CC RES 1985-026RESOLUTION N0, 85 -26
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES ESTABLISHING
A PUBLIC FACILITIES RESERVATION POLICY
AND FEE SCHEDULE FOR PUBLIC USE OF THE
CITY'S BUILDINGS AND GROUNDS
WHEREAS, the City Council of the City of Rancho Palos Verdes has
reviewed the costs of providing operating, maintenance and capital improve-
ments in connection with public use of the City's buildings and grounds, and
made certain recommendations to City Council; and
WHEREAS, the schedule of fees represents reimbursement for such
costs incurred by the City in allowing use of City buildings and grounds by
individuals and groups rather than the general populace of the City of
Rancho Palos Verdes; and
WHEREAS, it is equitable that the City of Rancho Palos Verdes be com-
pensated for providing such services and facilities for private use.
NOW, THEREFORE, The City Council of the City of Rancho Palos Verdes
does resolve as follows:
Section 1: That certain "Public Facilities Reservation and Fee
Policy /Procedure" attached hereto as Exhibit "A" and incorporated herein by
reference is adopted as the policy and fee structure in connection with
public use of the City's buildings and grounds.
Section 2: This resolution supersedes Resolution No. 83 -82,
PASSED_ APPROVED AND ADOPTED Mav 7. 1985_
County of Los Angeles ) ss
City Of Rancho Palos Verdes )
I, JO PURCELL, City Clerk of the City of Rancho Palos Verdes, hereby certify
that the above Resolution No. 85 -26 was duly and regularly passed and adopted
by the said City Council at a regular meetin thereof he May 7, 1985.
City C1 k, City of Rancho Palos Terdes
#700CP.14
POLICY /PROCEDURE :
A. GENERAL RULES
1. All applications for reservations must be on official forms pro-
vided by the Department of Leisure Services.
2. For the purpose of this policy, "Resident" shall mean: In the case
of an individual, principal place of residence is in the City of
Rancho Palos Verdes; in the case of a group, majority of its mem-
bers reside in Rancho Palos Verdes; in the case of a business or
religious organization, must be :located in Rancho Palos Verdes,
3. Any organization or individual using a public facility may not
restrict use of such facility by reason of race, creed, age, sex or
national origin.
4. All groups are responsible for notifying the Leisure Services
Facility Coordinator of any change in their use of a facility,
especially cancelled dates. Forty -eight hours notice is required
to cancel week -day reservations or change a date or time. Thirty
(30) days notice is required to cancel weekend reservations.
Failure to comply will result in forfeiture of all fees and depo-
sits. All weekend cancellations are subject to a minimum $50 can-
cellation fee.
5. Permits will be issued only to persons 18 years of age or older.
Where liquor is to be dispensed c-ts a part of use, applicant must be
21 years of age. The person signing the application must be pre-
sent at the event. I.D. may be required,
6. A chaperone, 18 years of age or older, will be required for every
fifteen participants at children's and teen events. A list of cha-
perones with addresses and phone numbers may be requested.
7. Uniformed security personnel, in addition to adult chaperone
requirements, must be provided for all events judged high hazard.
Such events include concerts, carnivals, etc. Ratio of uniformed
personnel to participants to be determined on an event -by -event
basis by the Director of Leisure Services.
8. Any organized group using City f8LCilities for sports events, over-
night use, rocket launch, race event or any event judged high
hazard by the Director of Leisure: Services must provide a liability
insurance binder, naming the City, as additional insured in an
amount not less than $1,000,000 single limit liability. Insurance
binder must be on file with the facilities coordinator five working
days prior to any approved use.
9. A cleaning deposit will be required of all groups prior to facility
use. The facility must be cleaned and returned to the condition in
which it was found. Failure to clean -up will result in deduction of
EXHIBIT "A."
