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CC MINS 19901107 M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING NOVEMBER 7, 1990 The meeting was called to order at 6: 30 P.M. by Mayor Hughes at the Hesse Park Community Center, 29301 Hawthorne Boulevard and was immediately recessed to a closed session. The regular meeting was called to order at 7: 30 P.M. PRESENT: MCTAGGART, HINCHLIFFE, RYAN, BACHARACH AND MAYOR HUGHES Also present were City Manager Paul D. Bussey, Deputy City Manager Mark Rohloff, Environmental Services Director Robert Benard, Public Works Director George Wentz , City Attorney Carol Lynch, Director of Recreation and Parks Mary Thomas and City Clerk Jo Purcell . The City Attorney announced that the City Council had held a closed session pursuant to Government Code Section 54956.0(a) and discussed the County of ' Los Angeles, et al , . v. All Persons Interested in the Matter of Redevelopment Plan for the Rancho Palos Verdes Redevelopment Project, etc, et al . , Lawrence & Patricia Horan v. County of Los Angeles, and Association of Property Owners V. Rancho Palos Verdes Improvement District No. 7. CEREMONIAL MATTER Mayor Hughes presented a 15 year service pin to Betty Uht, Executive Secretary and a five year pin each to Sara Ferdman, Deputy City Clerk and to Mary Lou Louisell , Clerk Typist in the Environmental Services Department. WAIVER OF FULL READINGS Councilwoman Bacharach moved, ORDINANCES AND RESOLUTIONS seconded by Councilman Ryan and carried to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all Councilmembers after reading of the title of such ordinance or resolution. APPROVAL OF AGENDA Councilwoman Bacharach moved, seconded by Councilman Ryan to approve the agenda as amended: C.U.P. 155 continued to November 20 at the request of the applicant and continuation of the request from AYSO for fee exemption to December 18 also at the request of the applicant. CONSENT CALENDAR The Consent Calendar was approved as follows by Councilwoman Bacharach, seconded by Councilman Hinchliffe. MINUTES Approved the Minutes of October 16, 1990. CLAIM AGAINST THE CITY - Rejected the claim and directed the City MYRNA CAMERON (303) Clerk to notify the claimant. FEE WAIVER - PENINSULA Approved the applicant' s request for a SYMPHONY ASSOCIATION (1203) fee waiver for a temporary sign permit. RESOLUTION NO. 90-81 HEIGHT Adopted RESOLUTION NO. 90-81 DENYING VARIATION NO. 661-LOCATION: THE APPEAL OF HEIGHT VARIATION NO. 661 AT 6505 VIA SIENA (1804) 6505 VIA SIENA THEREBY SUSTAINING THE PLANNING COMMISSION' S APPROVAL OF THE PROJECT. LANDSLIDE MORATORIUM Conditionally approved the exemption re- EXEMPTION NO. 41- LOCATION: quest allowing the applicant to pursue 30 NARCISSA (1801) the required city permits for a 600 sq. ft. detached garage and conversion of 616 sq. ft. existing garage to habitable area. RESOLUTION NOS. 90-82 & 90-83 (1) Adopted RESOLUTION No. 90-82 SALES TAX ENHANCEMENT AUTHORIZING THE CITY MANAGER TO ENTER SERVICES (602) INTO AN AGREEMENT WITH MUNICIPAL RESOURCES CONSULTANTS (MRC) TO PROVIDE SALES TAX ENHANCEMENT AND INFORMATION SERVICES. (2 ) Adopted RESOLUTION NO. 90-83 DESIGNATING MRC AS THE AUTHORIZED CITY REPRESENTATIVE TO EXAMINE SALES AND USE TAX RECORDS. RESOLUTION NO. 90-84 Adopted RESOLUTION NO. 90-84 ALLOWING REGISTER OF DEMANDS CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. The motion to approve the consent calendar carried on the following roll call vote. AYES: McTAGGART, HINCHLIFFE, RYAN, BACHARACH AND MAYOR HUGHES NOES: NONE SELECTION OF CONSULTANT Environmental Services Director Benard FOR DEVELOPMENT CODE presented the staff memorandum of REVISIONS (1801) November 7th and the recommendation to authorize the hiring of Culbertson, Adams & Associates to prepare comprehensive revisions to the City' s Development code. Council then inquired about the priority of this project especially with regard to the expenditure of the funds, the cost of the resulting revision to the Municipal Code; whether permit -2- NOVEMBER 7 , 1990 review processes such as the second story applications would be streamlined; and if the resulting amendments to the Code would be reviewed at a Council work session. Councilman Hinchliffe moved, seconded by Councilman Ryan to authorize the hiring of Culbertson, Adams & Associates to prepare comprehensive revisions to the City' s Development Code at a cost not to exceed $30, 135 . The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, RYAN, BACHARACH AND MAYOR HUGHES VACATION OF A PORTION Director Wentz presented the staff OF SEA RAVEN DRIVE (1408) memorandum of November 7th and the recommendation to adopt a resolution vacating a portion of Sea Raven Drive from Heroic Drive to the cul-de- sac and establishing the conditions therefor. Mr. Wentz directed the Council 's attention to the sketch showing option "A" and "B" and made a minor correction to section 4 of the proposed resolution. Referring to a letter received from William and Katherine .Tames, who reside at 3517 Palo Vista