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CC MINS 19930330M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING MARCH 30, 1993 The meeting was called to order at 7:00 P . M . by Mayor Susan Brooks at Hesse Park Community Center, 29301 Hawthorne Boulevard., PRESENT: Kuykendall, McTaggart, Bacharach & Mayor Brooks Also present were City Manager Paul Bussey, Assistant City Manager Pamela Antil, Environmental Services Director Dudley Onderdonk, Finance Director Brent Mattingly, and City Clerk Jo Purcell. APPROVAL OF AGENDA Councilman Kuykendall moved, seconded by Councilman McTaggart to approve the agenda. Motion carried. APPROVAL OF.CONSENT CALENDAR The Consent Calendar was approved as follows on motion of Councilman Kuykendall, seconded by Councilwoman Bacharach: Adopted a motion to waive reading in full of all ordinances and resolutions adopted at the meeting with consent to the waiver of reading deemed to be given by all councilmembers after the reading of the title. RESOLUTION NO. 93 -27 REGISTER OF DEMANDS ADOPTED RESOL, NO. 93 -27 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. The motion to approve the consent calendar carried on the following roll call vote: AYES: ABSENT: KUYKENDALL, McTAGGART, BACHARACH, & MAYOR BROOKS NONE UA RESIGNATION OF COUNCILMAN ROBERT E. RYAN (306) City C1erk.Jo Purcell presented the staff memorandum of March 30, 1993 which listed two alternatives for filling the vacancy left by Councilman Ryan's resignation to accept an appointment to the Los Angeles County Regional Planning Commission: (1) fill the vacancy by appointment within 30 days from the date of the commencement of the vacancy, and (2) leave the position vacant until the regularly scheduled November 2, 1993 General Municipal Election. Councilman McTaggart moved, seconded by Councilman Kuykendall to leave the position vacant until the regularly scheduled municipal election. Motion carried. 1993 -94 FISCAL YEAR BUDGET - POLICIES (602) City Manager Bussey presented the staff report of March 30, 1993 which contained number of policies for Council discussion: City Goal Setting, Street Improvement Funding, Building & Safety Contract, Channel 3 Reader Board Services, City Council Cablecast, Increased Public Information Effort, Recycling Fund, Lighting of Bus Shelters, Voice Mail 'telephone System, City Hall Closure during Lunch Hour, Staggered PERS System Contribution Policy, New Salary Survey, and Directly Elected Mayor. Speaking in opposition to a directly elected mayor was Lois Larue, 3136 Barkentine. Council then proceeded to discuss each of these policies and took the following actions: City Goal Setting (306) - Councilman McTaggart moved, seconded by Councilwoman Bacharach to budget funds to provide for an outside facilitator and authorize the staff to prepare specific ro osals P P to conduct one or more workshops; that this program be scheduled for the new council (after the November 1993 election), and that staff keep economy in mind when selecting a facilitator. Motion carried. Street Improvement Funding (602 x 1404) - Councilman McTaggart moved, seconded by Councilman Kuykendall to approve the projected staff funding amount for the 1993 -94 fiscal year; the exact use of the funds to be determined in conjunction with the budget review. Motion carried. Council requested that for projects not completed in a fiscal year and carried over into a following year that resolutions be prepared indicating such carryover. Building & Safety Contract (201 x 1204) - Councilwoman Bacharach moved, seconded by Mayor Brooks, to negotiate an extension of the existing contract with a 90 day termination clause. Motion carried. Channel 3 Reader Board Services (305) - After a brief discussion of Dimension Cable Services' offer to provide reader board services CITY COUNCIL MINUTES MARCH 30, 19 9 3 PAGE 2 free of charge, the fact that the service may not be as flexible as that presently obtained from Earl Weinstein, and that this City pays him more for the service than the other peninsula cities, Councilman McTaggart moved, seconded by Councilwoman Bacharach to keep the services of Mr. Weinstein but renegotiate the contract. Motion carried on a 4 - 1, with Councilman Kuykendall voting no. Betsey Kelley, 6611 Vallon Drive, spoke in favor of the present system. City Council Cablecast (305) - Council requested a presentation by Steve Fowler of Dimension Cable Services to explain the kind of equipment necessary to improve the quality of the council meeting transmission. Councilman Kuykendall moved, seconded by Mayor Brooks to combine the public information program together with the subcategories of the Reader Board, Newsletter and Public Information program on the next review of the budget. Motion carried. Increased Public Information Effort ( 3 05 ) - It was the consensus to issue quarterly Newsletters, to get contract help for writing articles, to consider a Public Information Plan and to use more of the 30 second public announcements on the public access channel. Recycle Fund (1301) - Council briefly discussed several areas related to the use of these fund: the advantage that neighborhoods with homeowner organizations have over those that don't