CC MINS 19860624 ADJM I N U T E S
RANCHO PALOS VE RDES CITY COUNCIL
ADJOURNED REGULAR MEETING
JUNE , 24 , 1986
The meeting was called to order at 7:30 P.M. by Mayor Hinchliffe at the
City Council Chambers, 30942 Hawthorne Boulevard, notice having been given
with affidavit thereto on file. Rol l call was answered as follows:
PRESENT: HUGHES, RYAN, BACHARACH, McTAGGART AND MAYOR HINCHLIFFE
Also present were City Manager Donald F. Guluzzy, Public Works Director
George Wentz, Community Services Director Tom Bandy, Traffic Sergeant Dave
Thomas, City Clerk Jo Purcell, and Leisure Services Director Mary Thomas.
Council immediately recessed to a Closed Session for discussion of person-
nel matters. At 7:54 P.M. the meeting reconvened with no action taken.
1986 -87 BUDGET MESSAGE - City Manager Guluzzy reviewed
REVISIONS TO ADOPTED his June 20, 1986 budget memor-
BUDGET andum which detailed programs of
s` service totaling $635,578 which
represented an increase of 10%
over the adopted budget of
$6,3241294. This represented
net additions to the budget Council adopted in 1985. The total operating
budget amounted to $7,791,322 with the Transit Budget included.
Revenues - He then proceeded to review the General Fund Revenue Estimates
for 1985 -86 and 1986-87, State Gas Taxes, County Gas Taxes, Traffic Safety
Fund revenues, and Transit /Proposition "A" funds.
Councilwoman Bacharach moved, seconded by Councilman Hughes to delay dis-
cussion of the Capital Improvement Budget.
As a matter of information the City Manager reported on the status of the
F.A.C.T. Committee discussion of the Utility and Parcel Tax. At their
June 23, 1986 meeting, the Committee voted to recommend a 9% Utility Tax
with the provision for an annual review.
Council then proceeded to review the departmental budgets and approved them
in concept with the following exceptions and requests for clarification.
Leisure Services - Council questioned the fluctuation in fee revenue.
703CP /MIN6.1
Traffic Safety Fund - In questioning the decline in revenue from the park-
ing citation program it was revealed that there are no means of tracking
the number of citations prosecuted or dropped. Councilwoman Bacharach
moved, seconded by Councilman McTaggart and carried to present a resolution
at the League's October meeting objecting to this lack of information
available on the prosecution rate of tickets.
Adjustments - The City Manager then reviewed the adjustments to the depart-
mental budgets which totaled $1,026,000.
The City Manager reported that at this time the net fund balance is
$890,000. Additionally, that staff is keeping a reserve for late incoming
invoices. He also reported a balance of $150,000 to $160,000 in the Gen-
eral Revenue Fund with $300,000 in reserve.
Public Safety - Council then reviewed the June 3, 1986 letter from the
Sheriff's Department proposing a Regional Traffic Unit and discussed wheth-
er the other Cities in the region had approved this concept, and if this
feature can be removed after a six -month period even if other Cities remain
with the program. Additional discussion then took place on how much reve-
nue will be raised by this car to offset the cost and the allocation of
cost in sharing incidents. It was the consensus that the subcommittee of
Hughes and McTaggart will take up this issue with the regional Sheriff's
Committee.
Responding to Council's question on the frequency of a status report on the
effectiveness of this car, Sergeant Dave Thomas said that a quarterly re-
port could be made to the City.
REVISED COMMUNITY SERVICES BUDGET
We Tip - Councilwoman Bacharach moved, seconded by Councilman Hughes, not
to make a contribution to this organization.
Council requested that staff report on the status of funding for South Bay
BAT.
Community Contributions - Councilwoman Bacharach moved, seconded by Coun-
cilman McTaggart to keep donations at the same level as last year; If the
organization has requested an increase, then a representative of that or-
ganization should be asked to make a presentation to the City; also, a
letter should be sent to these organizations telling them that they should
not expect this amount every year. The motion carried on a three -two vote
with Councilmembers Hughes and Ryan voting in opposition.
Public Works - Director George Wentz presented the Public Works budget that
showed a net increase of $216,500. He reviewed the summary of recommended
revisions.
Council inquired how much was presently in the EET fund and staff was re-
quested to report back to Council on this matter.
703CP /MIN6.2 -3 -2- June 24, 1986
Ladera Linda - Council questioned if this work was consistent Parks and
Recreation Committee recommendations. It was the consensus that staff
should determine if this program coordinated with previously determined
priorities.
Vehicles - After a brief explanation of the present vehicle usage arrange-
ment whereby Charles Abbott Associates provides the use of vehicles to the
City but is not reimbursed, Council requested that staff analyze the neces-
sity for these additional vehicles.
Leisure Services - Director Thomas presented her departmental budget revi-
sions stating that the revisions were for salary increases based upon ad-
justments made in 1986. Councilwoman Bacharach moved, seconded by Council -
man Hughes to approve the Mid - Budget revision summary. Council requested
that evaluation of staffing be discussed at a future date.
COMMUNITY SERVICES
Newsletter - It was the consensus to stay with only four issues of the
Newsletter.
Neighborhood Watch /Video Production Coordinator - Bacharach moved, seconded
by Councilman Ryan to approve these expenditures and that the video produc-
tion be paid for out of the Cable fund,
CITY ATTORNEY Council requested a breakdown of the
City Attorney's code enforcement.
Councilwoman Bacharach moved, sec-
onded by Hughes to approve in con-
cept the budget for the City Attor-
ney,
CITY CLERK Councilwoman Bacharach moved, sec-
onded by Councilman Hughes to hold
off on approval of the $30,000 for
the. election costs pending the rec-
ommendation from F.A.C.T.
Contract Cities - Councilman McTaggart moved, seconded by Councilman Ryan
to pay the Tax Reform Assessment of $3,335 to the California Contract
Cities Association. The motion carried on a four -one vote with Councilwo-
man Bacharach voting in opposition.
Wireless Microphone Sound System - Councilwoman Bacharach moved, seconded
by Councilman McTaggart to authorize up to $1,500 for microphones for use
at Council meetings, funds to come out of the Cable TV fund,
703CP /MIN6.2 -3 -3- June 24, 1986
Equipment Replacement Fund - On the requested budget of $50,000 it was the
consensus that staff should report back on the increase in this budget.
CONTINGENCY RESERVE City Manager was instructed to re-
port back on what it has been spent
on; also, back -up material on
vehicle repair.
COMPENSATION STUDY It was the consensus to table this
item.
RTD LOCAL COORDINATOR Reporting that Sandy Learman had t
been fired by the RTD, Councilwoman
Bacharach moved, seconded by Coun-
cilman Ryan to send a letter to RTD
Board Member Gordana Swanson pro-
testing Ms. Lehrman's dismissal.
RECESS TO CLOSED SESSION At 10:30 P.M. the meeting recessed
to a Closed Meeting to discuss Per-
sonnel. The meeting reconvened at
12:30 A.M. with no action taken and
immediately adjourned to Sunday,
June 29 at 9:00 P.M. for a closed
session to discuss personnel.
YOR
ATTEST:
703CP /MIN6.4 -4- June 24 3 1986