Drive, Mr. Wentz said that most of the issues in that letter had already been addressed. He referenced a letter received from the attorney for Mr. & Mrs. Trebelhorne which stated their objection to option "B" . Sam Rubino, 32506 Sea Raven Drive, summarized her efforts on this re- quest for a vacation which was initially made in ,Tune 1989. She enumerated the problems -experienced in the cul-de-sac: trespassing, littering and vandalism, and requested that the City Council bring this item to closure. Anthony Rubino also requested that the Council grant this vacation. Kathy Johnstone ,Tames, 3517 Palo Vista Dr. , presented a prepared statement dated November 7 , 1990. This letter stated their objection to the pedestrian easement but support for the idea of vacating Sea Raven Drive. This letter went on to explain the misunderstanding regarding the location of the City' s easement and the property line of the ,Tames ' property. The letter also detailed the various kinds of problems experienced by them as a result of the street ending in a cul- de-sac. (Ms. .James ' letter is on file with the City Clerk' s Office. ) Ms. .Tames concluded her testimony with the request that the street be vacated but that an easement not be granted. Representing the Trails Committee was Anke Raue, 28813 Rothrock Drive, who told the Council that the Trails Committee had not had an opportunity to discuss the circumstances described in the James letter. William .James, 3517 Palo Vista Drive, also expressed concern about the loss of privacy should an easement be installed in that area. He, too, requested that the street be vacated but that no easement be granted. -3- NOVEMBER 7, 1990 Paul Weisz, 32365 Phantom Drive, President of the Ladera Linda Homeowners Association, told the Council that a lot of people like to walk in that area and urged the Council to retain the pedestrian access. Councilman Ryan moved, seconded by Councilman Hinchliffe and carried to close the public hearing. Council discussion then centered on the City' s Ordinance covering Fences, Walls and Hedges and how it did not address the particular circumstances of this case. Councilwoman Bacharach' s motion to adopt the staff recommendation with option "A" died for lack of a second. Councilman Ryan moved, seconded by Councilman McTaggart that the City vacate that portion of Sea Raven Drive with no pedestrian access easement. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, RYAN AND MAYOR HUGHES NOES: BACHARACH RECESS AND RECONVENE At 9: 00 P.M. the Mayor declared a recess. At 9: 15 P.M. the meeting reconvened. AUDIENCE QUESTIONS: Roy Fulwider, 28219 Hazelridge Dr. , stated his concerns about the amount of money necessary to maintain trails. CONTRACTOR STORAGE SPACE- Director Thomas presented the staff CITY BALL SITE (1201) memorandum of November 7th and the recommendation to adopt the proposed policy and authorize removal of the designated chain link fencing materials remaining on the site and authorize an appropriation of $5,410 from the EET Fund to complete the work. Council inquired about the charges set by other facilities for storage of contractor material ; whether these storage arrangements should be on a case-by-case basis and approved by the City Council, the fact that the City Hall site is a coastal bluff area and an inappropriate place to be a storage yard; if the storage fee would be $1 per sq. foot; and if the existing fencing could be used around areas that needed protection. Council suggested that staff investigate the use of large trees to screen the material being stored and to contact the County regarding possible use of Sanitation District property for use as a "regional" storage site. Councilwoman Bacharach moved, seconded by Councilman Ryan to adopt the policy as amended, that staff report back in six months and that the -4- NOVEMBER 7 , 1990 item be added to the status of directives: 1 ) Require the tenant to maintain the area in a neat and orderly manner; 2) Limit use of area to that shown on the staff diagram; 3 ) Limit use of area to contractors employed by the City of Rancho Palos Verdes and to organizations conducting scientific research; 4) Provide for use of other locations on the City Hall site as deemed appropriate by the City Manager, for organizations conducting scientific research; 5) Set a fee on a negotiated basis; Provide that a negotiated suitable in-kind- service on a case-by-case basis may be approved at the discretion of the City Manager; 6) Provide for the execution of an agreement between the City and Lessee, containing hold-harmless provisions requirements for $1, 000 ,000 liability and $25 ,000 property damage coverage naming the City as additional insured, and setting forth view impairment mitigation measures. It was the consensus that no other city be allowed to use this property for storage. