CC RES 1992-067RESOLUTION NO. 92 - 67
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES ESTABLISHING A FEE AND
SERVICE CHARGE /COST COMPARISON SYSTEM
WHEREAS, pursuant to Article XIIIB of the California Constitution,
it is the intent of the City Council to require the ascertainment
and recovery of costs reasonably borne from fees, charges and
regulatory license fees levied therefore in providing the
regulation, products or services hereinafter enumerated in the
Chapter; and
WHEREAS, the fee and service charge revenue /cost comparison system
set forth in this Resolution provides a mechanism for ensuring that
fees adopted by the City for services rendered do no exceed the
reasonable estimated cost for providing the services for which the
fees are charged; and
WHEREAS, the adoption of this Resolution is exempt from the
California Environmental Quality Act (Public Resources Code
Sections 21080 et seq.) , because it approves and sets forth a
procedure for determining fees for the purpose of meeting the
operating expenses of City department, as set forth in Public
Resources Code Section 21080 ( b) (8) (1) .
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES
DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Delegation of Authority and Direction to Manager
(a) The City Manager is hereby delegated the authority and
directed to provide documents to the City Council to implement its
herein enumerated policy to adjust fees and charges to recover the
percentage of costs reasonably borne as established hereby, in
providing the regulation, product or service enumerated in this
Chapter in the percentage of costs reasonably borne and on the
schedule of rate review and revision as hereinafter established in
this Chapter.
(b) The City Manager is hereby delegated authority to issue
Executive Orders as needed, defining terms, setting out
administrative, fee collection, and financial procedures,
definitions, and establishing effective dates of all fees set forth
by the City Council by resolution. All Executive Orders shall be
originated and signed by the affected department head, shall be
signed by the Finance Officer certifying that the financial
requirements of this Chapter are complied with, and shall be signed
by the City Manager connoting the effective date of the Executive
Order and new or revised rate structure, procedure or definition.
(c) "Costs reasonably borne" shall be as defined in Section 2.
In adjusting fees and charges, the City Manager shall act in an
administrative and ministerial capacity and shall consider only the
standards and criteria established by this Resolution, and the
procedures set hereby and by applicable State law. All Executive
Orders issued hereunder shall comply in all respects with this
Resolution, and the several schedules of fees and rates as set by
the City Council by resolution.
Section 2. "Costs Reasonably Borne" Defined
"Costs reasonably borne, " as used and ordered to be applied in this
Chapter are to consist of the following elements:
(a) All applicable direct costs including, but not limited to
salaries, wages, overtime, employee fringe benefits, services and
supplies, maintenance and operation expenses, contracted services,
special supplies, and any other direct expense incurred.
(b) All applicable indirect costs including, but not restricted
to, building maintenance and operations, equipment maintenance and
operations, communications expenses, computer costs, printing and
reproduction, vehicle expenses, insurance, debt service, and like
expenses when distributed on an accounted and documented rational
proration system.
(c) Fixed asset recovery expenses, consisting of depreciation of
fixed assets, and additional fixed asset expense recovery charges
calculated on the current estimated cost of replacement, divided by
the approximate life expectancy of the fixed asset. A further
additional charge to make up the difference between book value
depreciation not previously recovered and reserved in cash and the
full cost of replacement, also shall be calculated and considered
a cost so as to recover such unrecovered costs between book value
and cost of replacement over the remaining life of the asset.
(d) General overhead, expressed as a percentage, distributing and
charging the expenses of the City Council, City Attorney, City
Manager, City Clerk, Finance Department, Personnel Office, and all
other staff and support service provided to the entire City
organization.
Overhead shall be prorated between tax - financed services and fee-
financed services on the basis of said percentage so that each of
taxes and fees and charges shall proportionately defray such
overhead costs.
(e) Departmental overhead, expressed as a percentage, distributing
and charging the cost of each department head and his or her
supporting expenses as enumerated in subsections a, b, c, and f of
this Section.
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(f) Debt service costs, consisting of repayment of principal,
payment of interest, and trustee fees and administrative expenses
for all applicable bond, certificate, or securities issues or loans
of whatever nature or kind. Any required coverage factors or
required or established reserves beyond basic debt service costs
also shall be considered a cost if required by covenant within any
securities ordinance, resolution, indenture or general law
applicable to the City.
Section 3. Schedule of Fees and Service Charges
(a) The City Manager, Finance Officer and each City department
head, under the direction of the City Manager, shall review
annually the fees and service charges listed on attachment #1, and
provide an adjusted fee or charge schedule to the City Council for
its consideration so as to recover the listed percentage of costs
reasonably borne necessary to provide the listed regulation,
product or service.
