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CC MINS 19950815M I N U T E S RANCHO PALOS VERDES CITY COIINCIL AUGUST 15, 1995 REGULAR MEETING The meeting was called to order at 6:00 P.M. by Mayor Lee Byrd at the Hesse Park Community Center, 29301 Hawthorne Boulevard and immediately recessed to a closed session. The meeting reconvened at 7:00 P . M. and following the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: LYON, McTAGGART, BROOKS & MAYOR BYRD ABSENT: NONE Also present were City Manager Paul Bussey, Assistant City Manager Pamela Antil, Planning Director Bret Bernard, Public Works Director Trent Pulliam, Finance Director Brent Mattingly, City Clerk Jo Purcell, and City Attorney Carol Lynch, CEREMONIAL EVENT: Mayor Byrd presented a City plaque to retiring Pt. Vicente Director Nancy Pierce. On behalf of the City, Mayor Byrd thanked Nancy for her service to the City from August 1985 through August 11, 19950 APPROVAL OF AGENDA: The City Clerk announced that the Redevelopment Agency item regarding Palos Verdes Drive South subsidence would be joined with discussion of Council item on the same subject. Councilwoman Brooks moved, seconded by Councilwoman Lyon, to approve the agenda as amended. Motion carried. Lois Larue , 3136 Barkent ine Road, spoke to two items on the consent calendar: Neighborhood Watch and the proposed speed limit resolution. APPROVAL OF CONSENT CALENDAR: Councilwoman Brooks moved, seconded by Councilman McTaggart, to approve the Consent Calendar as follows: WAIVER OF FULL READING: Adopted a motion to waive reading in full of all ordinances adopted at this meeting with consent to the waiver of reading deemed to be given by all councilmembers after the reading of the title. MINUTES (301) Approved the minutes of June 20, July 18 and August 1, 19950 NEIGHBORHOOD WATCH PROGRAM (1101 X 1206) Authorized the purchase of a computer and printer to be used for the Neighborhood Watch program at a cost not to exceed $5,000 to be paid from the Neighborhood Watch Trust account. Staff to work with Neighborhood Watch to make sure computer does not exceed $5,000.. GOLDEN COVE - FEE WAIVER (1203) Granted the request by the Golden Cove Business Association to waive the application fees associated with a special use permit for a "jazz by the sea" concert event at the Golden Cove Shopping Center. RESOL. NO. 95 -79 - SPEED STUDIES (1204 X 1502) ADOPTED RESOL. NO. 95 -79 ESTABLISHING SPEED LIMITS ON VARIOUS STREETS. RESOL. NO. 95 -80 - REGISTER OF DEMANDS (602) ADOPTED RESOL* NO . 95-80 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO E PAID. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: LYON, McTAGGART, BROOKS & MAYOR BYRD NOES: NONE ABSENT: NONE ABSTAIN: BROOKS ON THE AUGUST 1 MINUTES. REPORT FROM FINANCE ADVISORY COMMITTEE (602) Committee Chair Liza Hoyt summarized the committee's August 15 recommendations to the Council: improve communications with the public through the use of the City Newsletter; issue press releases and conduct focused interviews as a means of disseminating important information to the public; have City Council members participate in speaking engagements at various community functions; use the local cable television station to cover issues of interest to the community; hold public meetings that are focused on specific regional issues; and, advertise the availability of the "Budget in Brief" document. Lastly, inasmuch as the Committee has now completed the four specific tasks set forth in Resolution 93 -113, CITY COUNCIL MINUTES AUGUST 15, 1995 PAGE 2 Ms. Hoyt recommended that they meet on a quarterly basis, and that the Council or the staff assign various projects as required. Council thanked the committee for their work and commended them for their suggestions. Lois Larue, voiced her disagreement with the Committee's report. Councilwoman Brooks moved, seconded by Mayor Pro Tem. Lyon to adopt the staff recommendation to receive and file the report from the Finance Advisory Committee; that the Committee meet on a quarterly basis, or as needed by Council; and, that the Committee prepare for the City Manager's review a press release regarding the City's financial condition. PALOS VERDES DRIVE SOUTH RECONSTRUCTION (1204 X 1404) Council convened as the Redevelopment Agency for consideration of this matter. Director Pulliam presented the August 15 staff memorandum and gave a detailed report on the background of this project which was initiated as a road improvement project but was now considered as landslide mitigation measure. Budgeted last fiscal year for funding as a CDBG project, the purpose was to remove two