Loading...
CC MINS 19870504 ADJM I N U T E S ADJOURNED REGULAR MEETING CITY COUNCIL BUDGET WORKSHOP MAY 4, 1987 The meeting was called to order at 7:30 P.M. by Mayor Hughes at 29301 Haw- thorne Boulevard. PRESENT: BACHARACH, McTAGGART , HINCHLIFFE , RYAN, MAYOR HUGHES Also present were City Manager Dennis McDuffie, Director of Finance Kevin Smith and Administrative Analyst Dennis Luppens. BUDGET OVERVIEW During a budget overview presenta- tion, City Manager McDuffie noted that the line item budget will serve as a good tracking mechanism and mentioned that the budget will be computerized. SUMMARY OF REVENUES AND Director of Finance Smith provided EXPENDITURES information regarding the budgeted revenues and expenditures. He pointed out that the $100,000 Con- tingency (Reserve) was included to cover emergency, non - budgeted items. He indicated that $420,000 included in Contributions to Other Funds is ac- tually part of the Utility User Tax revenue. Council suggested that the $420,000 included in Contributions to Other Funds be included along with the rest of the Utility Users' Tax revenues in the Capital Improvements Projects fund. Director of Finance Smith discussed that approximately $6,000 in Quimby Funds were not addressed in the budget because they are such restricted funds. Council Member Bacharach suggested the budget include a section on the Quimby Funds, even if they are not budgeted. Director of Finance Smith discussed the idea of a public hearing to enable the City to spend $140,000 in Federal Revenue Sharing Funds on projects other than City Hall, Council Member Bacharach suggested a Leisure Services Reimbursable column be reflected in the budget. Director of Finance Smith stated that $296,473 could be included as Leisure Services expenditures and $509,146 could be included as Leisure Services User Fee Related Programs which are self - supporting funds. 707CP /MIN17.1 Council Member Bacharach mentioned that Transit Proposition A does not include a Grant Income category reflecting the Palos Verdes Transit grant. Director of Finance Smith stated intent to modify Transit Proposition A to include the Palos Verdes Transit Grant revenue. He also voiced intent to prepare a Fund Balance Summary Sheet showing each fund and its balance. Mayor Hughes suggested a Fund Balance Summary Sheet include the fund expen- ditures and revenues for the year, 1987 -88 BUDGET REVENUES Director of Finance Smith noted that many of the budget request justifi- cations do not correspond to the ac- tual budget due to corrections made. He related revisions to the 1987 -88 revenues as 312.0.10 Sales and Use Taxes -- $852)000 and 312.0.30 Cigarette Tax -- $88,000. Addressing Mayor Hughes' inquiry regarding the decrease in 341.0.26 Miscel- laneous Court Fines 1987 -88, Administrative Analyst Luppens voiced intent to research the decrease. Council Member Bacharach suggested "Fines" to be termed "Fines and Fees ". Director of Finance Smith commented that the majority of $569,032 included as 344.0.00 Grant Income is an accumulation of four years of Community De- velopment Grant Block funds for the slide area road construction. He noted the time constraints associated with spending those monies. He indicated that Mr. Charles Abbott will clarify any questions regarding the Community Development Grant Block funds during his presentation of the Public Works budget. Council Member Hinchliffe questioned the large increase in 371.0.00 Build- ing Safety 1987 -88. Director of Finance Smith said it is anticipated that City development during 1987 -88 will generate approximately $712,000 in revenues. Council Member McTaggart noted that Building and Safety revenues are ap- proximately ten times the Planning and Zoning revenues. He pointed out that the Planning Department's costs far exceed the fees collected and questioned whether the Planning Department has any plans to increase the fees. City Manager McDuffie discussed that Council could increase the Planning fees or consider adopting an ordinance whereby the City Manager would have the authority to raise the fees as the market allows. Director of Finance Smith remarked that the Director of Environmental Ser- vices is planning a survey to determine Department costs in relation to the fees. He indicated that Director of Environmental Services Benard will 707CP /MIN17.1 -6 _ =2- Ma -- 4 1987 clarify any questions during his presentation of the Environmental Services budget. He related that the largest portion of the Building and Safety budget is contracted services. Director of Finance Smith noted that a section pertaining to the Gann Limit will be included in the budget. CITY MANAGER REVIEW - ADJUST- City Manager McDuffie provided input MENTS TO BUDGET REQUESTS regarding the City Manager's recom- mended adjustments to the budget re- quests, He mentioned that a light in the amount of $350 which will limit public input to five minutes has been ordered. Mayor Pro Tem Ryan requested voting machines be purchased for Council use. Council Member Bacharach voiced opposition to the idea of voting machines. Mayor Hughes requested staff research the cost of voting machines. CITY MANAGER PROPOSED BUDGET City Manager McDuffie presented in- formation regarding his recommenda- tion for the restructuring of the City Manager's Department, He clar- ified that the idea of hiring an As- sistant City Manager has been abandoned and discussed the idea of employing part -time high school or college students, Council Member Bacharach commented that the City does not hire summer stu- dent employees in a timely fashion. She stressed the importance of hiring students from within the community and