have them insofar as the use of the recycle funds for beautification projects are concerned, and the cost and extent of beautifying Hawthorne Boulevard. Councilman Kuykendall moved, seconded by Councilman McTaggart to transfer the fund balance of $233,000 in the recycle fund to road maintenance. Motion carried. With regard to the use of the $100,000 annual revenue in this fund, Councilman McTaggart moved, seconded by Councilwoman Bacharach to pay 50% of the for code enforcement costs and the balance to pay for beautification projects and graffiti removal. Motion carried. Recess: At 8:30 P.M. Mayor Brooks declared a recess. The meeting reconvened at 8:45 P.M. Lighting of Bus Shelters (1505) - Councilman Kuykendall moved, seconded by Councilman McTaggart to approve approximately $10,000 to $15,000 for lighting for the bus shelters. Motion carried. The suggestion was made to install trash receptacles with recyclable sections at these shelters; also, that recyclable containers be installed at City parks. CITY COUNCIL MINUTES MARCH 30, 1993 PAGE 3 Voice Mail Telephone System (602) - Councilwoman Bacharach moved, seconded by Councilman Kuykendall to request a presentation of the most appropriate type of voice mail system for City Hall. Motion carried. Staff was requested to present the cost benefits of purchasing versus leasing such equipment. Closure of City Hall during Lunch Hour (306) - Council discussed the pros and cons of closing City Hall between 12 noon and 1:00 P.M. particularly with regard to telephone coverage, Councilman Kuykendall moved, seconded,by Councilman McTaggart to close City Hall during the lunch hour on an experimental basis. Motion carried on a 3 - 1 vote with Councilwoman Bacharach voting no. It was the consensus that staff should keep some statistics between now and the time of the experiment on the number of people that come in to City Hall during the lunch hour. Staggered PERS Contribution Policy (1202) - City Manager Bussey explained the restriction on payment of the employee's contribution to the PERS system under the present policy and how it affects recruitment efforts. It was the consensus of Council not to change the present policy but if difficulties are experienced in recruitment., that this policy be reconsidered. New Salary Survey (12 02 ) - It was the consensus of Council not to authorize a new salary survey, Directly Elected Mayor (306) - City Manager Bussey summarized the staff memorandum of February 19, 1993 which contained the procedures for creating the position of a directly elected mayor. After discussion, it was the consensus that staff should find out the experiences of other general law cities having a directly elected mayor, the differences of charter versus general law city, and also get information on a directly elected mayor in relation to a charter city, ' Recess: At 9:55 P.M. Mayor Brooks declared a recess. The meeting reconvened at 10:00 P.M. Student and the Law - (1701) Responding to the Mayor's 'call for audience comments for items not on the agenda was Pat Theodora, 3511 Starline Drive, who made a presentation about the efforts of the Peninsula High School Committee to Save the "Student and the Law" program, In summary, Mr, Theodora said that this committee is making a concerted effort to raise adequate funds which will be specifically used to fund CITY COUNCIL MINUTES MARCH 30, 1993 PAGE 4 this program until public funding can be budgeted to reinstate the course into the Peninsula High School curriculum. (A copy of Mr. Theodora' s presentation is on file with the City Clerk's Office.) Long Range Finance Committee's Report (602) - Committee Chairman Ken Dyda summarized the primary concerns of the committee as contained in the March 8, 1993 report to the City Council. (This report is on file with the City Clerk's Office.) Mayor Brooks and members of the City Council thanked the Committee for the time and effort put into the preparation of this report. Elizabeth Kelley, 6611 Vallon Drive, requested that funds be reinstated for the Student and the Law Program., City Manager Bussey summarized his March 30, 1993 report which provided additional background and insight into some of the information contained in the Committee's report. A brief discussion then ensued relative to the Committee's use of the budget document rather than the audit statements as their basis for the study, the staff time used to develop this report, and that a number of the committee's recommendations had already been acted upon by the City Council. (At 11:00 P . M . Councilman McTaggart left the meeting, returning at 11:03 P.M.) Councilman Kuykendall moved, seconded by Councilman McTaggart to receive and file the Committee's report. Motion carried. It was the consensus of Council that there were still some items that staff would continue to look at and that a resolution should be prepared relative to the Committee's responsibilities for adoption at the next meeting. Lois Larue, 3136 Barkentine, spoke about an upcoming art show on the Peninsula Cable channel. Adjournment: At 11:18 P . M . Councilman Kuykendall. ATTEST: CITY CLERK A 3093 the meeting adjourned on motion of MA O CITY COUNCIL MINUTES MARCH 30, 1993 PAGE 5