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CC MINS 19920929M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING SEPTEMBER 291 1992 The meeting of the City Council was called to order by Mayor McTaggart at 6:30 P.M. at Hesse Park Community Center, 29301 Hawthorne Boulevard and was immediately recessed to a closed session. The regular meeting of the City Council was called to order at 7:00 P.M. Following the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: BROOKS, RYAN, KUYKENDALL, BACHARACH AND MAYOR McTAGGART Also present were City Manager Paul Bussey, Deputy City Manager Mark Rohloff, Environmental Services Director Dudley Onderdonk, Public Works Director Trent Pulliam, Director of Recreation and Parks Mary Thomas, City Attorney Carol Lynch, and City Clerk Jo Purcell. The City Attorney announced that a closed session had been held and that the City Council discussed the cases of Leeper vs. the City of Rancho Palos Verdes, and J. M. Peters vs. the City of Rancho Palos Verdes. CEREMONIAL EVENTS Mayor McTaggart presented a City plaque to Transit Advisory Committee member Arvid Von Nordenf lytch for his service on that committee from 1985 through 1992 and also to Jean Dickinson for her service on the committee from 1985 through 1992. Mayor McTaggart also presented a ceremonial proclamation to General Telephone in recognition of October being designated the telephone directory recycling month. APPROVAL OF AGENDA Councilman Kuykendall moved, seconded by Councilwoman Brooks to approve the agenda as presented. The motion carried. CONSENT CALENDAR The minutes were removed from the agenda to be brought back at the next City Council meeting. The item pertaining to PERS was moved so it could be discussed later on the agenda. The amended Consent Calendar was approved by Councilman Kuykendall, seconded by Councilwoman Bacharach. Lois Larue, 3136 Barkentine Road, spoke in favor of the proposed classification study. Adopted a motion to waive full reading of all ordinances and resolutions adopted at the meeting with consent to the waiver of reading deemed to be given by Councilmembers after the reading of the title. CLAIM AGAINST THE CITY - RICHARD ROY (303) Rejected the claim and directed the City Clerk to notify the claimant. AGREEMENT FOR CROSSING GUARD SERVICES (1401) Authorized the Mayor and City Clerk to execute an agreement with All City Management to provide crossing guard services at Miraleste Intermediate School for the 1992 -93 school year. The cost for the service being estimated not to exceed $6,939. DONATED TAXIDERMIZED PEACOCK (1201) Accepted with thanks the donation of a taxidermized male India peacock from the Friends of Pt. Vicente Interpretive Center for display at the Pt. Vicente Interpretive Center. SPCA CONTRACT FOR FY 1992 -93 (104 x 602) Authorized an extension of the City's contract with the Southern California Humane Society to provide animal control services within the City of Rancho Palos Verdes for FY 1992 -93 in an amount not to exceed $104,540. CONTRIBUTION TO PARKS (602 X 1201) Accepted with thanks the contribution of $1,500 by the Friends of Pt. Vicente Interpretive Center and authorized its expenditure for part -time salaries and wages'in Account 560 -12. RESOL. NO, 92- 95 PERSONNEL CLASSIFICATION STUDY (1202) (1) Received and ordered filed the classification study prepared by Huntley Management Services. (2) Adopted RESOLUTION NO. 92 -95 ADOPTING CERTAIN CLASSIFICATION TITLES AND SALARY RANGES FOR REGULAR FULL -TIME AND PART -TIME EMPLOYEES FOR FISCAL YEAR 1992 -93. RESOL, NOS. 92 -96 & 92 -97 - REGISTERS OF DEMANDS Adopted RESOLUTION NO. 92- 96 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Adopted RESOLUTION NO. 92 -97 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: BROOKS, KUYKENDALL, BACHARACH & MAYOR McTAGGART ABSTAIN: RYAN NOES: NONE PUBLIC HEARING: MULTIPLE FAMILY RESIDENTIAL REFUSE FRANCHISE - 1993 RATE INCREASE (1301) Mayor McTaggart opened the public hearing on the multiple family residential refuse franchise 1993 rate increase. The City Clerk reported that notice of the public hearing had been duly published. Assistant to the City Manager Antil presented the staff memorandum of September 29th and the recommendation to adopt a resolution establishing revised multi- family residential rates for calendar year 1993. City Council 2 Sept. 29, 1992 Representing the Mira Verde Homeowners