CC MINS 19990412 ADJMINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING
APRIL 12, 1999
The meeting was called to order at 10:15 A.M. by Mayor Tom Hollingsworth at
the City Hall Community Room, 30940 Hawthorne Boulevard, notice having been
given with affidavit thereto on file.
Present: Byrd, Ferraro, Lyon, and Mayor Hollingsworth
Late Arrival: McTaggart at 10:45 A.M.
Also present were City Manager Les Evans, Assistant City Manager Carolynn
Petru, Administrative Analyst Gina Park, Director of Planning, Building & Code
Enforcement Joel Rojas, Recreation & Parks Director Ron Rosenfeld, Finance
Director Dennis McLean, Accounting Manager Matt Burton, Administrative
Services Director /City Clerk Jo Purcell, Public Works Director Dean Allison, and
Recreation Supervisor Holly Starr.
It was the consensus of Council to hear all of the public comments prior to
discussion of the individual policy issues.
Pt. Vicente Interpretive Center Exhibits
Requesting that the Council approve budgeting $175,000 for the fabrication of
the Sea Cave exhibit as part of the new expansion at the Interpretive center were
the following persons:
Ken Riedman, 3668 Cliffsite Drive, and Sue Kersey, 32315 Forrestal Drive.
Appointment of an Economic Development Ad Hoc Committee
Requesting that the Council enter into a contract with the Palos Verdes
Peninsula Chamber of Commerce were the following persons:
Larry Goldsmith, 18 Fifth Street, Hermosa Beach; Carol Ritscher, 2113 Palos
Verdes Drive West; Denny Miller, 4040 Palos Verdes Drive North; and, Scott
Gobble, 5051 Maple Avenue. (Ms. Ritscher presented a prepared statement
listing what the Chamber currently does for the City. Said statement is on file
with the City Clerk's Office.)
Equestrian Community Center
Requesting that the Council consider acquiring property or otherwise planning
and funding an Equestrian Community Center were the following speakers:
Michael Bowler, 3456 Via Campesina; Sherree Greenwood, 2543 Sunnyside
Ridge Road; Madeline Ryan 28328 Palos Verdes Drive East; and Richard Bara,
1 Peppertree. (Ms. Ryan distributed information pertaining to property which she
suggested the Council consider purchasing and making a part of the trails
system. Said handout is on file with the City Clerk's Office.) (Ms. Greenwood
distributed information pertaining to the Ride to Fly organization. Said
information is on file with the City Clerk's Office.)
Palos Verdes Drive East Walkway
Representing the Mediterrania Homeowners Association was John Beringer,
3412 Seaglen Drive, who requested that the City Council approve the
expenditure to construct a pedestrian path along Palos Verdes Drive East
between Casalina Drive and Ganado Drive.
City Grants
Requesting that the City continue making grants to their organizations were the
following speakers:
Peninsula Pet Rescue representative Jo Ann Schaefer, 1821 Caddington Drive;
President of the Peninsula Seniors Ann Shaw, 30036 Via Borica; Harbor Free
Clinic representative Louis Dominguez, 845 W. 30th Street; and Dan Smith
p
Executive Director of the South Bay Youth Project.
City Manager Evans introduced the staff memorandum of April 12, 1999, which
contained all of the budget policy issues for FY1999 -2000 and FY 2000 -2001 and
recommended that the Council discuss these issues and provide staff with
direction.
Potential Uses for General Fund Reserve
Keeping in mind that while the Council would like to reduce or eliminate the Utility
User Tax, it was the consensus that prior to any potential adjustment that the
staff should prepare information on the following:
• Prepare a long range (5 year) economic and revenue projection;
• Determine the revenue sources that the City controls;
• Redesignate Measure " A" funds;
• Look at feasibility of affordable housing for seniors; and
City Council Minutes
April 12, 1999
Page 2
• Determine the long -term impacts of funding the RDA and analyze
whether it will ever be self- sustaining or pay off its debt to the City.
Council requested that this information be presented at the next budget work
session scheduled for May 10tH
Recess and Reconvene: At 11:30 A.M. the meeting recessed. The meeting
reconvened at 11:40 A.M.
Merit Compensation Pool, Salary Range Adjustments and Auto Allowance
(602 X 1101 X 12021
Recommendation: Include a merit pool of approximately $110,000 in the
FY 99 -00 budget and $115,500 in the FY 00 -01 budget. The amounts
are $20,000 and $25,500 greater, respectively, than were included in last
year's budget and represent approximately 5% of total City salaries for
each fiscal year.
After discussion, Councilman Byrd moved, seconded by Councilman McTaggart
to reduce the merit pool to 4-1/2% of total City salaries for each fiscal year.
Motion carried.
Salary Range Adjustment (602 X 1101 X 1202)
Recommendation: 1) establish the proposed salary schedule, which
revises the salary ranges for 16 out of the City's 33 job classifications; 2)
create a new position, Deputy Director of Public Works; and, 3) approve a
2% adjustment to the salary ranges, without adjusting any employee
salaries.
It was the consensus to approve the staff recommendation.
