Clerk to sign Certi- ficate of Acceptance. (3) Instruct- ed the City Clerk to have the easement recorded and forward three certified copies to the U.S. Coast Guard, EASEMENT FOR DRAINAGE - PALOS VERDES DRIVE SOUTH (450 X 1404) (1) Accepted the drainage easement from Los Angeles County Department of Beaches and Harbors. (2) Author- ized the Mayor and City Clerk to sign the Certificate of Acceptance. (3) Instructed the City Clerk to have easement recorded. 702CP /MIN7.2 2 August 5, 1986 EASEMENT TO GTE Granted a six foot wide utility (450 X 1411) easement to GTE on City property between the end of Dauntless Drive and Forrestal Drive, subject to the condition that all superstructures other than manhole and vault covers receive previous approval and a permit from the Public Works Department, LA VISTA VERDE SEWER PROJECT ( 901) ALTAMIRA CANYON PROJECT ( 604 ) RESOLUTION NO. 86 -48 - VARIATION N0. 423 (1804) Approved the agreement with Civic Engineering Corporation for design services related to the La Vista Verde Sewer Project at a cost not to exceed $13,000, Approved an agreement with Civic En- gineering Corporation to provide the City with the necessary plans and specifications to replace two exist- ing culverts within Altamira Canyon. ADOPTED RESOLUTION NO. 86-48 UP HOLD- ING THE DECISION OF THE PLANNING COMMISSION ON THE APPEAL OF HEIGHT VARIATION N0. 423 THEREBY APPROVING THE PROJECT AT 2070 MACART HUR STREET* VANDERLIP (VISTA) PARK - (1) Accepted Vanderlip (Vista) Park TRACT NO. 39672 (1201 X 1411) as complete. (2) Authorized the re- lease of faithful performance bond. (3) Directed the City Clerk to notify the surety and principal of the City Council's action contingent upon verification by the Director of Environmental Services that as -built irrigation plans have been received by staff. RESOLUTION NO. 86 -50 - ADOPTED RESOLUTION NO. 86 -15 ALLOW - REGISTER OF DEMANDS ING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: HUGHES, RYAN, BACHARACH , McTAGGART , AND MAYOR HINCHLIFFE NOES: NONE ABSENT: NONE # # # # # # # # # # # # # # # # 702CP /MIN7.1 -10 -3- August 5, 1986 PUBLIC HEARING PROPOSED USE HEARING FOR Mayor Hinchlif f e opened the public REVENUE SHARING (601) hearing on the proposed use of Fed- eral Revenue Sharing Funds. The City Clerk announced that notice of this hearing was published and no written inquiries were received by the City. City Manager Guluzzy reviewed the proposed use of entitlement periods sixteen and seventeen revenue sharing funds for capital purposes, specifically for the proposed City Hall /Civic Center acquisition, and /or renovation, including engineering design, administration, and inspection and for the Ladera Linda and Rancho Palos Verdes handicapped improvements. The projected amount of money to be used is $525,118 and $34,431 in inter- est for a total proposed revenue sharing appropriation use of $559,549. There being no response to the Mayor's call for public testimony he declar- ed the hearing closed. Councilman Hughes moved, seconded by Councilwoman Bacharach and carried to approve the proposed use of these revenue sharing funds. DALADIER UNDERGROUNDING City Manager Guluzzy presented the IMPROVEMENT DISTRICT Staff Memorandum of August 5, 1986 NO. 5A (901) and recommended adoption of the pro - posed resolution instituting pro- ceedings on a revised Undergrounding District to be known as Rancho Palos Verdes Improvement District Number 5A (Daladier Drive et al) . Public Works Director Wentz responding to a Council inquiry stated that this Dis- trict will be implemented under the 1913 Act. Councilman McTaggart moved, seconded by Councilman Hughes and carried to ADOPT RESOLUTION NO, 86 -51 ABANDONING RANCHO PALOS VERDES IMPROVEMENT DISTRICT N0. 5 AND INSTITUTING PROCEEDINGS, DIRECTING PREPARATION OF RESOLUTION OF INTENTION AND A DEBT LIMITATION REPORT FOR THE CONVERSION OF EXISTING OVERHEAD ELECTRIC AND COMMUNICATION FACILITIES IN DALADIER DRIVE AND OTHER RIGHTS OF WAY, ( Rancho Palos Verdes Improvement District No. 5A) . UTILITY USER TAX POLICY City Manager Guluzzy presented the RECOMMENDATION (1501) Staff Memorandum of August 5, 1986 and recommended that the City Coun- cil direct the City Manager to use all revenues received from the Util- ity Users Tax adopted on April 1, 1986 for the following uses: (1) An amount not to exceed $350,000 per year to be used to balance the Operating Budget of the City. (2) The balance of all utility user. revenues that are generated annually shall be used for capital projects. For the 1986 -87 Fiscal Year the grand total projected to be approximately $1.5 million. 