CC RES 1986-052RESOLUTION N0. 86 -52
A RESOLUTION OF THE CITY COUNCIL OF CITY
OF RANCHO PALOS VERDES APPROVING A BUDGET
APPROPRIATION AND ADOPTING THE OPERATING
BUDGET FOR FISCAL YEAR 1985 -87
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES does hereby resolve
as follows:
Section 1: That an Appropriation- Expenditure Budgeting System is
hereby adopted. The system consists of:
A. Present Personnel Policies and Procedures, including salary schedu-
les and benefits, except as hereinafter changed by resolution or ordinance
of the City Council.
B. An Appropriation- Expenditure System which will show budgetary cate-
gories by department /program.
Co Operating Budget Expenditures, as intended for use in 1985 -87,
including any carry -over balances from fiscal year 1985 -86.
D. Operating Budget Appropriation Balance transfers between functions
and /or programs by the City Manager when he deems it necessary to do so.
E. Existing service levels; Council approval will be required for any
significant changes involving increased or decreased service levels.
F. Constant monitoring of the budget by the Director of Finance who
shall establish and implement appropriate control mechanisms necessary for
said purpose, with approval of the City Manager.
G. A monthly report prepared for each department and /or program and /or
project indicating any changes in services levels and the progress each en-
tity has achieved or failed to achieve and the reasons for said status, if
they have not obtained results. Each Director shall be accountable for
achieving results of his /her organization unit based upon the objectives
set for each unit by the City Manager and City Council and shall be evalu-
ated as to their performance in an annual performance appraisal conducted
by the City Manager in February of each year,
H. A deflator procedure, to be administered by the City Manager, for
reducing appropriations in the event that projected revenues are lower due
to a reduction in the State subventions or other revenues that may fluctu-
ate downward due to changes in economic conditions. For 1985 -87 biennial
Fiscal Year, if total revenues, are insufficient, the amount of the Total
Operating Budget Appropriation shall be reduced, by the City Manager based
on his assessment of total City needs.
7,02CP /RES4.1
Section 2: The 1985 -87 Operating Budget Programs are hereby adopted, as
amended, tablishing the following expenditure levels:
1985 -86 1986 -87 1985 -87
11
City Council
$ 203000
$ 21,500
$ 413500
2,
City Manager
162J125
206 , 803
368,928
3*
City Attorney
105,000
145 , 000
2503000
4*
Community Services
199,923
2061730
406 , 653
5,
City Clerk
79,388
643505
1431893
6,
Finance Department
349,370
362,9950
7121320
7,
Environmental Services:
702CP /RES4.3
-2-
Planning
$ 316 , 843
$ 361 ,189
$ 678 , 032
Building /Safety
3293160
3553180
684 , 340
8.
Leisure Services
Recreation Programs
$ 341,228
$ 3713404
$ 712, 632
User Fee Programs
365,671
4153141
7803812
90
Public Works
21397,675
21794,723
53192,398
10.
Public Safety
1,358,400
1,5963054
22954,454
11,
Non - Departmental
101,700
107,500
209,200
12.
P.V. Transit
6839677
839,350
1,523,027
130
Equip. Replacement/
Operation & Mainte-
$ 24,000
$ 55,000
$ 79,000
nance
Total Operating
-
Expenditures
$6.%834)160
$7 , 903 , 029
$14)7373189
Section 3: Operating Budget Revenues are hereby adopted establishing a
revenue base by which City expenditures will be judged.
1986 -87
1985 -87
$6,838,825
$11)6671355
1985 -86
I*
General Fund
$4)828,530
2,
Gas Tax Funds
639,800
3.
Traffic Safety Funds
134,800
4.
Reimbursement Funds
21,570
5,
Prop. A Transit
6531600
6.
Prop. 43 Park Bond Funds
-0-
7 .
General Revenue Sharing
1653551
8.
Transfer from Reserves
402,903
TOTAL REVENUES
$6.18463754
702CP /RES4.3
-2-
1986 -87
1985 -87
$6,838,825
$11)6671355
7201300
1,291,100
1281800
263.1600
27 ,460
493030
8321379
114851979
1123000
112,000
38,000
203,551
110741530
1,477,433
$9,7723294 $161550,048
Resoluti n No. 86 -52
Section 4: The City Council does hereby establish dedicated reserves
as listed below to identify surplus funds set aside for a particular pur-
pose. Any expenditures related to these activities shall be charged
against the appropriate dedicated reserve.
1. Litigation Reserves $125)000
2. Cable T.V. Reserves $ 531000
Section 5: The City Council hereby establishes an unappropriated con-
tingency reserve as listed below which shall only be available for econmic
uncertainces and /or emergencies: $300,000
Section 6: Attached Exhibit "A" reflects fund balances projected at
June 30, 1987. These projections are based upon estimated balances, reve-
nues, and expenditures presented in various City documents.
PASSED, APPROVED and ADOPTED on August 5, 1986.
AYES: HUGHES, McTAGGART , BACHARACH AND MAYOR HINCHLIFFE
ABSTAIN: NONE
NOES: RYAN
MAYOR
ATTEST:
CITY CLERK
S to of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, JO PURCELL, City Clerk of the City of Rancho Palos Verdes,
hereby certify that the above Resolution No. 86 -52 was duly and regularly
passed and adopted by the said City Council at a regular meeting thereof
held on August 5, 1986.
City Cle
City of fahcho Palos Verdes
702CP /RES4.2 -3- Resolution No. 86 -52
FUND BALANCE SUMMARY
IV-
GENERAL FUND
DESCRIPTION 85 -86
Estimated Balance 6/30/86 $121002000
Estimated Revenues 5,296,456
Estimated Expenditures (494579251)
Transfer out to Gas Tax Fund (2479084)
Transfer out to Traffic Safety (35 121)
Loan to Redevelopment Agency (85,000)
Designated for Economic Uncertainties
Capital Projects 128,000
Tree Removal Appropriation from C.H.
Bldg. Fund (100)000)
Year End Balance $19600,000
GAS TAXES
DESCRIPTION 85 -86
Estimated Balance 6/30/86 $ 502000
Estimated Revenues 7069300
Estimated Expenditures (195609685)
Capital Projects (new non carry -over) (14,230)
Transfer in from General Fund 8189615
Year End Balance _0.-
TRAFFIC SAFETY
DESCRIPTION 85_86
Estimated Balance 6/30/86 S -0-
Estimated Revenues 1341800
Estimated Expendiutres (1511010)
Transfer in from General Fund 16 210
Year End Balance Exhibit v'A"
#701K -A15 -4-
86 -8'
$1,600,000
5,628,825
(51142)849)
(190201050)
(54)4S0)
-0-
(300,000)
-0-
(100,0010)
$ 611,446
86 -87
$ .0-
720,000
(197409050)
-0-
190201050
mom
86 -87
$ .0-
128,800
(183,280)