CC MINS 19950516M I N U T E S
REGULAR MEETING
RANCHO PALOS VERDES CITY COUNCIL
MAY 16, 1995
The meeting was called to order at 7:00 P.M. by Mayor Lee Byrd at
the Hesse Park Community Center, 29301 Hawthorne Boulevard.
Following the Pledge of Allegiance to the flag, roll call was
answered as follows:
PRESENT: LYON, McTAGGART, BROOKS AND MAYOR BYRD
ABSENT: NONE
Also present were City Manager Paul Bussey, Assistant City Manager
Pamela Antil, Director of Planning & Building Bret Bernard, Public
Works Director Trent Pulliam, City Clerk Jo Purcell, City Attorney
Carol Lynch, Finance Director Brent Mattingly, Senior Planner Joel
Rojas, and Associate Planner Donna Jerex.
CEREMONIAL EVENTS:
Mayor Byrd presented a proclamation to Capt. Herb Pettus, Commander
of the Lomita Sheriff Station who was transferred to another
assignment with the L. A. County Sheriff. On behalf of the City,
Mayor Byrd thanked Capt. Pettus for his contributions and
accomplishments in law enforcement for the Peninsula cities and the
unincorporated areas of the South Bay. Mayor Byrd then introduced
Capt. Beth Dickinson, the new commander of the Lomita Station.
Mayor Byrd presented a ten -year City pin to Deputy City Clerk Sara
Ferdman in recognition of her ten years of employment with the
City. Additionally, he presented a five -year City pin to Michelle
Kennerson, Permit Clerk in the Building & Safety Department, in
recognition of her five year anniversary with the City.
Keith McDonald, a director of the West Basin Water District,
presented the District's Poster Award to Rieko Saki, in recognition
of her winning their annual poster contest.
APPROVAL OF AGENDA City Clerk Purcell announced that the item on
the Utility User Tax Exemption had been removed from the agenda and
would be rescheduled for the June 6 meeting.
Councilwoman Brooks moved, seconded by Councilman McTaggart, to
approve the agenda as amended. Motion carried.
APPROVAL OF CONSENT CALENDAR
Lois Larue , 3136 Barkent ine , spoke to the minutes, the Amendment to
the Council Rules of Procedure, the Vacation of a portion of Paseo
Del Mar, the Citywide Landscaping & Lighting Maintenance District;
County Lighting Maintenance District No. 1560; Revised Contract for
Preparation of Supplemental Environmental Impact Report No. 32 and,
the Register of Demands.
Councilwoman Brooks moved, seconded by Councilman McTaggart, to
approve the agenda as follows:
WAIVER OF FULL READING
Adopted a motion to waive reading in full of all ordinances with
consent to the waiver of reading deemed to be given by all
councilmembers after the reading of the title.
MINUTES ( 3 01)
Approved the minutes of May 2, (adjourned regular meeting) , May 2,
(regular meeting) and May 6, 1995 (community leader breakfast),
RESOL. NO. 95 -42 - ROBERT E. RYAN COMMUNITY PARR (12 01)
ADOPTED RESOL. NO, 95 -42 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES RENAMING AND DEDICATING RANCHO PALOS
VERDES PARK AS THE ROBERT E. RYAN COMMUNITY PARK,
RESOL. NO. 95 -43 - COUNCIL RULES OF PROCEDURE (301 X 307)
ADOPTED RESOLUTION NO. 95 -43 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES AMENDING THE CITY COUNCIL OPERATING
RULES AND PROCEDURES BY AMENDING SECTION NO. 5.1 OF RESOLUTION NO,
95 -10.
STREET STRIPING & PAVEMENT MARKING (1204 X 1405)
(1) Awarded a contract for traf f is striping and pavement parking to
IPS Services, Inc. for a not -to- exceed amount of $7,983.50; and
authorized staff to spend up to an additional $600 for
contingencies for a total authorization of $8,583.50 (2)
Authorized the Mayor and City Clerk to execute a contract with IPS
Services, Inc.
VACATION OF PASEO DEL MAR (1204 x 1408)
Authorized staff to begin the street vacation process for a portion
of Paseo Del Mar in accordance with the conditions for approval of
Tentative Map No. 50666 and 50667 for the Ocean Trails Development
and Resolution No. 90 -93.