steep grade breaks on Palos Verdes Drive South and construct a smoother driving surface between Narcissa Drive and Pepper Tree Drive. During the fiscal year 1994 -95, however, action by the Community Development Commission (CDC) and the Federal Dept. of Housing and Urban Development (HUD) suspended funding for many City landslide mitigation projects for eligibility review. Meanwhile, the Council allocated $15,000 for the design of this project, anticipating construction before the end of the 1995 calendar year with CDBG funding. Subsequently, staff was directed to proceed with design of the improvements and to return the matter to Council for further consideration before prior to the construction work. Continuing with his report, Director Pulliam then stated that the design of the project was about 80% completed; however, work on that had stopped to determine the most cost effective design. After consultation with Dr. Perry Ehlig and the City Engineering Consultant, Charles Abbott, an alternative design was devised which eliminated the placement of fill material on the active landslide. With two technically acceptable designs now identified staff, however, found it necessary to seek further direction from Council on the following policy matters before finalizing the design and construction documents: project cost, funding source, and construction timing. CITY COUNCIL MINUTES AUGUST 15, 1995 PAGE 3 Director Pulliam next focused on the two design alternatives as detailed in the report: Alternative One which proposed a small cut and fill of about seven vertical feet at the most westerly edge of the landslide near Narcissa Drive and a similar but smaller improvement east of Pepper Tree Drive. Alternative Two which proposed removal of about 15 vertical feet of roadway material in stable ground easterly of Narcissa Drive and export of approximately 20,000 cubic yards of material to an offsite disposal area in the City such as the archery range or another acceptable location. This new roadway surface would join the existing surface in the active landslide immediately adjacent to and easterly of the cut area. Minor cutting and filling would be done easterly of Pepper Tree Drive similar to Alternative One. City Manager er Bussey clarified that staff's recommendation was Alternative Two and then he commented on the cost and timing of this project, especially in light of further delay of CDC funding. Project Engineer .Cathy Rosen presented the Redevelopment Agency Staff report of August 15 which detailed methods for reducing subsidence of Palos Verdes Drive South between Portuguese Point and Inspiration Point: Control of Stormwater Runoff, Sewage Effluent and Ground Water. Additionally her report covered several alternatives available for controlling this subsidence and, lastly, spelled out the fiscal impact for implementing those controls. Lois Larue voiced her disagreement with Alternative Two. City Geologist Dr. Perry Ehli Y g g, gave a brief history of this road which was first rebuilt in 1988 when the movement was about 1 /10" per day; however, by the end of that year movement had been reduced P Y to 1 /10" every ten days., Last year, because of the drain was deformed and because the water had been flowing into a basin on the north side of the slide, the movement accelerated. He said that much of the water came down Pepper Tree into that area, that in 1988 the drains had been designed to do just that; however, it was now desirable to g et water moving eastward and go under the drain at Inspiration Point. Continuing, he said that both alternatives would work, but that Alternative One was a compromise to save money. Council discussion focused mainly on the cost and timing of these two alternatives: the cost of installing a well at Pepper Tree pp Drive, • what would happen to the roadway in the event the City continued to patch the area; and, how an improved drainage system might result in lower maintenance costs. Next, the Council discussed the road safety aspects of this area; the length of time it would take to complete this job and if the entire road should be closed or if work should be done one lane at a time. Considering the expense of this project and the fact that this was a main CITY COUNCIL MINUTES AUGUST 15, 1995 PAGE 4 arterial used by all peninsula residents, the suggestion was made that the City should seek the cooperation of other peninsula cities and request that they help fund this project. Mayor Pro Tem Lyon moved, seconded by Councilman McTaggart to approve the concept of Alternative Two and proceed with the interim work for $23,000; additionally, that