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CC MINS 19960206M I N U T E S REGULAR MEETING RANCHO PALOS VERDES CITY COUNCIL FEBRUARY 61 1996 The meeting was called to order at 6:30 P.M. by Mayor Marilyn Lyon at the Fred Hesse Park Community Center, 29301 Hawthorne Boulevard and was immediately recessed to a closed session. At 7:00 P.M. Mayor Lyon reconvened the meeting. Following the Pledge of Allegiance to the flag, roll call was answered as follows: PRESENT: McTAGGART, BYRD, FERRARO, AND MAYOR LYON ABSENT: HOLLINGSWORTH Also present were City Manager Paul Bussey, Planning Administrator Carolynn Petru,Interim Public Works Director Joe Lopez, City Clerk Jo Purcell, City Attorney Carol Lynch, Senior Planner Joel Rojas, Senior Analyst Rick Otto, Assistant Planner Fabio de Freitas, City Engineer Dean Allison, Associate Engineer David McBride and Associate Planner Donna Jerex. RECYCLE DRAWING: Mayor Lyon announced that the George Horeczko family was the recycle winner for the month of January, 1996 and that they would receive one year's worth of free refuse pick-up.. APPROVAL OF AGENDA: Councilman Byrd moved, seconded by Councilman McTaggart, to approve the agenda. Motion carried. APPROVAL OF CONSENT CALENDAR: Councilman McTaggart moved, seconded by Councilwoman Ferraro to approve the Consent Calendar as follows: WAIVER OF FULL READING: Adopted a motion to waive reading in full of all ordinances and resolutions adopted at this meeting with consent to the waiver of reading deemed to be given by all councilmembers after the reading of the title. MINUTES ( 3 01) Approved the minutes of December 5, 1995, December 19, 1995, January 8, 1996 and January 15, 19960 GIFTS FOR PARKS ( 12 01) Accepted the gifts for parks donations and directed the staff to prepare letters for the Mayor's signature expressing Council's "thanks and appreciation. NOTICE OF COMPLETION - COMPUTER NETWORK (FUTURENET INFORMATION SYSTEMS) (602) (1) Accepted the work as completed; and (2) Authorized the City Clerk to file a Notice of Completion with the County Recorder; and (3) If no claims are filed 35 days after the recordation, authorize the Finance Director to remit the final contract payment. NEXTEL LEASE - TERMINATION - RECORDATION OF QUIT CLAIM DEED ( 6 02 X 12 01) Authorized the City Clerk to record the Quit Claim Deed. EXTENSION OF PROFESSIONAL SERVICES AGREEMENT NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM (1204 X 1402) Approved the extension of a professional services agreement through June 30, 1996 with Berryman & Henigar for Management and technical assistance with the City's national Pollution Discharge Elimination System Program (NPDES). RECRUITMENT OF PUBLIC WORKS DIRECTOR RESOL. NO. 96 -03 BUDGET ADJUSTMENT (1101 X 1202 X 6 02 ) (1) Authorized the City to enter into a contract with the Executive Search firm of Norman Roberts & Associates, Inc. in the amount of $12,500 plus expenses for the recruitment of a Director of Public Works. (2) Adopted RESOL. NO. 96 -03 AMENDING RESOLUTION NO. 95 -50, THE BUDGET APPROPRIATION FOR FISCAL YEAR 1995 -96, FOR A BUDGET ADJUSTMENT TO THE GENERAL FUND FOR EXECUTIVE RECRUITMENT SERVICES. FEE WAIVER APPEAL - ENVIRONMENTAL ASSESSMENT NO. 680 (1203) Denied the fee waiver request. RESOL. NO. 96 -04 - INTENTION TO ADOPT A LOT MERGER ORDINANCE (18 01 X 12 0 3 ) Adopted RESOL. NO. 96 -04 OF THE CITY OF RANCHO PALOS VERDES DECLARING ITS INTENTION TO ADOPT A MERGER ORDINANCE PURSUANT TO THE PROVISIONS OF THE SUBDIVISION MAP ACT. City Council Minutes February 6, 1996 Page 2 RESOL. NO. 96 -05 REGISTER OF DEMANDS Adopted RESOL, NO. 96 -05 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: McTAGGART, BYRD, FERRARO AND MAYOR LYON NOES: NONE ABSENT: HOLLINGSWORTH PUBLIC HEARING: CODE AMENDMENT NO. 34 - AMENDMENTS TO TITLES 16 & 17 (1203 X 1801) Senior Planner Joel Rojas, presented the staff report of February 6th and the following recommendations: (1) Consider the staff proposed City Council Development Code review schedule and provide staff with direction on the proposed schedule: (2) Proceed with the review of draft Chapter 16.04, 16.16, 16.20, 16.241 16.32 and Section 17.76.100 of the revised