RESOL. NOS. 95 -44, 45 & 46 - CITYWIDE LANDSCAPING
& LIGHTING MAINT. DIST. & COUNTY LIGHTING DIET. NO. 1560
(1204 X 1405)
City Council Minutes
May 16, 1995
Page 2
(1) Adopted Resolution No. 95 -44 INITIATING PROCEEDINGS FOR THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN CITYWIDE LANDSCAPING AND
LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 1995 -96 AND ORDERING
THE ENGINEER TO PREPARE A REPORT IN CONNECTION THEREWITH. (2)
Adopted Resolution No. 95 -45 APPROVING THE ENGINEER'S REPORT IN
CONNECTION WITH THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE
CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL
YEAR 1995 -96. (3) Adopted Resolution No. 95 -46 DECLARING THE CITY
COUNCIL'S INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN CITYWIDE
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 1995-
9 6 AND APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO.
(4) Made a finding that new modern lighting equipment is necessary
at certain locations for the proper operation of County Lighting
Maintenance District No. 1560, made the expenses of the
installation and maintenance of any additional lights a charge upon
the district, and made a determination that it will be just and
equitable, and in the public interest, for the additional cost, if
any, to be paid by the district.as a whole.
REVISED CONTRACT FOR SUPPLEMENTAL EIR NO. 32
NO . 32 - TRACT NO* 46651 (KAJIMA) -
OFFSITE DRAINAGE PROJECT (1203 X 1411)
Directed the Mayor and City Clerk to execute a revised contract
with Robert Verlaan Associates in the amount of $29,,790 for
preparation of Supplemental Environmental Impact Report No, 320
RESOL. NO. 95 -47 ADDITIONAL FUNDS FOR THE DESIGN
OF THE REPLACEMENT SEWER LINE (TARAPACA DRIVE) ( 6 02 X 1204 x 14 02 )
Adopted Resolution No. 95 -47 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES AMENDING RESOLUTION NO. 94 -47, THE
BUDGET APPROPRIATION FOR FISCAL YEAR 1994 -95, FOR A BUDGET
ADJUSTMENT FROM THE GENERAL FUND UNRESERVED BALANCE TO PUBLIC WORKS
ADMINISTRATION FOR COSTS FOR PROFESSIONAL AND CONSULTING SERVICES
FOR THE DESIGN OF THE NEW SEWER LINE AND ACQUISITION OF RIGHT -OF-
WAY.
RESOL. NO. 95 -4.- REGISTER OF DEMANDS (602)
Adopted Resolution No. 95 -4'8.
The motion to approve the Consent Calendar carried on the following
roll call vote:
AYES: LYON, MCTAGGART, BROOKS, AND MAYOR BYRD
NOES: NONE
ABSENT: NONE
ABSTAIN: BYRD on the vacation of a portion of Paseo Del Mar.
LYON on the minutes of the May 2nd adjourned and
City Council Minutes
May 16, 1995
Page 3
regular meetings.
CODE AMENDMENT
NO. 40• PROPOSED AMENDMENTS TO MUNICIPAL CODE
CHAPTER 15.20 - MORATORIUM ON LAND USE PERMITS.
Planner Jerex resented the staff memorandum of May 16
Associate Plan p
and the following recommendations : (1) CON DUCT THE PUBLIC HEARING
AND CONSIDER
THE COMMENTS RECEIVED REGARDING THE DRAFT NEGATIVE
DECLARATION ASSOCIATED WITH AMENDED AND RE- CIRCULATED ENVIRONMENTAL
ASSESSMENT NO
666 FOR THE PROPOSED AMENDMENTS TO CHAPTER 15.20 OF
THE MUNICIPAL , CODE• AND (2) INTRODUCE THE PROPOSED ORDINANCE
AMENDING CHAPTER 15.20 OF THE MUNICIPAL CODE.
Ms. Jerex then
summarized the staff report and explained that these
proposed amendments were initially reviewed by the Council last
September
and were recently re- circulated and amended to
incorporate
Council direction regarding the issue of holding tanks.
The main purpose
of the amendments was to clean up existing
discovered b Staff since the last Code Amendment for
discrepancies Y
this Chapter in 1991. In developing these amendments Staff
e Cit ' eotechnical consultants worked with th s to clarify the Y g
city's requirements, particularly with respect
to the issue o f the
septic tanks. In this regard, Staff developed
replacement of p
language which would requi
ua
g g
re the installation of holding tanks with
the concurrent replacement of the septic system in two caseso
her report, Ms . Jerex said that the first scenario
Continuing with h p. additions larger than
would be for those projects which involved a g • •
200 square feet in size, regardless of whether the addition
includ ed more plumbing lumbin f fixtures . The second scenario would trigger
q
a holding tank requirement when additional plumbing fixtures would
result in increased water usage. In accordance with the council's
direction to allow for modernization improvements, Staff included
a statement
that "the addition of a sink to an existing bathroom,
kitchen , or laundry ° dr room shall not be construed to be an additional
plumbing fixture."
