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CC MINS 19991116MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING November 16, 1999 The meeting was called to order at 7:05 P.M. by Mayor Hollingsworth at Fred Hesse Community Park, 29301 Hawthorne Boulevard. After the Pledge of Allegiance, roll call was answered as follows: PRESENT: Byrd, Ferraro, Lyon, McTaggart, and Mayor Hollingsworth ABSENT: None Also present were; City Manager Les Evans, Assistant City Manager Carolynn Petru; City Attorney Carol Lynch; Director of Planning, Building & Code Enforcement Joel Rojas; Director of Public Works Dean Allison; Director of Finance Dennis McLean; City Clerk/Administrative Services Director Jo Purcell; and, Recording Secretary Jackie Drasco. CEREMONIAL EVENTS: (304 X 1101) Presentation by L. A. County Supervisor Don Knabe Supervisor Knabe presented a plaque to the Mayor for his contributions to the City during his tenure as Mayor and Councilmember and discussed activities within the County in which the Supervisor's office is participating. The Council expressed appreciation to Supervisor Knabe for his accessibility to their needs. Presentation by Las Madrecitas Lois McFarland, president of Las Madrecitas, described the Peninsula -based association's support of the Orthopedic Hospital to provide care for handicapped children and thanked Councilwoman Ferraro for her 23 years of membership and the involvement of her two daughters in Las Ninas a junior auxiliary of Las Madrecitas. Ms. McFarland explained that their annual fundraiser had been held in many different locations over the years and that she was pleased that Councilwoman Ferraro had won a car as a raffle prize at this year's event. Gift Shop at Hesse Park (1201) Mayor Hollingsworth announced that a scaled down version of the Pt. Vicente Interpretative Center gift shop would be open at Hesse Park from the present time through December 30. RECYCLING DRAWING: There was no winner from the last drawing. Another card was selected. APPROVAL OF AGENDA: Mayor Hollingsworth requested that the Recycling Revenue Grant Awards item be heard before the first public hearing. Councilmember Lyon moved, seconded by Councilwoman Ferraro, to approve the agenda as amended. Motion carried. APPROVAL OF CONSENT CALENDAR: Lois Larue, 3136 Barkentine Road, spoke in opposition the City's choice of geotechnical contractors. Councilman McTaggart moved, seconded by Councilmember Lyon, to approve the Consent Calendar, as follows: Minutes (301) Approved the minutes of November 3, 1999. Claim Against the City by Yvonne Hamilton (301 X 303) Rejected the claim and directed the City Clerk to inform the claimant. Approval of "On Call" Professional Service Agreement for Fiscal Year 1999 -2000 (1204) Awarded a professional "On Call" service agreement with DMc Engineering in a not -to- exceed amount of $60,000 and a not -to- exceed amount of $20,000 for any single project work under the agreement. City Council Minutes November 16, 1999 Page 2 Contract for Geotechnical Consulting Services (1204) Authorized the Mayor and City Clerk to execute the proposed agreements with Zeiser Kling Consultants, Inc. and Bing Yen and Associates, Inc. to provide geology and geotechnical engineering consulting services on an as- needed basis to the City. Confirmation of Contract to Purchase Replacement Photocopiers (1101) Confirmed the contracts to purchase replacement photocopiers from Oce -USA, Inc., and Xerox Corporation. Purchase of Equipment for Special Assignment Officers (301 X 1206) Approved the purchase of four mountain bikes for a total cost of $2,559; cost to the City will be $1,533.60. Resol. No. 99 -86 - Register of Demands (602) Adopted Resol. No. 99 -86, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: Byrd, Ferraro, Lyon, McTaggart, and Mayor Hollingsworth NOES: None FY 1998 -99 Recycling Revenue Grant Awards (Cycle 10) (1204 X 1301) Director Allison presented the staff report of November 16, 1999 and the recommendation to approve a recycling grant application from the Point Vicente PTA. Joon Gill, 13 Via Capri, Student Body President of Pt. Vicente School, said that the students would greatly appreciate the approval of the grant to purchase the equipment Jillian Kadota, 30053, a member of the Pt. Vicente Student Council, stated that the children would appreciate the Council approving the funding for the new equipment. City Council Minutes November 16, 1999 Page 3 Karen Jaconi, Pt. Vicente Elementary School, 36540 Rue de la Pierre, (introduced ?) Miss Bamm ( ?), kindergarten teacher at PT. Vicente School who showed the Council photographs of the play equipment. She said that the school was pleased to have the opportunity to receive funding for the equipment and she hoped the Council would approve this funding so that proceeds from