-1- RESOLUTION NO. 85 -26
#7100CP -. 4 .1
actual costs for clean -up from the deposit. Groups obtaining multiple
use permits may -post a seasonal or annual deposit as applicable. In
order to qualify for a full refund of cleaning deposit, please clean
sinks, counters and tables; pick up trash and empty containers into the
dumps ters provided; and restore the facility to the condition in which
it was found. All clean -up must be accomplished within the hours of
the facility -use permit.
10. No tape, nails, staples, etc. will be permitted on the walls, ceilings,
floors or windows of any facility. Please utilize provided tack and
clip surfaces. Staff personnel is available to point these out. If in
doubt, please ask!
11. Groups requiring time to decorate or make other preparations must
include such time in their original application. Normal closing time
for the facilities will be 10:00 P.M. unless otherwise approved.
Storage is not available.
12. Any groups causing property damage will be required to pay for same
based upon current cost of repair or replacement including any staff
time incurred. Until payment is received, the City shall have the
right to cancel the group's current use permit (if multiple) and reject
any further applications.
13. Use of kitchen is available at Hesse Park only. A $50 fee will be
charged for each event requiring use of the kitchen. The kitchen
is equipped with the following appliances:
Large commercial refrigerator and separate freezer.
J enn -air range with one oven, two burners and grill.
Micro -wave oven.
Plenty of counter space and three built -in sinks.
Use.of the kitchen is limited to light refreshments and catering, and
must be requested on the application form. All foodstuff and beverages
must be removed from the kitchen upon conclusion of the event.
14. Equipment (tables, chairs, etc.) may not be moved from facility to
facility. Only such equipment normally located at the requested faci-
lity may be used by the applicant. An inventory of equipment is
available. Tables, chairs and other equipment may not be removed from
the building without prior approval.
15. Alcoholic beverage consumption is permitted under the conditions spe-
cified in the alcoholic use - Section "15" of this policy
16. Use of any facility -user supplied sound system including but not
limited to live bands, stereos, or disco system will not be permitted
past the following hours:
Sunday thru Thursday 9:00 P.M.
Friday and Saturday 10:00 p.m.
Nor before the hour of 11:00 a.m. any day.
EXHIBIT "A"
-2- RESOLUTION NO. 85 -26
#700CP -.14.2
Use of any sound system must be approved in advance by the Director of
Leisure Services and will be considered on a case -by -case basis with
specific attention to residential impact.
17. Groups that plan to have dancing at their function must provide a dance
floor. A 12' X 12' dance floor is available for rental from the City
for $150 per use regardless of the number of hours. Installation and
removal of any privately contracted dance floor must be accomplished
immediately prior to and following the scheduled event. Storage is
not available. Failure to remove commercially provided furniture,
equipment and dance floors immediately after the event will result in
forfeiture of cleaning deposits.
18. Smoking is prohibited in every publicly owned building and will be
strictly enforced.
19. Rice, birdseed, confetti, etc., may not be thrown inside or outside of
publicly -owned buildings. Forfeiture of cleaning deposit will result
if this provision is violated.
20. Request for use of public facilities which are not addressed in the
present facility policy may be approved at the discretion of the
Director of Leisure Services.
Bo PRIORITIES AND FEES
OFFICIAL CITY FUNCTIONS AND LEISURE SERVICES EVENTS HAVE PRECEDENCE
OVER ALL OTHER GROUPS. THE CITY, AT THE DISCRETION OF THE DIRECTOR OF
LEISURE SERVICES, RESERVES THE RIGHT TO RESCHEDULE ANY GROUP.
Reservations will be accepted on a first-come, f irs t- served basis. In
each instance, if attendance at the event is predicated upon payment of a
fee, other than those for which donations are being raised for the City,
use -fee will be based upon that set for the next highest group.
GROUP I Department of Leisure Services sponsored or cosponsored
events; official City functions; governmental agencies serving
Peninsula residents; (and ]Peninsula Senior Citizen Groups.)
