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CC MINS 20121204MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING DECEMBER 4, 2012 The meeting was called to order at 6:00 P.M. by Mayor Misetich at Fred Hesse Community Park, 29301 Hawthorne Boulevard, and was immediately recessed into Closed Session. The meeting reconvened at 7:01 P.M. City Council roll call was answered as follows: PRESENT: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich ABSENT: None Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager /Interim Director of Recreation and Parks; Carol Lynch, City Attorney; Dennis McLean, Director of Finance /Information Technology; Joel Rojas, Community Development Director; Jim Hendrickson, Interim Director of Public Works; Ron Dragoo, Senior Engineer; Nicole Jules, Senior Engineer; Kit Fox, Senior Administrative Analyst; Matt Waters, Senior Administrative Analyst; and, Carla Morreale, City Clerk. Also present was Marvin Jackmon, Public Affairs Manager, Southern California Edison (SCE). FLAG SALUTE: The Flag Salute was led by City Attorney Carol Lynch. MAYOR'S ANNOUNCEMENTS: Mayor Misetich made the following announcements: 1) The Palos Verdes High School Sea Kings Football Team won its First CIF Championship in 47 years; and, 2) The City received the Army Corps of Engineers Final Permit which authorizes the City to begin the San Ramon Canyon Stabilization Project. Interim Director of Public Works Hendrickson and Senior Engineer Dragoo affirmed the receipt of the permit and noted that construction was anticipated to begin in March 2013. APPROVAL OF AGENDA: Councilwoman Brooks moved, seconded by Councilman Knight, to approve the agenda, as presented. Without objection, Mayor Misetich so ordered. City Council Minutes December 4, 2012 Page 1 of 11 Ceremonial Matters: Mayor Pro Tern Campbell thanked Mayor Misetich for his year of service as Mayor and presented him with gifts of an oversized gavel and a framed commemorative picture. Mayor Misetich thanked the Council Members, staff and residents for their assistance this past year in furthering the Council's goals. Each Council Member thanked Mayor Misetich for his year of service and representation as Mayor of the City. COUNCIL REORGANIZATION: City Clerk Morreale reported that there was one request to speak regarding this item. Douglas Stern, Rancho Palos Verdes, reported that after the last Council reorganization, the three termed -out Council Members and their spouses enjoyed dinner together after the meeting, noting that there was mutual respect and trust among the group. He stated that the current Council should strive for mutual respect and trust among its members and suggested developing a strong working relationship with staff for the success of the City. Selection of Mayor City Clerk Morreale provided a brief explanation regarding the process used for the selection of Mayor and called for nominations for Mayor. Since two Council Members raised their hands at the same time with nominations, there was a coin toss and it was determined that Councilman Knight would make the first nomination. Councilman Knight nominated Councilwoman Brooks for Mayor. Mayor Pro .Tem Campbell nominated Councilman Duhovic for Mayor. Mayor Misetich moved, seconded by Councilwoman Brooks, to close the nominations. The motion carried on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight and Mayor Misetich NOES: None ABSENT: None City Clerk Morreale reported that the next roll call vote would be for the nomination of Councilwoman Brooks as Mayor. City Council Minutes December 4, 2012 Page 2 of 11 The motion carried on the following roll call vote: AYES: Brooks, Knight and Mayor Misetich NOES: Campbell and Duhovic ABSENT: None Selection of Mayor Pro Tem Mayor Brooks called for nominations for the selection of Mayor Pro Tem. Councilman Misetich nominated Councilman Duhovic to serve as Mayor Pro Tem. Councilman Misetich moved, seconded by Councilman Knight, to close the nominations. Without objection, Mayor Brooks so ordered. Mayor Brooks asked for a roll call vote on the nomination of Councilman Duhovic as Mayor Pro Tem. The motion carried on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None Mayor Brooks, Mayor Pro Tem Duhovic, and each of the Council Members commented on looking forward to working together for the, residents in the coming year. RECESS FOR RECEPTION AND RECONVENE: Mayor Brooks called for a recess from 7:51 P.M.10 8:17 P.M. RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Brooks announced Recyclers of the Month from the May 1, 2012 City Council meeting: Wendy Rosato and Katherine Moon. She indicated that all winners receive a check for $250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. She noted that in addition to winning the Recycler Drawing, the two individuals had also won a Personal Emergency Preparedness Kit from