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CC MINS 19900512M I N U T E S RANCHO PALOS VERDES CITY COUNCIL BUDGET WORK SESSION MAY 12, 1990 The meeting was reconvened at 11:00 A.M. at City Hall Community Room, 30940 Hawthorne Blvd. and immediately recessed to a closed session for interview of city manager candidates. RECONVENE: The meeting reconvened at 1*025 P.M. with no action taken. BUDGET WORK SESSION The Deputy City Manager FY 1990-91 presented an overview of the 1990-91 FY budget for a total of $18,326,000 not including the City's Redevelopment Agency which would be submitted separately. The overview presented detailed the Capital Improvement Program, General Funds. The General Funds stated general government operations, Public Safety Services, Public Works Operations, Environmental Services and Recreation and Parks expenditures. Unmet needs included the following: staffing, information systems, and capital maintenance* In addition to the General Fund Programs the proposed budget included an increase level of service for Public/Government Access Television, Recycling/Waste Management, Capital Improvements, Park Development and Improvements, and Equipment Replacements* Discussion on the budget then opened up and Council inquired whether the Fees under Proposition M had been increased to pay the cost of its implementation and whether there was an estimate of the cost of implementation* Council requested that the organization chart reflect all of the present City Committees; inquired why the revenues for Public Access was diminishing; and, if supplies were allocated to each individual department* PUBLIC WORKS* Director George Wentz then made a presentation,of the Public Works Dept. budget and noted that there was an increase of $120,000 in that budget due to the assignment of the City Engineer to that department* A brief discussion followed regarding delaying the overlay of Hawthorne Boulevard and if it was cost effective to delay until the No/Low Tax revenue funds are received by the City. Council requested that reports on major projects be made quarterly, Miscellaneous Contractual Services,- Council requested that staff check to see whether or not this was a duplication of contracts in Public Works, Council also requested that staff determine who pays and what account the Security for Abalone Cove and the Eastview Park is paid from. Regarding utility costs, Council requested that staff determine whether the City is on public or private rates for billings. Council requested clarification of the services performed by City Engineer, CIVIC CENTER MAINTENANCE - Council inquired whether moisture sensors would be used at the park; and also inquired about the cost of a water conservation program for the City Parks so a determination could be made whether to implement such a program this year. Staff was also requested to investigate a drip irrigation system. Councilwoman Bacharach moved, seconded by Councilman Hinchliffe that the Director of Public Works develop a water conservation program so the Council could look at it during the budget cycle. EASTVIEW PARK - Council directed that this park be included in the janitorial costs for parks maintenance, TRAILS - Council requested that a line item be inserted in the budget for trails, TRAFFIC LIGHT - Council inquired whether there was any way to synchronize the light at Hawthorne and Blackhorse. To get a better idea of the structure needed for a proposed new traffic signal Council requested that staff give them with a picture of its RECYCLING - A brief discussion followed regarding the necessity of hiring a consultant for the recycling program. Staff was requested to inquire of the Sanitation District about an experimental pilot program. With regard to the recycling grants, Councilwoman Bacharach moved, seconded by -2- MAY 12, 1990 (BUDGET) Councilman Ryan to continue to award recycling grants. The motion carried. Council requested that the community be made aware that the money will be spent on the implementation of AB939. Council requested that staff apprise them of any upcoming workshops for AB939 implementation so the sub- committee (Ryan/Bacharach) could attend. It was the consensus that recycling money would not be used to implement AB9390 With that in mind staff was requested to draft a proposal for a fee to be added to refuse bills to pay for the implementation of this legislation. PROPOSITION M - Council requested that staff include in the budget the full cost of the program, PUBLIC WORKS CONTRACT - Council requested further clarification of the Public Works Contract Administration. At 30-35 P.M. the Mayor declared a brief recess. The meeting reconvened at 4:00 P.M. PERS - Council requested staff to find out how much is in the PERS account and to ask for an actuarial survey. RECREATION AND PARKS DEPT Director Thomas presented an overview of the budget for the Recreation and Parks Department and highlighted the programs and fees. A brief Council discussion followed regarding the Enterprise Funds, the policy regarding expense accounts, and the policy for petty cash fund. The consensus was that all expenses would appear on the Register of Demands. Additional discussion ensued about the printing cost for the second edition of the "Peninsula Driving Tour" and whether the City should pay the cost. The consensus was that staff should determine whether a donor could be found for printing this publication and, if that was not possible, to return the matter to Council for consideration. Discussion then took place about chairs for the City Council meetings. Councilman Ryan moved, seconded by Councilman McTaggart that staff should look at getting more comfortable chairs for the staff, City Council and the press for City Council meetings,, The motion carried on a 4-1 vote with Councilwoman Bacharach voting no. The next item of discussion was the cost of lifeguard service at Abalone Cove Shoreline Park. It was the consensus that staff should contact Gail Lovrich regarding the cost for lifeguard service at the Bay Club and perhaps that could be used as a standard for determining the cost to the City, -3- MAY 12, 1990 Discussion then centered on the use of the money awarded from the court case against Tumajian and how those funds should be used.* (1) if parking revenues collected at Abalone Cove , Shoreline Park should stay in the General Fund or go to a new fund. The consensus was that the money should go to the Abalone Cove Park fund with the stipulation that it may be loaned to the General Fund. (2) Whether the Tumajian & Tumajian money (in the Coastal-in-lieu account) should be used for Abalone Cove Shoreline Park improvements* Staff was requested to find out the ramifications of putting this money in the Abalone Cove account, ADJOURNMENT, ATTEST: At 5:15 P.M. adjourned to May 15, 1990 session, the meeting 6*000 P.M. on fora closed /9 Z MA)�50 51290BUD -4- MAY 12F 1990 (BUDGET)