GROUP II Resident, Homeowners' Associations, and non - profit, civic,
social and youth organizations with non -paid management,
Peninsula Senior Citizen groups and any organization when
sponsoring a public forum or candidates night.
GROUP III Resident, Peninsula Homeowners' Associations, and non-
profit, civic, social and youth organizations with paid
management.
GROUP IV Resident private party activities; employees associations of
RPV companies and corporations; Peninsula political candidate
use for fund raisers, work parties and social events.
EXHIBIT "A"
-3-
#700CP- .14.3
RESOLUTION N0. 85 -26
# 700CP .14.4
EXHIBIT "A"
-4-
RESOLUTION NO. 85 -26
GROUP V
Resident commerical, (business), profit- making and religious
organizations; non - profit, civic and social organizations;
Peninsula resident private party activities.
GROUP VI
Non- resident commerical, (business) profit- making and reli-
gious organizations, non - resident private party activities;
and non - resident employees associations.
1.
In order to
qualify as Group II or III user, the organization must be
registered
as a non - profit corporation with the State of California
or have a
constitution or by -laws which clearly state the objective to
be non - profit,
non - commercial in nature. Proof of such status may be
required.
2.
Group Examples:
Group I
City and Leisure Services
Palos Verdes Peninsula Unified School District
Palos Verdes Peninsula Library District
Group II
Monaco Homeowners' Association
League of Women Voters
Rancho de los Palos Verdes Historical Society
Group III
Cresta Palos Verdes Homeowners' Association
Peninsula Enrichment Program
STEP
Group IV
Safeway (RPV) employees association
Group V
St. Peter's by the Sea Church
Group VI
TRW
39
Commercial
and Religious organizations allowing reciprocal use of
buildings at no cost to the City shall qualify as Group II users,
4.
Building Fee Schedules: All Room rental fees Per Use. USE = 1 to 3
Hours
Kitchen and dance floor rental fee per use regardless of number of hours.
GROUP GROUP GROUP GROUP GROUP GROUP
FACILITY
I II III IV V VI
Hesse Park
MPR
n/c n/c 30.00 55.00 100000 150.00
MPR a or b
n/c n/c 18.00 30.00 55.00 75.00
Craft Room
n/c n/c 25.00 40.00 75.00 95.00
Kitchen
n/c 50.00 50.00 50.00 50.00 50.00
Dance Floor n/c 150.00 150.00 150.00 150.00 150900
# 700CP .14.4
EXHIBIT "A"
-4-
RESOLUTION NO. 85 -26
5. FUND RAISING EVENTS - In lieu of room /facility rental, per 1 to 6 hour
use.
GROUP GROUP GROUP GROUP GROUP GROUP
I II III IV V VI
Any facility
or room n/c n/c $1.50900 $300.00 $450.00 $600.00
6. ALCOHOLIC- BEVERAGE FEE - In addition to room /facility rental fees.
Per use n/c $50.00 $ .50.00 $ 50.00 $ 50.00 $ 50.00
7. STAFFING FEE
Should use of a facility be requested prior to 10:00 a.m. or after 5:00
p.m., an additional staffing fee will be imposed. Minimum: $27.00 plus
$9.00 per hour over three hours,
8. CLEANING/ SECURITY DEPOSITS- --
A $175.00 cleaning /security deposit will be required of all groups.
Deposits will be refunded only if conditions outlined under the general
rules contained herein are met. Deposit per use - regardless of the
number of hours. Multiple -use applicants may make a single annual
cleaning deposit.
EXHIBIT "A"
-5- RESOLUTION N09 85 -26
#700CP -.14.5
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
FACILITY
I
II
III
IV
V
VI
Ladera Linda
MPR
n/c
n/c
18.00
25.00
35.00
55.00
Classroom
n/c
n/c
15.00
21.00
30.00
45.00
Craft Room
n/c
n/c
15.00
21.00
30.00
45900
Game Room
n/c
n/c
15.00
21900
30.00
45.00
Rancho Palos
Verdes Park
Activity Room
n/c
n/c
15.00
21.00
30.00
45.00
5. FUND RAISING EVENTS - In lieu of room /facility rental, per 1 to 6 hour
use.
