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CC MINS 19960917 ADJ MINUTES RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING SEPTEMBER 17, 1996 The meeting was called to order at 6:00 P.M. by Mayor Marilyn Lyon at the Hesse Park Community Center, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file. Following the Pledge of Allegiance to the Flag led by City Clerk Jo Purcell, roll call was answered as follows: PRESENT: McTaggart, Byrd, Hollingsworth, Ferraro, and Mayor Lyon ABSENT: None Also present were City Manager Paul Bussey, City Attorney Carol Lynch, Public Works Director Les Evans, Planning, Building & Code Enforcement Director Carolynn Petru, Finance Director Dennis McLean, Senior Planner Joel Rojas, Senior Administrative Analyst Lauren Ramezani, City Clerk Jo Purcell and Recording Secretary Shirley Tanaka. APPROVAL OF AGENDA: Mayor Lyon moved, seconded by Councilwoman Ferraro to approve the Agenda. Motion carried. PUBLIC HEARING: Code Amendment No. 34 (1203 x 1801) Senior Planner Rojas presented the staff report of September 17 with the recommendations to: 1) Review the final draft language of draft Chapters 17.26, 17.28, 17.321 17.341 17.381 17.401 17.421 17.441 17.481 17.501 17.521 17.541 17.56 and 17.58 of title 17, as provided in the amended review schedule; and 2) Continue consideration of the amended Development Code to October 1, 1996. Patrick Ford, 30659 Ganado Drive, spoke in agreement with the staff s recommendation relative to drainage swales. Mrs. Ford inquired about the maintenance of swales and voiced concern about instances where residents have built decks and other structures over them. She requested that the criteria of the code be enforced. Lois Larue, 3136 Barkentine, suggested that "bed and breakfast inns" should be reworded, "bed and breakfast establishments". She also requested an explanation of conditional use permits. Council discussion included an explanation of a Conditional Use Permit, clarification that B&Bs were not allowed in all districts and that parking requirements should be better defined in the code. Additional discussion included the action that could be taken by the City in the event swales are not cleared of debris and brush. Relative to grading and protection of the sagescrub, it was the consensus that staff should develop language to mitigate any unavoidable impact to coastal sagescrub. Council requested that staff further define "helicopter service." Councilwoman Ferraro moved, seconded by Councilman Byrd to continue discussion of the development code to the Regular meeting. Motion carried. REGULAR BUSINESS: 1997 Single Family Residential Refuse and Recycling Franchise Renewal (1301 x 1204) Discussion on this item was opened by Public Works Director Evans who introduced new staff member of Public Works, Lauren Ramezani, Sr. Administrative Analyst. Director Evans presented the staff report of September 17 with the recommendations to: 1) provide direction to staff to either negotiate with current waste haulers or advertise for bids for continuation of refuse collection services after current contracts expire; 2) authorize staff to request proposals for consultant services to assist the City in developing new contract terms, and negotiating or advertising for refuse collection services; 3) appropriate an additional $63,000 (or $23,000) from Solid Waste fund balance for consulting services; and, 4) assign the Finance Advisory Committee the task of working with staff to address various refuse collection issues, develop outreach programs and make recommendations to Council. John McDonnell, representing Waste Management, 17819 S. Figueroa, Gardena, referred to his written presentation submitted to the Council. Among other things, this presentation covered the programs and service provided by his company. He requested that the City renegotiate the current contract with his company. (One City Council Minutes Adjourned Regular Meeting September 17, 1996 Page 2 correction noted to Mr. McDonnell's proposal was the fact that the City does not have a Green Waste Program.) (Mr. McDonnell's written presentation is on file with the City Clerk's Office.) Chip Scholz, representing BFI, 2208 Via Pacheco, PVE, summarized the service that his company provides to neighboring cities and compared level of services and price. He requested that the Council advertise for bids for this service. Alison Keith, Director of Community Affairs for Western Waste Industries, 2102 Pullman Lane, Redondo Beach, summarized the background and experience of her company and requested that the City go to bid for this service. Ron and Bonnie Ivy, representing Ivy Rubbish Disposal, 1717 W. 238th Street, Torrance,said that they provide a very specialized service to a small segment of the City and have done so in a satisfactory manner for the past 20 years. Now, however, they are contemplating retiring from the business within the next four to five years and would like to continue their contract with the City for that