school fundraisers could be used for other projects. Mary Ross, 30177 Rhone Drive, Pt. Vicente Elementary School PTA President, stated that the school had held a rummage sale fundraiser, proceeds of which were used to purchase the play equipment during the summer. However, she hoped the Council would approve the grant because she felt their request met the standards of a beautification project Mayor Hollingsworth moved, seconded by Councilman McTaggart, to approve a recycling grant application from the Point Vicente PTA. The motion carried on the following roll call vote: AYES: Lyon, McTaggart, Byrd, and Mayor Hollingsworth NOES: None ABSENT: Ferraro PUBLIC HEARING: Appeal of the Planning Commission's Decision on the Abalone Cove Beach Improvement Project — Mitigated Negative Declaration, Coastal Permit No. 156 and Variance No. 448 (1201 X 1203) Mayor Hollingsworth opened the public hearing on this request for use of Federal and State funding for supplemental police services. City Clerk Purcell announced that notice had been duly published and that all protest letters were included as part of the agenda package forwarded to the City Council. Senior Planner Pfost presented the staff report of November 16, 1999 and the recommendation to adopt the proposed resolution denying an appeal and upholding the Planning Commission's decision to adopt a Mitigated Negative Declaration and making certain environmental findings in association with Coastal Permit No. 156 And Variance No. 448, to allow the construction of various improvements to the Abalone Cove Beach Park; and (2) adopt the proposed resolution denying an appeal and upholding the Planning Commission's Decision to Approve Coastal Permit No. 156, and Variance No. City Council Minutes November 16, 1999 Page 4 448, to allow the construction of various improvements to the Abalone Cove Beach. Staff noted that Condition 19 should be amended to indicate the hours for the parking lot, not the park. Dr. Perry Ehlig addressed grading, drainage, land stability and habitat issues. Holly Starr discussed the operation of the site according to the proposed plan and parking fees. Council discussion focused on environmental mitigation; the effects to residents if a Special Use Permit were granted for night use of the facility; and, the hearings, CEQA review and document preparation required for this project. The following speakers spoke in opposition to the staff recommendation: Betty Field Strauss, 10 West Pomegranate Road, Muriel Titzler, 3 Ginger Root Lane, John Nieto, 4235 Exultant Drive, Vic Quirarte, 29369 Quailwood Drive, Vicki Pinkham, Narcissa Drive, Dan Pinkham, 1 Narcissa Drive, Jim Knight, 5 Cinnamon Lane, Stasys Petravicius, 15 Seacove Drive, Eric Eiseman, 4684 Browndeer Lane, Michele Hobus, 1906 Olas Drive, San Pedro, CA 90732, Christine Zack, 28720 Palos Verdes Drive East, Don Fraser, 26 Peppertree Drive, Robert Haas, 20 Seacove Drive, Barbara Gleghorn, 28850 Crestridge Road, Scotty Wuerker, 4036 Via Pima, Palos Verdes Estates, CA 90274, Lois Larue, 3136 Barkentine Road Following is a summary of their comments: Please protect and stop development; suggest purchasing Pt. Vicente lighthouse with funds earmarked for this project; direct beachgoers who cannot hike to White's Point; recognize that some senior and handicapped residents want to preserve Abalone Cove as it is even if they cannot access the area; use these funds to defray costs at Pt. Vicente Interpretative Center; order a new traffic study; deny SUP which would allow night use of Abalone Cove; suggest shuttle to the beach with no new roads or parking; recognize residents' concern about grading and possible land movement; require EIR; protect tidepools; be cautious in following advice of geologists; eliminate lower parking lot at beach; maintain Abalone Cove as ecological reserve; keep in mind weekend volunteers will be needed and may be difficult to obtain; gatekeeper could not protect people and tidepools; reduce paved area as projected; suggest a gradual switchback trail for wheelchairs and seniors; and, maintain area as it is to avoid pollution, noise, overcrowding, and cars. The following speakers spoke in favor of the staff recommendation: City Council Minutes November 16, 1999 Page 5 Daryl Creighton, 3562 Heroic Drive, Sonja Hayes, 64 Via Capri Following is a summary of their comments: Provide access to everyone, including seniors, and handicapped children; support idea of gate monitoring which will help preserve the area; Recess and Reconvene: At 9:08 P.M., Mayor Hollingsworth declared a recess. The meeting reconvened at 9:24 P.M. Lieutenant Mike Grimaldi, L. A. County Sheriff's Department, Lomita Station, explained that safety issues would be managed by the new Special Assignment Officer assigned to the southern part of the City and the