CC MINS 19870512M I N U T E S
RANCHO PALOS VE RDES CITY COUNCIL
BUDGET WORK SESSION
MAY 12, 1987
The meeting was called to order at 7 :45 P.M. by Mayor Pro Tem Robert E.
Ryan, notice having been given with affidavit thereto on file.
PRESENT: Mc TAGGART , RYAN, & BAC HARAC H
ABSENT: HINCHLIFFE
LATE ARRIVAL: MAYOR HUGHES @ 8:56 P.M.
Present were Leisure Services Director Mary Thomas, Finance Director Kevin
N. Smith, Administrative Analyst Dennis E. Luppens, and City Clerk Jo
Purcell.
APPROVAL OF AGENDA Mayor Pro Tem Ryan added two items
to the agenda: (1) The tax vote;
and (2) the contribution in aid of
construction.
FUND BALANCES Director Smith summarized each of
the fund balances as shown on the
budget summary for fiscal year 1987/
1988. The fund balances listed were
as follows: General Fund, Gas Tax,
Traffic Safety, Federal Revenue Sharing, Transit Proposition A, Transit
Dial -A -Ride, Capital Improvement Projects, Environmental Excise Tax Fund
and Rancho Palos Verdes Redevelopment Agency Fund. The summary of fund
balances gave an estimated balance for 1987 to be $6,054,061 and an esti-
mated balance for June 30 , 1988 to be $3,617,702.
Council requested a footnote on the budget explaining the balance in the
General Fund and that a certain percentage of it is encumbered for pro-
jects. It was suggested that this should be expressed as the line item
reserved for contingency expenses. With regard to CIP projects, Council
inquired whether all of these projects could be completed in the fiscal
year. Council requested graphic illustrations of the projects showing
completion dates and amount of utility tax revenue used for the projects.
Tree and Sidewalk Repair Program: Staff was directed to footnote these
projects and explain that they were being paid for with Gas Tax revenue.
City Manager's Budget Message: Council requested that the message explain
what is new and what has been discontinued from previous years.
706CP /MIN18.1 -1- May 12, 1987
Revenue Sharing: A brief discussion ensued regarding the use of Revenue
Sharing and the fact that this will be the last year for such a program and
the account can then be closed out.
CIP Project Fund: Concern was expressed that perhaps this CIP program
should be a two or three year program.
Leisure Services Budget: Director Smith explained the Leisure Services
budget and how the costs for these programs had been separated from the
revenues generated. Director Thomas explained the shortage of clerical
help in the department and requested the addition of a Clerk Typist. With
regard to meetings and conferences Council requested the City Manager to
make and overall recommendation regarding out -of -state travel. The mileage
for the Sheriff's Department was removed from the Leisure Services budget
and put under Public Safety. Also briefly discussed was the Transit Guide
which would now be made a part of the Summer Recreation Program and how
that will be reflected in the Proposition A Fund expenditure. After a
brief discussion of vehicle amortization it was the consensus that a state-
ment regarding vehicle amortization based on a certain period be published
in the budget. The consensus was that the employee Christmas party would
be paid for by the City. It was also agreed that a 15th anniversary party
be held in October 1988 to celebrate the City's 15th anniversary.
Environmental Services Budget - Director Smith summarized the changes to
the revenues and projections and explained the reasons for the increases.
Council then discussed code enforcement efforts and whether there was ade-
quate personnel to follow -up on enforcement, Director Benard briefly ex-
plained the re- structuring of that department and how that will effectuate
code enforcement, Council requested that staff determine whether the pro-
cess for code enforcement could be streamlined and also determine if the
code enforcement ordinance adopted by the City of Cerritos would be appli-
cable to this City. Generally the discussion centered on the on -going
maintenance and tracking of code enforcement items and it was concluded
that the City Manager and Director Benard should prepare a recommendation
on the code enforcement position during the housekeeping part of the
budget,
Discussion then took place on the re- printing of the General Plan and the
fact that it could be combined with the Housing Plan, General Plan, and the
Coastal Plan. Staff was directed to determine if the General Plan has to
be updated to comply with State law and the cost for hiring a consultant
to do the updating.
Whether the Planning Commissioners should attend the Contract Cities Con-
ference was next discussed and it was agreed that this issue be placed on
the May 19, 1987 agenda, A request was made for a timetable for the Civic
Center Planning. The usability of the "Green Building" was next and
whether or not it could be refurbished and used as offices.
Building and Safety - After explanation of the staffing and the proposed
amounts in this budget Council requested that this budget should reflect
the number of hours now allocated based on the new budget amount,
706CP /MIN18.1 -2- May 12, 1987
Tax Election - Council. briefly discussed the dates for a tax election and
it was concluded with the request that staff bring back the information
that had been prepared earlier regarding a parcel tax. This information is
to be presented at the May 18, 1987 budget work session.
ADJOURNMENT At 12:10 A.M. the meeting was ad-
journed to 7:30 P.M. on May 18, 1987
for another budget work session.
6 Mayor
F
ATTEST:
706CP /MIN18.1 -3- May 12, 1987