Association was Hank Troin, 28126 So. Ridgethorn Court, who suggested that the contractor give a discount to curbside homeowner associations since the billing is sent to the association rather than every unit in the complex. Some issues raised during the brief discussion of this matter were the following: whether this was an appropriate time for a rate increase considering the bad economy; clarification of the scouting costs; and, if the request for quarterly billing should be considered by the contractor. Councilman Ryan moved, seconded by Councilman Kuykendall to continue this public hearing to November 4, 1992. Motion carried. RESOL. NO. 92 -98 APPROPRIATION LIMIT FOR FY 1992 -93 & RESOL. NO. 92 -99 - 1992- 93 OPERATING AND CAPITAL IMPROVEMENT BUDGET (602) City Manager Bussey gave a brief overview of the budget and the impact of reductions in revenue from both the State and the increase of $90,000 for Sheriff's services. He stated the estimated reserve to be of $727,000. Deputy City Manager Rohloff reviewed the adjustments to the original proposed general fund budget and focused on the variances as listed on the submitted budget documents. Responding to the concern of Council he stated that the budget for Emergency Preparedness had been increased to $40,000; that the Equipment Replacement Fund Expenditures had been increased by $20,000; and, Neighborhood Watch program was now funded with an additional $10,000. Council discussed the various expenditures and in particular the contribution to the Peninsula Conservancy for the Open Space grant and the support level of other Peninsula cities for this survey. Councilwoman Brooks moved, seconded by Councilman Ryan to delete from the budget the proposed $1,125 contribution to the Conservancy for the Peninsula Wide open space survey. The motion carried on a three two vote with Counc ilmembers Kuykendal 1 and Bacharach voting in opposition, Continuing with his presentation, Mr. Rohlof f summarized the Fund Balance Status. Council requested that the notation regarding Proposition "A" funds be expanded to clarify the trading of those funds. 1992 -93 FISCAL YEAR - REDEVELOPMENT AGENCY BUDGET ( 602 X 1900) Acting as the Redevelopment Agency Board, the Council then reviewed the Redevelopment Agency's Budget. Mr. Rohloff explained that because the culvert repair had not been done in the last fiscal year, the proposed budget had been increased by $40,000 to pay for that repair in this fiscal year. Total revenues were $772,000, with a total Operating and Capital Expenditure budget of $1,746,600. Returning to discussion of the City's budget, Mr. Rohloff summarized the total budget for the fiscal year 1992 -93, and reported that the City's operating deficit would be resolved in FY 93 -94, but that the long term Capital financing needs of the City had not. Telecommuting Center - Discussion of this item focused on the amount of grant money being raised for the center. Staff reported that discussion of this item would be presented at the October 20th meeting. Art in Lieu Fee: After a brief discussion of other possible use of these funds Council requested a report from the City Attorney on their possible use for public works programs. City Council 3 Sept. 29, 1992 Recycling Fund: Discussion focused on whether the policy restricting the use of these funds for beautification projects should be expanded to include code enforcement or if the funds should be put into the General Fund. It was the consensus that the City Manager should prepare a report covering the use of a portion of these funds for code enforcement. Revenue /Expenditure Gap & Capital Improvements: Council expressed concern that the Long Range Finance Committee should be looking at this issue of long term revenue, especially in light of the sunset clause placed on the recently formed Landscaping & Lighting District and the possibility of losing the $850,000 revenue generated by that district. Council requested a timeline for the 1993 election vis -a -vis placing a measure on that ballot. Bill Kelley, 6611 Vallon Drive, requested clarification and correction of the budget item for the light on Hawthorne at Vallon. Staff clarified the fact that this expenditure was for a flashing yellow light only at that location. Representing the Peninsula Conservancy was Bill Ailor, 1052 Via Palestra, who stated that the cities of_ Rolling Hills and Rolling Hills Estates