CC MINS 20010523 SPCMINUTES
RANCHO PALOS VERDES CITY COUNCIL
SPECIAL MEETING
MAY 239 2001
The meeting was called to order at 7:00 P.M. by Mayor Lyon at Fred Hesse Community
Park, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on
file.
After the Pledge of Allegiance, roll call was answered as follows:
PRESENT: Byrd, Ferraro, McTaggart, Stern, and Mayor Lyon
ABSENT: None
Also present were City Manager Les Evans, Assistant City Manager Carolynn Petru;
City Attorney Carol Lynch; Deputy Director of Planning Dave Snow; Director of Public
Works Dean Allison; Director of Finance Dennis McLean; Director of Recreation and
Parks Rosenfeld; City Clerk/Administrative Services Director Jo Purcell; Senior
Administrative Analyst Judy Huey; Administrative Analyst II Matt Waters; Recreation
Program Supervisor II Holly Starr; Accountant Jane Lin; Financial Consultant Kathryn
Downs; and, Deputy City Clerk /Recording Secretary Jackie Drasco.
APPROVAL OF AGENDA:
Councilman Stern moved, seconded by Mayor Pro Tern McTaggart, to approve the
agenda as presented.
REGULAR BUSINESS:
Presentation of the Draft Two Year City Budget for FY 2001 -2001 & FY 2002 -2003
Staff recommendation was to review the draft two -year City budget and provide staff
with direction.
City Manager Evans summarized the draft budget document and discussed the
following topics:
Summaries:
• Fund Balances
• Revenue Sources
• General Fund Revenues
Council direction for the above topics was as follows: (1) Include a comment in the City
Manager's Budget Message that none of these funds are automatically spent. All
expenditures must be approved by the City Council. (2) Move LAWA legal expenses to
City Attorney Professional Services. (3) Explain total interest income earned in the City
Manager's Budget Message.
New Budgets:
• Abalone Cove Sewer District
• Utility Undergrounding Fund
• Roadway Beautification
New Features:
• Performance Indicators
Budget Reorganization:
• Aircraft Monitoring
• Washington Lobbyist
• Memberships and Dues for Regional Organizations
• Information Technology
• Code Enforcement
• View Restoration
Council direction for the above topics was as follows: (1) Determine View Restoration
and View Preservation expenses. (2) Determine the decrease experienced since
adoption of new guidelines. (3) Prepare a Fee Schedule for Code Enforcement relative
to View Restoration and View Preservation for submission to the Council for approval
by the end of June 2001.
New Programs /Expenses:
• California Contract Cities Events
• Document Imaging
• GIS Software
• General Plan /Coastal Specific Plan/Trail Plan Update
• Blufftop Fencing and Signage
• Crest Road Sidewalk
• Arterial Overlay
Increased Program Costs:
• California League of Cities
• General Liability Insurance
City Council Minutes
May 23, 2001
Page 2
• Website Maintenance
• City Council Grants
• Code Enforcement
• Public Works Professional/Technical Service
• Energy Cost
• Building Maintenance
• Trail Maintenance
• Street Maintenance
• Storm Drain Capital Improvement Plan
• Employee Salaries /Benefits
City Manager Evans explained that there was a speaker present who wished to request
a grant for an organization that had not received a City grant before.
Bob Miller, President and Director of the Chamber Orchestra of the South Bay,
commended the Council for supporting fine arts and summarized correspondence to
the Council describing their organization and requesting a grant.
Councilman Stern moved, seconded by Councilwoman Ferraro, to provide a City grant
of $1500 on the condition that the Orchestra acknowledge the City as a sponsor in their
material. Motion carried.
Mr. Miller agreed to the condition.
Council direction for the above topics was as follows: (1) Provide a $1500 grant to the
Chamber Orchestra of South Bay and require that they list the City as a supporter. (2)
Report to the Council on the number of website hits. (3) Pinpoint areas of City where
speeding occurs to determine if we need an additional speedboard. (4) Determine if we
need additional lights or only reflectors in City Hall Parking lot.
Decreased Program Costs:
• Internal Service Funds
• View Restoration
Presentation of the Draft Two Year Redevelopment Budget for FY 2001 -2002 & FY
2002 -2003.
Staff recommendation was to review the draft two -year Redevelopment Agency
budget and provide staff with direction.
City Council Minutes
May 23, 2001
Page 3
City Manager Evans discussed the following:
RDA:
• Professional/Technical Services
Presentation of the Draft Two Year Improvement Authority Budget for FY 2001-
2002 & FY 2002 -2003
Staff recommendation was to review the draft two -year Improvement Authority
budget and provide staff with direction.
RECESS & RECONVENE:
At 8:30 P.M., Mayor Lyon declared a recess. The meeting reconvened at 8:44 P.M.
Abalone Cove Sanitary Sewer Maintenance Fee
Director Allison presented the staff report of May 23, 2001 and the recommendation to
authorize staff to mail notices to affected property owners.
City Attorney Lynch noted that there was a minor change to the staff report indicating
that this is a fee, not an assessment.
Council discussion centered on the fact that not all property owners would be charged
the same amount and that there would be monitoring by an alarm system and weekly
inspections, which would assure that the system was working correctly.
Sharon Nolan, 6 Clovetree Place, related the history of this project and said that some
property owners would be unpleasantly surprised to learn that the fee was not the
amount that they expected. She asked if the City subsidy would continue in the future.
Jack Monks, 32200 Schooner Drive, agreed that property owners would be surprised
that the fee might be different than they expected.
Council discussion focused on the importance of the presentation to the property
owners to explain the difference in expected charge versus the actual charge and
whether a sunset on the subsidy would be appropriate or if a grant might be obtained
by the City to cover possible future subsidies.
City Council Minutes
May 23, 2001
Page 4
Daphne Clarke, 10 Peppertree Drive, reiterated that it was unfortunate that property
owners' expectations of amounts to be paid were different than the actual amounts and
she asked about maintenance costs.
Rob Hildon, said that he was contemplating a purchase in the part of the City and he
felt that maintenance costs would be low when the system but new but would increase
as time passed.
Council discussion centered on the fact that ACLAD and the Sanitation District had
been contacted regarding assistance with the maintenance costs and both groups had
declined.
Mayor Lyon moved, seconded by Councilman Byrd, to authorize staff to mail notices of
the proposed fees to affected property owners with an explanation of the expected
amounts to be paid. Motion carried.
Oral Report on Outstanding Budget Issues
Staff recommendation was to provide staff with direction.
Council discussed joining the Coastal Coalition and it was the consensus to join
for one year.
Council discussed increasing the monthly travel allowance received by the Council and
it was the consensus to make no change.
RECESS & RECONVENE:
At 9:50 P.M., Mayor Lyon declared a recess to a Closed Session. The meeting
reconvened at 10:10 P.M.
CLOSED SESSION REPORT:
City Attorney Lynch reported that the Council unanimously authorized that the City
enter into two agreements to purchase the real property listed on the agenda. One
agreement will be to purchase approximately 163 acres from York Long Point
Associates for $7,335,000, and the other agreement will be to purchase approximately
500 acres from Palos Verdes Land Holdings, LLC, for approximately $28 million. Both
agreements will be fully contingent upon obtaining funding from other sources, such as
private, donations, and contributions from the state and federal governments.
City Council Minutes
May 23, 2001
Page 5
ADJOURNMENT: Adjourned at 10:10 P.M. on motion of Mayor Lyon.
MAY6)
ATTEST:
iP
CITY CLERK
WA2001 City Council Minutes \05232001 cc min - spec bdgt wrkshp.doc .
City Council Minutes
May 23, 2001
Page 6