Development Code, as provided in the review schedule; and, (3) Continue consideration of the amended Development Code to February 20, 1996. He then proceeded to summarize the hearing dates on this matter and explained how the Code had been reorganized and that a tentative schedule for reviewing the draft amendments had been prepared by staff, which was detailed in the staff report. Bill Griffin, 5 Gingeroot Lane, requested that he be advised when the Council would be considering the section pertaiing to open space hazard. Walter McHugh and Katrina McHugh, 222 Rue le Charlene, requested that the Council adopt the recommendations of the staff pertaiing to draft Section 17.76.100 and make that section effective immediately. Mrs. McHugh described the view they had 26 years ago and how that view has now been diminished by neighboring trees. Council discussion focused on clarification of who would pay for trimming and /or removal of unauthorized street trees; whether jacaranda trees were purposely deselected from the off icial tree list because their root systems displaced sidewalks; when this review and amendment process for the code would be completed; and, how this tree section could be implemented as soon as practicable. Finally, it was the consensus that staff should proceed with the intent of Section 17.76.100 and, insofar as the McHugh matter is concerned, try to get the cooperation of the City Council Minutes February 6, 1996 Page 3 neighbors. Council then proceeded to review of the staff report and made amei following sections only: Section 17.76.100 City reviewe. F. 3, The City Attorney will 4. Add provision to allow the sections as listed on Page 2 ndments as indicated to the 't make some minor changes. for bids. Section 16.04.030 Map requirements. A. Insert requirement that a tentative tract or parcel map application will not be considered completed until geotechnical and /or soils reports are submitted and approved by City staff. Additionally, that staff will detail this and other map act requirements in the subdivision applications. 6.04.050 Consistencv with hazardous waste manaaement Ulan City Attorney to review current status of legislation on this matter so appropriate reference can be made in Code to eliminate the necessity of amending code each time the law changes. 16.12.020 Tentative parcel map -- filing and review. E. Add indication that is is calendar days and not business days. 16.12.04 0 Expiration . 16.16.040 Expiration. Clarify expiration date of tentative tract maps. 16.20.030 Private streets, alleys or ways. A. Add language clarifying that private streets shall be shown on the final map as parcels or homeowner association property. 16.20.050 Drainaae easements. Insert wording to require funding to help defer cost or impact of additional drainage. 16.24.040 Filina and processing. City Council Minutes February 6, 1996 Page 4 C. Insert cross reference to the State Subdivision Map Act re the number of extensions allowed. Reviewed by Council on November 8, 1995. Discussion next centered on the remaining schedule and when the issue of large animals would be brought back for discussion. It was the consensus to stay with the schedule as set out in the staff report with the horse issue tentatively scheduled for the meetings of June 4, June 18, or July 2, 19960 Because several members of Council would be out of town for the meeting on March 5, it was the consensus to meet on March 11, Councilman McTaggart moved, seconded by Councilwoman Ferraro to continue this public hearing to February 20. Motion carried. OPTIONAL ATTENDANCE TO PVPUSD (1101 X 1401) Senior Analyst Rick Otto presented the staff report of February 6 and the recommendation to support the efforts of Eastview residents to be granted permission from the L.A. Unified School District (LAUSD) to have children from Eastview attend schools in the Palos Verdes Peninsula Unified School District (PVPUSD). April Sandell, 28026 Pontevedra Drive, representing the Eastview Residents, read from her prepared statement which acknowledged appreciation for the continued support of the Council for inclusion of Eastiew students into the Palos Verdes Unified School