Monthly Auto Allowance for Department Heads (307 X 602 X 11011
Recommendation: That each Department Head (and Assistant City
Manager) receive a monthly auto allowance of $150 with the
understanding that they are required to have a personal vehicle available
for City business, provide evidence of liability insurance of
$10Q,000/$300,000, and agree not to utilize City cars unless authorized
by the City Manager.
Councilman McTaggart moved, seconded by Councilman Byrd to approve the
staff recommendation. Motion carried.
Point Vicente Interp retive Center Exhibits (602 X 1101 X 1201)
City Council Minutes
April 12, 1999
Page 3
Recommendation: Budget $175,000 for the fabrication of the Sea Cave exhibit
as part of the new expansion at the Interpretive Center in FY 99 -00. If the
Council allocates any additional funds above $175,000, these funds would be
used to fabricate additional exhibits, as called for in the approved exhibit
blueprint.
Ms. Starr presented a picture board depicting the exhibits proposed for the
expanded Interpretive Center.
After discussion, it was the consensus that staff should prepare for, the budget
work session on May 10th the following information:
• Determination of the City's financial obligation to maintain and replace
new exhibits.
Mayor Hollingsworth moved, seconded by Councilman McTaggart that staff
should investigate securing the promise of funding for the $175,000 from outside
sources. Motion carried.
Additionally, it was the consensus that a request should be made to Supervisor
Don Knabe to consider reallocation of Measure "A" funds for possible funding of
this project.
City Grant Requests (305 X 602 X 11011
Recommendation: Increase the amount for designated City grants by $6,850
in FY 99 -00 and $7,150 in FY 00 -01. The increase in FY 99 -00 is equivalent to
the amount that has been allocated over the last two fiscal years for additional
grants, but has not been used during that time. The proposed increase in FY 00-
01 takes into the account the additional $300 requested by Peninsula Pet
Rescue in the second year of the budget.
After discussion, Council approved the following funding levels for the grant
requests:
FY 99 -00 FY 00 -01
Community Helpline
31000
31000
So. Free Clinic
11500
11500
Harbor Free Clinic
21000
21000
Peninsula Seniors
63810
61810
Peninsula Symphony
11200
17200
Peninsula Pet Rescue
11200
11500
So. Bay Youth Project
121600
121600
Palos Verdes Symphonic Band
11000
11000
City Council Minutes
April 12, 1999
Page 4
Peninsula Seniors 1305 X 602 X 1101)
After discussion of the percentage of the membership that was Rancho Palos
Verdes residents versus residents from Palos Verdes Estates and other non -
contributing areas, Councilman Byrd moved, seconded by Councilman
McTaggart that the board of directors of the Peninsula Seniors established a
tiered membership fee schedule that discounted this City's residents fees by $10
each to be eligible to receive the $6,810; otherwise., the City grant would drop
back to $2,600. Motion carried.
Council suggested that the next time these grants are considered, that staff
should consider the policy adopted by the City of Long Beach to limit the total
amount of grant funds and rotate grants to different agencies each year.
City Council Compensation
It was Council consensus not to consider a new policy for Council compensation.
City Council Monthly Mileage Allowance (307 X 602 X 1101)
Councilman Byrd moved, seconded by Councilwoman Ferraro to amend the
current policy to permit mileage reimbursement for any round trip over 50 miles.
Motion carried.
Recess and Reconvene: At 1:15 P.M. the meeting recessed. At 1:30 P.M. the
meeting reconvened.
Palos Verdes Drive East Walkway (602 X 1101 X 1404)
Council approved installation of an asphalt walkway and directed staff to
investigate other areas in the City that might benefit from similar walkways for
safety reasons.
New Carpet For Palos Verdes on The Net (602 X 1101
Recommendation: That no funds be included in the budget for FY 99 -00 for
new carpet at the Palos Verdes on the Net computer center. However, the City
Council may wish to consider funding the carpet replacement in exchange for
the computer center paying the City a nominal monthly rent of $250.
After discussion, Mayor Hollingsworth moved, seconded by Councilman
McTaggart to budget $6,800 for this project. Motion carried.
Recess and Reconvene: At 1:55 P.M. the meeting recessed. At 2:05 the
meeting reconvened.
City Council Minutes
April 12, 1999
Page 5
Computer Network
Posting the City Council Agenda to the City's Web Page
Recommendation: Consider retaining PVN to post the complete agenda for
City Council meetings to the City's web site seventy -two hours before meetings.
After discussion, Council declined the recommendation.
Electronic Commerce System for Residents, Commercial Businesses
Serving Residents and the Public
Recommendation: Direct staff to prepare a plan to establish an electronic
commerce (E- commerce) system for processing applications and receiving
payments.
After discussion, Council declined the recommendation.
Document Imaging
Recommendation: Direct staff to explore the cost and alternatives of
establishing a document imaging system with neighboring cities to store and
retrieve the paper documents of the City.
After discussion, Council declined the recommendation.
Council directed staff to prepared a "scrubbed" version of this matter at the May
10th budget meeting.
ADJOURNMENT: At 3:15 p.m. the meeting adjourned to Monday, April 19 at
10:00 A.M. for another budget work session in the City Hall Community Room.
ATTEST:
City Clerk --
04 2s9ccmins
May
City Council Minutes
April 12, 1999
Page 6