were participating in funding the survey for the Palos Verdes Open Space District; that a meeting has been scheduled for sometime after the November election to discuss the survey; that the majority of the funding for this project would come from other cities and that the Conservancy would pay for the cost of the survey in the City of Palos Verdes Estates since that city was not participating in the survey. Mayor McTaggart moved, seconded by Councilwoman Bacharach to rescind the previous motion deleting this item from the budget. Motion carried. A brief discussion then focused on whether the City should contribute to the survey in light of the number of parks that already exist in Rancho Palos Verdes compared to other cities on the peninsula. Councilman Kuykendall moved, seconded by Councilwoman Bacharach to reconsider this matter. The motion carried on a three - two vote with Councilmembers Brooks and Ryan voting in opposition. Councilwoman Bacharach moved, seconded by Councilman Kuykendall to reinstate this expenditure into the budget. The motion carried on a three - two vote with Councilmembers Brooks and Ryan voting in opposition. Councilman Kuykendall moved, seconded by Councilman Bacharach to adopt the staff recommendation: RESOLUTION NO. 92 -98 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING THE 1992 -93 FISCAL YEAR APPROPRIATION LIMIT FOR THE CITY OF RANCHO PALOS VERDES, and RESOLUTION NO. 92-99 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES-APPROVING A BUDGET APPROPRIATION AND ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 1992 -93. The motion carried on the following roll call vote: AYES: BROOKS, RYAN, BACHARACH, KUYKENDALL & MAYOR MCTAGGART NOES: NONE ABSTAIN: NONE REDEVELOPMENT AGENCY BUDGET: Acting as a Redevelopment Agency, the Board then adopted RESOLUTION NO. RDA 92 -21 OF THE RANCHO PALOS VERDES REDEVELOPMENT AGENCY ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 1992 -93 on motion of Member Bacharach, seconded by Member Kuykendall and carried. City Council 4 Sept. 29, 1992 The motion carried on the following roll call vote: AYES: BROOKS, RYAN, BACHARACH, KUYKENDALL & CHAIR McTAGGART NOES: NONE ABSTAIN: NONE RECESS & RECONVENE: At 8:52 P.M. Mayor McTaggart declared a brief recess. The meeting reconvened at 9:00 P.M. CITY COUNCIL POLICIES (306)- Assistant to the City Manager Antil presented the staff memorandum of September 29th and the recommendation that the Policy Subcommittee (Bacharach & Ryan) recommended that the policies be adopted establishing City Council policies relating to: 1) Travel and Meetings; 2 ) Procedures for audience to address City Council; 3 ) Field Use - AYSO Region 11; 4 ) AYSO Security Deposit - Region 10; 5 ) City Council Recognition Program; 6 ) Employee Recognition Program; 7 ) Procedures for Vacation of City right -of -Way and Easements; 8) Contractor Storage at City Hall Site; 9) Friday Status Report Distribution; and, 10) Advertising in the Recreation Brochure. Lois Larue, 3136 Barkentine Road, stated her objections to the recommended policy for procedures for audience to address the City Council. Councilwoman Bacharach moved, seconded by Councilman Ryan to approve the policies for Item Nos. 2, 51 61 71 8, 9 and 10. Motion carried. Travel & Meetings - Councilwoman Bacharach moved, seconded by Councilman Ryan and carried to adopt the policy as presented with the correction to the language in Paragraphs B & D and Nos. 5 and 6 under Conferences; that the attendees have the option to be receipt reimbursed in lieu of receiving per diem prior to the start of the conference. Charges covering telephone calls to home - It was the consensus to allow payment of telephone call at arrival and departure. The motion carried unanimously. Field Use - Councilman Kuykendall moved, seconded by Councilwoman Bacharach to approve the policy as presented but to expand the cancellation notification to five working days instead of the present 48 hours. Motion carried. METRO GREEN LINE EIR PARTICIPATION (1505) Director of Public Works Pulliam presented the staff memorandum of September 29th and the recommendation to send a letter of support to Neil Peterson, Executive Director of LACTC, supporting their efforts to undertake an EIR for the Southern Extension of the Metro Green Rail Line. Councilwoman Bacharach moved, seconded by Councilman Kuykendall to adopt the staff recommendation. Motion