GROUP GROUP GROUP GROUP GROUP GROUP
I II III IV V VI
Any facility
or room n/c n/c $1.50900 $300.00 $450.00 $600.00
6. ALCOHOLIC- BEVERAGE FEE - In addition to room /facility rental fees.
Per use n/c $50.00 $ .50.00 $ 50.00 $ 50.00 $ 50.00
7. STAFFING FEE
Should use of a facility be requested prior to 10:00 a.m. or after 5:00
p.m., an additional staffing fee will be imposed. Minimum: $27.00 plus
$9.00 per hour over three hours,
8. CLEANING/ SECURITY DEPOSITS- --
A $175.00 cleaning /security deposit will be required of all groups.
Deposits will be refunded only if conditions outlined under the general
rules contained herein are met. Deposit per use - regardless of the
number of hours. Multiple -use applicants may make a single annual
cleaning deposit.
EXHIBIT "A"
-5- RESOLUTION N09 85 -26
#700CP -.14.5
9 FIELD FEE SCHEDULE
The following per hour fee schedule is applicable for any City soccer
field, baseball or softball diamond, or one acre activity field.
GROUP GROUP GROUP GROUP GROUP GROUP
I II III IV V VI
n/c n/c $3.50 $3950 $7.00 $9.75
Please note: Peninsula athletic groups for which a registration fee is
charged as a condition of participation shall qualify under Group III.
The City will provide major maintenance at each facility, (mowing, water,
dragging of infields, etc.) Each rental group will be responsible for
provision of line marking material and equipment, laying boundry lines,
and providing and installing bases as needed. An in- service - training may
be arranged with the Department of Leisure Services.
10. RUNNING EVENTS
a. Application must be made in writing at least ninety days in advance
of the event on an official form to be provided by the Department of
Leisure Services,
b. The following must accompany the application:
Course Map
Safety /security plan, approved by the Los Angeles County Sheriff's
Department Special Events coordinator, Lomita Station.
Quantified needs for traffic cones, barricades and Los Angeles
County Road Department services.
If the course encompasses cities other than Rancho Palos Verdes, a
letter of approval for conduct of the race within each affected
City.
CIO Approval of applications to conduct running events on City streets
will be considered by the Director of Leisure Services, after review
with the Public Works Department and any affected commercial or
institutional organization along the route, on an event -by -event
basis. The Director shall take into consideration: impact upon the
community; ability of the race director to conduct a safe and effec-
tive event; other activities or events which might be impacted; and
road conditions.
d. Prior to final approval of the application, applicant must provide:
- A deposit in an amount equal to the estimated costs which the
City will incur in connection with conduct of the race; Road
Department and Sheriff as well as any other expenses.
- Race Fee payment.
EXHIBIT "A"
-6-
#700CP -.14.6
RESOLUTION NO. 85 -26
- An insurance binder in the amount of $1,000,000. single limit
liability insurance naming the City of Rancho Palos Verdes as
additional insured.
- A dry -run of the race course if requested.
e. Upon conclusion of the event, the City will.........
- Pay all costs incurred in connection with conduct of the race.
- Refund any amount due from the estimated costs deposit; or
bill any excess due.
f. Running Event Fee Schedule:
GROUP GROUP GROUP GROUP GROUP GROUP
I II III IV V VI
n/c n/c n/c $100.00 $300.00 $500900
11. TENNIS COURT
The City tennis court, located on the Pt. Vicente Park Site (City Hall)
is available to the general public on an availability basis at no fee.
12. GROUP PICNICS
Use of City parklands for group picnics is available to the public on a
first -come first- served basis. No fee is required for such use.