a letter be sent to neighboring cities to request that they help fund this work. The motion carried on the following roll call vote: AYES: LYON, McTAGGART, BROOKS & MAYOR BYRD NOES: NONE RESOLUTION NO. 95 -81 OF THE CITY OF RANCHO PALOS VERDES AMENDING RESOLUTION NO. 95 -50, THE BUDGET APPROPRIATION FOR FISCAL YEAR 1995-96, FOR A BUDGET ADJUSTMENT TO THE CITY'S PORTUGUESE BEND ROAD MAINTENANCE PROGRAM was introduced by title and adopted on motion of Mayor Pro Tem Lyon, seconded by Councilman McTaggart. The motion carried on the following roll call vote: AYES: LYON, McTAGGART, BROOKS & MAYOR BYRD NOES: NONE RECESS & RECONVENE: At 8:42 P.M. the Mayor declared a recess and at 8:55 P.M. the Council reconvened in a joint meeting with the Redevelopment Agency. The next phase of discussion then dealt specifically with the staff report prepared for the Redevelopment Agency on methods for reducing subsidence of Palos Verdes Drive South between Portuguese Point and Inspiration Point. City Manager Bussey called attention to the fact that staff had been instructed to present those items that would help stabilize the slide. With regard to the installation of a sewer system to serve residences in the area along Peppertree Drive, he said it would: cost approximately $250,000. Continuing, he then referred to the various subsidence reduction methods listed in staff report and recommended installation of one well for control of the ground water runoff inasmuch as that was the most critical in terms of timing. Director Pulliam then suggested that the board may want to consider options insofar as control of sewage effluence was concerned. It was the consensus that the cost for this phase should be investigated and presented at a later meeting. Richard Bara, 1 Peppertree, urged the Board to go ahead with the CITY COUNCIL MINUTES AUGUST 15, 1995 PAGE 5 one well and he described the community area entrance and how that part of the road has to be repaired every two to three months. He felt that a lot of water could be drawn from that area. No action was taken on this item, but it was the consensus that these slide mitigation measures be presented at later meetings for further consideration. (After completing discussion of this item, Council convened as the Redevelopment Agency. At 9:55 P.M. Council convened to complete the business of the City Council agenda. SOURCE REDUCTION & RECYCLING (1204 x 1301) Senior Analyst Dolleschel presented the August 15 staff report and the recommendations to: (1) AUTHORIZE STAFF TO SOLICIT PROPOSALS FOR THE SOURCE REDUCTION AND RECYCLING ELEMENT IMPLEMENTATION CONSULTING ASSISTANCE, TO BE AWARDED AS A TWO -YEAR CONTRACT WITH THE OPTION TO EXTEND IT A THIRD YEAR. (2) AUTHORIZE THE EXPENDITURE OF $2,500 FOR CONSULTANT ASSISTANCE TO PREPARE THE REQUEST FOR PROPOSAL AND ADMINISTER THE PROCESS. (3) ADOPT THE PROPOSED RESOL. NO. 95 -82 AMENDING THE FISCAL YEAR 1995 -96 BUDGET TO REFLECT THE REVISED USED OIL GRANT AMOUNT. ( 4 ) AUTHORIZE USE OF THE FY 95 -96 USED OIL GRANT TO ESTABLISH A CURBSIDE USED OIL COLLECTION PROGRAM. Lois Larue requested that the City start a green waste and used oil recycling program. Council discussion centered on the cost of preparing the Request For Proposal (RFP) ; if the proposal could be prepared in- house; and, clarification that the cost for this project comes from the fees charged on trash bills. Councilman McTaggart moved, seconded by Councilwoman Lyon to approve the staff recommendation. The motion carried on the following roll call vote: AYES: LYON, MCTAGGART, BROOKS & MAYOR BYRD NOES: NONE CHARLES ABBOTT PUBLIC WORKS CONSULTING AGREEMENT (1204) Ms. Dolleschel presented the staff report of August 15 and the recommendation to authorize the Mayor and City Clerk to execute a written amendment to extend the agreement with Charles Abbott Associates for public works consulting services for a period of one year with no increase. Responding to Council's inquiry, Charles Abbott stated that his CITY COUNCIL MINUTES AUGUST 15, 1995 PAGE 6 company has been receiving inflationary rates from the 15 other cities that he contracts with; that their work is done well; that they are called upon at the last minute to get projects done; that this City is not one of their principal income cities as it once was; that other clients hire his company for work on a year round basis; and, that the work for this City is done on a purchase order basis. Councilman McTaggart moved, seconded by Mayor Pro Tem Lyon to extend the contract for one year with no increase in rates. Motion carried. BACKYARD COMPOSTING PROGRAM UPDATE (1204 x 1301) Ms. Dolleschel