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CC MINS 19880830 JNTM I N U T E S JOINT WORK SESSION PLANNING COMMISSION, TRAFFIC COMMITTEE AND TRAILS COMMITTEE AUGUST 30, 1988 The meeting was called to order at 7:00 P.M. at the Fred Hesse Park Community Park, 29301 Hawthorne Blvd. PRESENT: BACHARACH, HINCHLIFFE, HUGHES AND MAYOR RYAN LATE ARRIVAL: McTAGGART @ 70#19 P.M. Also present were Planning Commissioners Connolly, Von Hagen, McNulty, Ortolano, and Wike. Trails Committee Members Longacre, Bloland, and Sunshine were present. Traffic Committee Members Wheeler, Blue, Iseda, Mills and West were also in attendance. Also in attendance were City Manager McDuffie, Public Works Director Wentz, Parks and Recreation Director Thomas, Environmental Services Director Benard, Administrative Assistant Luppens, City Clerk Jo Purcell, and Acting Senior Planner Fuz. COASTAL ISSUES Discussion amongst the Planning Commission and City Council first dealt with plans for trails and roads along the coastal bluff areas. of concern was encroachment into the coastal setback area and the clarification necessary for what would be allowed in that area. A question arose whether the state law required a bluff top access road and it was stated that this is a requirement of the City's Coastal Specific Plan. In further discussion of coastal bluff trails, it was clarified that all of the coastal access policy is outlined in the City's Coastal Specific Plan. The discussion next centered on the liability aspect of the coastal areas and in particular how other cities treat that issue. With regard to the issue of protecting the coastal bluff areas it was the consensus that the Commission should always err on the side of keeping the bluff trail open. Regarding open space credit and whether a trade-off should be made between the kind of project and the intensity of the project, staff indicated that particular subject was presently under study* The Traffic Committee expressed concern about whether they were getting adequate information about projects in the Coastal Subregion 7 area. In particular they were concerned about the traffic impact resulting from the various proposed developments. Staff pointed out that traffic considerations are part of the environmental impact studies done for large projects. GRADING AND OTHER The Council and Commission dis- DEVELOPMENT ISSUES cussed the issue of grading and how on individual projects the grading is done strictly in accordance with the City's code however big projects, such as subdivisions, are treated differently. The issue of grading for trails and the difference between the trails and the standards that have been applied was the next area of discussion. Briefly touched upon was the housing stock and how the proposed projects might effect that stock. REVIEW OF PAST PROJECTS Committee and Trails the various projects their impact. It was take place on a Satu The Mayor proposed that a field trip for the City Council, the Planning Commission, Traffic Committee be arranged so they can visit within the City and view firsthanded the consensus that such a meeting should rday and be followed by lunch. EMERGENCY SERVICES Councilman Hughes reported on the outcome of the Contract Cities suit ambulance service suit against the County of Los Angeles and how it has resulted in very high rates for transporting people to the nearest hospital. The issue of emergency preparedness was next discussed and in particular the part that the Traffic Committee would play in creating a plan for the City. It was the consensus that an emergency preparedness work session be planned and that the Traffic Committee and perhaps County disaster personnel should be in attendance at that meeting. COMMUNICATIONS The Traffic Committee members expressed concern about getting all of the information for the various projects brought to them so they could, determine the cumulative effect of the various projects along the coast. The possibility of requiring scale models for Planning Commission use was suggested as a means to determine more accurately the result of grading. The Trails Committee reported that they are in the process of identifying all of the easements in the City and are also revising the Trails Master Plan and intend to incorporate them into the Loop Trail Plan. A brief discussion followed regarding the necessary relationship required in requesting developers to provide trails adjacent to developments. -2- AUGUST 30, 1988 The Planning Commission pointed out that they need this kind of information when ruling on projects. The minutes of the Trails Committee meetings were next discussed and whether those minutes could reflect the detailed requirements of the Committee in dealing with trails. After discussion, it was the consensus that the Trails Committee should devise a policy whereby their specific recommendations would be in the form of resolutions thereby obviating verbatim minutes. RECESS At 10-008 P.M. the Mayor declared a recess. At 10-016 P.M. the meeting reconvened for the City Council, City Manager and the City Clerk only. CONSULTANT AND The City Manager requested that RETREAT DATE the City Council authorize the hiring of a consultant to perform his evaluation. A discussion followed regarding the necessity for a consultant, how the consultant would conduct his interviews, the fact that the consultant can approach each member of the City Council on an individual basis and that those opinions can be summarized and used in the evaluation. Councilman Hinchliffe moved, seconded by Councilman Hughes to hire the consultant at a cost not to exceed $1,000. The motion carried on the following roll call vote. AYES. BACHARACHr HINCHLIFFEr AND HUGHES NOES* McTAGGART AND MAYOR RYAN The Council next discussed the date for the City Manager re- treat and it was the consensus that the City Council would meet for dinner on Friday, September 30, 1988 and that the retreat would be conducted on October 1, 1988, and if necessary, October 2nd. It was also the consensus that the tentative agenda would contain the following items: Monaghan Development, golf course, housing, public works concepts, the strategy for Barna Szabo, view initiative, taxes, and Eastside issues* ADJOURNMENT: At 11:15 P.M. the meeting adjourned on motion of Council- womanAacharach. -3- AUGUST 30, 1988