The following rules are applicable to picnic use on all areas:
a. No motorized vehicles are allowed on park facilities, other than
approved parking lot and driveway surfaces. This includes, but is
not limited to, beverage trucks, unloading of supplies, etc.
b. All trash must be stored in the proper receptacles.
c. Amplified sound systems are not permitted on exterior grounds unless
approved by the Leisure Services Department.
d. Cooking is restricted to barbecue pits or patron provided portable
barbecue braziers.
e. Possession and discharge of firearms or fireworks; destruction, remo-
val, cutting or picking vegetation and damage to equipment or pro-
perty are prohibited.
f. Electrical outlets cannot be provided.
g. Picnics may not be moved to interior facilities in case of inclement
weather,
EXHIBIT "A"
-7- RESOLUTION N0. 85 -26
# 700CP -.14.7
13. OVERNIGHT CAMPING
a. Overnight camping shall be, as a general rule, restricted to the Pt.
Vicente Park Site during the following hours only:
5:30 p.m. Friday to dusk Sunday.
Other sites may be approved at the discretion of the Director of
Leisure Services on an application -by- application basis.
b. Overnight camping is restricted to organized groups with prior writ-
ten approval of the Director of Leisure Services.
C. Consideration will be given in the following priority order:
Groups from Rancho Palos Verdes
Groups from the Palos Verdes Peninsula
Groups from other areas
d. All general rules and group priorities as specified in Public
Facilities Reservation and Fee Policy are applicable.
e. Supervision must include one adult (18 years of age or older) per ten
youth participants, with a .minimum of two adults.
f. Camping area is restricted. A map showing approved camping areas and
hiking trails will be provided upon application.
g. The following are strictly prohibited:
____
Open Fires: A fire ring is provided for campfire programs. Under
the provisions of City Ordinance No. 134, Section 7036, campfires may
be built only in the fire ring provided. All fires should be kept
low. In the event of high wind conditions, campfires are not to be
built. The signed copy of the approved facility -use permit shall
serve also as a campfire permit.
Flammable liquids, except cooking gas.
Noise after 10:00 p.m.
Amplified sound systems.
Possession and discharge of firearms or fireworks.
Hunting, injury or molesting wildlife.
Destruction, removal, cutting or picking vegetation.
Damage to equipment or property.
Possession or consumption of alcoholic beverages or controlled
substances.
EXHIBIT "A"
-8- RESOLUTION NO. 85 -26
# 700CP .14.8
Pre or post event storage of equipment or supplies.
Placing coleman or other cooking stoves on exercise course equipment
on picnic tables.
h. The following conditions are to be met or cleaning /security deposit
will be forfeited:
No motorized vehicles are allowed on grassed areas.
This includes, but is not limited to, loading or unloading of
supplies.
The use of generators, tents, gazebos, that are not approved.
There is no damage or defacement to the site's amenities, In the
event that damage exceeds the cleaning deposit, the remainder will be
billed to the applicant. The amount to be determined by the Director
of Leisure Services.
Trash is stored in the proper receptacles.
i. Based upon prior experience with any given group, the Director of
Leisure Services may assess a cleaning deposit in excess of that spe-
cified in the fee schedule; assign Leisure Services personnel to
supervise the event at cost to the applicant, or deny use entirely.
j. Overnight camping Fee and Deposit Schedule
1. Basic Fee: $10 per night use
GROUP GROUP GROUP GROUP GROUP GROUP
I II III IV V VI
Deposits, per use
n/c $100.00 $125.00 $150.00 $150.00 $150900
Site Use, fee in addition to basic fee, per camper
n/c n/c $ .50 $ .75 $ 1900 $ 1.25
14o MODEL ROCKET LAUNCHES
a. Application must be made in writing at least 30 days prior to sche-
duled launch.
b. Each launch must have a range master present; subject to approval by
the Director of Leisure Services.
c. Model rocket launches will be restricted to groups and to the Pt.