presented the staff report of August 15 and the recommendations to amend the composting program as follows: (1) INCREASE THE PER BIN SUBSIDY RATE TO $40; (2) AUTHORIZE THE REIMBURSEMENT OF AN ADDITIONAL $20 TO RESIDENTS WHO ALREADY PURCHASED A BIN, TO EQUAL THE $40 PER BIN SUBSIDY. (3) STAFF TO SOLICIT THE PARTICIPATION OF OTHER NURSERIES. Lois Larue stated her support for the program. Council then discussed the various elements of AB939 and the fact that the City is meeting the goals of that legislation. Also discussed was the problem now encountered with green waste at the landfills; if composting was a more efficient solution for its disposal; how the public could be educated to help in solving this disposal problem; and, what would be an effective manner of communicatin g this composting program to the public. Councilman McTaggart moved, seconded by Mayor Pro Tem Lyon to amend the composting program for six months as follows: (1) increase the per bin subsidy rate to $40; (2) authorize the reimbursement of an additional $20 to residents who have already purchased a bin to equal the $40 per bin subsidy; (3) solicit the participation of other nurseries; and, (4) that staff should prepare a budget for advertising (NEWSLETTER insert/ cable tv). The motion carried on the following roll call vote: AYES: LYON, McTAGGART, BROOKS & MAYOR BYRD NOES: NONE PV PENINSULA TRANSIT AUTHORITY - ROUTES & BUDGET ADJUSTMENT (1204 X 1505) Director Pulliam presented the staff report of August 15 and the recommendation that a budget be adopted authorizing an increase in the budget for the Transit Authority for the City's estimated share CITY COUNCIL MINUTES AUGUST 15, 1995 PAGE 7 of the transit service costs. John Meyer, General Manager of Palos Verdes Transit Authority, summarized the fixed routes that would now be operating weekdays and the Dial -A -Ride program that would also be available daily. He then distributed a draft brochure of the fixed route schedule now due to start September 7, 1995. Councilman McTaggart moved, seconded by Councilwoman Brooks to approve the staff recommendation and adopt RESOL. NO. 95 -84 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING RESOLUTION NO. 95 -50, THE BUDGET APPROPRIATION FOR FISCAL YEAR 1995 -96, FOR A BUDGET ADJUSTMENT TO THE AB2766 AIR QUALITY FUND. The motion carried on the following roll call vote: AYES: LYON, McTAGGART, BROOKS & MAYOR BYRD NOES: NONE Lois Larue said that alternative two was not to approve the budget. RESOL. NO* 95-85 REPEAL OF PUBLIC ART FEE & ORDINANCE (1101 X 12 01) City Manager Bussey presented his report of August 15 and the recommendation to INTRODUCED the proposed ORDINANCE NO. 310, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES REPEALING CHAPTER 15.3 0 OF THE MUNICIPAL CODE WHICH ESTABLISHED A PUBLIC ART PROGRAM; AND, adopt ADOPTED RESOL. NO. 95 -85 RESCINDING RESOLUTION NO. 90- 57 WHICH ESTABLISHED GUIDELINES FOR IMPLEMENTATION OF THE PUBLIC ART PROGRAM AND SET FEES FOR SAID PROGRAM. Lois Larue disagreed with the recommendation. A brief discussion ensued during which it was clarified that no fees had ever been collected under this program. Councilman McTaggart moved, seconded by Mayor Pro Tem Lyon to introduce ORDINANCE NO. 310 OF THE CITY OF RANCHO PALOS VERDES REPEALING CHAPTER 15.30 OF THE MUNICIPAL CODE WHICH ESTABLISHED A PUBLIC ART PROGRAM. The motion carried on the following roll call vote: AYES: LYON, MCTAGGART, BROOKS & MAYOR BYRD NOES: NONE Mayor Pro Tem. Lyon moved, seconded by Councilman McTaggart to ADOPT RESOL. NO. 95 -85 RESCINDING RESOLUTION NO. 90 -57 WHICH ESTABLISHED GUIDELINES FOR IMPLEMENTATION OF THE PUBLIC ART PROGRAM AND SET FEES FOR SAID PROGRAM. Motion carried. Responding to the Mayor's call for audience comments for items not CITY COUNCIL MINUTES AUGUST 15, 1995 PAGE 8 on the agenda were the following residents: Richard Bara, 1 Peppertree Lane, said that he attended the composting class conducted by the City and suggested that another one be held. Mrs. Kelly, commended the Public Works Department for fixing the roads. Lois Larue, invited people to attend a poetry reading at Pt. Vicente. City Attorney Lynch reported that no action had been taken during the closed session other than the Council giving unanimous authorization for the staff to conduct information meetings regarding the drainage and sewer project for the Abalone Cove landslide area. At 11:00 p . m . the meeting ad ourned to Wednesday , August 2 3 at 3: 0 0 P.M. for a work session at City Hall Community Room. MAYOR ATTEST: a:81595ccm aug 15 95 mins CITY COUNCIL MINUTES AUGUST 15, 1995 PAGE 9