7n9rP /MTW7 - 1 -1 n —4— A„o...r.a C , nor_ Council then inquired about the method of tracking funds for each of these projects, if any of them require approval of outside agencies and if those approvals have been received by the City. Council also inquired when all of the utilities would have this tax on their billing and when a full bill- ing cycle could be expected. Speaking to this issue was Naomi Phillips, President of the Rancho Palos Verdes Council of Homeowner's Associations who read a prepared statement which is on file with the City Clerk's office. Essentially this statement reaffirmed that organization's opposition to taxes without a vote of the people, requested an account of disbursement of these funds, that addition- al public data be available indicating what the five percent rate has gen- erated, that additional taxes be submitted to the voters of the City, that citizen committees should also make recommendations with regard to the amount of revenue raised, and that the Line and Program Budget be available for public inspection at the libraries-.'- Councilwoman Bacharach moved, seconded by Councilman McTaggart to adopt the staff recommendations with the condition that these authorized projects are based upon a five percent Utility User Tax. The motion carried on a 4 -1 vote with Councilman Ryan voting in opposition. RESOLUTION NO. 86 -52 - AMENDING RESOLUTION -NO. 85 -59 AND ADOPT- ING THE OPERATING BUDGET FOR FISCAL YEAR 1985 -87 (602) City Manager Guluzzy presented the Staff Memorandum of August 5, 1986 and recommended adopting the Operat- ing Budget for Fiscal Year 1986 -87. he then summarized the operating programs, the total operating expen- ditures, and total revenues. Addi- tionally he reviewed the summary of requested 1986 -87 expenditure in- creases by Department and function. RESOLUTION NO. 86 -52 APPROVING A BUDGET APPROPRIATION AND ADOPTING THE OP- ERATING BUDGET FOR FISCAL YEAR 1985 -86 was ADOPTED on motion of Councilwo- man Bacharach, seconded by Councilman McTaggart and carried on the follow - ing roll call vote: AYES: HUGHES, BACHARACH, McTAGGART , AND MAYOR HINCHLIFFE NOES: RYAN ABSENT: NONE PURCHASING ORDINANCE City Manager Guluzzy presented the (302) Staff Memorandum of August 5, 1986 and recommended implementing a pur- chasing system for the City. Council then inquired if in adopting this ordinance the City still had the option of not taking the lowest bidder, whether such an ordinance would hamper the purchase of everyday supplies on an emergency basis, whether this was too restrictive for normal types of purchases, and if an open pur- chase order procedure should be considered in lieu of this ordinance. 702CP /MIN7.5 5 August 5, 1986 A brief discussion then ensued about property control, and property ac- countability. It was the consensus that the City Attorney should review this proposed ordinance and prepare a procedure to accommodate purchases :under ,$500. TRANSIT ADVISORY COMMITTEE City Manager Guluzzy presented the RECOMMENDATIONS (1505 ) Staff Memorandum of August 5, 1986 and requested Council approval for the Transit Advisory Committee rec- ommendation. After Council discussion of these recommendations Councilwoman Bacharach moved, seconded by Councilman McTaggart and carried to adopt the recom- mendations as follows: (1) Require all passengers to use seat belts when riding Palos Verdes Transit. ( 2) dRrequ._. e', d_hi�I�d�ren under, _ vve yearn - =of age, unless attending kindergarten, to be accompanied by a person twelve years of age or older at the regular fare. GENERAL PLAN AND COASTAL SPECI- City Manager Guluzzy presented the IFIC PLAN AMENDMENT - INITIA- S taf f Memorandum of August 5, 1986 TION REQUEST (701) and recommended that Council deny this request to initiate a General Plan and Coastal Specific Plan A- mendment for the property known as Parcel "A" in Subregion Seven of the Coastal Specific Plan District. Associate Planner Steve Rubin reviewed some of the specifics of this - request: the applicants want to change the existing designations of less than one dwelling unit per acre to one -two dwe -fling units per acre with the intention of requesting a zone change from RS -1 Residential Planned Development to RS -2 Residential Planned Develop- ment. This would allow approximately thirteen single - family residential units versus nine units