Vicente Park Site Saturdays and Sundays, 9:00 a.m. -12:00 noon,
December to the 2nd week in May only.
EXHIBIT "A"
#700CP.14.9 -9- RESOLUTION NO. 85 -26
d. Model rocket launches will be restricted to type "A" and "B" engines
only.
e. A permit must be obtained from the County of Los Angeles Fire
Department Fire Prevention Division. Upon receipt of application,
the Department of Leisure Services will assist in facilitation of
this process.
f. The local Fire Department, Station #53, 377 -3333, must be called 24
hours in advance of launch for local weather conditions (high winds,
hot, dry weather, etc., will cancel the scheduled launch).
g. All groups must provide fire extinguishers and be aware of the loca-
tion of water and hoses on the facility.
h. Insurance, mentioned in General Rule #8 is required.
i. Model Rocket Launch Fee Schedule
GROUP GROUP GROUP GROUP GROUP GROUP
I II III IV V VI
n/c $20900 $30.00 $35.00 $40.00 $50900
15. USE OF ALCOHOL
The declared purpose of this Section is to provide definitions and adopt
uniform regulations for the use and consumption of beer, wine and
distilled spirits and similar alcoholic beverages within public buildings
and on public grounds.
Definitions: alcoholic beverages shall be those as defined by the
Alcoholic Beverage Control Board.
Application: Application for alcohol use permits shall be made to the
Leisure Services office, in writing, signed by the applicant, if an indi-
vidual; or by a duly authorized agent thereof, if a club, organization or
corporation, and shall obtain the following statements and information:
a. The name and address of the applicant in the case of an individual;
in the case of a club, organization or corporation, the names and
address of the officers and director of the club, organization or
corporation.
b. The name of the facility the applicant seeks to occupy.
c. The date and hours of occupancy.
d. The type of function planned for said hours and date.
e. The number of persons to attend such function.
f. The type of food and beverages expected to be served at such
function.
EXHIBIT "A"
# 700CP.14.10 -10- RESOLUTION N0. 85 -26
The application must be made thirty (30) days in advance of the-
planned activity.
Restriction on permits: Permits shall be issued to persons who are
of good character and reputation in the community in which they
reside.
Requests for permits may be forwarded to the local law enforcement
agency for approval at the discretion of the Director of Leisure
Services.
Requirements: The following requirements shall be met and shall be
the responsibility of each person securing an alcoholic use permit:
a. Cleaning deposit in an amount determined by the Leisure
Services Director shall be deposited with the City at least
forty -eight (48) hours prior to the scheduled activity.
b. An alcohol use fee must be paid at least forty -eight (48)
hours prior to the scheduled activity.
c. Proof of an alcoholic beverage control license shall be pro-
vided if alcohol is to be sold by means of cash or ticket
exchange during the scheduled activity. The alcoholic
beverage control license may be secured at the Alcohol
Beverage Control Board, 3650 Long Beach Boulevard, Long Beach,
California THE PROOF OF ]LICENSE MUST BE FILED WITH THE
DEPARTMENT OF LEISURE SERVICES OFFICE BEFORE THE FACILITY USE
RESERVATION CAN BE FINALIZJED.
d. Alcohol Use Permit must be in the possession of the applicant
throughout the activity.
e. Security services may be required at events where alcoholic
beverages will be served. These services will be provided at
the expense of the facilitty applicant.
Prohibited Activities: the following activities are prohibited in
connection with the issuance of ;9tny alcoholic use permit:
a. No alcohol or alcoholic beverages shall be served to a minor.
b. All minors must be accompanied by a parent, adult, relative or
legal guardian.
C* No alcoholic beverages shall be served after 1:30 a.m.
d. No food or beverages may be stored on the facility prior to or
after the scheduled event.
EXHIBIT "A"
-11- RESOLUTION N0. 85--26
# 700CP .14.11