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CC MINS 19940201M I N U T E S RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING FEBRUARY 11 1994 The meeting of the Rancho Palos Verdes City Council was called to order at 7:00 P.M. by Mayor Steven T. Kuykendall at Hesse Park Community Center, 29301 Hawthorne Boulevard. Following the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: BYRD, McTAGGART, LYON AND MAYOR KUYKENDALL ABSENT: BROOKS LATE ARRIVAL: McTAGGART @ 7 :16 p.m. Also present were City Manager Paul Bussey, Assistant City Manager Pamela Antil, City Attorney Carol Lynch, City Clerk Jo Purcell, Planning Director Bret Bernard, Planning Administrator Carolynn Petru, Public Works Director Trent Pulliam, Finance Director Brent Mattingly and Assistant Planner Fabio de Freitas. APPROVAL OF AGENDA: Councilman Byrd moved, seconded by Councilwoman Lyon, to approve the agenda as presented. Motion carried. APPROVAL OF CONSENT CALENDAR: After moving the item pertaining to the Marymount shuttle van service to later in the agenda, Councilman Byrd moved, seconded by Councilwoman Lyon, to approve the Consent Calendar as follows: WAIVER OF FULL READING ADOPTED A MOTION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ADOPTED AT THIS MEETING WITH CONSENT TO THE WAIVER OF READING DEEMED TO BE GIVEN BY ALL COUNCILMEMBERS AFTER THE READING OF THE TITLE. MINUTES APPROVED THE MINUTES OF JANUARY 4, 18 AND 19, 19949 AWARD OF CONSTRUCTION DESIGN CONTRACT (1204 x 1404) � (1) AWARDED THE CONTRACT TO WILLDAN ASSOCIATES (INDUSTRY, CALIFORNIA) FOR A NOT TO EXCEED AMOUNT OF $11,508; AND, AUTHORIZED THE STAFF TO SPEND UP TO AN ADDITIONAL $3,000 FOR CONTINGENCY. (2) AUTHORIZED THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH WILLDAN ASSOCIATES FOR THE CONSTRUCTION DESIGN WORK. AWARD OF CONSTRUCTION DESIGN CONTRACT - PV DRIVE EAST (1204 x 1404) (1) AWARDED THE PALOS VERDES DRIVE EAST FROM THE NORTHERLY CITY LIMITS TO CLEVIS ROAD (OVERLAY PROJECT FOR FISCAL YEAR 1993 -94 CIP) TO WILLDAN ASSOCIATES, (INDUSTRY, CALIFORNIA) FOR A NOT TO EXCEED AMOUNT OF $ AND, AUTHORIZED STAFF TO SPEND UP TO AN ADDITIONAL $3,000 FOR CONTINGENCIES. (2) AUTHORIZED THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH WILLDAN ASSOCIATES FOR THE CONSTRUCTION DESIGN WORK. AWARD OF FISCAL YEAR 1993 -94 TREE TRIMMING CONTRACT (1204 x 1407) AWARDED THE CONTRACT TO GOLDEN BEAR ABORISTS AT A COST NOT TO EXCEED $24,175 AND AUTHORIZED STAFF TO SPEND UP TO AN ADDITIONAL $2,400 IN CONTINGENCY FOR A TOTAL AUTHORIZED EXPENDITURE NOT TO EXCEED $26,575. TERRACES SHOPPING CENTER - RELEASE OF TRUST DEPOSIT FUNDS (602 X 1203) AUTHORIZED THE RELEASE OF TRUST DEPOSIT NO. 1555 IN THE AMOUNT OF $31,397.32, LESS ANY ADDITIONAL ADMINISTRATIVE PROCESSING COSTS, FOR COMPLETION OF TRAFFIC SIGNAL IMPROVEMENTS WESTERN AVENUE AT CADDINGTON DRIVE. CLAIM AGAINST THE CITY BY RITA PLANTAMURA (301 x 303) REJECTED THE CLAIM AND DIRECTED THE CITY CLERK TO NOTIFY THE CLAIMANT. SANTA MONICA BAY RESTORATION PROJECT (1204 X 1402) APPROVED THE ACTION PLAN PRIORITY LIST AND AUTHORIZED STAFF TO SUBMIT THE LIST TO THE SANTA MONICA BAY RESTORATION PROJECT. DONATION - STUDENT & THE LAW FOUNDATION (1101 X 1206 x 1705) ACCEPTED THE DONATION OF $1,000 FROM THE STUDENT & THE LAW FOUNDATION PRESENTED BY MR, PAT THEODORA, SR, EMPLOYEE TRAVEL POLICY (1101 X 1202) Confirmed the City Manager's policy regardin g employee em to ee travel and meetings as outlined in the staff report of February 1, 19949 COUNCIL POLICY NO. 24 - CHAIRPERSON ATTENDANCE AT COUNCIL MEETINGS (1203 X 306 X 1101) ADOPTED POLICY NO, 24 PROVIDING FOR THE PLANNING COMMISSION AND OTHER COMMITTEE CHAIRPERSONS' ATTENDANCE AT CITY COUNCIL MEETINGS WHEN FEBRUARY 11 1994 PAGE 2 CERTAIN MATTERS ORIGINATING WITH THE COMMISSIONS AND COMMITTEES COME BEFORE THE CITY COUNCIL. RESOLUTION No. 94 -5 - REGISTER OF DEMANDS (602) ADOPTED RESOL. No. 94 -5 - ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: BYRD, LYON, AND MAYOR KUYKENDALL NOES: NONE ABSENT: BROOKS & McTAGGART RECYCLE DRAWING: Susan Woodward, reporter for the L. A. Times, drew one card from the recycle drum. If the resident whose