CC MINS 19990921MINUTES
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
September 21, 1999
The meeting was called to order at 6:00 P.M. by Mayor Hollingsworth at Fred Hesse
Community Park, 29301 Hawthorne Boulevard, and was immediately recessed to a
closed session per the Brown Act Checklist. The meeting was reconvened at 7:10 P.M.
After the Pledge of Allegiance, roll call was answered as follows:
PRESENT: Byrd, Ferraro, McTaggart, and Mayor Hollingsworth
ABSENT: Lyon
Also present were; Assistant City Manager Carolynn Petru; City Attorney Carol Lynch;
Director of Planning, Building & Code Enforcement Joel Rojas; Director of Public
Works Dean Allison; Director of Finance Dennis McLean; City Clerk/Administrative
Services Director Jo Purcell; and, Recording Secretary Jackie Drasco.
RECYCLING DRAWING: (1204 X 1301)
The winner from the last drawing was Robert de Martini, who will receive a check for
$250, representing a year of free refuse service. Another card was selected.
APPROVAL OF AGENDA:
Mayor pro tem Byrd moved, seconded by Councilman McTaggart, to approve the
agenda as presented. Motion carried.
APPROVAL OF CONSENT CALENDAR:
Councilman McTaggart moved, seconded by Mayor pro tem Byrd, to approve the
Consent Calendar, as follows:
Minutes (301)
Approved the minutes of August 17 and September 7, 1999
Palos Verdes Drive East Median Landscape Improvement (1204 X 1404)
Rejected all bids for Palos Verdes Drive East Landscape Improvements and requested
staff to revise and clarify the plans and specifications and re- advertise the project.
Professional Services Agreement —Home Improvement Program Loan Document
Preparation (1203)
(1) Approved a professional services agreement with MDG Associates to provide loan
document preparation services in conjunction with the Home Improvement Program for
the period September 21, 1999 to June 30, 2000 for anot -to- exceed amount of $3,500
for FY 1999 -2000. (2) Authorized the Mayor and City Clerk to execute the proposed
Agreement with MDG Associates.
Acceptance of a grant of easement (Vocka) associated with the Palos Verdes
Drive East and Bronco Drive Drainage Improvement project (450 X 604 X 1204)
(1) Authorized the Mayor and the City Clerk to accept the Grant of Easement (Vocka).
(2) Directed the City Clerk to record the fully executed Grant of Easement with the Los
Angeles County Recorder.
Custodial Services for City facilities (1204 X 1405)
(1) Authorized staff to terminate the current contract with United Building Services. (2)
Awarded a contract for custodial services for five day a week custodial services to L.A.
CHA Maintenance Company, for the balance of FY 1999 -00, and for FY 2000 -01, and
2001 -02, and authorized the expenditure of $35,760 per year. (3) Authorized the
Mayor and the City Clerk to execute an agreement with L. A. CHA.
Resol. No. 99 -73 - Register of Demands (602)
Adopt Resol. No. 99 -73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND
SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
The motion to approve the Consent Calendar carried on the following roll call vote:
AYES: Byrd, Ferraro, McTaggart, and Mayor Hollingsworth
NOES: None
ABSENT: Lyon
PUBLIC HEARINGS:
City Council Minutes
September 21, 1999
Page 2
Use of Federal and State Funding for Supplemental Police Services
(301 X 1206)
Mayor Hollingsworth opened the public hearing on this request for use of Federal and
State funding for supplemental police services. City Clerk Purcell announced that
notice had been duly published and that no protest letters had been received by the
City.
City Clerk Purcell presented the staff report of September 21, 1999 and the
recommendation to approve the continued use of LLEBG (Local Law Enforcement
Block Grant) and Citizens Option for Police Services (COPS) funds to help pay for the
three Special Assignment Officer (SAOs) to perform enforcement and crime prevention
duties at the schools in the region and in the area adjacent to and south of Crest Road.
Lt. Grimaldi, from the Lomita Sheriff Station, praised the program and explained how
the function of the third officer differed from that of the other two
The Council concurred with Lt. Grimaldi's assessment of the program.
There being no further testimony, Mayor Hollingsworth closed the public hearing.
Mayor pro tem Byrd moved, seconded by Mayor Hollingsworth, to approve the
continued use of LLEBG (Local Law Enforcement Block Grant) and Citizens Option for
Police Services (COPS) funds to help pay for the three Special Assignment Officer
(SAOs) to perform enforcement and crime prevention duties at the schools in the region
and in the area adjacent to and south of Crest Road.
The motion carried on the following roll call vote:
AYES:
Byrd, Ferraro, McTaggart, and Mayor Hollingsworth
NOES:
None
ABSENT:
Lyon
REGULAR BUSINESS:
Solid Waste Contract Extensions (1204 X 1301)
Director Allison presented the staff report of September 21, 1999 and the
recommendation. to approve a five -month extension of the existing residential solid
waste contracts with the City's two exclusive haulers, Waste Management -Los Angeles
District and Ivy Rubbish Disposal. (2) Authorize the Mayor and the City Clerk to
City Council Minutes
September 21, 1999
Page 3
execute a contract for the extension of residential solid waste services with same.
After a short discussion, Councilwoman Ferraro moved, seconded by Mayor pro tem
to approve a five -month extension of the existing residential solid waste contracts
Byrd, pp
with the City's two exclusive haulers, Waste Management -Los Angeles District and Ivy
Rubbish (2) . Dis osal Authorize the Mayor and the City Clerk to execute a contract for
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the extension of residential solid waste services with same, as amended.