noted that much community services type work could justify hiring an Assistant City Manager, Mayor Pro Tem Ryan noted the importance of.a Council /Community liaison. Council voiced intent to supply staff with a list of suggested tasks which would justify the hiring of an additional staff member. City Manager McDuffie discussed that $3,000 included for Personal Computer/ Word Processor covers replacement of the centralized word processing sys- tem, $5,000 included for a copier covers the replacement of the Kodak copi- er (which will be sold) and the copier in the City Manager's office will be relocated to Hesse Park. He added that $3,000 included in 0.86 Redevelop- ment Agency is requested to support occasional items which might come up under redevelopment. Addressing Council Member McTaggart's recommendation of a desk top printer, Director of Finance Smith said one has been included in the Parks and Rec- reation budget and it will be available to all departments. He explained the auditor's request that $346,000 owed the City by the Redevelopment Agency be shown as a long -term debt. He indicated that, as long as the money is not needed, the City is making more interest from the Redevelop- ment Agency than it would from a bank. 707CP /MIN17.1 -6 -3- May 4, 1987 CITY ATTORNEY PROPOSED BUDGET Due to the City Attorney's absence, Director of Finance Smith suggested discussion of the City Attorney's budget be postponed. City Manager McDuffie related the City Attorney's request for an increase in litigation fees. Mayor Pro Tem Ryan voiced concern over the increase in City Attorney fees from 1984 to 1987, Council Member Hinchliffe stressed that lawyer fees have drastically in- creased from 1984 to 1987. City Manager McDuffie indicated that the City Attorney will be available for comment during his presentation of the City Attorney's budget. CITY CLERK'S PROPOSED BUDGET Due to the City Clerk's absence, Fi- nance Director Smith indicated staff would answer any questions regarding the City Clerk's proposed budget. Addressing Council Member Bacharach's request for information, City Manager McDuffie discussed that 0.31 Advertising /Printing /Publications 1987 -88 re- flects a $6,500 increase over the 1986 -87 Actual and Estimated figure of $2,900 because the City Clerk's office now handles personnel. For the benefit of Council Member Hinchliffe, Director of Finance Smith said that the wage and salary amounts reflected are base salary amounts at current levels. City Manager McDuffie voiced intent to supply Council with a Salary Propos- al document. He discussed a salary survey which was performed and said that he is in the process of drafting a recommendation to Council which would enable the City to adjust salaries to market wages over a three year period. COMMUNITY SERVICES PROPOSED BUDGET Director of Finance Smith stated in- tent to note the Community Services line items to show the categories to which the items were transferred. Council Member Bacharach voiced concern that the citizen committees are not included in the budget and suggested that information be included in a "Community Support" classification. She remarked that the Cable TV Advi- sory Board will be spending a significant amount of money. Director of Finance Smith indicated a line item entitled "Cable TV Equip- ment" will be added to the budget. He mentioned that a Cable TV Foundation budget could be formulated. City Manager McDuff ie pointed out that how the $100,000 Cable TV funds are spent is at Council's discretion. 707CP /MIN17.1 -6 -4- May 4, 1987 Director of Finance Smith clarified that 0.51 School Crossing Guard is in- cluded in Public Safety Personnel Services. He related the personnel changes made in the Finance Department. He indicated that a $750 computer has been back ordered and noted that the City's new accounting system will become operational by July 1. NON- DEPARTMENTAL PROPOSED BUDGET Director of Finance Smith clarified that the increase in 0.41 Membership and Dues is due to the City's join- ing many organizations. Council requested the budget amount included in 0.22 Special Departments be increased to include four newsletters per year and suggested no funds be specifically budgeted for the Christmas party. Director of Finance Smith said 0.22 Special Departments will be modified to read "Newsletter ". PUBLIC SAFETY PROPOSED BUDGET Director of Finance Smith indicated that 0.52 Animal Services should be modified to show $84,000. In response to Council's request for clarification, Administrative Analyst Luppens explained that the City is billed for the actual animal services, not to exceed $84,000. City Manager McDuffie pointed out that Juvenile Diversion was not budgeted. Council requested that Juvenile Diversion be a budgeted line item. Mayor Hughes requested a list of those groups to which the City has con- tributed during the year. Administrative Analyst Luppens pointed out that BAT is included in 0.57 Los Angeles County Sheriff /Supplemental. Council Member McTaggart related the Council Subcommittee on Public Safety's recommendation that the Student and the Law program be budgeted. Mayor Hughes stated that the Student and the Law program creates an excel- lent rapport between the Sheriff and the students. Addressing Council's inquiry regarding Parking Citations, Administrative Analyst Luppens voiced intent to research the item. 707CP /MIN17.1 -6 -5- May 4, 1987 OTHER ADJOURNMENT ATTEST: In response to Mayor Pro Tem's com- ments, Director of Finance Smith voiced intent to discuss the park electricity costs with Public Works. The meeting was duly adjourned at 10:50 P.M. Mayor 707CP /MIN17.1 -6 -6- May 4, 1987