card was drawn is found to be recycling, then they will be eligible for a year's worth of free refuse pick -up service. "SHOP IN RPV" ( 3 0 6 x 6 02 ) Director of Finance Brent Mattingly presented the staff memorandum of February 1 and the recommendation to review and discuss the information provided and direct staff. Betsy Kelly, 6611 Vallon Drive, addressed the Council on various matters. (At 7:16 P.M. Councilman McTaggart arrived at the meeting.) It was the consensus of Council that consideration of the "Shop in RPV" concept be discussed at a budget policy work session. SILVER SPUR ROAD IMPROVEMENT PROJECT (1204 x 1404) Director of Public Works Pulliam presented the staff memorandum of February 1 and the following recommendations: (1) RECEIVE AND FILE THE SILVER SPUR ROAD PROJECT TRAFFIC STUDY PREPARED BY WESTON PRINGLE & ASSOCIATES, AND THE PROJECT REPORT BY THE TRAFFIC COMMITTEE; (2) APPROVE ALTERNATIVE #4 OF THE TRAFFIC STUDY; AND, (3) AUTHORIZE STAFF To FINALIZE THE SILVER SPUR ROAD IMPROVEMENTS ENGINEERING DESIGN. Responding to Council's questions about the raised median, location of "drop -off" zones and clarification of sharing the cost of these improvements, was Wes Pringle of Pringle & Associates, and Traffic Committee members Bruce Edelson and Bud Franklin. They explained FEBRUARY 1, 1994 PAGE 3 the improved safety factor in installation of a raised versus a painted median and reported that the Rolling Hills Estates Traffic Engineer's opposition was based on the concern that a vehicle driving in the direction of Hawthorne might inadvertently get into the left turn pocket that goes into the school's parking lot. Martin Dodell, 5751 Capeswood Drive, suggested that the signalization at the intersection of Basswood and Silver Spur allow traffic to exit the parking lot in all directions including direct access down Basswood Avenue. Betsy Kelly, 6611 Vallon Drive, addressed the Council on several matters. Councilman McTaggart moved, seconded by Mayor Kuykendall to receive and file the report. Motion carried. It was the consensus that staff should send a copy of the report from the Auto Club to the Sheriff's Department for review and coordination of their suggestions and observations of the traffic conditions in and around the high school. Additionally, it was the general agreement that it would be appropriate for the Council to contact Rolling Hills Estates and discuss the concern and preference for a raised median for the entire length from Driveway No. 1 to the City limits versus changing it at the Rolling Hills Estates City boundary to a painted median only. Councilman McTaggart moved, seconded by Councilman Byrd to approve Alternative #4 of the traffic study. Motion carried. Councilman Byrd moved, seconded by Councilman McTaggart to authorize staff to finalize the Silver Spur Road improvements engineering design. Motion carried. PROPOSED AMENDMENTS TO PROPOSITION "M" (1203 x 1806) Planning Administrator Carolynn Petru presented the staff memorandum of February 1 and the recommendations to PROVIDE STAFF WITH FURTHER DIRECTION REGARDING PROPOSED CODE AMENDMENTS TO PROPOSITION "M" TO: (1) ELIMINATE VIEW PRESERVATION GUARANTEES IN NEW OR UNDEVELOPED SUBDIVISIONS; AND, (2) INCLUDE PROVISIONS FOR "UP- SIDE - DOWN" HOUSES. Luella Wike, 29172 Oceanridge Drive, stated her concurrence with the staff report and questioned if it was necessary to alter the ordinance for new and undeveloped areas. She stated her disagreement with the suggestion of the overlay district and said FEBRUARY 11 1994 PAGE 4 that with regard to the upside -down houses, this would have to be carefully considered so it would not be used by people who want to create a view by Putting on a second story. Betsy Kelly, 6611 Vallon Drive, addressed the council on several matters. It was the consensus of council that the Development Code and City Guidelines for new developments be the same as those for presently existing developments. Councilman Byrd moved, seconded by Councilwoman Lyon to send this matter to the Planning Commission so they can consider it along with the other code amendments they are scheduled