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CC MINS 19990406MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING April 6, 1999 The - meeting was called to order at 7:04 P.M. by Mayor Hollingsworth at Fred Hesse Community Park, 29301 Hawthorne Boulevard. After the Pledge of Allegiance, roll call was answered as follows: PRESENT: Byrd, Ferraro, Lyon, McTaggart, and Mayor Hollingsworth ABSENT: None Also present were City Manager Les Evans; Assistant City Manager Carolynn Petru; Substitute City Attorney Larry Wiener; Director of Planning, Building & Code Enforcement Joel Rojas; Director of Public Works Dean Allison; Director of Finance Dennis McLean; City Clerk/Administrative Services Director Jo Purcell; Senior Planner Greg Pfost; Sr. Administrative Analyst Lauren Ramezani; and, Recording Secretary Jackie Drasco. Announcements from the Mayor The Mayor made several announcements: that April was earthquake preparedness month and he provided the website and the name of Carolynn Petru at City Hall for those interested in obtaining more information; that there would be a County Hazardous Household Waste Roundup at Rancho Palos Verdes City Hall on Saturday, April 24 from 9:00 a.m. to 3:00 p.m,; that there would be a community -wide Blood Drive at the Salvation Army on Thursday, April 22 from 1:00 a.m. to 4:00 p.m. and to call Linda Brown at that site to sign up; and lastly, that May is Veteran's Appreciation month. APPROVAL OF AGENDA: Councilmember Lyon requested that the minutes of March 16, 1999 reflect Mr. Digirolamo's commitment to help the peninsula with the plane noise problem and be brought back the next meeting. Councilwoman Ferraro moved, seconded by Councilman McTaggart, to approve the agenda as amended. Motion carried. APPROVAL OF CONSENT CALENDAR: Lois Larue, 3136 Barkentine Road, spoke to the Minutes of March 16 and expressed her opposition to the development at Abalone Cove. Joe Slap, 42 Cresta Verdes, Rolling Hills Estates, thanked the City Council and staff for preserving the Forrestal open space and said that he hoped as much open space as possible could be preserved in the future. Councilman McTaggart moved, seconded by Councilwoman Ferraro, to approve the consent calendar as follows: Motion to waive full reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all councilmembers after the reading of the title. Minutes (301) Approved the minutes of March 2, 1999 Increase Contract Authorizations for Inspection Services (1204 x 1405) Increased the current authorized expenditure limit for a professional service agreement with SA Associates, Inc. by $7,500 for inspection services for a total authorization of $521500. Treasurer's Report (602) Received and filed the February 1999 Treasurer's Report for the City of Rancho Palos Verdes and its components units (i.e., Redevelopment Agency and Improvement Authority). Resol. No. 99 -18 - Register of Demands (602) ADOPTED RESOL. NO. 99 -18, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. The motion to approve the Consent Calendar carried on the following roll call vote: AYES: Ferraro, Lyon, McTaggart, Byrd, and Mayor Hollingsworth NOES: None City' Council Minutes April 6, 1999 Page 2 PUBLIC HEARING: Establishment of an Affordable Housing Impact Fee for Non - Residential Development (1203) Mayor Hollingsworth opened the public hearing on this request for the establishment of an Affordable Housing Impact Fee for Non - Residential Development. City Clerk Purcell announced that notice had been duly published and no protest letters were received. City Manager Evans presented the staff report of April 6, 1999 and the recommendation to adopt the proposed resolution approving an affordable housing impact fee for non- residential projects. City Manager Evans suggested that the item be continued because of City Attorney Carol Lynch's absence due to illness. Councilwoman Ferraro moved, seconded by Councilmember Lyon, to continue the item to May 4, 1999. Motion carried. REGULAR BUSINESS: Residential Solid Waste and Recycling Services (1204 x 1301) Director Allison presented the staff report of April 6, 1999 and the recommendation to 1) Approve the Request for Proposals for Residential Solid Waste and Recycling Services. 2) Authorize staff to circulate the Request for Proposals for Residential Solid Waste and Recycling Services. Sr. Administrative Analyst Ramezani described elements to be included in the RFP as detailed in the staff report. Council discussion focused on automatic collection that required wheeled carts be placed in the street for collection. It was felt that this presented a traffic hazard. It was believed that resident unawareness of this cart placement and the possibility of lowering fees by 25 %, resulted in the survey showing a high degree of resident interest in the automatic service. It was agreed that even though some residents might not want to use the wheeled carts, green waste diversion could still be increased by those who do, and that this option should be included in the RFP. Further discussion centered on weekday pickup only versus inclusion of Saturday as a City Council Minutes April 6, 1999 Page 3 pickup day; and, the high volume of waste generated in the third quarter of 1998. Representing Waste Management was Doug Falkenberg who said that they were attempting to determine the cause