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CC MINS 20130305MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING MARCH 5, 2013 The meeting was called to order at 6:00 P.M. by Mayor Brooks at Fred Hesse Community Park, 29301 Hawthorne Boulevard, and was immediately recessed into Closed Session. The meeting reconvened at 7:10 P.M. City Council roll call was answered as follows: PRESENT: Campbell, Duhovic, Knight, Misetich and Mayor Brooks ABSENT: None Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager /Interim Director of Recreation and Parks; Carol Lynch, City Attorney; Dennis McLean, Director of Finance /Information Technology (IT); Joel Rojas, Community Development Director; Les Jones, Interim Director of Public Works; Kathryn Downs, Deputy Director of Finance /IT; Ron Dragoo, Senior Engineer; Lauren Ramezani, Senior Administrative Analyst; Sean Robinson, Interim Human Resources Manager; and, Carla Morreale, City Clerk. FLAG SALUTE: The Flag Salute was led by Councilman Knight. MAYOR'S ANNOUNCEMENTS: Mayor Brooks provided an update regarding the first positive West Nile Virus report in Los Angeles County (Lomita) for 2013; and, the State Board of Equalization's Statewide Compliance & Outreach Program that is currently underway in the City to identify and register businesses. She announced the following upcoming Recycling Events: free document shredding event, free composting workshop, brush clearance events; and free household hazardous and electronic waste round -up. She reported on the success of the March 2, 2013 Whale of a Day event. RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Brooks announced Recyclers of the Month from the February 19, 2013 City Council meeting: Marvin Asroff and Donald Mackenzie. She indicated that all winners receive a check for $250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. She noted that in addition to winning the Recycler Drawing, the two individuals had also won a Personal Emergency Preparedness Kit from the City at a value of $60.00. APPROVAL OF THE AGENDA: City Council Minutes March 5, 2013 Page 1 of 8 Councilman Misetich moved, seconded by Councilman Knight, to approve the agenda, as presented. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there were 4 requests to speak under Public Comments. Vicki Mack, Palos Verdes Estates, announced the 100th Anniversary of Palos Verdes, noting that 100 years ago Mr. Frank Vanderlip purchased Palos Verdes and began development of the Peninsula. She noted that there will be a display at the May 5, 2013 Rancho Palos Verdes' 40th Anniversary gala and a new book regarding Mr. Vanderlip's life. Don Christy, Rancho Palos Verdes, stated that he is the stepson of John Vanderlip, one of the sons of Frank Vanderlip who purchased Palos Verdes in November 1913. He commented on upcoming commemorative events in celebration of the 100th Anniversary of Palos Verdes, noting that he is the author of the book, Up Around the Bend, which is a story regarding the purchase and development of Palos Verdes. Ronald Moeller, Occupy Palos Verdes, Rancho Palos Verdes, stated that he and over 300 residents are in support of the City of Rancho Palos Verdes moving its banking accounts from Bank of America to a smaller bank on the Peninsula. Dave Emenhiser, Rancho Palos Verdes, stated that he and his wife are delighted with the City's new dog park recently constructed at City Hall, and commended staff for the construction a first class facility. CITY MANAGER REPORT: City Clerk Morreale reported that late correspondence was distributed prior to the meeting regarding this item. Deputy Director of Finance /IT Downs provided a status update regarding the Banking Request for Proposals, and noted that staff anticipated bringing an item to Council in April 2013. City Council Minutes March 5, 2013 Page 2of8 City Manager Lehr provided a status report regarding the City's 40th Anniversary events to be held at Terranea Resort and Spa on Sunday, May 5, 2013, and the VIP event to be held at Trump National Golf Club on Saturday, September 7, 2013. NEW BUSINESS: APPROVAL OF CONSENT CALENDAR: Councilman Knight moved, seconded by Councilman Campbell, to approve the Consent Calendar, with Item No. D (FY12 -13 Midyear Financial Report) removed from the Consent Calendar and to be heard after the Regular Business items. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the February 5, 2013 Regular Meeting. January 2013 Monthly Report of Cash Balances Received and filed the January 2013 Monthly Report of Cash Balances for the City of Rancho Palos Verdes. FYI 2-13 Midyear Financial Report This item was removed from the Consent Calendar for separate consideration. General Services Agreement with Los Angeles County ADOPTED RESOLUTION NO. 2013 -081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES COVERING THE PERIOD OF JULY 11 2013 TO JUNE 30, 2018. Register of Demands City Council Minutes March 5, 2013 Page 3of8 ADOPTED RESOLUTION NO. 2013 -09, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. PUBLIC HEARINGS: Crestridge Senior Condominium Housing Project (ZON2012 -00067 & SUB2012- 00001)/ Location: 5601 Crestridge Road City Clerk Morreale reported that notice of the public hearing was duly published, written protests included in the staff report, late correspondence was distributed prior to the meeting, and there were no requests to speak regarding this item. Mayor Brooks declared the public hearing open. Community Development Director Rojas reported that the applicant requested the public hearing be continued to April 2, 2013. Mayor Brooks moved, seconded by Councilman Misetich, to continue the public hearing to April 2, 2013. By acclamation, Mayor Brooks so ordered. REGULAR BUSINESS: Traffic Safety Commission Name Change and Appointment of Chairs to the City Advisory Boards Mayor Brooks provided brief comments regarding this item and the reason for the proposed name change to Traffic Safety Committee. Mayor Pro Tem Duhovic moved, seconded by Councilman Misetich, to approve staff recommendation to: 1) ADOPT RESOLUTION NO. 2013 -10, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CHANGING THE NAME OF THE TRAFFIC SAFETY COMMISSION TO TRAFFIC SAFETY COMMITTEE. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None City Council Minutes March 5, 2013 Page 4 of 8 Councilman Misetich moved, seconded by Councilman Campbell, to appoint the following advisory board members to Chair of the respective boards: Dave Emenhiser for Planning Commission; Lowell Wedemeyer for the Oversight Committee for the Water Quality Flood Protection Program; Bryan Klatt for the Traffic Safety Committee; and Tim Weiner for the Emergency Preparedness Committee. Without objection, Mayor Brooks so ordered. City Clerk Morreale reported that the two applicants for Chair for the Finance Advisory Committee were interviewed earlier in the evening and distributed ballots for the Council to make a selection. After One round of ballots, Dora de la Rosa was unanimously appointed as Chair for the Finance Advisory Committee. Issuance of Recycling Rebate to Residential Ratepayers Mayor Brooks noted the staff recommendation and asked for a motion regarding the item. Discussion ensued among Council and staff regarding this item. Councilman Campbell moved, seconded by Councilman Knight, to approve the staff and Solid Waste Subcommittee recommendation to: a) Issue a flat rebate amount per residential single - family customer or multi - family unit ratepayer (Option 1); and, b) Implement the issuance of the rebate with the July 1, 2013 billing. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None - RECESS AND RECONVENE: Mayor Brooks called a brief recess from 8:03 P.M. to 8:17 P.M. Award Contracts —San Ramon Canyon Stormwater Flood Reduction Project (Supports 2013 City Council Goal No. 2 —San Ramon Canyon Project) City Clerk Morreale reported that late correspondence was distributed prior to the meeting regarding this item. Interim Director of Public Works Jones provided introductory remarks regarding the design of the San Ramon Canyon Project. City Council Minutes March 5, 2013 Page 5of8 Senior Engineer Dragoo provided a staff report and PowerPoint presentation regarding this item. Discussion ensued among Council Members and staff. Ken Dyda, Rancho Palos Verdes, stated that as he understands the presentation, everything that the City will construct is on Rancho Palos Verdes property, and he inquired as to the responsibility of the City for rain falling into the canyon, whereby the City needs to be concerned about adding fill dirt to the canyon. Senior Engineer Dragoo explained that all fill dirt to be placed in the canyon and all construction would be within the boundaries of the City of Rancho Palos Verdes. Additional discussion ensued among Council and staff. Councilman Misetich moved, seconded by Councilman Knight, to adopt the staff recommendation to: 1) Approve the plans and specifications for the San Ramon Canyon Stormwater Flood Reduction Project; 2) Approve Item 1 to award a Construction Contract to L.H. Woods and Sons, Inc. ($15,140,000) for construction of the San Ramon Canyon Stormwater Flood Reduction Project and authorize a 10 percent construction contingency ($1,500,000); 3) Approve Item 2 to award a Professional Services Contract to KOA Corporation for construction management and construction inspection services ($640,840) for the San Ramon