the City Emergency Preparedness Division at a value of $60.00. PUBLIC COMMENTS: (Audience, Comments regarding Items Not on the Agenda) City Council Minutes December 4, 2012 Page 3 of 11 Mark Wells, Rancho Palos Verdes, stated that the City is continuing with its comments regarding the Ponte Vista project, which is a border issue. He added that the Council would soon be considering an item regarding the extension of Phase 1 of the Marymount College Facilities Expansion Project and encouraged the Council to take no action on that matter so the project would end. Jack Karp, Rancho Palos Verdes, stated that he has concerns regarding adverse driving conditions as a result of the construction project on Palos Verdes Drive East and Ganado Drive (Marymount College). He suggested use of the City's Listserve to notify the public regarding major street construction projects such as this. Senior Engineer Jules reported that there was an approved traffic control plan on file for the Marymount College street project and staff will verify that all of the proper signage is in place to mitigate any potential hazards. Minas Yerelian, Rancho Palos Verdes, stated improvements are needed along Hawthorne Blvd. including the planting of trees and building of a consistent looking wall. He added that the street lighting on Hawthorne Blvd. could be discontinued to restore the night view and the funds allocated to the aesthetic street improvements. Ron Moeller, Occupy Palos Verdes, Rancho Palos Verdes, stated he was in favor of the City moving its banking services from Bank of America to a smaller bank, and asked for a status update regarding the City's Banking RFP. Director of Finance McLean provided a brief update regarding the Banking RFP process. Sunshine, Rancho Palos Verdes, stated that she recently received notice of a Los Angeles County public hearing regarding the Clean Water /Clean Beaches Measure and she inquired if the City would be providing information to the public regarding this measure. City Manager Lehr noted that City would place background information on its website. CITY MANAGER REPORT: City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there was one request to speak regarding the Southern California Edison item. City Manager Lehr invited Mr. Jackmon to provide an update on the SCE Peninsula Reliability Plan. City Council Minutes December 4, 2012 Page 4 of 11 Mr. Jackmon provided a report and PowerPoint presentation regarding the SCE Peninsula Reliability Plan, including the containment plan to mitigate outages, infrastructure improvements, and fire prevention efforts. John Wessel, Rancho Palos Verdes, stated that in January 2012 there was a spark, explosion and subsequent fire in McCarrell Canyon; reported that he has not yet seen work performed in the area, but noted he was encouraged by the SCE update and hoped for prompt improvements. Director of Finance /IT McLean provided a brief update regarding the dissolution of Redevelopment Agencies pursuant to state law, transfer of assets to the Successor Agency from the Redevelopment Agency, and establishment of an Oversight Board of the Successor Agency. Interim Public Works Director Hendrickson provided an introduction regarding the Residential Paving Schedule. Senior Engineer Jules provided an overview regarding the Residential Roadways Rehabilitation Project planned for Residential Areas 3 and 5 in 2013. She also provided information regarding three upcoming workshops to be held at Pt. Vicente Interpretive Center to provide information to the public regarding upcoming street improvement projects on Palos Verdes Drive East. Discussion ensued between Council Members and City Manager Lehr regarding information pertaining to the City's unfunded vacation liability. NEW BUSINESS: APPROVAL OF CONSENT CALENDAR: City Clerk Morreale reported that late correspondence was distributed prior to the meeting regarding Item B (Approval of Minutes) and Item C (Border Issues Status Report) and there were requests to speak regarding Item C (Border Issues Status Report), Item F (Metro Call for Projects Application for Traffic Improvements at the Intersection of Crenshaw Blvd. and Crest Road) and Item I (Professional Services Agreement with Sean M. Robinson for Human Resources Management Services). Councilman Misetich moved, seconded by Councilman Knight, to approve the Consent Calendar, with Item C, F and I removed from the Consent Calendar for separate consideration. Mayor Pro Tern Duhovic suggested that Item J (Professional Services Agreement with Leslie M. Jones II for Public Works Department Management Services), in conjunction with Item I, be removed from the Consent Calendar for separate consideration. The maker and seconder of the motion accepted the amendment to the motion. City Council Minutes December 4, 2012 Page 5of 11 The motion as amended was to approve the Consent Calendar, with Item C, F, I and J removed from the Consent Calendar for separate consideration. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None CONSENT CALENDAR ITEMS: Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the November 7, 2012 Regular Meeting, as amended, and the November 12, 2012 Adjourned Regular Meeting. Border Issues Status Report This item was removed from the Consent Calendar for separate consideration. Adoption of Ordinance No. 542 — Correction to the City's Official Digitized Zoning Map ADOPTED ORDINANCE NO. 542, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, TO REVISE THE CITY'S OFFICIAL DIGITIZED ZONING MAP OF THE CITY OF RANCHO PALOS VERDES TO CORRECT AN ERRONEOUS ZONING DISTRICT BOUNDARY LINE. October 2012 Monthly Report of Cash Balances Received and filed the October 2012 Monthly Report of Cash Balances for the City of Rancho Palos Verdes. Metro Call for Projects Application for Traffic Improvements at the Intersection of Crenshaw Blvd. and Crest Road This item was removed from the Consent Calendar for separate consideration. Letter of Support for Rolling Hills Estates Councilwoman Judy Mitchell City Council Minutes December 4, 2012 Page 6 of 11 Authorized the Mayor to sign a letter of support for Judy Mitchell's appointment as the South Coast Air Quality Management District's (SCAQMD) representative to the California Air Resources Board (GARB). Register of Demands ADOPTED RESOLUTION NO. 2012 -897 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Professional Services Agreement with Sean M. Robinson for Human Resources Management Services This item was removed from the Consent Calendar for separate consideration. Professional Services Agreement with Leslie M. Jones II for Public Works Department Management Services This item was removed from the Consent Calendar for separate consideration. ITEMS REMOVED FROM CONSENT CALENDAR: Border Issues Status Report City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there was one request to speak regarding this item. Sunshine, Rancho Palos Verdes, requested that the scope of the items discussed under the Border Issues Status Report be made broader to include trail closures in adjacent communities that are impacting the residents. Councilman Misetich moved, seconded by Mayor Pro Tern Duhovic, to adopt the staff recommendation to receive and file the current report on the status of Border Issues. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None Metro Call for Projects Application for Traffic Improvements at the Intersection of Crenshaw Blvd. and Crest Road City Council Minutes December 4, 2012 Page 7 of 11 City Clerk Morreale reported that there were four requests to speak regarding this item. Dwight Yoder, Rancho Palos Verdes, stated that this agenda item contains solutions for traffic improvements at the intersection of Crenshaw Blvd. and Crest Road. He noted concern with the suggested street improvements and requested that staff be directed to notify residents regarding the public meetings pertaining to this matter in the immediate and surrounding areas of this project and that the grant funding application not be limited to only a roundabout solution. Discussion ensued between Council Members and staff. Kathy Edgerton, Board Member, Del Cerro Homeowners Association (HOA), Rancho Palos Verdes, stated that she was encouraged that staff was seeking funds for traffic improvements, but noted concern regarding the short time period for the public to provide input before the grant deadline. She added that the proposed traffic study should objectively analyze the traffic problems and the best solutions selected regardless of which solutions would be funded through the grant. Al Edgerton, Rancho Palos Verdes, stated that he has concerns regarding a roundabout due to the high pedestrian traffic at the intersection of Crenshaw Blvd. and Crest Road, due to nearby schools. He added that there have been two high speed accidents in the last two months near the intersection, noting the fog can be problematic in the area. Megan Moore, Del Cerro HOA, Rancho Palos Verdes, stated that there are two challenges regarding the Crenshaw Blvd. and Crest Road intersection: a backlog of automobile traffic from 8:30 to 9:00 a.m. on weekdays; and, issues for southbound traffic on Crenshaw Blvd. regarding the short notice for left or right turns at the intersection. Discussion ensued between Council Members and staff. Mayor Pro Tern Duhovic moved, seconded by Councilman Misetich, to authorize staff to submit a Metro Call for Projects Application for traffic improvements at the intersection of Crenshaw Blvd. and Crest Road, with the understanding that a determination regarding the final solution has not yet been made and there will be community outreach regarding this project. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None Professional Services Agreement with Sean M. Robinson for Human Resources Management Services City Council Minutes December 4, 2012 Page 8of 11 City Clerk Morreale reported that there was one request to speak regarding this item. Minas Yerelian, Rancho Palos Verdes, stated that there should be a hiring freeze at this time, and noted concerns regarding the City's finances, request for raises, and the potential for strikes by the union (Rancho Palos Verdes Employee Association). Discussion ensued among Council Members and staff. Councilman Misetich moved, seconded by Councilman Knight, to approve the staff recommendation to authorize the Mayor and City Clerk to sign the Employment Agreement with Sean M. Robinson with a term through the end of fiscal year, June 30, 2013. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None Professional Services Agreement with Leslie M. Jones II for Public Works Department Management Services Mayor Brooks reported that Mayor Pro Tern Duhovic requested this item be removed from the Consent Calendar for separate consideration. Discussion ensued among Council Members and staff. Mayor Pro Tern Duhovic moved, seconded by Mayor Brooks, to approve the staff recommendation to authorize the Mayor and City Clerk to sign the Retired Annuitant Employment Agreement with Leslie M. Jones II with a term for up to one year of service, or the date a new Public Works Director assumes the duties of the job, whichever occurs first. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None RECESS AND RECONVENE: Mayor Brooks called a brief recess from 10:06 P.M. to 10:20 P.M. City Council Minutes December 4, 2012 Page 9 of 11 Councilman Misetich moved, seconded by Councilman Knight, to continue the meeting to 11:00 P.M. to consider additional agenda items. Without objection, Mayor Brooks so ordered. REGULAR NEW BUSINESS: Agricultural Use at Upper Point Vicente City Clerk Morreale reported that there were two requests to speak regarding this item. Senior Administrative Analyst Fox provided a brief staff report regarding this item. Discussion ensued among Council Members, staff and City Attorney Lynch. Sunshine, Rancho Palos Verdes, stated that she was in favor of the farming use remaining at the Upper Pt. Vicente site and suggested the possibility of using the Malaga Canyon Property for conversion qualification. Dorothy Scheid, stated that her father, Mr. Hatano, was planning to retire and was the last remaining Japanese American farmer on the Peninsula. She provided a brief history of her father's life and work on the Peninsula and noted that Mr. Martinez has been working with her father on the farm for 28 years. She encouraged the Council to consider the continuity of farming on the property. Ken_ Dyda, Rancho Palos Verdes, stated that during the founding of the City there was a decision to retain the history of farming in the City of Rancho Palos Verdes. He encouraged the Council to include this site as a possible location for a demonstration farm with tours and educational components. Mr. Martinez acknowledged that he currently makes his living on the Hatano farm. Discussion continued among Council Members, staff and City Attorney Lynch. Councilman Knight moved, seconded by Mayor Brooks, to direct Staff to pursue options, such as conversion or amendment to the Program of Utilization with a potential concession agreement, to retain the farming Operation; and consult with the lessee regarding the functionality of the farm in conjunction with any potential increase in public access. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, Knight, Misetich and Mayor Brooks NOES: None ABSENT: None City Council Minutes December 4, 2012 Page 10 of 11 FUTURE AGENDA ITEMS: Councilman Misetich requested an item be placed on a future agenda regarding a Council policy broadening the scope of topics to be covered under the Border Issues Status Report. Mayor Brooks requested an item be placed on a future agenda regarding a policy regarding City Manager Report items. CITY COUNCIL ORAL REPORTS: Councilman Knight suggested that this item be deferred to the next regular meeting. Without objection, Mayor Brooks so ordered. CLOSED SESSION REPORT: City Attorney Lynch reported that the Council voted unanimously, (5 -0) to accept the City Attorney's recommendation to file an Administrative Petition with the State Water Quality Control Board that will be held in abeyance for two years in order to preserve the City's ability to file a lawsuit in the future regarding the new MS -4 Permit. ADJOURNMENT: At 11:06 P.M., Mayor Brooks adjourned the meeting to 6:00 P.M. on Tuesday, December 18, 2012 for an Adjourned Regular Meeting to be held at Fred Hesse Park, to interview- applicants for the Finance Advisory Committee. Attest: City Clerk WACity Council Minutes\2012120121204 CC MINS.doc City Council Minutes December 4, 2012 Page 11 of 11