of the increase and believed that possibly pickups from the housing development being built on the Rolling Hills Estates side of Crest Road may have been incorrectly attributed to Rancho Palos Verdes but the investigation had not yet been completed. Lois Larue, 3136 Barkentine, was opposed to the City charging $100 for paperwork for the RFP and $500 for submitting a bid. She believed that haulers would increase their fees to recover these costs as well as the free service they provide at City facilities and events. Councilwoman Ferraro moved, seconded by Councilman McTaggart, to accept the staff recommendation. Motion carried. Discussion between Council and the consultant from Hilton Farnkopf & Hobson clarified details of the negotiation process with bidders. Additional discussion focused on the possible use of plastic trash bags which disintegrate within one week of being filled with green waste; the options of plastic ties on green waste containers versus containers of a special color to identify green waste; and, if residents could have additional containers if they wished. Ordinance No. 346 and Resol No. 99 -19 - Truancy Ordinance (I 101 x 1206 x 1401) City Clerk Purcell presented the staff report of April 6, 1999 and the recommendation to (1) introduce the proposed ordinance relating to the loitering of minors and amending the Rancho Palos Verdes municipal code. (2) adopt the proposed resolution implementing a cost recovery program for nighttime curfew violations. Lt. Mike Grimaldi from the Sheriff's Department Lomita Station supported the proposed truancy ordinance, which he said mirrored the County's ordinance. Council discussion clarified that the ordinance would not apply to students who have a different schedule or who have a legitimate reason to be out of school. It was noted that the cities of Lomita and Rolling Hills Estates have truancy ordinances. It was argued, however, that their ordinance might be viewed as infringing upon personal freedom. Special Assignment Officer Vito Racowscki outlined the problems such as loitering, � City Council Minutes April 6, 1999 Page 4 smoking, and drugs. He said that without an ordinance, truancy is a school issue only. Special Assignment Officer Randy Ovieto who works on the east side of the Peninsula, said that sometimes principals ask them to cite students for truancy but without an ordinance they cannot be cited. Lt. Grimaldi said that the ordinance would be particularly helpful in dealing with students from other communities. Joe Slap, 42 Cresta Verde Drive, Rolling Hills Estates, said that instead of using law enforcement, truant students should be convinced that education would prepare them for a successful career and happy life. Councilman McTaggart moved, seconded by Councilmember Lyon, to INTRODUCE ORDINANCE NO. 346 OF THE CITY OF RANCHO PALOS VERDES RELATING TO THE LOITERING OF MINORS AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE. After further Council discussion regarding the ordinance's authority over the child and the parent (who could be fined), it was suggested that the motion be amended to include a letter from the Mayor urging the other Peninsula cities to consider passing such an ordinance. The maker and second of the motion agreed. The motion carried on the following roll call vote: AYES: Ferraro, Lyon, McTaggart, Byrd, and Mayor Hollingsworth NOES: None Councilman McTaggart moved, seconded by Mayor pro tem Byrd, to ADOPT RESOL. NO. 99 -19 OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES IMPLEMENTING A COST RECOVERY PROGRAM FOR NIGHTTIME CURFEW VIOLATIONS. Motion carried. Ocean Trails — Location of Wall in Vista Catalina Park (1203 x 1471) Senior Planner Pfost presented the staff report of April 6, 1999 and the recommendation to receive and file. Craig Douglass, 32420 Nautilus Drive, representing Nautilus Homeowners Association, said that he learned new information from the staff report regarding the maintenance building location. He added that he had met with Ken Zuckerman from Ocean Trails City Council Minutes April 6, 1999 Page 5 and Senior Planner Greg Pfost and hoped that there was some resolution to their differences on where this wall should be located. He explained a plan to reverse the parking lot with the housing which would protect residents' views. Ken Zuckerman, 1 Ocean Trails Drive, said that it was impossible to relocate components of the project because of the long delays in obtaining approvals again by the Planning Commission and the Coastal Commission. He urged the Council to focus on the issue of the wall. Council discussion focused on the need for importing dirt to complete the approved grading plan for the wall, the height of the grade, and drainage. Representing Ocean Trails was Barbara Dye, 7035 Hartcrest Drive, who said that when it was realized that the maintenance building caused a view problem, the wall was changed. Council noted that the location of the maintenance building was not shown on the plan when the wall was discussed several weeks before. Councilwoman Ferraro moved, seconded by Councilmember Lyon, to approve the staff recommendation. Motion carried. Mike Scribney, 32415 Nautilus Drive, said that he believed the Council was not aware of or considering all the facts and said that the housing elevation was not at the correct level and there would