period of time. Speaking in favor of retaining the Ivys were Lois Larue, 3136 Barkentine Road and Muriel Titzler, 3 Ginger Root Lane. Council discussion centered on the amount of revenue generated for the hauler by this contract; that this contract had not been out to bid for over ten years; that the service provided by the present hauler has been relatively free of complaints; that the service provided by the Ivys is indeed unique because of the character of the neighborhood they service; and, how the contract for the whole City, including the Ivy's area, could be bid when they leave business five years hence. Councilman McTaggart moved, seconded by Councilwoman Ferraro, moved that staff should negotiate with the current haulers; that these negotiations be completed within six months; that if negotiations are not completed within that time period that staff report to Council on the status of negotiations and, if necessary request additional time or start the bidding process. The motion carried on the roll call vote: AYES: McTaggart, Byrd, Ferraro, and Hollingsworth NOES: Lyon Exemptions for Building Permits on Dishwasher and Garbage Disposal Replacements ( 201 X 1203) City Council Minutes Adjourned Regular Meeting September 17, 1996 Page 3 Director Petru presented the staff report of September 17 with the recommendation to maintain the current Uniform Plumbing Code Sections that require Building Permits for dishwasher and garbage disposal replacements. After clarification of what building code required such permits, the additional cost that these permits tack on to the cost of installing a dishwasher or a garbage disposal, the fact that no "hard wiring" was involved in their installation, Councilman Byrd moved, seconded by Councilman Hollingsworth, that the matter be tabled. Motion carried. It was the consensus that staff should prepare a revised policy for Council consideration. Recess & Reconvene: At 8:15 P.M. Mayor Lyon declared a recess. The meeting reconvened at 8:25 P.M. RESOL. NO, 96-80 - Ocean Trails Development Agreement (1203 x 701) City Manager Bussey presented the staff report of September 17 with the recommendation to adopt the proposed resolution which would provide for the preparation of a Development Agreement between the owners of the Ocean Trails Development and the City for the specific purpose of spelling out the obligations of the Developer by imposing an in lieu fee instead of the imposition of the golf tax. Referring to the landowner's letter of July 1, 1996, Mr. Bussey noted that the request to defer the golf tax was considered premature and not a part of this proposed resolution. Speaking in opposition to adoption of this proposed resolution was Lois Larue. John Beringer, Treasurer, RPV Council of Homeowners Associations, 3412 Seaglen Drive, presented his letter of September 17 which questioned how the cost of delaying the proposed golf tax was computed. (Mr. Beringer's letter is on file with the City Clerk's Office.) Ken Zuckerman, one of the landowners of Ocean Trails, 2 EI Portal, PVE, expressed his willingness to negotiate the development process and assure the City of revenues from the development of the Ocean Trails Golf Course. Councilman McTaggart moved, seconded by Councilman Byrd, to Adopt Resol. 96-80, Providing for the Preparation of a Development Agreement Between the Owners of the Ocean Trails Development and the City for the Specific Purpose of Spelling out the Obligations of the Developer by Imposing an in Lieu Fee Instead of the Imposition of the Golf Tax. The Motion Carried on the Following Roll Call Vote: City Council Minutes Adjourned Regular Meeting September 17, 1996 Page 4 AYES: McTaggart, Byrd, Ferraro, Hollingsworth, and Lyon NOES: None There being no further public testimony, Mayor Lyon declared the public hearing closed. Request to Hire City Consultant to Advise on Long Point (11101 x 1203 x 1804) City Manager Bussey presented the staff report of September 17 and the recommendation to authorize the staff to solicit proposals to provide assistance to the City in evaluating various aspects of the Long Point/City proposed joint golf development. Lois Larue spoke in opposition to this matter and questioned its legality vis-a-vis Fair Political Practices Commission Regulations relative to conflict of interest. City Attorney Lynch clarified that such an agreement was not in violation of any FPPC conflict regulations. Jim York, owner of the Long Point property, #2 Horseshoe Lane, RHE, encouraged Council to move ahead on this project. Councilman Byrd moved, seconded by Councilwoman Ferraro, adopt the staff recommendation to authorize the staff to solicit proposals to provide assistance to the City in evaluating various aspects of the Long Point/City proposed joint golf development. Motion carried. Adjournment: Councilman McTaggart motioned to adjourn the meeting at 8:55 P.M. AYO ATTEST: QV CITY CLERK MI TES91796CCA.WPD City Council Minutes Adjourned Regular Meeting September 17, 1996 Page 5