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, RYAN, BACHARACH AND MAYOR .HUGHES BUDGET ADJUSTMENT - Deputy City Manager Rohloff presented REDEVELOPMENT AGENCY SUPPORT the staff memorandum of November 7th and (602) the recommendation to refer the matter to the Budget Subcommittee for recommendation. Said recommendation to be returned along with other budget revisions currently under review: or, if Council wished to proceed with the matter at this time to do the following: ( 1 ) Adopt a resolution amending the City' s 1990-91 Budget Appropriation to reflect the following: (A) Increase appropriation in the General Fund -Non- Departmental ( 001-130-96) by $483, 600; (B) Authorize an advance from the City to the Rancho Palos Verdes Redevelopment Agency in the amount of $483,600 . Councilwoman Bacharach moved, seconded by Councilman Ryan to refer this matter to the Budget Subcommittee (Bacharach/Ryan) . The motion carried. POLICY FOR VACATION OF PUBLIC Director Wentz presented the staff RIGHTS--OF-WAY (1408) memorandum of November 7th and the recommendation to review and endorse a policy for street vacation proceedings. Council inquired if the application for vacation should include the adjoining property owner; if the surrounding area to be notified should be the 500 ft. radius; whether this policy would be applied to all future street vacations; the cost of a title report that would be required to determine ownership of the property; and, the fact that the review process should include Planning Commission review. Stephanie Kennedy, 6400 Corsini Place, inquired about the effect this policy would have on a project currently under consideration at her -5- NOVEMBER 7, 1990 property. Ms. Kennedy was advised that this was an overall general City policy and was not specific to her project. Councilman Ryan moved, seconded by Councilwoman Bacharach to adopt the staff recommendation. The motion carried. It was the consensus that the Council Subcommittee on Policy (Bacharach/Hughes) review would review this matter to determine if it should go into the Municipal Code. CLOSURE OF CREST ROAD - Director Wentz -presented the staff UPPER GANADO TO TERMINUS OF memorandum of November 7th and the CREST ROAD (1408) recommendation to provide direction to staff : (1 ) deny the request; or, ( 2) proceed with vacation process. Ray Perrault, 3845 Crest Road, urged the City Council to look into the possibility of gating off this portion of Crest Road as opposed to having two or three different gated areas in this vicinity of Crest Road. He told the Council that he and his neighbors are faced with a traffic and trash problem in that area because of its remoteness. He said that he was in agreement with use of the pedestrian trails but he and his neighbors did not want the cars coming into the area. Gasper Gurassi, 3837 Crest Road, told the Council that this is a two lane highway and explained the safety problems encountered in the area because of the narrow streets. He said that vacating the streets in the S&S Tract will increase -the traffic impact on he and his neighbors; and, that the property owners would pay the cost for repair and maintenance of the vacated streets. Lawrence Baker Jr. , 10 Paseo de Pino, spoke in support of this street vacation. He said that it would save the City approximately $25,000 in maintenance for that portion of Crest Road, that an agreement could be made with the affected property owners to continue the loop trail that runs below the Perrault and Gurassi properties and that this would enable the loop trail to connect to the Miraleste School property and add significantly to the trail . Councilwoman Bacharach moved, seconded by Councilman Hinchliffe to deny the request. Council discussion then centered on whether this area was a major view corridor; the fact that this road led to a Federal installation; the staff effort required to process this complex issue; and, the effect the closure of this portion would have on the request to the City of Rolling Hills to open Crest Road. Concern was also expressed that by closing this portion of Crest Road the traffic problem would be transferred to Ganado Drive. The motion to deny the request carried on the following roll call vote: AYES: BACHARACH, HINCHLIFFE AND MAYOR HUGHES NOES: McTAGGART & RYAN -6- NOVEMBER 7 , 1990 MILEAGE REIMBURSEMENT - VIEW Director Benard presented the View RESTORATION COMMITTEE (106) Restoration Committee' s memorandum of November 7th and their recommendation to authorize the payment of $35 per month to each member of the Committee as reimbursement for mileage incurred visiting view restoration application sites. Staff recommendation, however, was to refer this item to the Budget Subcommittee for consideration along with the other necessary budget adjustments. Speaking in opposition to this mileage reimbursement was Robert McNulty, Chairman of the Planning Commission. He was concerned that payment of this expense would destroy the attitude of volunteerism on the City' s committees. Discussion then ensued about the requirement that the View Restoration Committee members must visit all of the sites involved in their decisions and if they did not then they