Concluding her report, Ms. Jerex reported on the three minor
wording changes to the proposed ordinance.
A brief Council discussion ensued which explained that the
principle objective of these amendments was to simplify the
application process for minor projects which are considered to be
" exceptions " fr om the moratorium on land use permits in the
moratorium area.
Councilwoman
Brooks moved, seconded by Councilman McTaggart to
INTRODUCE ORDINANCE N09 309 AMENDING CHAPTER 15.2 0 OF THE MUNICIPAL
City Council Minutes
May 161 1995
Page 4
CODE. The motion carried on the following roll call vote:
AYES: LYON, BROOKS, McTAGGART & MAYOR BYRD
NOES: NONE
FISCAL YEAR 1995 -96 CITY OPERATING & CAPITAL IMPROVEMENT BUDGET
(602 X 1101)
Mayor Byrd opened the public hearing on the adoption of the City's
operating and Capital Improvement Budget for the fiscal year 1995-
96,s City Clerk Purcell reported that notice of the hearing had
been duly published with no written protests received by the City.
City Manager Bussey presented an overview of the proposed budget
for the Fiscal Year 1995 -96 as detailed in the "Additional Budget
Information and .Analysis" memorandum dated May 16, 1995. In
particular, he explained the implementation of the former Long
Range Finance Committee's recommendation to exclude from the
summary the Equipment Replacement and Employee Benefits funds.
That committee felt that including these funds misled the public by
double counting expenditures.
Continuing, Mr. Bussey said that the proposed budget resolution
contained all revenue and expenditure figures for each City fund,
including the equipment Replacement and Employees Benefits funds.
With regard to the concern that it appeared that expenditures
exceeded revenues in certain funds, again Mr. Bussey referred to
his memorandum which gave a lengthy discussion and cited several
examples of how the use of existing fund reserves gave the
appearance that expenditures exceeded revenues.
Council expressed concern that while the city is in good fiscal
condition the budget resolution did not reflect that fact; that it
was important to realistically reflect revenues and obligations.
Toward that end, it was the consensus that staff should modify the
budget resolution and add a section declaring the fiscal health of
the City, and revising the format of the resolution to reflect that
fact.
A brief discussion ensued relative to the public safety
expenditures which constituted 26% of the budget and Council
expressed their content with the services provided by the Sheriff's
Department. The suggestion was made that perhaps Council could
resume the practice of meeting with the deputies at the station on
Saturday mornings.
In response to the question that while certain funds were set aside
for specific purposes, Mr. Bussey assured the Council that
expenditure of these funds would occur only when Council makes a
City Council Minutes
May 16, 1995
Page 5
decision and then the funds are transferred to the individual
departmental budget.
There being no response to the Mayor's call for public testimony,
he declared the public hearing closed.
Councilman McTaggart moved, seconded by Councilwoman Brooks to
ADOPT AS AMENDED RESOL. NO. 95 -49 ESTABLISHING THE CITY'S
APPROPRIATION LIMIT FOR FISCAL YEAR 1995 -96. The motion carried on
the following roll call vote:
AYES: LYON, BROOKS, McTAGGART & MAYOR BYRD
NOES: NONE
Councilwoman Brooks moved, seconded by Councilman McTaggart to
adopt RESOL. NO. 95 -50 APPROPRIATING FUNDS FOR FISCAL YEAR 1995 -96
STARTING JULY 11 1995. The motion carried on the following roll
call vote:
AYES: LYON, BROOKS, McTAGGART & MAYOR BYRD
NOES: NONE
AWARD OF CONTRACT FOR NETWORK INSTALLATION (602)
Finance Director Mattingly presented the staff report of May 16 and
the following recommendations: (1) AWARD A CONTRACT NOT TO EXCEED
$175j,394 TO FUTURENET INFORMATION SYSTEMS FOR THE PURCHASE AND
INSTALLATION OF THE CITY'S COMPUTER NETWORK; AND, AUTHORIZE STAFF
TO NEGOTIATE THE FINAL CONFIGURATION OF THE NETWORK WITH FUTURENET
INFORMATION SYSTEMS AND THE CITY'S NETWORK CONSULTANT TO DETERMINE
THE FINAL CONTRACT AMOUNT. (2) AUTHORIZE THE MAYOR AND CITY CLERK
TO SIGN THE PROPOSED AGREEMENT FOR THE PURCHASE AND INSTALLATION OF
THE COMPUTER NETWORK. (3) ADOPT THE PROPOSED RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING RESOL. NO .