allowed under the existing land use and zoning designations, a 31% increase. Speaking on behalf of the applicant was Doug McHattie , South Bay Engineer- ing, who stated he felt this change would be compatible to the surrounding area and requested that Council consider initiation of this request. Councilman Ryan moved, seconded by Councilman Hughes to deny this request for initiation of a General Plan and Coastal Specific Plan Amendment. The motion carried. PUBLIC WORKS AND CAPITAL IMPROVE- MENT PROGRAM ADMINISTRATION CONTRACT - CHARLES ABBOTT ASSOCIATES (602 X 1204) City Manager Guluzzy presented the Staff Memorandum of August 5, 1986 and recommended that Council author- ize the Mayor and City Clerk to sign a contract with Charles Abbott Asso- ciates for Fiscal Year 1986 -87 for an amount not to exceed $796,727. 702CP /MIN7.6 6 August 5, 1986 Council then questioned the design expenditures, the amount and types of design that Abbott Associates perform, and whether there is a threshold for the kind of design work that they do perform. Charles 'Abbott , principal, of Charles Abbott Associates, explained that his company does only standardized designs, such as overlays on slurry seals. This design could be done by outside firms but since standard design prin- ciples are applied they can be done just as easily by Abbott Associates. Councilman McTaggart moved, seconded by Councilman Hughes to approve the Charles Abbott contract. The motion carried on the following roll call vote: AYES: HUGHES, RYAN, BACHARACH , McTAGGART , AND MAYOR HINCHLIFFE NOES: NONE ABSENT: NONE -f COASTAL SPECIFIC PLAN - PORTU- GUESE BEND CLUB ( 7 01) City Manager Guluzzy presented the Staff Memorandum of August 5, 1986 and recommended that Council approve the initiation of an amendment to the Coastal Specific Plan to adjust the Coastal setback line in a por- tion of the Portuguese Bend Club. Stating that he was a resident of the Portuguese Bend Club, Mayor Hinch- liffe excused himself from the meeting and turned the meeting over to Mayor Pro Tem Hughes. Associate Planner Steve Rubin presented the specifics of this request which deals with a 7.7 acre of potentially developable land in the Portuguese Bend Club, located below Palos Verdes Drive South and west of the main en- trance. The coastal setback line runs through the subject land. Its pre- sent alignment would reduce the development potential of this site, there- fore the applicant is requesting permission to go through the Coastal Plan amendment procedure to establish via geological investigations, which have been performed by Moore and Taber, that the coastal setback line can be relocated. It was staff's opinion that there is some merit to the propo- sal and that the geological information gained can be useful to the City. Present at the meeting, to answer questions was Donald E. Ury, Transameri- ca Development Corporation, 1150 South Olive Street, Los Angeles, Councilman Ryan moved, seconded by Councilwoman Bacharach to adopt the staff recommendation and approve the initiation request. The motion car- ried on 4 -0 vote. RECESS At 9:10 P.M. the Mayor Pro Tem de- clared a recess. The meeting recon- vened at 9:20 P.M. with Mayor Hinch- lif fe in attendance. 702CP /MIN7.7 7 August 5, 1986 AUDIENCE QUESTIONS Ernest Braun, 27823 Montereina, who requested that the Public Works De- partment delay removal of the Jaca- randa trees in his area. He ques- tioned whether there was sidewalk damage by these Jacarandas and requested that the Public Works Department come and inspect the sidewalks. Council explained to Mr. Braun that the damage caused by certain trees and the expense and extent of sidewalk dam- age caused by trees. It was the consensus that the Public Works Director would report back to the City Council at the September 2, 1986 meeting on whether or not these trees should be removed. CITY COUNCIL REPORTS League of California Cities ( 306) - Councilwoman Bacharach reported on her candidacy for Treasurer and Second Vice President to the League. She re- quested Council support in running for that office. Councilman Ryan moved, seconded by Councilman Hughes to endorse Councilwoman Bacharach and work for her election. Landslide Subcommittee Report - Councilman McTaggart reported on a meeting that he and Councilman Hughes attended where representatives of Rolling Hills,. Assemblyman Felando's office, and Congressman Lungren's office were present and discussed the Flying Triangle Landslide in Rolling