to review. Motion carried. SALARY SURVEY - COMPARISON BETWEEN CITY AND THE PRIVATE SECTOR (1202 X 1101) Assistant City Manager Antil presented the staff memorandum of February 1 and the recommendation to consider authorizing an expenditure not to exceed $5,000 from the contingency fund to conduct a compensation study comparing City classifications with comparable positions, where they exist, in the private sector or a study that compiles data from a combination of private and public sector agencies. Council discussion focused on whether this was a way to establish a baseline for comparing City salaries with the private sector, if other cities would be willing to participate in the cost, the effects of the present economy on the results of such a survey and if it was determined that adjustments were necessary if the City was prepared to make those adjustments at this time. Mayor Kuykendall moved, seconded by Councilman McTaggart to request that staff determine if other South Bay cities were interested in participating in such a survey. Motion failed on a two - two vote with Councilmembers Lyon and Byrd voting in opposition. (Councilwoman Brooks absent.) Councilman Byrd moved, seconded by Councilman McTaggart to consider this matter at the budget policy work session. Motion carried. RECESS & RECONVENE At 8 :30 P.M. Mayor Kuykendall declared a recess. The meeting reconvened at 8:44 P.M. AUDIENCE COMMENTS: Janet Ishmael, 3209 Newton Street, described her fall from a bicycle on Avenida Aprenda and the bump in the pavement which she felt was the cause of her fall. Also, she FEBRUARY 11 1994 PAGE 5 requested that the Council consider installing a stop sign at or near the Dodson Jr. High School on Montereina and Avenida Estudiante. Staff responded that a report on this matter would be in the Friday report and that the matter of the stop sign would a sent to the Traffic Committee. Hirsh Marantz, 2 Pony Lane, Rolling Hills Estates, Vice President of th Palos Verdes Peninsula Horsemens Association, reported that th association had published a Trail Guide for the Palos Verdes Peninsula He said that this book can be purchased from the Association. Lois Larue, 3136 Barkent ine, present Mayor Kuykenda l l with an artifact which she found at Abalone Cove Beach Park, Roy Fulwider, 28219 Hazelridge, requested that as a result of the earthquake that the City consider changing the building code to require 5/8" anchor bolts in foundation sills. A brief discussion ensued relative to whether the City could require anything beyond what was required in the International Building Code. Staff responded that a report on this matter would be in the Friday report. Betsy Kelly, 6611 Vallon Drive, addressed the Council on various matters . SITE PLAN REVIEW No. 7360 --- 10 PEPPERTREE DRIVE (1203 x 1801) Assistant Planner Fabio de Freitas presented the staff memorandum of February 2 and the recommendation to approve Site Plan No. 7360, via minute order, for the two sheds (after-the-fact) and the request to allow the proposed increase in water use. Sharon Hegetsohweiler, president of the Portuguese Bend Community Association, 6 Clovetree Place, explained that the Association's architectural standards do not allow more than one ancillary building and that they would prefer that siding similar to that used on the residence also be used on the sheds. Stanley Clarke, the property owner in this matter, 10 Peppertree Drive, told the Council that he welcomed the recommendations to make the project more acceptable and that he didn't feel that the recommendation to install the drainage pipe was an insurmountable problem. FEBRUARY 11 1994 PAGE 6 Betsy Kelly, 6611 Vallon Drive, addressed the Council on various matters. Council discussion of this matter centered on installation of an excess flow valve which would automatically stop the flow of water in the event of a broken pipe and on improving the aesthetics of the sheds. Councilman McTaggart moved, seconded by Mayor Kuykendall to deny the site plan review. The motion failed on a two - two vote (Councilwoman Brooks absent) , with Councilmembers Byrd and Lyon voting