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CC MINS 19960319MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING MARCH 19, 1996 The meeting was called to order at 6:00 P.M. by Mayor Marilyn Lyon at the Hesse Park Community Center, 29301 Hawthorne Blvd. and was immediately recessed to a closed session. At 7:00 P.M. Mayor Lyon reconvened the meeting and dedicated it to the youth of our community. Following the Pledge of Allegiance to the flag, roll call was answered as follows: Present: McTaggart, Byrd, Ferraro, Hollingsworth and Mayor Lyon Also present were City Manager Paul Bussey, Assistant City Manager Brent Mattingly, Planning, Building & Code Enforcement Director Bret Bernard, Interim Public Works Director Joe Lopez, Senior Planner Joel Rojas, City Clerk Jo Purcell, Administrative Senior Analyst Rick Otto, and City Attorney Carol Lynch. Approval of Agenda After moving the Agreement for the Multi- jurisdictional Consortium to Regular Business and continuing the Shapell Industries sign request to April 16, 1996, Councilman McTaggart moved, seconded by Councilman Hollingsworth, to approve the agenda as amended. Motion carried. Approval of Consent Calendar In response to a Council inquiry about selection of a sole source consultant on the Montemalaga drainage project, City Manager Bussey explained that according to the Municipal Code, contracts under $10,000 are not required to go to bid. In response to the question about the expenditure for filing cabinets, staff clarified that additional cabinets were needed for the Planning Department's records. Staff was unable to answer the question relative to the purchase of the bungee cords and it was agreed that staff would investigate the reason for their purchase. Lois Larue, 3136 Barkentine, spoke to a number of items on the Register of Demands. Councilman McTaggart moved, seconded by Councilman Byrd, to approve the consent calendar as follows: Waiver of Reading Adopted at motion to waive reading in full of all ordinances and resolutions adopted at this meeting with consent of the waiver of reading deemed to be given by all councilmembers after the reading of the title. Resol No. 96 -22 - Montemalaga Drainage Repair (602 X 1204 X 604) (1) Authorized staff to select a sole source consultant to prepare plans and specifications and provide construction inspection services for the repair of a drainage facility at Montemalaga Drive and Basswood Avenue for an amount not to exceed $3,500; and (2) Adopted Resol. No. 96 -22 - A budget adjustment to the City's Capital Improvement Projects fund in the amount of $24,500 for the preparation of plans and specifications, formal bidding, construction inspection, and repair of the drainage facility at Montemalaga Drive and Basswood Avenue. Resolution No. 96 -2 3 - Notice of Intention re Lot Merger Ordinance (1203 X 1801) Adopted RESOL. NO. 96 -23 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DECLARING ITS INTENTION TO ADOPT A MERGER ORDINANCE PURSUANT TO THE PROVISIONS OF THE SUBDIVISION ACT. Resol. No. 96 -24 Register of Demands (602) Adopted RESOLUTION NO. 96 -24 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. The motion to approve the Consent Calendar carried on the following roll call vote: Ayes: McTaggart, Byrd, Ferraro, Hollingsworth and Mayor Lyon Noes: None PUBLIC HEARING: City Council Minutes March 19, 1996 Page 2 CODE AMENDMENT NO. 34 - MUNICIPAL CODE TITLES 16 AND 17 (1203 X 1801) Senior Planner Rojas presented the staff memorandum of March 19, 1996 and the following recommendations: (1) Proceed with the continued discussion of chapters 17.381 17.401 17.421 17.441 17.481 17.501 17.521 17.547 17.56 and 17.58 of the amended Development Code, as provided in the approved review schedule; and (2) continue consideration of the amended Development Code to April 2, 1996. Additionally, he referred to the Revised Summary of Major Amendments for Chapter 17.52 distributed on March 18. Nancy Moore, 4366 Villa Rosa Drive, spoke in opposition to the code amendment proposed for Chapter 17.40 that would facilitate the expansion of service stations in residential zoning districts. She cited issues that needed to be addressed when allowing stations adjacent to residential areas: hours of operation, sound levels and permitting convenience stores at the same locations. Mary Jane Thompson, 28043 Santona Drive, said that certain properties in the community that come under the auto overlay district remain with the same uses. Steve Saparito, 28004 Ridgebluff, said he agreed with the staff recommendation, that when the overlay district was adopted three years ago they took into consideration the matter of noise and the surrounding neighborhood. He suggested, however, that sound be measured from the adjacent property line. William E. Haynes, 28208 Ridgefern Court, questioned why a mini store would be allowed across the street from an existing 7 -11 store. Bill Myers, 28103 Hawthorne Boulevard, owner of the Mobil oil station on Hawthorne and Granvia Altamira, stated his agreement with the staff report and complimented the Council and the Planning Commission for the approach they took to this auto overlay district. Council then proceeded to