CC MINS 19990510 ADJMINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
MAY 1% 1999
The meeting was called to order at 8:00 A.M. by Mayor Tom Hollingsworth at the
City Hall Community Room, 30940 Hawthorne Boulevard, notice having been
given with affidavit thereto on file. Roll call was answered as follows:
Present: Byrd, Lyon, McTaggart, & Mayor Hollingsworth
Absent: Ferraro (excused, due to illness)
Also present were City Manager Les Evans, Assistant City Manager Carolynn
Petru, Finance Director Dennis McLean, Public Works Director Dean Allison, City
Clerk/Administrative Services Director Jo Purcell, Director of Building, Planning
and Code Enforcement Joel Rojas, Recreation & Parks Director Ron Rosenfeld,
Accounting Manager Matt Burton, Senior Administrative Analyst Gina Park, and
Recreation Supervisor Holly Starr.
PUBLIC COMMENT:
Representing the Ride to Fly organization was Nancy Crandall, 1911 Elanita
Drive, who explained that her group has been asked to vacate their present
location and urged the Council to consider their request for a $7,000 grant so
they can re- establish their program elsewhere. She presented printed matter
that explained the mission of her organization. (This material is on file with the
City Clerk's Office.)
Ms. Crandall was directed to meet with Director Rojas to determine the
necessary permits that will be required prior to relocating the Ride to Fly activity
elsewhere within the City.
Pt. Vicente Interpretive Center Exhibits (1201)
Director Rosenfeld presented the May 10 staff . memorandum and the
recommendation to approve funding for the maintenance and replacement of
exhibits at the Pt. Vicente Interpretive Center through the Equipment
Replacement Fund.
Fiscal Impact
The total cost for the six exhibit areas planned for the expansion was estimated
to be $540,000. The amount of outside available funding was unknown. The
exhibits, however, were designed to be developed in phases as funding becomes
available. Staff recommended that as these phases are developed, funds for
maintenance and replacement be set aside in the Equipment Replacement Fund
through annual charges to the City's General Fund. Replacement costs for the
three phases were noted in the staff report. These costs were determined after
discussions with the exhibit designers and local museum personnel, and by
taking into consideration the anticipated wear for specific exhibits and the City's
depreciation policy.
After discussion, it was the consensus to include Phase I (approximately
$15,545) as a General Fund charge for a transfer to the Equipment Replacement
Fund annually beginning with the budget for FY 99 -00 and FY 00 -01.
Revision to City Council Policy No. 16 (Travel & Meetings) (306 x1101)
City Manager Evans presented the staff report of May 10 and the
recommendation to review the revised policy, provide staff any comments and
continue the item to the meeting of May 18th for adoption.
After discussion, it was the consensus to approve the policy whereby the City
would pay for the attendance of any City Councilmember at local meetings where
a proclamation is being presented as described in the proposed policy. Said
policy would be presented at the May 18th for adoption by the Council.
REGIONAL AIRPORT PLAN CAMPAIGN FUND REQUEST (305 X 1101)
City Manager Evans presented the staff report that recommended that Council
consider the request from the City of El Segundo for financial assistance toward
the regional airport plan campaign.
After discussion, Councilman McTaggart moved, seconded by Mayor
Hollingsworth to budget $2,000 for this matter. The motion carried on the
following roll call vote:
Ayes:
McTaggart, Byrd, and Mayor Hollingsworth
Noes:
None
Abstain:
Lyon
Absent:
Ferraro
City Council Minutes
May 10, 1999
Page 2
REVISED FY 99 -00 & FY 00 -01 COMPUTER NETWORK BUDGET (602)
Director McLean presented the staff report of May 10 and the recommendation to
review and consider adopting the proposed "scrubbed version" of the FY 99 -00
and FY 00 -01 computer network budget.
Fiscal Impact: The estimated cost reduction of the revised budget was
estimated to be approximately $284,000.
After discussion, Councilman McTaggart moved, seconded by Councilwoman
Lyon to adopt staff recommendation. Motion carried.
1999 FIVE -YEAR FINANCIAL MODEL (602)
Director McLean presented the staff report of May 10 and the recommendation
that Council review and then order received and filed the 1999 five -year financial
model.
After discussion, it was the consensus that the model should include relevant
"restricted" funds.
RECESS AND RECONVENE: At 9:40 A.M. the meeting recessed. The meeting
reconvened at 9:50 A.M.
PUBLIC COMMENT
Madeline Ryan, 28328 Palos Verdes Drive East, presented a prepared statement
requesting that the Council consider purchasing vacant parcels of land on
Chaparral Lane. (Ms. Ryan's statement is on file with the City Clerk's Office.)
Sherree Greenwood, 2543 Sunnyside Ridge Road, representing Ride to Fly and
the Pony Club, requested that the Council grant $5,000 for the study and
development of an Equestrian Community Center and explained the plight of the
Pony Club which had been ordered to vacate the property owned by Mr. James
York.
After discussion of the fact that if even if a project is approved for that location, it
would be at Feast a year before any construction related activity would be
occurring. It was the consensus that staff should clarify that the City Council is
interested in this situation, and should contact Mr. York and other large property
owners in the area to see if they are willing to accommodate the Pony Club.
City Council Minutes
May 10, 1999
Page 3
Council then proceeded to discuss the draft budget as follows:
CAPITAL IMPROVEMENT PROJECTS
Palos Verdes Drive South
After a brief discussion about the condition of Palos Verdes Drive South, it was
the consensus that staff should determine when the next major overhaul of that
roadway should take place.
Median Strip
After discussion, it was the consensus that staff should prepare a nomenclature
of the parkway and median features and clarify the policy of who is responsible
for paying the ongoing maintenance costs- such as water, and whether the use of
drip irrigation versus sprinkler system should be part of that policy.
Palos Verdes Drive South
It was the consensus that sight distance on PVDS at Seacliff is limited by the
median landscaping. In addition, the landscaping along PVDS installed by
Transamerica Corporation also limits visibility.
Adjournment: At 10:55 A.M. the meeting adjourned to Monday, May 17 at 9:00
A.M. for a budget session to be held in the City Hall Community Room.
ATTEST:
CITY CLERK
051099CCMINS
MAYOR
City Council Minutes
May 10, 1999
Page 4