are disqualified from voting on decisions dealing with those properties; if the committee members should be asked to continue this donation in light of the City' s budget restrictions; and, if the committee should have the option of expecting to get this reimbursement from the City. Councilwoman Bacharach moved, seconded by Councilman Hinchliffe to receive and file this memorandum. The motion carried on a 3-2 vote with Councilmembers Ryan and McTaggart voting in opposition. It was the consensus that the Mayor would prepare a letter to the committee explaining the rationale for this vote. LONG RANGE TRANSPORTATION Director Wentz presented the staff PLAN (1505) memorandum of November 7th and the request to provide staff with direction on updating the Long Range Transportation Plan. Council discussed if Proposition "A" funds could be sold and the revenue used in the General Fund; if the plan could address some of the transportation problems of the School District; should the City operate its own Dial-A-Ride service; precisely what the $4,500 cost for this -plan would be buying for the City; and, if there was in-house capability to do this Plan. Councilwoman Bacharach moved, seconded by Councilman McTaggart to prepare a breakdown of what would be involved in a Long Range Trans- poration Plan and also that a spending allocation plan be presented at the November 20th meeting. The motion carried on four-to-one vote, with Councilman Ryan voting in opposition* PALOS VERDES DRIVE EAST - Director Wentz presented the staff H.E.S. PROJECT CONTRACT (1404)memorandum of November 7th and the recommendations to: 1) Award the Palos Verdes Drive East Realignment Project to Excalibur Contracting Inc. in the amount of $282,730 plus provide a 10% contingency for a total of -7- NOVEMBER 7, 1990 r $310, 730. (Contingent upon Caltrans approval . ) 2 ) Award the alternative bid item, cutting back the slope on Palos Verdes Drive East at Corsini Place, to Excalibur Contracting Inc. in the amount of $35, 000. Council inquired about the amount of funding to come from the CIP budget and the street fund gas tax money for this project. The suggestion was made that perhaps this should be referred to the Budget Subcommittee for consideration along with their other issues. Councilwoman Bacharach moved, seconded by Mayor Hughes to approve the staff recommendation. The motion carried on the following roll call vote: AYES: McTAGGART, HINCHLIFFE, RYAN, BACHARACH AND MAYOR HUGHES RESOLUTION NO. 90-85 Assistant to the City Manager Pam Weaver LEGISLATION - SB2577 - STATE presented the staff memorandum of BUDGET ACTIONS (306) November 7th and the recommendation to adopt a resolution supporting repeal of SB2557 State Budget Actions. Councilwoman Bacharach moved, seconded by Councilman Hinchliffe to adopt RESOLUTION No. 90-85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES SUPPORTING THE REPEAL OF SB 2557 (STATE BUDGET ACTIONS) and also that staff prepare a letter on this same item. The motion carried unanimously. CONCEPTUAL APPROVAL OF LAND- Director Wentz presented the staff SCAPE DESIGN FOR PALOS VERDES memorandum of November 7th and the DR. SOUTH MEDIAN (1404) recommendation to approve the con- ceptual design. Walter Warriner, Superintendent of Parks, described the types of plants that would be used in this median as being drought tolerant and would require minimum maintenance. Council inquired whether the landscaping would be consistent with the landscaping on Hawthorne and Crest; whether a drip irrigation system would be used; if large boulders could be used on the median tips; and whether root barriers were being used on the trees. Councilman Ryan moved, seconded by Councilman Hinchliffe to approve the staff recommendation and to include drip irrigation and large PV stone on the island tips. The motion carried unanimously. CITY COUNCIL REPORTS RECONSIDERATION OF ARCHDIOCESE Councilman McTaggart inquired about the PROPERTY (701) disposition of this request in light of the fact that Proposition B had failed on the November 6th ballot. It was the consensus that the next step -8- NOVEMBER 7, 1990 should be taken by the applicant. CITY MANAGER REPORTS: CITY COUNCIL MEETING FOR City Manager Bussey presented the staff JANUARY 1991 (307) memorandum of November 7th and the recommendation to schedule meetings for January 15 and 29. Councilwoman Bacharach moved, seconded by Councilman Ryan to approve the staff recommendation. Motion carried unanimously. STATUS OF COUNCIL DIRECTIVES: With regard to the Hawthorne Utility Undergrounding, it was the consensus that staff should make preparations for a ceremonial removal of the utility pole in front of Hesse Park. With regard to school traffic safety, Council requested that a copy of the letter be put in their weekly status report. ADJOURNMENT: At 11: 30 P.M. the meeting adjourned on motion of Councilwoman Bacharach, seconded by Councilman McTaggart and carried. /S/ DOUGLAS HINCHLIFFE MAYOR ATTEST: /S/ JO PURCELL CITY CLERK 110790 -9- NOVEMBER 7, 1990