The motion carried on the following roll call vote:
AYES: Byrd, Ferraro, McTaggart, and Mayor Hollingsworth
NOES: None
ABSENT: Lyon
Traffic Engineering Services (1204 X 1502)
Director Allison presented the staff report of September 21, 1999 and the
recommendation to 1 Award a professional service contract to JR Engineering for a
not -to- exceed amount of $35,000 for Traffic Engineering Service for the balance of FY
1999 -2000 and for an amount not to exceed $45,000 for FY 2000 -2001. (2) Authorize
the Mayor and the City Clerk to execute a professional service contract with JR
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Engineering Inc.
Councilwoman Ferraro moved, seconded by Councilman McTaggart, to adopt the staff
recommendation.
The motion carried on the following roll call vote:
AYES: Byrd, Ferraro, McTaggart, and Mayor Hollingsworth
NOES: None
ABSENT: Lyon
Landslide Moratorium Exception Permit No. 28 (1203 X 1801)
Assistant Planner Schonborn p resented the staff report of September 21, 1999 and the
recommendation to approve Landslide Moratorium Exception Permit No. 28, thereby
allowing he landowner to proceed with the appropriate application to legalize a 100 sq.
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foot p atio enclosure with bow window at the front of the residential structure and allow
the landowner to roceed with enclosing a previously approved covered patio along the
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southern portion of the residential structure measuring 608 square feet; and, provide
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staff with direction relative to the after - the -fact detached accessory structure measuring
City Council Minutes
September 21, 1999
Page 4
702 sq. ft. at the rear of the property.
The following residents spoke in support of the staff recommendation:
Michael Barth, 29 Sweet Bay Road; John Monks, 32200 Schooner Drive; Robert
Douglas; 33 Sweet Bay Road; and, Sharon Nolan, 5 Clovetree Place.
These residents commented that the high quality of these improvements would
enhance the neighborhood; that the property owner was trying to correct the permit
situation; a non - punitive method to legalize the structure should be considered; that the
work should be approved in time for completion before the onset of the rainy season;
that the square footage would still be less than the average home size in the
moratorium area; and, that a procedure be considered to facilitate future requests for
improvement of homes in the moratorium area.
Council discussion focused on the three year old accessory structure at the rear of the
house; the need to complete the project before the rainy season began; and, the
possible need for a code amendment to address detached non- habitable structures as
defined in the Code.
Councilman McTaggart moved, seconded by Mayor pro tem Byrd, to approve that
portion of the project unrelated to the accessory structure. Motion carried.
Councilman McTaggart moved, seconded by Councilwoman Ferraro, to direct staff to
expand the definition in Section 15.20.040 H of the Municipal Code. Motion carried.
Resol. No. 99 -74 - Pt. Vicente Interpretive Center Update (1201 X 1204)
Director Allison presented the staff report of September 21, 1999 and the
recommendation to receive an update on the status of the Pt. Vicente Interpretive
Center and take whatever actions the Council deems appropriate regarding the PVIC
construction and other professional service contracts.
After a short discussion regarding additional funds needed and a request for regular
progress reports, Mayor pro tem Byrd moved, seconded by Councilman McTaggart, to
Authorized staff to terminate the construction contract for the expansion of the Point
Vicente Interpretive Center with BF Construction Inc. (2) Authorize staff to negotiate
termination terms with BF Construction Inc. (3) Authorize staff to file the proper
termination notice with the office of County Recorder, and authorize the Director of
Public Works to release retention payment and project bonds 35 days after filing of the
notice. (4) Increase the current authorized limit with The Source Group from $25,000
City Council Minutes
September 21, 1999
Page 5
to $95,000 for completed and anticipated professional services. (5) Adopt
RESOLUTION 99 -74, A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF
RANCHO PALOS VERDES AMENDING RESOLUTION 99-41, THE BUDGET
APPROPRIATION FOR FY.1999 -2000, FOR A BUDGET ADJUSTMENT TO THE
CITY'S CAPITAL PROJECTS FUND IN THE AMOUNT OF $ 70,000.
The motion carried on the following roll call vote:
AYES:
Byrd, Ferraro, McTaggart, and Mayor Hollingsworth
NOES:
None
ABSENT:
Lyon
ORAL CITY COUNCIL REPORTS
Mayor Hollingsworth announced that the South Bay Council of Governments had
designated October 4 through 8 as Ride Share Week and said that informational
brochures were available at City Hall and Hesse Park.
AUDIENCE COMMENTS:
Jean Shriver, 21 Pomegranate Road, discussed a petition she had circulated to uphold
the building moratorium and suggested that the City purchase land to preserve as open
space. (A copy of the petition is on file in the City Clerk's Office.)
Lois Larue, 3136 Barkentine Road, spoke to several matters: the ten - minute limitation
on public testimony printed on the cover sheet of the agenda, and an appeal against
the golf course in Subregion One that she had filed several years ago with the Coastal
Commission .
REPORT ON CLOSED SESSION:
City Attorney Lynch reported that no action was taken on either of the two items listed
on the closed session checklist.
City Council Minutes
September 21, 1999
Page 6
ADJOURNMENT:
Adjourned at 8:05 P.M. to the Community Leaders' Breakfast on Saturday, October 2,
1999 at 9:00 A.M. at Hesse Park on motion of Mayor Hollingsworth.
MAY
ATTEST:
City Council Minutes
September 21, 1999
Page 7