in opposition. Councilman McTaggart moved, seconded by Mayor Kuykendall to require the following: (1) require the applicant to install an excess flow shut -off valve at the origin of the water line and keep it in a closed position except when the line is in use. The valve to be inspected by the City's Building and Safety Division within thirty days of the approval. (2) require the applicant to provide a cosmetic treatment on the shed structures such that it maintains a "rustic" style consistent with the Upper Portuguese Bend Club Design Standards The applicant is to submit a plan for review and approval by the Director of Planning, Building & Code Enforcement. (3) require the applicant to provide adequate surface drainage, such that runoff is conducted an approximate distance of 200 feet south to the drain which passes beneath Palos Verdes Drive South, subject to the review and approval of the City's Building and Safety Division. (4) prohibit overnight storage of vehicles on, near or around the corral. Motion carried. Considering the amount staff time spent on this site review matter, the suggestion was made that perhaps the fees for this process should be reviewed to determine their adequacy in covering costs. MID -YEAR BUDGET REVIEW (602 x 1101) City Manager Bussey presented the staff report of February 1 and the recommendation to receive and file the mid -year financial report and provide staff with direction if it is determined that further action is necessary. After a brief discussion it was the consensus to adopt the staff recommendation. SHUTTLE VAN SERVICE BETWEEN MARYMOUNT COLLEGE AND MIRALESTE PLAZA. (1204 X 1505) Senior Administrative Analyst Dolleschel presented the staff memorandum of February 1 and the following recommendations; (1) APPROVE MARYMOUNT COLLEGE'S OFFER To PROVIDE LIMITED FREE SHUTTLE FEBRUARY 1, 1994 PAGE 7 SERVICE BETWEEN MARYMOUNT COLLEGE AND MIRALESTE PLAZA FOR LOCAL PUBLIC SCHOOL STUDENTS; (2) CONDUCT A PILOT PROGRAM FROM FEBRUARY 7 THROUGH MAY 20, 19 9 4 , WITH ONE WEEK INTERRUPTION BETWEEN MARCH 28 AND APRIL 1, WHICH WILL REQUIRE NO EXPENDITURE OF FUNDS BY THE CITY; AND, (3) AUTHORIZE STAFF To COORDINATE IMPLEMENTATION EFFORTS INCLUDING LIMITED ADVERTISING OF THESE SERVICES TO SCHOOLS AND ON CABLE CHANNEL 31 WITH A STATUS REPORT PROVIDED TO COUNCIL IN JULY 19940 Betsy Kelly, 6611 Vallon Drive, addressed the council on various matters. Council discussion centered on the fact that because of the nature of the topography in this area and especially because of the width of the streets, that this is the most -difficult neighborhood on the Peninsula for public transit to serve and that this shuttle program may be a means of encouraging people to use Line 225 which the MTA is considering discontinuing. One concern was that the use of this service be monitored to measure the success of the program. Representing Marymount College was its president Dr. Tom McFadden, who reported that the service on this shuttle would be on a firstcome, first serve basis and that the school will be sending a letter to parents and to the public schools affected by this service and requesting pre - registration for us of the shuttle service . Councilwoman Lyon moved, seconded by Councilman Byrd to approve the staff recommendation and to bring this matter back to Council at the second meeting in April to judge the success of the program and dependent upon that success, to fund the program for the five weeks when no shuttle service would be available to public school students because Marymount College would not be in session. Motion carried. VERBAL CITY COUNCIL REPORTS Councilman Byrd briefly reported on his attendance at the Contract Cities Association Legislative conference in Sacramento and how informative he found that session to be. Councilman McTaggart reported on his attendance at the Executive Board of Contract Cities and their meeting with Sheriff Sherman Block. In particular he reported on the recently acquired ability of Contract Cities to monitor expenditures made by the County from the Indemnity Trust Fund on behalf of member cities. Councilwoman Lyon reported