Hills. Ap- parently the City of Rolling Hills is requesting an amendment to HR6 to include their City and request funding for their Flying Triangle Landslide Study. After Council discussion of the context of that meeting and the affects that changes at this late stage would make in the Bill, Councilman Ryan moved, seconded by Councilwoman Bacharach to send a letter registering surprise about the letter from Congressman Lungren and complaining that the City of Rancho Palos Verdes was not sent a copy of that communication. Add- itionally, the City Manager was requested to contact Congressman Anderson's office to find out the effect of changing the bill at this time. Staff was requested to report on this matter at the next meeting. Transition Committee Assignments - Referring to the August 5, 1986 memoran- dum listing recommended temporary areas of responsibility during the peri- od when the City is recruiting a City Manager, Mayor Hinchliffe inquired of any Council changes to the recommendation. No.changes were made. San Pedro Chamber Merchants Meeting - Councilwoman Bacharach reported on the subcommittee (Bacharach /McTaggart) meeting with the Merchants in the E astview area. That meeting was held to discuss the code restrictions on signage and how those restrictions compare with the City and County of Los Angeles. At the conclusion of the meeting it was agreed that the subcom- mittee and the merchants would meet again on September 16, 1986 and discuss some of the standards proposed by the merchants. Abalone Cove Sewer Reimbursement Fund (602 X 1801) in the City Manager's staff report on reimbursements Councilwoman Bacharach moved, seconded by Councilman these funds be returned to the Gas Tax fund. - Referring to an item of $27,200 from ACLAD , Ryan and carried that 702CP /MIN7.8 8 August 5, 1986 Santa Cruz County Off -Shore Oil Lobbying - Councilman McTaggart requested that Council consider partial- reimbursement to the County of Santa Cruz for their efforts in hiring a lobbyist to monitor the off -shore oil drilling issue. His motion to contribute $500 to this fund died for lack of a sec- ond. Aerial Photographs - Coastal Slide Area - Councilman McTaggart presented aerial photographs of the Coastal Slide Area which were taken over the Aug- ust 11 1986 weekend and commented that these photographs would be helpful if it became necessary to request State and Federal aid for help in that area. CITY MANAGER REPORTS Status of Council Directives - Regarding the Narbonne right -of -way it was the consensus that this item be removed from the list since it is scheduled for trial. Council requested that a representative from Rolling Hills Estates be apprised of the meeting with the Postmasters of Lomita, San Pe- dro, and the Palos Verdes Peninsula. ITEMS REMOVED FROM THE CONSENT CALENDAR RESOLUTION NO. 86 -53 - VACATION Councilwoman Bacharach requested OF RIGHT -OF -WAY ALONG VALLEY that a third consideration be added VIEW ROAD (1408) to the staff recommendation on this matter. She then moved, seconded by Councilman Hughes to approve the staff recommendation as follows: (1) Accept the maintenance responsi- bility for Valley Vie Road with the condition that concrete road curb and gutter be installed to City standards. (2) Initiate vacation proceedings for six foot of right-of-way on each side of Valley View Road. ( 3 ) Trail Network access along Crenshaw be retained and insured that no obstructions exist. (4) Adopt Resolution No. 86 -53 declaring the City's intention to vacate street rights -of -way for Lots 1 through 34 of Tract 31714. The motion carried unanimously. RECONSTRUCTION PROJECTS - After clarification of staff recom- AWARD OF CONTRACT (1404) mendation Councilwoman Bacharach moved, seconded by Councilman McTag- gart to award the reconstruction project for Rue Beaupre, Rue Lang - lois , Flambeau Road and Finecrest Drive to Sully - Miller Contracting Company for an amount not to exceed $1401000 including a $14,000 contingency. The motion carried on the following roll call vote: AYES: HUGHES, RYAN, BACHARACH , McTAGGART , AND MAYOR HINCHLIFFE NOES: NONE ABSENT: NONE 702C- P /MIN7.9 9 August 5, 1986 RECESS TO CLOSED SESSION ATTEST: At 10:30 P.M. the Council recessed to a closed session for discussion of j two items ofz potential litga- tion. The meeting reconvened at 12:00 A.M. with no action taken and adjourned to August 6, 1986 at 7:30 P.M. for a closed session on person- nel. a MAYOR 702CP /MIN7.10 10 August'5, 1986