be no additional expense in changing it. He urged the Council to reconsider its decision and to protect residents' views. He explained that the silhouette for the maintenance building was in place for only one day, that the surrounding property owners were not notified, and that they did not realize until . they read the staff report that views would be impacted by the maintenance building Council clarified that a view which could be obstructed by a structure of 16 feet or less was not a protected view and reiterated that there would be a four to five month delay to obtain approvals for any redesign of the project. It was noted that the residents had gained additional views since the grading on the Ocean Trails property. Staff confirmed that the housing pad was at rough grade that before construction began, however, the pad height would have to be at the level approved; and that the pp , maintenance building location was not add_ ressed when the wall was discussed on November 17, 1998. In rebuttal, Craig Douglass said that there were videos and photographs before and City Council Minutes Apri 16, 1999 Page 6 after the grading to illustrate the view impairment and that, although the grading created some views, others would be lost because of construction. Request for Proposals for a New Telephone and Voice Mail System (602) Assistant City Manager Petru presented the staff report of April 6, 1999 and the recommendation to authorize staff to issue a Request for Proposals (RFP) for a new telephone and voice mail system for City Hall. Council discussion focused on changes and benefits of having a new telephone system. It was clarified that the main numbers would remain the same but that staff was proposing to include direct lines for each staff member and those would likely have a different area code than the main phone numbers. Staff explained that direct access to a specific staff member would be more convenient for the public and because individual phone lines were much less expensive than they were in the past, it would not significantly increase the cost of the new system. Staff also believed there would be little or no increase in the monthly telephone expense. Council discussed some of the features of the proposed system and it was explained that the present system was not Y2K compliant. Lois Larue, 3136 Barkentine, said that the receptionist at City Hall is very helpful in informing callers when someone is on the phone or away from City Hall. She preferred being able to speak to a person in the department also to find out when someone would be out of a meeting or off another call and did not like to use voice mail. Councilwoman Ferraro moved, seconded by Councilman McTaggart to authorize staff to issue a Request for Proposals (RFP) for a new telephone and voice mail system for City Hall and asked staff provide information regarding the possible impact to the monthly telephone bill if each staff member had a direct line. Motion carried. 25T" Anniversary Video Produced by Palos Verdes on the Net (305 x 1101) Assistant City Manager Petru presented the staff report of April 6, 1999 and the recommendation to provide staff with direction regarding publicity for the Rancho Palos Verdes 25th Anniversary Video produced by Palos Verdes on the Net. The Council discussed the proposed cover for the video and suggested that it be changed to depict ict a scenic coastal view within the City; display the 25th Anniversary g p logo; and that the name of the City of Rancho Palos Verdes be spelled out in full. City Council Minutes April 6, 1999 Page 7 Council consensus was that the other suggestions in the staff report were acceptable. Ocean Trails Ad Hoc Committee (306 x 1203 x 1411) Councilmember Lyon requested that the committee be re- instated in order to keep the project progressing. Mayor Hollingsworth re- established the Ad Hoc Committee composed of Councilmember Lyon and Mayor pro tem Byrd. There was no objection. Lois Larue, 3136 Barkentine, said that she had appealed the Ocean Trails project to the Coastal Commission and added that she considered golf courses toxic waste sites. Discussion of Proposal for use of Ridgecrest School Site (I 101 x 1401) Councilman McTaggart reported on the School Board's decision to open the Dapplegray School and requested that the Mayor write a letter to the Board commending this action but also asking that it would open Ridgecrest School as an intermediate school. He believed that this would improve the traffic situation for the whole peninsula and suggested that the Traffic Committee could make recommendations. Traffic impacts were discussed, as well as bus travel by students, and the concept of possibly opening a second high school. Mayor pro tem Byrd moved, seconded by Councilman McTaggart, to have the Mayor send a letter on behalf of the entire Council to the School Board urging the re- opening of Ridgecrest School and to study the traffic impact on main arterials. AUDIENCE COMMENTS: Lois Larue, 3136 Barkentine, requested that repair work be budgeted to eliminate the water leak at the wash basins in the women's restroom at Hesse Park. City Council Minutes April 6, 1999 Page 8 ADJOURNMENT: The meeting was adjourned at 9:55 P.M. on the motion of Mayor Hollingsworth. M OR ATTEST: CITY CLERK 0 699CCMINS City Council Minutes April 6, 1999 Page 9