jurisdiction boundaries. City Attorney Lynch discussed the necessity to deputize Sheriff Department personnel and a possible agreement with the State of California so that the Sheriff's Department could take action to protect the tidepools. Councilmember Lyon moved, seconded by Mayor Hollingsworth, to close the public hearing. Councilmember Lyon moved, seconded by Councilwoman Ferraro, to reduce the scope of the project and the size of the rest rooms; to eliminate the cabanas; to delete a paved parking lot or a road down to the beach; to call for an independent geological review; and, to prepare an EIR. Council discussion centered on the possibility of reducing the size of the lower parking lot to accommodate seniors and handicapped persons only with a landing for drop -off and turnaround at the beach; the drainage, safety, and maintenance advantages of a paved road; protection of the coastal resources; parking fees; the undesirability of night use; funding or elimination of an EIR; refurbishment of the existing building; City Attorney Lynch addressed the circumstances under which the City would be required to prepare en EIR. Council discussed the advisability, cost and source of funds for an independent geological review. Staff indicated that the $62,000 spent to date on this project would not be reimbursed if the project were canceled. The motion was restated with the approval of the maker and seconder of the original City Council Minutes November 16, 1999 Page 6 motion to scale down the project as follows: reduce the size of the rest rooms, eliminate the shade structures, pave the road but not the parking lot, require geology review only in the previous landslide area to improve and insure stability of the roadway, institute parking for seniors and handicapped, not to exceed 15 parking spaces, eliminate night -time use, and eliminate the requirement for an EIR. City Attorney Lynch cautioned the Council to keep in mind that borings required for geological review might trigger the need for an EIR. She suggested that no action be taken until after the geological review is complete. Council consensus was that conditions not the project itself were being approved and that the appeal issue was still open. The motion carried on the following roll call vote: AYES: Ferraro, Lyon, McTaggart, Byrd, and Mayor Hollingsworth NOES: None Recess and Reconvene: At 10:18 P.M., Mayor Hollingsworth declared a recess. The meeting reconvened at 10:20 P.M. REGULAR BUSINESS: Residential Solid Waste Company for Area One (1204 X 1301) Director Allison and Senior Administrative Analyst Ramezani presented the staff report of November 16, 1999 and the recommendation to 1. Select Waste Management of Los Angeles as the exclusive residential solid waste service provider for Area 1. 2. Authorize staff to finalize an agreement for exclusive solid waste services for Area 1 with Waste Management of Los Angeles. 3. Waive Integrated Waste Industries, Inc., minor bid irregularity, and accept their submitted responses to Addenda Nos. 5 and 6. Council discussion focused on the length of time the current price would be applicable and the factors which would increase it. Roger Mills, 3603 Vigilance Drive, spoke in support of maintaining Waste Management. Yvonne Miller, 27959 Palos Verdes Drive East, spoke in support of maintaining Waste Management. City Council Minutes November 16, 1999 Page 7 Lois Larue, 3136 Barkentine Road, spoke in opposition to maintaining Waste Management. Mary Ross, 30177 Rhone Drive, spoke in support of maintaining Waste Management. Don Shults, 2129 Velez Drive, encouraged the Council to consider trash pickup once a week. Richard Haft, 129 19th Street, Manhattan Beach, CA 90266, attorney for Integrated Waste, presented a summary of events during the bid process and urged the Council to consider carefully all the information presented before making a final decision. Joe Sloan, Consolidated Services, 12949 Telegraph Road, Santa Fe Springs, CA 90670, stated that their organization could provide an option of once a week or twice a week pickup for each resident in the City. He said that they currently have this arrangement in the City of Lawndale and he explained the procedure. Doug Falkenberg, Waste Management, 1970 E. 213th Street, Long Beach, CA 90810, urged the Council to accept staff recommendation. He said that they could accommodate trash pickup once a week for residents .with special needs. Council discussion centered on possibly giving all residents the option of trash pickup once or twice a week. It was acknowledged that the bid process would begin again and there would be a delay of at least three months before a final decision could be made. Input was requested from Waste Management regarding their interest in providing this option in the event that they are