(b) A Minimum Fee of $10 shall be charged in all instances except
where otherwise noted.
(c) The hereinabove services as listed in this section shall be as
defined in that certain document entitled "Cost Control System for
the City of Rancho Palos Verdes" dated March, 1992, as produced by
Management Services Institute, Inc., of Anaheim, California.
(d) All fees and charges set pursuant to this Chapter and Section
shall take effect ten (10) days after the City Manager signs an
Executive Order stipulating that all provisions of this Chapter
have been complied with, and no written appeal has been filed.
(e) The schedule of frequency of rate adjustments may be varied by
the City Manager to adjust revenues sufficient to meet debt service
coverage requirements, of any bond, certificate, or ordinance,
resolution, indenture, contract, or action under which securities
have been issued by the City which contain any coverage factor
requirement.
(f) The City Manager may vary the review schedule listed in the
Section if, in the judgement of the City Manager and a directly
affected and requesting department head, a gross inequity would be
perpetrated by not revising the rate schedule. Any such rate
revision which deviates from the review schedule as set herein
shall be reported to the City Council at its next succeeding
meeting.
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Section 4. Statutory Public Meeting
Pursuant to California Government Code Section 66016 and 66018, the
City Clerk shall cause notice to be provided as set out in
Government Code Section 6062a, and the City Council periodically,at
least annually, shall receive at a regularly scheduled meeting oral
and written presentations concerning fees and charges proposed to
be revised or added. Such notice, oral and written presentation,
and public meeting shall be provided prior to the City Council
taking any action on any new or revised fees or charges. At least
one such public hearing shall be held annually, in conjunction with
the City annual budget process and hearing per the requirements of
Government Code Section 66018.
Section 5. Provision of Data
Pursuant to the California Government Code, at least ten (10) days
prior to the required public hearing set out herein, the City
Manager shall make available to the public appropriate data
indicating the cost, or estimated cost required to support the fees
and charges for which. changes are proposed to be made or fees or
charges imposed. The City Manager also shall provide a summary of
the present fee and charge schedules and those proposed at such
annual public hearing. A general explanation of such changes also
shall be provided and published per the requirements of Government
Code Sections 6062a and 66016.
Section 6. Appeal to City Council
(a) Any person paying a given f ee who f eels that any f ee or charge
determined and set is in excess of the percentage of costs
reasonably borne to be recovered as set out in this Resolution, or
that such fee or charge has been reviewed prior to or has not been
reviewed within the review schedule as set out herein, may appeal
in writing to.the City Council.
(b) Until the appeal is heard, the fee in question shall remain in
effect until otherwise revised by the City Council. Such appeal
shall be placed on the agenda of the next ensuing Council meeting
after receipt of such appeal, and heard at the next ensuing Council
meeting. Should Council revise the fee in any way as a result of
an appeal, reimbursement to the person who has paid the appealed-
fee shall occur.
Section 7, Severability
If any portion of this Resolution is found to be unconstitutional
or invalid the City Council hereby declares that it would have
adopted the remainder of this Resolution regardless of the absence
of any such invalid part.
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Section 8. Repealer
All Resolutions, City Council Motions, and all actions of all City
Committees and Commissions in conflict herewithin are hereby
repealed as they relate to the establishment of fees. The fees and
charges established by this Resolution shall supersede all
previously established fees or charges for the same regulation,
product or service, and all such previous fees and charges are
hereby repealed on the effective date of a fee resolution adopted
by City Council and /or the Executive Order of the City Manager
provided in Section 4 (d) hereof.
PASSED, APPROVED, AND ADOPTED THE 7TH DAY OF JULY, 1992.
ATTEST:
�';�W /Wt�
St "ate of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes)
I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes,
hereby certify that the above Resolution No. 92 -67 was duly and
regularly passed and adopted by the said City Council at a regular
meeting thereof held on July 7, 19920
City Pfterk
City T Rancho Palos Verdes
-5- RESOL. N0. 92 -67
ATTACHMENT #1
MSI # SERVICE CENTER
Percent of Cost Reasonably
Borne to be Recovered
(or Service Fee)
COMMUNITY DEVELOPMENT SERVICES
S -001
Certificate of Compliance Review
100%
S -002
Appealable Coastal Permit Staff Review
100%
S -003
Non - Appealable Coastal Permit Staff Rev.
100%
S -004
Fence, Wall & Hedge Permit Review
100%
S -005
Geology Investigation Permit
100%
S -006
Geology Report Review
100%
S -007
Geological Assmt Report
100%
S -008
Grading Plan Review /P. C.