carried. TRAFFIC COMMITTEE VACANCY (1502) City Clerk Purcell presented the staff memorandum of September 29th and the alternatives that Council could either appoint a member from the current pool of Traffic Committee candidates; interview these candidates prior to a City Council meeting; or leave the Committee with its present membership of six. It was the consensus to immediately appoint. City Council 5 Sept. 29, 1992 After the first round of voting, Gordon Whitney was elected as a member to the Traffic Committee to serve until December 1993. VACANCY ON LONG RANGE FINANCE COMMITTEE (602) Deputy City Manager Rohlof f presented the staff memorandum of September 29th and the recommendation to accept the resignation of Paul Nevans from the Long Range Finance Committee and appoint a new member to fill the vacancy from among the previous candidates. Councilwoman Bacharach moved, seconded by Councilman Kuykendall to appoint Shelly Trainor to the Long Range Finance Committee. Motion carried unanimously. R.U.L.E. City Attorney Carol Lynch summarized the latest court decision on this matter of allowing the schools in the Eastview area of the City to secede from the Los Angeles Unified School District. She stated that the matter had been set for hearing on October 1st and that it was no too late for the City to intervene in that action. It was possible, however, that in the future LAUSD may continue its opposition to R.U.L.E.I's request after the November 3rd election. If this was the case, the City could then reconsider getting involved. Councilwoman Brooks moved, seconded by Councilman Ryan that pending the outcome of the election that the City join in this matter as an amicus curia. LOS ANGELES COUNTY METROPOLITAN TRANSIT AUTHORITY (1505) City Attorney Lynch presented a report to 1) Consider alternatives to the selection process of members to ,the Los Angeles County Metropolitan Transportation Authority (MTA) . 2 ) Direct the Mayor to vote on behalf of the City Council when this item is discussed and voted upon by the Los Angeles County Division of the League of California Cities. After a brief discussion of how delegates and their alternates could be appointed, it was the consensus that at the upcoming League meeting on October 1st that Mayor McTaggart use his own judgment when the issue comes up for discussion and vote. LEGISLATION - ILLEGAL IMMIGRANTS (306) Mayor Pro Tem Brooks summarized H.R. 4754 (Gallegly) which is legislation to increase by 2000 the number of Border Patrol agents and also the Criminal Aliens Impact and Removal Act (Seymour) which would increase border personnel as well as expedite deportation of criminal aliens and provide relief to State and local governments for costs related to criminal aliens. She then moved, seconded by Mayor McTaggart to authorize the Mayor to send letters on behalf of the City to the appropriate officials in support of these two pieces of legislation. Motion carried. It was the consensus that a copy of this legislation should be placed in the Friday report. STATUS OF DIRECTIVES Council requested that the following items be added to the directives: relief from the trash collection charges for vacant property; report on privatization of Parks & Recreation Department; report on trails in non - equestrian areas; emergency preparedness; and, AB939 work plan for the upcoming year. City Council 6 Sept. 29, 1992 RESOLUTION NO. 92 -100 - 'PUBLIC EMPLOYEES RETIREMENT SYSTEM (PERS) CONTRIBUTIONS FOR PART -TIME EMPLOYEES. (1202) Responding to Council's inquiry, clarification of the fact that the provisions of this resolution would apply only to those employees hired after May 20, 19910 RESOLUTION NO. 92 -100 OF THE CITY COUNCIL OF RANCHO PALOS VERDES ESTABLISHING THE CITY'S PAYMENT OF CERTAIN PART -TIME EMPLOYEES' CONTRIBUTIONS INTO THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM ( PERS ) was presented by title and adopted on motion of Councilman Kuykendall, seconded by Councilwoman Bacharach. Motion carried. Responding to the Mayor's call for audience questions for items not on the agenda was J. J. D. McLaren , 3923'Palos Verdes Drive South, who proposed the idea of making Marineland a cooperative and selling shares to the public to pay for it. ADJOURNMENT: At 10:50 the meeting adjourned of motion of Councilman Ryan, seconded by Councilman Kuykendall and carried. ATTEST: CITY CLERK City Council 7 Sept. 29, 1992