on her appointment to the Legislative Committee of the Contract Cities Association. FEBRUARY It 1994 PAGE 8 Mayor Kuykendall reported that next week there will be a meeting between the Metropolitan Transit Authority (MTA) , MAX, PV Transit and other South Bay transit providers to discuss the impact of the MTA's budget deficit on these various agencies. The Mayor also reported that there will be a meeting of the P. V. open Space at Hesse Park next weekend. Under consideration by the committee is a questionnaire to determine the interest in maintaining open space on the Peninsula. LICENSING OF HORSES (104 X 1101) City Manager Bussey presented the staff report of February 1 and the recommendation that if council wishes to provide for the licensing of horses to direct staff to prepare the necessary ordinance. Sunshine, 6 Limetree Lane, said that the recommendation made by staff in October 1992 to take no action on this matter still made sense because this licensing would not generate any revenue. She suggested that those consultants doing work on PV Drive West be given a copy of the City's Trails Plan so they could factor the trails into their work. Hirsh Marantz, 2 Pony Lane, Rolling Hills Estates, inquired if it was the intent to license the horse or the owner, or the owners of horses renting property in the City. Insofar as maintaining trails was concerned, he suggested that the City consider a program of "adopt -a- trail." Luella Wike, representing the Mesa Homeowners Association, 29172 Oceanridge Drive, spoke in favor of licensing horses and said that when the Trails Plan was being written the Trails Committee did not try to determine the number of horses in the city or how many were being boarded or if the code limitation on six horses was being violated. She said she favored the $100 fee. Ray Mathys, representing the Mesa PV Homeowners Association, 5738 Whitecliff Drive, read a prepared statement in support of a licensing program for horses. He said that the program would be self - policing without the need for any special enforcement agency. Continuing with his statement, he said that the primary reason for registration and licensing would be to learn how many horses there are in the City and their location. He said that the equine demographics would be automatically updated annually with each renewal and the registration of additional animals. (Mr. Mathy's letter dated January 30, 1994 is on file with the City Clerk's office. ) Council discussion of this item centered on licensing horses to assist in being able to better determine when horses are being boarded as a FEBRUARY 11 19 9 4 PAGE 9 business. Finally, it was the consensus that staff should work with the Planning Commission and /or the Parks & Recreation Committee to develop recommendations on licensing horses and treating certain situations where horses are maintained as a business and requiring a business license. 1994 -95 BUDGET WORKSHOPS (602 x 1101) Assistant City Manager Antil presented the staff report of February 1 and the recommendation to (1) establish Tuesday, March 29, 1994 and Monday, April 25, 1994 as dates to conduct City Council budget workshops to discuss the proposed 1994 -95 budget. (2) Reserve Monday, May 9, 1994 as a tentative date to conduct a third City Council budget workshop to discuss the proposed 1994 -95 budget (if needed). It was the consensus to set the following dates for the budget workshops: Tuesday, March 29, 1994 and Monday, April 25, 1994. Said workshops would start at 7:00 p . m . and end at 10:00 p.m. Also , Council set aside Monday, May 16 as a tentative date to conduct a third budget workshop if necessary. Said workshop also to start at 7:00 p.m, and end at 10:00 p.m. STATUS OF DIRECTIVES Council suggested that the Marymount Shuttle Service matter be listed on this report. Relative to the Adopt -A -Road program, the suggestion was made that perhaps Ocean Trails developers would be interested in adopting a few miles of the road adjacent to that site. ADJOURNMENT: At 10:35 P.M. the meeting adjourned on motion of Councilman Byrd. MAYOR ATTEST: Y CLERK FEBRUARY 11 1994 PAGE 10