94 -47, THE BUDGET APPROPRIATION FOR FISCAL YEAR 1994 -95, FOR A
BUDGET ADJUSTMENT TO THE EQUIPMENT REPLACEMENT FUND FOR THE
PURCHASE AND INSTALLATION OF A COMPUTER NETWORK.
Councilman McTaggart reported that he had done business with
FutureNet for his own personal computer.
Lois Larue, recommended that the Council award the bid to DataComm
because their business was located in the City.
Council inquired about the distribution of personal computers
amongst city employees; whether staff had considered leasing rather
than buying the computer equipment; if opting for the Novell 3.12
was wise inasmuch as they had already developed an updated version;
and, the type of maintenance provided for the recommended line of
computer.
City Council Minutes
May 16, 1995
Page 6
Council then made the following requests of staff: prepare a
detailed price list of the equipment; explain the rationale for
using the 3.12 Novell instead of the newer version; and, the cost
of installing additional work stations. Also, to learn what other
cities are doing insofar as networking is concerned.
Councilman McTaggart moved, seconded by Councilwoman Brooks to
continue this matter until June 6, 1994. Motion carried.
WESTERN AVENUE SPECIFIC PLAN PROJECT
Senior Planner Joel Rojas presented the staff report of May 16 and
the following recommendation: REVIEW THE DRAFT REQUEST FOR PROPOSAL
(RFP) THAT HAS BEEN PREPARED BY STAFF FOR THE WESTERN AVENUE
SPECIFIC PLAN PROJECT; AND, IF DESIRED, PROVIDE STAFF WITH
DIRECTION REGARDING ITS SCOPE AND CONTENT.
Responding to Council's inquiry about the possibility that this
Specific Plan would increase the costs to merchants in the area,
Mr, Rojas stated that presently there are three specific plans and
consequently three different sets of rules for processing projects
in the Western Avenue area. The idea behind a new specific plan
was to consolidate these three existing plans into one uniform plan
which contained standards that take into account the uniqueness of
the Western Area commercial area. This would make it easier for
merchants to expand or renovate their businesses.
Director Bernard stated that this specific plan was envisioned as
a "bottoms up" plan and that merchants would be asked" what
standards they would need to make them competitive with those
merchants across the street in the City of Los Angeles. Also, the
residents living in the surrounding area would involved in setting
the standards for this plan. Ideally, staff was hoping to have a
joint planning meeting with representatives from Los Angeles,
however they have chosen not to participate in this study.
Council then focused on the lack of control that the City had over
the traffic flow and landscaping of Western Avenue inasmuch as it
is under the jurisdiction of CALTRANS. The suggestion was made that
perhaps the City should approach L. A. City Councilman Svorinich to
encourage participation in this plan, however, it was considered
unlikely inasmuch as his office was focused on the Taper Avenue
housing issue.. Finally, it was agreed that somehow it was
necessary to find out what the merchants wanted and that a meeting
should be arranged to gather their input about this proposed plan.
It was the consensus that this proposal should be remanded to staff
for preparation of a modified proposal.
GOLF COURSE DESIGN
City Council Minutes
May 16, 199s
Page 7
City Manager Bussey presented his report of May 16 and the
recommendation to direct staff to contact the Audubon Society of
New York to obtain information on designing and maintaining an
environmentally sensitive golf course for consideration in the
development of any golf course the city builds or participates in
building.
Council requested that staff also contact Clemson university about
this matter inasmuch as that university has also been active in the
field of developing environmentally sensitive golf courses.
AUDIENCE COMMENT: Responding to the Mayor's call for items not on
the agenda was Lois Larue who spoke about the condition of the
pipes in the landslide area.
ADJOURNMENT: At 9:16 P.M. the meeting adjourned to May 31 at 7:00
P.M. for a joint meeting at Hesse Park.
ATTEST:
i LZ
CITY CLERK
a:51695CCA
1. rV.
MAYO
City Council Minutes
May 16, 1995
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