District. Continuing, she said that they attended the August 14 and November 14 hearings of the LAUSD and were now planning on attending the February 15 hearing to again present their case to that body. She requested that the Council show their support for the residents cause and also attend that meeting with them. (Ms. Sandell's letter is on file with the City Clerk's Office.) Also speaking on behalf of this cause was Kari Tapie, 28714 Mt, Vancouver Court. Joe Leavitt, 2015 Santa Rena Drive, described her work with other parents to effect such a transfer arrangement. John Simmons, 2130 Velez, also requested the Council's support. After Council discussion of how best to evidence their support for this effort,going to the February 15 meeting and adopting a City Council Minutes February 6, 1996 Page 5 resolution of support, Councilman Byrd moved, seconded by Councilwoman Ferraro to ADOPT RESOL. NO. 96 -06 STATING SUPPORT FOR THE OPTIONAL ATTENDANCE OF STUDENTS IN THt EASTVIEW AREA TO ATTEND THE PALOS VERDES UNIFIED SCHOOL DISTRICT. Motion carried. Recess and Reconvene: At 8:25 p.m. the Council recessed to consider the business of the Redevelopment Agency. At 9:05 P.M. the Council reconvened the meeting. CIVIC CENTER REFURBISHMENT (1204 X 1201) Associate Engineer David McBride presented the staff report of February 6 and the recommendation to (1) Award a contract to Pacific Construction Co. for $21,300 and authorize staff to spend up to an additional $1,700 for contingencies for a total authorization of $23,000. (2) Authorize the Mayor and City Clerk to execute a contract with Pacific Construction Co. to refurbish the upstairs Catalina wing of the Civic Center. City Manager Bussey then stated staff would not be recommending any nearterm conversion of the current recreation offices to a council chambers as originally contemplated. The manager suggested that any consideration of such a conversion wait until the City has decided on the feasibility of utilizing the City owned property in a joint venture with Long Point Associates for golf development. Councilman McTaggart moved, seconded by Councilman Byrd to adopt the staff recommendation. Motion carried on the following roll call vote: Ayes: McTaggart, Ferraro, Byrd & Mayor Lyon Noes: None Absent: Hollingsworth RESOL NO. 96 -07 - CUP NO. 186 TACO BELL -(1203 X 1801 ) Because she had voted on this matter while on the Planning Commission, Councilwoman Ferraro recused herself from discussion of this matter and left the dais. Councilman Byrd moved, seconded by Councilman McTaggart to waiv@ reading of the staff report which recommended adoption of the proposed resolution Denying Conditional Use Permit No. 186 for the proposed Taco Bell Fast Food Restaurant at 28798 S. Western Avenue; and to take no action on the Mitigated Negative Declaration prepared for Environmental Assessment No. 673. City Council Minutes February 6, 1996 Page 6 Councilman Byrd moved, seconded by Councilman McTaggart to adopt Resol. No.96 -07. Motion carried on the following roll call vote: Ayes: Byrd, McTaggart & Mayor Lyon Noes: None Absent: Hollingsworth CITYWIDE LANDSCAPING AND LIGHTING DISTRICT - AWARD CONTRACT BERRYMAN & HENNIGAR, INC. ( 9 01 X 12 0 4 ) Senior City Engineer Dean Allison presented the staff report of February 6 and the following recommendations:(1) Award a professional services contract to Berryman & Hennigar, Inc. for the preparation of the Engineer's Report for the Citywide Landscaping and Lighting Dist. (2) Authorize the Mayor and City Clerk to execute a professional services agreement with Berryman & Hennigar, Inc. Lois Larue said she would like to see results from this district and that the cribwall on Palos Verdes Drive South in the vicinity of the Wayfarers' Chapel be landscaped. Councilman Byrd moved, seconded by Councilman McTaggart to adopt the staff recommendation. The motion carried onm the following roll call vote: Ayes: McTaggart, Ferraro, Byrd & Mayor Lyon Noes: None Absent: Hollingsworth KAJIMA OFFSITE DEBRIS BASIN (1204 X 1411 x 604) Catherine Rosen of Charles Abbott and Associates presented the staff report of February 6 and the following recommendations: (1) Allow Kajima