granted the contract. Edward King, Waste Management, 1970 E. 213th Street, Long Beach, CA 90810, said that they would work with the City to provide whatever service was required and suggested a pilot program for the first year. Gaye Siroka, Waste Management, 1970 E. 213th Street, Long Beach, CA 908107 indicated that the total revenue would not change and rates for trash pickup once a week and twice a week would be adjusted to insure this revenue. Laith B. Ezzet, Vice President of Hilton Farnkopf & Hobson, LLC, the City's waste contract consultant discussed the disadvantages of allowing an option of trash pickup once or twice a week to each resident but advised the Council the begin the bid process again if they wished to pursue this option. He said that if trash pickup once a week were going to be offered to only a small percentage of the population, re- bidding would not be necessary. City Council Minutes November 16, 1999 Page 8 Council discussion focused on the advantages and disadvantages of offering all residents the option of trash pickup once or twice a week and asked for further input from the hauler who served the City of Lawndale Joe Sloan, Consolidated Services, 12949 Telegraph Road, Santa Fe Springs, CA 90670, indicated that the current Rancho Palos Verdes consultant had negotiated the contract and said it would be difficult to offer two different pickup schedules without a fairly accurate estimate of how many residents would choose once -a -week trash pickup and how many would choose twice -a -week pickup. Laith B. Ezzet, Vice President of Hilton Farnkopf & Hobson LLC, Consult said that the option was not considered at the beginning of the bid process and that there would be adjustments to rates. He recommended that the option of two different pickup schedules not be offered although he said a portion of the populace could be offered once -a -week pickup using low income as a criteria which could be determined by eligibility for a telephone life line rate. Council consensus was that the senior discount would accommodate many residents who had a smaller amount of trash. Councilman McTaggart moved, seconded by Mayor pro tem Byrd to 1. Select Waste Management of Los Angeles as the exclusive residential solid waste service provider for Area 1. 2. Authorize staff to finalize an agreement for exclusive solid waste services for Area 1 with Waste Management of Los Angeles. 3. Waive Integrated Waste Industries, Inc., minor bid irregularity, and accept their submitted responses to Addenda Nos. 5 and 6. 4. Request that staff look at pilot program for people with special needs who will be required to show proof of income limitation. The motion carried 3 -2 on following roll call vote: AYES: McTaggart, Byrd, and Mayor Hollingsworth NOES: Lyon and Ferraro Recess and Reconvene: At 11:48 P.M., Mayor Hollingsworth declared a recess. The meeting reconvened at 11:55 P.M. Request by the Seagate Villas and the Seagate Condominium Homeowners Associations to Accept a Private Storm Drain (1204 X 604) Director Allison presented the staff report of November 16, 1999 and the City Council Minutes November 16, 1999 Page 9 recommendation to reject the request from the Seagate Villas and the Seagate Condominium Homeowners Association to accept a private storm drain facility. Council discussion focused on a precedent which be set for hundreds of drains if this request were approved; the damage and possible code violation which might occur if this drain were not repaired; the probably need for the Homeowners Association to assess their membership to fund the repair; and, the City's assistance in inspecting this private road Mayor pro tem Byrd moved, seconded by Councilmember Lyon, to reject the request from the Seagate Villas and the Seagate Condominium Homeowners Association to accept a private storm drain facility. FY 1998 -99 Comprehensive Annual Financial Report (602) Staff recommendation was to order received and filed the 1998 -99 Comprehensive Annual Financial Report. Councilmember Lyon moved, seconded by Mayor Hollingsworth to adopt staff recommendation. Motion carried. COUNCIL COMMENTS: Councilman McTaggart described some of the well - planned, successful traffic calming devices he had seen in Boise, Idaho, and stated that he had taken photographs. Mayor Hollingsworth announced that six speed humps had been installed on Basswood Avenue and that the area would be monitored for six months. AUDIENCE COMMENTS: Lois Larue, 3136 Barkentine Road, spoke about storm drains, the Abalone Cove landslide, Indian artifacts which had been found in the City, and her opposition to contour grading. ADJOURNMENT: City Council Minutes November 16, 1999 Page 10 Adjourned at 12:09 A.M. on motion of Mayor Hollingsworth. ATTEST: CITY CLERK MAYOR City Council Minutes November 16, 1999 Page 11