Loading...
CC RES 1992-104RESOLUTION NO. 92 -104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA WHEREAS, the keeping of numerous records is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Rancho Palos Verdes; and WHEREAS, section 34090 of the government code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and WHEREAS, on march 19, 1985 the City Council of the City of Rancho Palos Verdes approved Retention and Destruction Schedules to facilitate the orderly and efficient transfer, retention and destruction of the records of the City of Rancho Palos Verdes; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES RESOLVE AS FOLLOWS: Section 1: Destruction of City Records: The records of the City of Rancho Palos Verdes as set forth in the approved departmental Destruction Schedules attached hereto as Exhibit }All are hereby authorized to be destroyed as provided by Section 34090 of the Government Code. Section 2: Excepted Records: The provisions of Section 1 above do not authorize the destruction of: (a) Records affecting the title to real property or liens thereon (b) Court records (c) Records required to be kept by statute (d) Records less than two (2) years old (e) The minutes, ordinances or resolutions of the City Council of the City of Rancho Palos Verdes or any City Committee or Commission PASSED, APPROVED and ADOPTED November 9, 1992. mayor k-/ Attest: City Clerk State of California County of Los Angeles ) SS City of Rancho Palos Verdes) I, Jo Purcell, City Clerk of the City of Rancho Palos Verdes, hereby certify that'�� the above Resolution No. 92 -104 was duly and regularly passed and adopted by ' the said City Council at a Regular Meeting thereof held on November 9, 19920 City lerk Ranc4 Palos Verdes A:destreso 92 destruction resol. Resol. No. 92 -104 Page -2- JANUARY 11 1992 DESTRUCTION SCHEDULE DEPARTMENT: CITY MANAGER /PERSONNEL The following list of official record series were eligible for destruction on January 1, 1992. The Item Number refers to the Department's retention schedule. The name of the record series is as it appears on that schedule. The years are computed as to the records eligible for destruction. Item No. Record series 1 Activity Reports 1989 and older 2 Budget files 19 8 4 " if 3 Corres. & Subject files 19 8 8 " if 4 Corres. Chron. Files 1988 " if 5 Grant Files (completed) 1986 " if 6 Legal Opinions 1981 " if 7 Litigation Corres. 1981 " if 8 Personnel Applications 1989 " if 12 Personnel Files (term. parttime) 1986 " if 13 City Mgr, Wkly. Status Report 1986 " if 14 Treasurer's Annual Report 1981 " if 15 Treasurer's Ledgers 1981 " it 16 Treasurer's Monthly Report 1981 17 Treasurer's Warrant Register & Request for Warrants 1987 18 Animal Control (SPCA) 1989 19 Dog Licenses 1989 " 20 Community Forum 1981 22 Film Permits 1987 23 Parking Citation Reports 1989 " REC.MGMT.DISK a: \CMDESTRE EXHIBIT "A" RESOL. NO. 92 -104 -1- JANUARY 11 1992 DESTRUCTION SCHEDULE DEPARTMENT: ENVIRONMENTAL SERVICES The following list of official record series were eligible for destruction on January 1, 1992. The Item Number refers to the Department's retention schedule. The years are computed as to the records eligible for destruction. Item No. Record Series 3 Certificates of Compliance Files 1986 and older 5 Conditional Use Permit & variance files 1981 6 Chron Files 1981 7 Development Code Amendments & Zone Changes 1986 8 Development Code Enforcement Files 1981 (completed) 11 General Plan & Coastal Plan Amendments 1986 15 Planning Applications (open) 1989 16 Parcel Maps (approved /recorded) 1981 23 Tract Map Files 1981 24 Tract Map Files (completed) 1981 REC.MGMT.DISK A: \ENVIRDES EXHIBIT "A" RESOL. NO. 92 -104 -2- JANUARY 11 1992 DESTRIICTION SCHEDULE DEPARTMENT: RECREATION & PARRS The following list of official record series were eligible for destruction on January 1, 1992, The Item Number refers to the Department's Retention Schedule. The name of the record series is as it appears on that schedule. The years are computed as to the records eligible for destruction. Item No. Record series 1. Activity Reports 1991 and older 2. Budget Files 1986 " if 3. Cash Receipts 1985 " if 4* Corres . & Subject files 19 8 6 " it 5. Chron, Files 1991 " If 6. Enterprise Fund Financial Records 1982 " if 7. Parks & Rec. Comm. Reports & Corres. 