CC MINS 19960507MINUTES
RANCHO PALOS VERDES CITY COUNCIL
MAY 7, 1996
REGULAR MEETING
The meeting was called to order at 7:00 P.M. by Mayor Marilyn Lyon at the Fred Hesse
Park Community Center, 29301 Hawthorne Boulevard. Following the Pledge of
Allegiance to the flag, roll call was answered as follows:
PRESENT: McTaggart, Byrd, Ferraro, Hollingsworth and Mayor Lyon
ABSENT: None
City Attorney Lynch announced that the City Council had met to determine whether a
closed session should be held to discuss the threat of litigation relative to the award of
the overlay program. Council voted unanimously to add such a closed session to the
agenda.
Also present were City Manager Paul Bussey, Assistant City Manager Brent Mattingly,
Planning, Building and Code Enforcement Director Carolynn Petru, Interim Public
Works Director Joe Lopez, Senior Planner Joel Rojas, City Clerk Jo Purcell, Associate
Public Works Engineer David McBride, Senior Administrative Analyst Rick Otto and
City Attorney Carol Lynch.
APPROVAL OF AGENDA
Councilwoman Ferraro moved, seconded by Councilman McTaggart, to approve the
agenda. Motion carried.
APPROVAL OF CONSENT CALENDAR
After removal of the Minutes of April 16, 1996, Councilman Byrd moved, seconded by
Councilman Hollingsworth to approve the consent calendar as follows:
Minutes (301)
Approved the minutes of April 8, 1996.
Claim against the City by Peter R. Noyes (301 x 303)
Rejected the claim and directed the City Clerk to notify the claimant.
Resolution No. 96 -29 -Stop Signs on Enrose
(1204 x 1502)
Adopted Resol. No. 96 -29 Establishing stop sign regulations on Enrose Avenue @
Caddington Drive.
Rejection of Sole Bid - Repair of Montemalaga Storm Drain
(604 x 1204)
Rejected the bid from Los Angeles Engineering, Inc. and directed staff to re- solicit bids
for the project.
Household Hazardous Waste Round -up (1204 x 1402)
Authorized the Mayor and City Clerk to sign the Household Hazardous Waste
Collection Siting and Liability Agreement on behalf of the City with the County of Los
Angeles, Department of Public Works.
Resolution No. 96 -30 - Register of Demands (602)
Adopted Resolution No. 96 -30 of the City Council of the City of Rancho Palos Verdes
Allowing Certain Claims and Demands and specifying Funds from which the same are
to be paid.
The motion to approve the Consent Calendar carried on the following roll call vote:
AYES: McTaggart, Byrd, Ferraro, Hollingsworth and Mayor Lyon
NOES: None
Minutes of April 16, 1996
After clarification of the discussion relative to Convenience Store ancillary uses, the
minutes of April 16, 1996 were approved on motion of Councilman Byrd, seconded by
Councilwoman Ferraro. Motion carried.
PUBLIC HEARING
Code Amendment No. 34 -Title Nos. 16 and 17 (1203 x 1801)
Mayor Lyon announced that this was a continued public hearing on the amendments to
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May 7, 1996
Page 2
the City's Development Code.
Senior Planner Rojas presented the staff memorandum of May 7, 1996 and the
following recommendations: 1) Proceed with the initial review of draft Chapters 16.32
and 17.78 as provided in the approved review schedule; 2) Proceed with the continued
review of draft Chapter 17.60 and Section 17.76.050, as agreed to by the Council at the
April 16th meeting; and, 3) Continue consideration of the amended Development Code
to May 21, 1996.
Representing the Rancho Palos Verdes Council of Homeowners Associations was
John L. Beringer, 3412 who spoke in favor of the staff recommendation. Also speaking
in favor of the staff recommendation was Philip Batchelder, 6564 Eddinghill Drive.
Council then proceeded to review the chapters as listed on Page 2 of the staff report
and made amendments and recommendations as indicated to the following chapters
only: Chapter 17.60 (Conditional Use Permits) Continue to List conditional uses in
chapter 17.60, but also repeat list in every zoning district chapter. - Staff to return with
redraft of each chapter so Council can view list of conditional uses in its entirety. Insert
modified list of CUP uses listed in staff report for Open Space Hazard Zones into
Chapter 17.32 and duplicate list in chapter 17.60. Modify list of uses to include "limited
outdoor active recreational uses, which do not involve permanent structures or
significant alterations to the existing topography ". Section 17.76.050 (Sign Permits) -
Add language making any Planning Commission decision on these permits appealable
to the City Council; City Attorney to review the draft Code's distinction between
commercial and noncommercial signs; develop and define limitations for signs in the
right -of -way, such as a timeframe on maximum length of display time for signs or size
of signs; reduce political signs to 4 sq. ft.; reduce address signs to 1 sq. ft; require that
signs advertising special events be removed within 48 hours after the event;
additionally, require deposit for posting of special event signs and if not removed in a
timely manner, deposit will be forfeited. Section 17.78.010 (Fee Waivers) -Add
language to allow fee waivers in the case of financial hardships which will be
determined by the Council on a case -by -case basis. Section 17.78.050
(Interpretation Procedure for Approved Applications) - Staff to present information
for fee for interpretation procedure reviews and develop policy designating who would
pay for such review.