Development Corp. to construct an on -site detention basin per the conditions of approval for Tentative Tract No. 46651 to address the increase in runoff associated with the development; and , (2) Authorize staff to prepare plans, specifications and obtain bids for the construction of'a single timber and rail debris structure in McCarrell Canyon with Kajima Development Corp. paying a pro rata share of the cost of the facility per the conditions of approval; and (3) Direct staff to proceed with the supplemental environmental impact report (SEIR) considering construction of the aforementioned detention basin and single timber and rail debris structure in McCarrell Canyon. Representing Kajima was Bruce Froelich, 901 Corporate Center Drive, who stated his support of staff's recommendation and then proceeded to review the approval process and cost thereof for City Council Minutes February 6, 1996 Page 7 this tract map and the debri basin features. Lois Larue inquired if this debris basin would be built to county standards. Council discussion clarified that the City would maintain this debris basin; that the rail and timber design is typical albeit not county design; and that the County design would run between #2.5 and $3.5 Million. The suggestion was made that independent of this project, that staff should prepare costs on designing a debris basin for this area which would have greater collection capability. (At 9:50 p.m. Councilman Byrd left the meeting.) Councilman McTaggart moved, seconded by Councilwoman Ferraro to adopt the staff recommendation. The motion carried on the following roll call vote: Ayes: McTaggart, Ferraro & Mayor Lyon Absent: Hollingsworth & Byrd Noes: None (At 9:52 P.M. Couincilman Byrd returned to the meeting.) VIEW RESTORATION COMMISSION CONSULTANT (1203 X 1806) Councilman Byrd moved, seconded by Councilman McTaggart and carried to waive the staff report which recommended that Council direct staff to proceed with soliciting a consultant to perform services related to the City's View Preservation and Restoration Ordinance. Councilwoman Ferraro moved, seconded by Councilman McTaggart, to adopt the staff recommendation. The motion carried on the following roll call vote: Ayes: McTaggart, Ferraro, Byrd & Mayor Lyon Noes: None Absent: Hollingsworth CITY COUNCIL REPORTS: Councilmembers Byrd and McTaggart along with the City Manager reported on their meetings with the Dept. of Fish and Game in Sacramento where they lobbied for funding for the Feasibility study. They reported that the State is supportive of restoring the shoreline to its pre - landslide condition and agreed to support efforts to restore funding for this study in the 1997 Federal budget. Additionally, that the State is considering other methods of funding this study. City Council Minutes February 6, 1996 Page 8 Councilwoman Ferraro reported that she will be touring the state water facilities on February 22 through the 24 as a guest of the Department of Water and Power. Mayor Lyon reported on the letter she received from the San Pedro & Peninsula Homeowners Coalition wherein they supported the effort. to improve the Western Avenue corridor through San Pedro and now feel that they are at the stage where they have the proper mix of public representatives from the three jurisdictions (Rancho Palos Verdes, City of Los Angeles and Caltrans) to move ahead with recommendations to improve that corridor with short - term and long -term planning issues. The Mayor said she is now arranging for such a meeting. PUBLIC COMMENTS: Lois Larue spoke in opposition to the City's tuition reimbursement policy. Richard Bara, 1 Peppertree, suggested that the City start a native plant propogation program to help restore some of the native flora which he felt was being destroyed by development. REPORT ON CLOSED SESSION: City Attorney Lynch announced that the Council met in closed sess.and that she gave them an update on the Baer, et al case. No action was taken. ADJOURNMENT: At 9:55 P.M. the meeting adjourned on motion of Councilman McTaggart. ATTEST: CITY CLERK 020696.cm City Council Minutes February 6, 1996 Page 9 MAYOR City Council Minutes February 6, 1996 Page 9