1985 " if 80 Parks & Rec. Facilities log books 1985 " it 91 Facilities Use Permits 1982 " if 10. Purchase Orders 1982 " if 11. Recreation Class Records 1987 " if 12. Rec. Program Rosters 1986 " if 13. Timesheets (temporary employees) 1982 " if 14. Timesheets (permanent R &P employees) 1990 " (duplicate series) REC.MGMT.DISK A: \1991RECP EXHIBIT "A" RESOL. NO. 92 -104 -3- JANUARY 11 1992 DESTRUCTION SCHEDULE DEPARTMENT: PUBLIC WORKS The following list of official record series were eligible for destruction as of January 1, 1992, The Item Number refers to the Department's Retention Schedule. The name of the record series is as it appears on that schedule. The years are computed as to the records eligible for destruction. Item No. Record Series 1. Activity Reports 1991 and older 2. Budget (details re dept. budget) 1989 " if 3. City Council agendas (duplicates) March, 1992 and older 5. Contractor Invoices to City 1986 " if 6, Subject & completed project files 19 8 5 " of 7. Chron. files 1986 " if 81 Highway Permits (completed) 1984 91 Improvement, Underground & Maint. District Files 1981 110 L. A. County Road Dept. 1986 Service Requests 12, L. A. County Engr. Dept. 1986 Completed Service Requests 13. Maintenance Records 1984 14. Radar Speed Studies 1986 15. Dept. Telephone Logs 1989 16. Dept. Timesheets 1985 " REC.MGMT.DISK A: \PWDEST EXHIBIT "A" RESOL. NO. 92 -104 -4- JANUARY 11 1992 DESTROCTION SCHEDULE DEPARTMENT: FINANCE The following list of official record series were eligible for destruction on January 1, 1992. The item number refers to the Department's Retention Schedule. The name of the record series is as it appears on that schedule. The years are computed as to the records eligible for destruction. Item Number Record Series 1. Accounts Payable 1982 and older 2e Accts. Receivable if " if 3. Budget Files 1989 " if 5. Bank Reconciliation 1982 " if 6, Budget (draft copy) 1991 7. Bus. licenses & bus. tax registration files 1990 9. Cancelled Checks 1982 10. Cash Journals 1982 ill Cash Receipts 1982 12. Correspondence & subject files 1988 13. Chron. files 1987 14. Demands /Warrant Register & Control Files 1982 15. District files 1981 " 16. Duplicate Check Records 1988 190 Health & Benefits Reports 1987 20. Journal Vouchers 1982 21. Ledger Reconciliations (work- sheets) 1988 23. Payroll Records 1982 24. Payroll Reports 1982 25. Purchase Orders (duplicates) 1991 26. Report of Accounts 1982 27. Retirement Records 1977 28. Revenue Folders 1982 29. Time Sheets 1982 REC.MGMT.DISK A: \FINANCED EXHIBIT "A ". RESOL. NO. 92 -104 -5- JANUARY 11 1992 DESTRUCTION SCHEDULE DEPARTMENT: CITY CLERK /RISK MANAGER The following list of official record series were eligible for destruction on January 1, 1992. The Item Number refers to the Department's retention schedule. The name of the record series is as it appears on that schedule. The years are computed as to the records eligible for destruction. ITEM NO. Record Series 2 Budget 3 Election campaign statements (losers) 6 Contracts 8 City Council Agendas 9 Agenda Packets (counter copy) 19 Petitions (referendums, initatives , 22 Claim Files & recalls) 23 Workers Comp Claims REC.MGMT.DISK A: \CITYCLER 1989 and older 1986 " if 1977 " if 1988 " of 1989 " it 1991 " if 1981 " if 1981 " if EXHIBIT "A" RESOL. NO. 92 -104 -6-