CC MINS 19950502 ADJMINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
MAY 21 1995
The meeting was called to order at 5:00 P . M . by Mayor Byrd for a
Budget Work Session at the Hesse Park Fireside Room, 29301
Hawthorne Boulevard, notice having been given with affidavit
thereto on file. Roll call was answered as follows:
PRESENT: McTAGGART, BROOKS & MAYOR BYRD
ABSENT: MAYOR PRO TEM LYON
Mayor Byrd reported that due to an illness in the family, Mayor Pro
Tem Lyon would be absent from the meeting.
Also present were City Manager Paul D. Bussey, Assistant City
Manager Pam Antil, City Clerk Jo Purcell, Public Works Director
Trent Pulliam, Director of Planning & Building and Building &
Safety Bret Bernard, Maintenance Superintendent Vic Hillstead and
Senior Admin. Analyst Veronica Dolleschel.
1995 -96 FISCAL YEAR BUDGET (602)
City Manager Bussey reminded the Council that at the last budget
work session discussion had ended with the Recreation & Parks
budget and that, if desired, the Council could review the
departmental budgets already deliberated upon, or start discussion
of the Public Works budget beginning on Page 103 of the proposed
budget document.
PUBLIC WORKS ADMINISTRATION
Council requested staff inquire about the City getting credit for
any in -kind services provided by the Public Works Director to the
South Bay Cities Association and the South Bay Steering Committee
Technical Advisory Committee.
1972 Act Program: Responding to Council's inquiry, City Manager
Bussey summarized the dismissal of the National Pollution Discharge
Elimination System suit against the City. Additionally, Public
Works Director Pulliam summarized the City's efforts to keep in
compliance with that program.
Council requested a status report on the NOAA law suit.
Street Maintenance Program: City Manager Bussey explained that all
expenditures in this fund were summarized on Page 141 on the
proposed budget document. Additionally, he reported that this
budget reflected the City's use of the Utility Tax for street
programs and implementation of the five -year street improvement
program. Council was reminded that this was the second year of
that program.
Street Lighting: A brief discussion centered on the City assuming
responsibility for the County street lighting and how the contract
with the Edison Company would be similar to that which the County
had with them. Mr. Bussey reported that the City's consultant had
reported that our administrative costs would be less than the
County's and that the question of the transfer of funds without
reducing the "no and low tax" money had been resolved to the City's
satisfaction.
Traffic Signal Maintenance: The Public Works Director reported on
his efforts to jointly bid the traffic signal maintenance contract
with the City of Rolling Hills Estates. With regard to a similar
arrangement for other public works contracts, he stated that the
idea of combining tasks and bidding with other cities had been
tried but unfortunately there was no economy to be gained from such
an arrangement.
Portuguese Bend Road Maintenance: City Manager Bussey reported on
the City's submittal of CDBG information to the County which was
forwarded to HUD for a decision. Hopefully, the City will have a
decision from the County within 30 days on the use of these funds
for Portuguese Bend Road Maintenance.,
Recycling: Staff clarified that the cost to the public for
recycling is $1.50 for Waste Management accounts and $2.50 for Ivy
Rubbish Company. With regard to the concern about scavenging of
recyclables , staff reported that such incidents are being followed-
up by the Sheriff's Department.
Air Quality Management: Staff reported that a study was being
conducted to determine what projects would meet the criteria for
this program which is funded by restricted funds authorized under
Assembly Bill 27660
Proposition "C" : Most of the funds spent from Proposition "C" has
been a transfer to the capital improvement program or has been
spent on transportation programs.
Capital Improvement Projects: Most of the funds shown in the
proposed budget will be spent on roadway and drainage and project
construction.
With regard to the developer fees on the Kajima project, staff
City Council Minutes
May 2, 1995
Page 2
reported that some funds had been spent on design of a debris
basin. Additionally, staff noted that the City of Rolling Hills
Estates still wished to pursue construction of an equestrian tunnel
under Crest Road in the vicinity of Kajima Development. Because it
appears unlikely that funding will be available for this tunnel,
staff was directed to contact the developer to see what they are
willing to give up in order to get out of this condition requiring
reservation of an easement on their property.
Silver Spur Underground ing : Staff has received information that the
County may have a shortage of $100,000 on this project. If this is
confirmed, staff will be preparing the necessary documents for
Council to abandon the district in the near future.
Capital Projects - CDBG: With regard to the use of Quimby funds,
it was the consensus to keep those funds with the goal of using
them for the possible future purchase of the Portuguese Bend
playing fields from the School District.
Internal Services Fund Equipment Replacement: Now that this program
is fully funded, staff reported that although $250,000 i s reported
as the cost for replacement and installation of computers, the
actual cost would not be known until the bids are received and
evaluated.
At 6:35 P.M. Council recessed to meet as the Board of Directors of
the Rancho Palos Verdes Redevelopment Agency for consideration of
the Agency's budget:
Agency Projects: In an effort to make the public aware of the RDA
activities, the Board requested that for the next issue of the
NEWSLETTER that staf f prepare articles detailing the projects that
have been accomplished and those that are planned for the coming
fiscal year.
Portuguese Bend: Public Works Director Pulliam summarized the
status of Portuguese Bend Capital Projects as detailed on page 18
of the proposed budget document. With regard to the Dewatering
Wells project, concern was expressed about the length of time to
complete the design and the probability that it may not be
completed by the next rainy season.
Board members inquired about the condition of the Rolling Hills
Paint Brush Canyon and what was being done by that city to keep
debris from damaging our City's debris basin. Staff noted that
they were unaware of any action by Rolling Hills to prevent storm
damage to our facility.
To the inquiry about covering the scarp of the recent Portuguese
Bend landslide to prevent water from entering into it, staff
City Council Minutes
May 2, 1995
Page 3
reported that Dr. Ehlig would soon be making a recommendation on
that matter. The Board stressed the need to prioritize the
projects for this area.
Abalone Cove: Director Pulliam summarized the status of the
capital improvement projects as detailed on Page 34 of the proposed
budget document.
Recess and Reconvene: At 6:46 P . M. the meeting adjourned on motion
of Member McTaggart.
a:5295BUDM MAY 2 95 CCMINS
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City Council Minutes
May 2, 1995
Page 4