review the sections as listed on pages one and two of the March 19 staff report and made amendments and recommendations as indicated to the following sections only: Chapter 17.40.070(A) Applicability: Clarify that the uses listed in the automotive overlay district require the approval of a CUP. Chapter 17.40.070 (C) (14,) Drainage: City Attorney to develop language regarding conformity to storm water runoff standards. Chapter 17.40.070 (D) (1) Hours of Operation: City Attorney to add language to clarify retail sales of automotive items. Chapter 17.44 Agriculture (A.) District: Insert wording to Section 17.44.040 (D) regarding protection of sensitive City Council Minutes March 19, 1996 Page 3 habitat. Chapter 17.48 Lots Setbacks, Space Area and Buildina Height: Insert language that increases rear yard setback to 20 feet if the backyard abuts a main street and revent minor equipment within street setbacks unless there is a solid wall p or other barrier to screen it. Electrical Vehicle Standards: Delayed setting standards. Chapter 17.48.070 Intersection Visibility Review Procedure: Keep current review procedure of approval of a variance by planning commission with appeal to the City Council. Chapter 17.50.020 Parking Requirements: Insert requirement for space for commercial deliveries for laundry /cleaners; also, make sure that handicapped parking is in sensible and safe location. Chapter 17.56 Environmental Protection: Insert clause regarding temporary fencing not being erected more than 15 days prior to the commencement of construction unless there is some public nuisance or safety concern. Chapter 17.48.050 Building Height: Allow roof equipment over height limit provided it is no higher than parapet wall or ridgeline of building. Discussion of this matter was continued to April 2, 1996 on motion of Councilwoman Ferraro, seconded by Councilman Byrd. Motion carried. REGULAR BUSINESS: MULTI - JURISDICTIONAL CONSORTIUM AGREEMENT -STORM DRAIN POLLUTANTS (1204 x 1402) Associate Engineer David McBride presented the staff report of March 19 and the following recommendations: (1) Approve an agreement with a multi jurisdictional consortium and contribute $2,000 towards a $250,000 study to evaluate controlling the pollutant load in storm drain catch basins; and (2) authorize the Mayor and the City Clerk to execute the agreement. (3) City attorney to insert phrase guaranteeing that the City can cancel the agreement if it is so desired. Council comments on this agreement clarified that a public works staff member would attend these consortium meetings and that other peninsula cities had contributed to this cause. Concern was expressed that additional contributions would be required and it was the consensus to add a condition stating that the City did not agree to commit any further contributions, and that the City could cancel the agreement at any time. Councilman Byrd moved, seconded by Councilman McTaggart to approve this agreement with the recommended amendment. The motion carried on the following roll call vote: Ayes: McTaggart, Hollingsworth, Ferraro, Byrd & Mayor Lyon Noes: None City Council Minutes March 19, 1996 Page 4 Recess & Reconvene: At 8:30 P.M. Mayor Lyon declared a recess. The meeting reconvened at 8:40 P.M. WESTERN AVENUE SIDEWALK IMPROVEMENTS (1204 x 1404) Senior Engineer Dean Allison presented the March 19 staff memorandum and the following recommendations: Request that CALTRANS include the following item in their sidewalk reconstruction project along Western Avenue: (1) Replacement trees (25) adjacent to the residential properties on the Easterly side of Western Ave. from Caddington Drive to approximately 150 feet Northerly of Toscanini Drive: and, (2) No replacement trees (11) adjacent to the commercial properties on the Westerly side of Western Ave. from Crestwood St. to Park Western Dr. (4 trees) and on the Easterly side of Western Ave. from 150 feet Northerly of Toscanini Dr. to Westmont Dr. (7 trees). Lois Larue spoke in favor having more trees on Western Avenue. Council discussion included inquiries about the kind of trees that would be planted in this area; the additional cost if the City did replace all of the trees; how trees could be planted whereby root barriers would be installed to prevent root damage to the sidewalk; whether staff had inquired of the business owners if they wanted trees in front of their establishments; and, the improved view that these trees provided to the residences in the adjacent area. Finally, it was the consensus that this matter could be continued to April 2 so that the businesses could be contacted to determine if they wanted these trees replaced. SIGNAL MODIFICATIONS - HAWTHORNE BLVD @ HIGHRIDGE AND HAWTHORNE BLVD. @ RIDGEGATE (11204 X 1503) Associate Engineer Dean Allison presented the March 19 staff report and the following recommendation: Authorized staff to coordinate with the County of Los Angeles to modify the signals on Hawthorne Boulevard @ Highridge Road and on Hawthorne Boulevard @ Rrdgegate Drive to traditional protected (green arrow) /permissive(green ball) phasing. Lois Larue reminded Council when this signal was last changed. Councilman Byrd moved, seconded by Councilwoman