CC MINS 20010501 SPCMINUTES
RANCHO PALOS VERDES CITY COUNCIL
SPECIAL MEETING
BUDGET POLICY WORKSHOP
MAY 1, 2001
The meeting was called to order at 5:46 P.M. by Mayor Lyon at Hesse Park Hawthorne
Boulevard, notice having been given with affidavit thereto on file. Roll call was
answered as follows:
PRESENT: Byrd, Ferraro, MCTaggart, Stern, and Mayor Lyon
ABSENT: None
Also present were City Manager Les Evans, Assistant City Manager Carolynn Petru;
Deputy Director of Planning Dave Snow; Director of Public Works Dean Allison; Director
of Finance Dennis McLean; Director of Recreation & Parks Ron Rosenfeld; City
Clerk/Administrative Services Director Jo Purcell; and, Recording Secretary Jackie
Drasco.
APPROVAL OF AGENDA:
Councilwoman Ferraro moved, seconded by Councilman Stern to approve the agenda.
Motion carried.
PUBLIC COMMENTS:
Ann Shaw, 30036 Via Borica, Past President of the Peninsula Seniors, provided to the
Council the group's budget for the first quarter of this calendar year and for the last
calendar year, as well a list of activities. She introduced Karen Goularte, the new
Peninsula Seniors Managing Director. Ms. Shaw explained details of expenses;
bookkeeping methods; a $100 rent increase to $3500 per month; and, their staffs
duties and hours.
Council expressed appreciation for the additional information provided by Ms. Shaw.
Council consensus was to maintain the grant amount approved at its April 21, 2001
Budget Policy Workshop.
Karen Carr, representing the South Bay Youth Project, explained that Dan Smith could
not be present because of a Redondo Beach public hearing. She expressed
appreciation for funding in past years and said that in the future each Councilmember
would receive a quarterly report of the group's activities.
Council discussion centered on a letter of support received from Kelly Johnson,
Principal of Palos Verdes Peninsula High School, praising the work of the South Bay
Youth Project
Donna Gallagher, School Psychologist at Rancho del Mar High School, 38 Crest Road
West, Rolling Hills, CA 90274, spoke in support of the South Bay Youth Project,
detailing the invaluable assistance provided by this group to Peninsula students.
Councilwoman Ferraro moved, seconded by Mayor Pro Tern McTaggart, to approve a
$12,600 grant to the South Bay Youth Project.
The motion carried on the following roll call vote:
AYES: Byrd, Ferraro, McTaggart, Stern, and Mayor Lyon
NOES: None
Charlene O'Neil, 38 Headland Drive, requested that the City Council approve purchase
of 30 acres in Portuguese Bend for an Equestrian Park, indicating that the only cost to
the City would be the cost of the land since they had donations from individuals and
non - profit organizations in the community. She offered to furnish to the Council a
detailed plan and a proposed budget. (A copy of a letter from Ms. O'Neil is on file with
the City Clerk's Office.)
Council discussion focused on the cost of approximately $1,200,000 to purchase the
property; the requirement for a City -owned road for access off Palos Verdes Drive
South; whether this facility would be restricted for use by residents of the City; whether
other equestrian centers on the Peninsula were restricted to residents of those cities;
and, the willingness of the Council to review the materials offered by Ms. O'Neil.
REGULAR BUSINESS:
Budget Policy Issues for FY 2001 -2002 and FY 2002 -2003
City Manager Evans stated that the staff recommendation was to discuss the remaining
budget policy issues identified by staff and provide direction regarding the inclusion of
these items in the proposed budget for FY 2001 -2002 and FY 2002 -2003.
Implementation of GASB 34 Accounting Standard During FY2001 -2002 and FY
2002 -2003
Director McLean presented information for the Council's consideration.
Council discussion centered on the importance of maintaining the City infrastructure
and making sure that the City is prepared for increased demand created by additional
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May 1, 2001
Page 2
development within the City.
Councilman Byrd moved, seconded by Councilman Stern, to approve $15,000 during
Fiscal Year 2001 -2001 and $15,000 during Fiscal Year 2002 -2003 for Public Works
consultants to assist with the implementation of GASB 34.
The motion carried on the following roll call vote:.
AYES: Byrd, Ferraro, McTaggart, Stern, and Mayor Lyon
NOES: None
Outsourcing Document Imaging and Electronic Archival of Paper Documents to
CD -Rom and Creating an information Technology Program
Director McLean described the reasons for archiving City documents on CD -Rom and
the features and costs of systems being considered. He introduced Ted Vegvari from
Palos Verdes on the Net, who was available to answer any questions.
Council discussion focused on the importance of indexing information and having an
effective search feature to retrieve information; the costs and length of time before new
technology would require an upgrade.
RECESS & RECONVENE:
At 6:44 P.M., Mayor Lyon declared a recess. The meeting reconvened at 7:10 P.M.
After further Council discussion regarding costs and features, Councilman Stern moved,
seconded by Mayor Pro Tern MCTaggart to include this item in the draft budget, but
directed staff to provide additional information regarding the search engine and
indexing. Motion carried.
2001 Five -Year Financial Model
Director McLean presented the staff report of May 1, 2001 and the recommendation to
review and file the 2001 Five -Year Financial Model. He provided the Council with an
amendment sheet.
Council discussion centered on the timing of storm drain repairs, the anticipated
increased cost for these repairs and whether enough funds had been set aside;
whether it would necessary to reduce budgeted amounts for other items;
acknowledgment of funds which were restricted for specific purposes; and the Finance
Advisory Committee's input into the Model and recommendation of approval to the
Council.
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May 1, 2001
Page 3
Councilman Stern moved, seconded by Mayor Pro Tem McTaggart, to accept the Five -
Year Financial Model as modified. Motion carried.
Budget Policy Issues Identified by City Council Members
There was no Council discussion on this item.
City Council Goals
There was no Council discussion on this item.
ADJOURNMENT:
Adjourned at 7:55 P.M. on motion of Mayor Lyon.
ATTEST:
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CITY CLERK
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City Council Minutes
May 1, 2001
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