Canyon Stormwater Flood Reduction Project; 4) Approve Item 3 to award a Professional Services Contract to Ninyo & Moore for geotechnical services ($246,596) during the construction of the San Ramon Canyon Stormwater Flood Reduction Project; 5) Approve Item 4 to award a Professional Services Contract to Harris & Associates for design related consulting services ($113,000) during the construction of the San Ramon Canyon Stormwater Flood Reduction Project; 6) Approve Item 5 to award a Professional Services Contract to SFC Consulting to provide environmental monitoring and assistance ($117,300) during the construction of the San Ramon Canyon Stormwater Flood Reduction Project; 7) Authorize the Mayor and_ City Clerk to execute the contracts with L.H. Woods and Sons, Inc., KOA Corporation, Ninyo & Moore, Harris & Associates, and SFC Consulting; and, 8) ADOPT RESOLUTION NO. 2013 -11, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2012- 43, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2012 -13, FOR BUDGET ADJUSTMENTS TO THE CITY'S CAPITAL IMPROVEMENT PROJECTS FUND AND WATER QUALITY AND FLOOD PROTECTION FUND FOR THE CONSTRUCTION OF THE SAN RAMON CANYON STORMWATER FLOOD REDUCTION PROJECT. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None City Council Minutes March 5, 2013 Page 6 of 8 FY11 -12 Comprehensive Annual Financial Report (CAFR) Director of Finance /IT McLean reported that Audit Partner Bob Callanan of White Nelson Diehl Evans, LLP was present to answer Council's questions. Discussion ensued among Council Members, staff, and City Attorney Lynch. Bob Callahan, Audit Partner, White Nelson Diehl Evans, LLP, stated that his firm reviewed the City's annual financial statements in the CAFR, which are fairly stated in accordance with the Generally Accepted Accounting Standards for municipal governments in the State of California. He explained the review of internal controls, checks, balances, and testing of transactions performed by the auditors as part of the typical analytical procedures used during their audit. Councilman Misetich moved, seconded by Mayor Pro Tern Duhovic, to: Receive and file the FY11 -12 Comprehensive Annual Financial Report (CAFR) of the City of Rancho Palos Verdes, and the Independent Auditors' Report on Internal Control. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None ITEM REMOVED FROM THE CONSENT CALENDAR: FY12 -13 Midyear Financial Report City Clerk Morreale reported that Councilman Campbell removed this item from the Consent Calendar for separate consideration. Councilman Campbell made an inquiry regarding the cost reduction in the Public Safety Sheriff Program. Director of Finance /IT McLean explained that the information now available indicates that the actual expenditures in that program are expected to be about $4.2 million, not the $4.3 million that was anticipated earlier. He added that some of the program enhancements established by the Council are included in the $4.2 million budge. Discussion ensued among Council Members, staff, and City Attorney Lynch. Councilman Misetich moved, seconded by Councilman Knight, to approve the staff recommendation to: 1) Receive and file the FY12 -13 Midyear Financia-1 Report; and, 2) ADOPT RESOLUTION NO. 2013 -127 A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION NO. 2012 -43, City Council Minutes March 5, 2013 Page 7of8 THE BUDGET APPROPRIATION FOR FY12 -13, TO ADJUST THE BUDGET IN VARIOUS FUNDS OF THE CITY. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None FUTURE AGENDA ITEMS: Council discussion ensued regarding the use of agreed upon procedures to be identified for the City's Auditors to perform a focused auditing assignment during the next year's audit. Council Members directed the Employee Compensation Subcommittee to compile suggested topics from Council Members, staff, and the public in order to clarify information regarding employee compensation and benefits, and to return to Council with a list of possible criteria for consideration. CITY COUNCIL ORAL REPORTS: Each Council Member reported on his /her attendance at various organization and association meetings since the last City Council Oral Reports were provided on February 19, 2013. CLOSED SESSION REPORT: City Attorney Lynch reported that with respect to the existing litigation item People of the State of California and City of Rancho Palos Verdes v. Davoodian, a report was provided to the Council and no action was taken. (Councilman Campbell was absent.) ADJOURNMENT: At 10:28 P.M., Mayor Brooks adjourned the meeting. Attest. S C!ly, . Cte rk W Q.ty Council Minut6s==20130305 CC MINS.doc City Council Minutes March 5, 2013 Page 8of8 LTA.. City Council Minutes March 5, 2013 Page 8of8