Discussion of this matter was continued to May 21 on motion of Councilwoman Ferraro,
seconded by Councilman Byrd and carried.
City Council Minutes
May 7, 1996
Page 3
Review of City Goals and Objectives (306 x 1101)
Mayor Lyon presented her report and the recommendation that Council select a date
for a workshop to discuss the City's Goals and Objectives and determine the format of
the Workshop.
It was the consensus that this workshop should be a one -day session; that an outside
facilitator be used; that it be a structured format with a team building theme; that, if
necessary, departments heads be required to attend the afternoon session; and that
the Council attempt to develop goals and objectives. August 7 was the date chosen
for this session; location yet to be determined. Council suggested that they be
apprised of the commitments of prior Councils.
Budget Work Session
The May 20 budget work session was rescheduled to start at 8:00 P.M.
Recess and Reconvene
At 8:40 P.M. the Council recessed to conduct the business of the Redevelopment
Agency. At 10:00 P.M. the meeting reconvened.
Selection of Planning Consultant(s) for Major Projects
(1203)
Director Petru presented the May 7 staff memorandum and the recommendation to
authorize Staff to select a private planning consultant to provide project management
services for the Ocean Trails project, and other major development projects on an as
needed basis. Based upon experience and other mitigation monitoring programs, Ms.
Petru recommended the firm of Peri Muretta.
Lois Larue spoke in favor or Peri Muretta.
Councilman Byrd moved, seconded by Councilman Hollingsworth to approve the staff
recommendation. Motion carried.
Award of Overlay Program for FY 95 -96
(1204 x 1404)
Associate Engineer McBride presented the May 7 staff memorandum and the following
recommendations: Declare the bid submitted by Clovis Paving &Sealing, Inc.. to be
City Council Minutes
May 7, 1996
.Page 4
non- responsive and reject the bid; 2. Award a contract to Sequel Contractors, Inc. for
the Citywide residential street overlay program and the overlay of Crenshaw Boulevard
from Valley View to Burrell Lane for a total contract price of $1,538,052.15. 3.
Authorize the Mayor and City Clerk to execute a contract in the amount of
$1,538,052.15 with Sequel Contractors, Inc. for the construction of the FY95 -96 street
pavement overlay program and Crenshaw Boulevard overlay from Valley View to
Burrell Lane; 4. Authorize staff to issue deductive Contract Change Order No. 1
($29,000) deleting the City of Rolling Hills portion of the construction; 5.
Authorize expenditures up to $70,000 to cover project contingencies; and 6. Adopt the
proposed resolution making a budget adjustment to the City's Capital Improvement
Projects Fund in the amount of $234,035 for construction of the City's street pavement
overlay program for a total construction budget of $1,579,053 ($1,538,053 award
amount plus $70,000 for contingencies minus $29,000 for Change Order No. 1).
Representing Clovis Paving & Sealing, Inc. was their attorney Ernest C. Brown, 87001
Irvine Center, #900, Irvine, who summarized his May 5, 1996 letter to the City Attorney
which protested staff's proposed recommendation to award the contract to the second
low bidder. (Said Letter is on file with the City Clerk's Office.)
Mayor Lyon moved, seconded by Councilman Hollingsworth, to recess to closed
session, time being 10:25 P.M. Motion carried.
At 10:40 P.M. the meeting reconvened.
Councilman Byrd moved, seconded by Councilman McTaggart, to award the contract to
the low bidder, Clovis Paving & Sealing, and that staff proceed with the necessary
contract modifications and change orders as described in their recommendations. The
motion carried on the following roll call vote:
Ayes: McTaggart, Hollingsworth, Ferraro, Byrd & Mayor Lyon
Noes: None
The consensus was that staff should prepare a budget adjustment resolution for
presentation at the next meeting.
PUBLIC COMMENTS: Lois Larue spoke to a variety of items relative to the slide area.
City Council Minutes
May 7, 1996
Page 5
ADJOURNMENT: At 10: 45 P.M. the meeting adjourned to 8:00 P.M. Monday May 20
at the City Hall Community Room for a budget work session.
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Attest:
City Clerk
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City Council Minutes
May 7, 1996
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