100%
S -009
Grading Plan Review /Staff
100%
S -010
Large Family Day Care Permit Review
100%
S-011
Lot Line Adjustment Review
100%
S -012
Parking Lot Permit Review
100%
S -013
Reversion to Acreage Review
100%
S -014
Sign Permit Review /P.C.
100%
S -015
Temporary Sign Permit Review /P.C.
100%
S -016
Sign Permit Review /Staff
100%
S -017
Temporary Sign Permit /Staff Review
100%
S -018
Site Plan Review
100%
S -019
Special Animal Permit Review
100%
S -020
Special Construction Permit Review
100%
S -021
Special Use Permit Review
100%
S -022
Street Tree Permit Review
100%
S -023
Appealable Coastal Permit, P. C. Review
100%
S -024
Non - Appealable Coastal Permit, P. C. Review
100%
S -025
Local Coastal Plan (LCP) Amendment
100%
S -026
Conditional Use Permit Review
100%
S -027
Encroachment Permit Review
100%
S -028
Environmental Assmnt (Neg. Dec.)
100%
S -029
Environmental Impact Report Review
100%
S -030
Extreme Slope Permit Review
100%
S -031
General Plan Amendment
100%
S -032
General Plan /Zone Change /LCP Amend.
100%
S -033
Height Variation Review
100%
S -034
Tentative Parcel Map Review
100%
S -035
Tentative Tract Map Review
100%
S -036
Final Parcel Map Review
100%
S -037
Final Tract Map Review
100%
S -038
Minor Exception Permit Review
100%
S -039
Zone Change Review
100%
S -040
Minor Application Appeal Processing
100%
S -041
Moratorium Exclusion Request
100%
S -042
Moratorium Exemption Request
100%
S -043
Variance Review
100%
S -044
View Restoration Permit Review
100%
S -045
Bus. License -Home Occupation Review
100%
S -046
Major Project Appeal Processing (except coastal permits)
100%
S -047
Landscape Plan Check and Inspection
100%
S -048
Address Change Review
100%
S -049
Public Improvement Parcel Plan Check
100%
S -050
Public Improvement Inspection
100%
—1— RESOL. NO. 92 -67
ATTACHMENT #1
Percent of Cost Reasonably
Borne to be Recovered
MSI #
SERVICE CENTER
(or Service Fee)
S -051
Building and Grading Plan Check
100%
S -052
Plan Check Extension
100%
S -053
Building & Grading Inspection
100%
S -054
Building Permit Extension
100%
S -055
Special Building Investigation - per half hour
100%
S -056
Use Determination / Staff
100%
S -057
Use Determination/ appeal to planning commission
100%
S -058
Covenant Processing
100%
S -059
Vegetation Review
100%
S -060
Planning Certification Letter
100%
PUBLIC SAFETY SERVICES
S -061
Municipal Cd /Local Ord. Enforcement
100%
S -062
Loud Party Noise Abatement
100%
S -063
False Alarm Response
100%
S -064
Animal Control
75%
S -065
Hazardous Material Response
100%
LEISURE AND CULTURAL SERVICES
S -067
Adult Sports /Recreation Classes
75%
S -068
Youth Sports /Recreation Classes
50%
S -069
Private Youth Ballfield Usage
50%
S -070
Private Adult Ballfield Usage
100%
S -071
Special Events
50%
S -072
Therapeutic Recreation
75%
S -073
Youth Camps
100%
S -074
Recreational Swimming
100%
S -075
Swimming Lessons
100%
S -076
Senior Citizen Facility Usage
0%
S -077
Trips /Outdoor Adventures
100%
S -078
Park Facility Rental
75%
S -079
Museum Services (P. V . I . C.)
50%
S -080
Museum Services (D. R.)
25%
S -081
Abalone Cove Shoreline Park - Parking
75%
MAINTENANCE SERVICES
S -082
Street Cut Permits
100%
ADMINISTRATIVE AND FINANCE SERVICES
S -097
New /Moved Bus. License Application Rev.
100%
S -098
Business License Renewal Processing
100%
S -099
Returned Check (NSF) Processing
100%
S -101
Document Printing & Copying
100%
S -102
Agenda /Minute Mailing Service
100%
S -103
Document Certfication
100%
S -104
Filming Permit Processing
100%
S -105
Assessment District Payoff Calculation
100%
S -106
Delinquent Assessment Payoff Processing
100%
S -107
Address Files - Public Review
100%
S -108
Delinquent Refuse Collection
100%
S -109
Mailing Lists —2—
RESOL . NO. 92-67 100%