Ferraro to approve the staff recommendation. Motion carried. City Council Minutes March 19, 1996 Page 5 FY 1996 -97 BUDGET WORKSHOP MEETINGS (307 X 602 X 1101) Senior Administrative Analyst Rick Otto presented the March 19 staff report and the following recommendations: (1) Select a new date in March /early April for the City Council Budget Policy issues Workshop. (2) Select two dates in late April /early May for the City Council Budget Review Workshops. Council set the following budget workshop dates: Monday, April 8 at 7:00 P.M. in the City Hall Community Room Monday, May 6 at 7:30 PM. in Council Chambers at Hesse Park Tuesday, May 7 - If necessary, budget review prior to Council Meeting 1996 CITY COUNCIL CALENDAR OF EVENTS (306 X 1101) Senior Administrative Analyst Otto presented the staff memorandum of March 19, 1996 and the following recommendations: Select dates for the 1996 Community Leaders' Breakfast(s), Townhall Meeting(s), Neighborhood Watch Volunteer Appreciation Lunch, and Committee and Staff Recognition reception for the preparation of a City Council master calendar. Council set the following dates for the 1996 Master Calendar: Saturday, May 4 @ 9:00 A.M. - Community Leader Breakfast Monday, June 10 @ 7:00 P.M. -Town Hall Meeting Monday, October 7 @ 7:30 P.M. - Town Hall Meeting Saturday, October 26 @ 9:00 A.M. - Community Leaders' Breakfast Sunday, December 1 - Committee /Commission /Staff Appreciation RESOL. NO. 96- 25 ABALONE COVE BEACH IMPROVEMENTS (1201 x 1101) Senior Administrative Analyst Otto presented the March 19 staff report and the recommendation to adopt the proposed resolution authorizing the Application for Grant Funds from the County of Los Angeles Regional Park and Open Space District per Parcel Discretionary Grant Program for the Abalone Cove Beach Improvement Project. . Lois Larue inquired if any public hearing had been held to review this project. City Council Minutes March 19, 1996 Page 6 Council inquired if this would bring additional traffic to the area; if additional patrol by the sheriff would be required; the amount of citizen input that this project had. received; and, what would be done to protect the tidepools. Additional comments clarified that this project had not yet been designed; that the intent was to make Abalone Cove Beach Park available to more people; that the project is now only in the concept stage and that this will allow the city to make application for these funds. The suggestion was made that one means of protecting the tidepools would be through formation of a docent program for the park. Council was reminded that indeed this project was discussed at Parks & Recreation Committee meetings. Resolution No. 96 -25 AUTHORIZING THE APPLICATION FOR GRANT FUNDS FROM THE COUNTY OF LOS ANGELES REGIONAL PARK AND OPEN SPACE DISTRICT PER PARCEL DISCRETIONARY GRANT PROGRAM FOR THE ABALONE COVE BEACH IMPROVEMENT PROJECT was introduced by title and adopted on motion of Councilman McTaggart moved, seconded by Councilman Hollingsworth. Motion carried. REQUESTS FOR PROPOSALS FROM PLANNING CONSULTANTS (1203) Director Bernard presented the March 19 staff report and the recommendation to direct staff to proceed with soliciting consultants to perform services related to select large current Planning projects. Speaking in opposition to this recommendation was Lois Larue. Council discussion included the opinion that staff members should work on These select projects because they required familiarity with the General Plan; that perhaps temporary personnel could handle the routine matters; that if a particular skill was needed then perhaps such a consultant could be hired; and, whether it would be possible to have a contract planner who would work at City Hall and be under the supervision of the department director. It was the consensus that staff should develop a list of consultants with the idea of having a contract planner spend most of their time at the City and be under the direction of City personnel. REVIEW OF CITY GOALS AND OBJECTIVES (306) Mayor Lyon presented her report and the recommendation that Council discuss and City Council Minutes March 19, 1996 Page 7 propose any amendments or modifications, reaffirm the Vision Statement, Core Values Statement, and Goals and Objectives of the City. Lois Larue offer her suggestions and corrections to the text of these goals and objectives. After a brief discussion, it was the consensus that the Council and perhaps Committee and Commission chairs should meet to discuss these goals and objectives. The matter was placed for discussion on the April 2 agenda so a date could be set for such a roundtable discussion. Public Comments: Lois Larue read a poem that was posted on the fence at the location where two teenagers died over the past weekend. Report on Closed Session: City Attorney Lynch reported that the Council met in closed session Government Code Section 54957 to discuss the performance evaluation of the City Manager. No action was taken. Adjournment: At 9:40 P.M. the meeting adjourned on motion of Councilwoman Ferraro. Wy-o r Attest: (I " . I '� '-, 0- ity Clerk N: ROUFCCITYClRK1MINUTES\31996.CCM City Council Minutes March 19, 1996 Page 8