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CC RES 2001-067 RESOLUTION NO. 2001 - 67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2000-33, THE BUDGET APPROPRIATION FOR FISCAL YEAR 2000-2001, TO REDUCE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and WHEREAS, on June 6, 2000, the City Council of the City of Rancho Palos Verdes adopted Resolution 2000-33, approving a spending plan and authorizing a budget appropriation for the 2000-2001 fiscal year: and WHEREAS, certain projects included in the fiscal year 2000-2001 budget will be carried over as continuing appropriations to the fiscal year 2001-2002 (listed in the attached Exhibit A); and WHEREAS, the City Council desires that the fiscal year 2000-2001 budget be reduced for each of the continuing appropriations carried over to fiscal year 2001-2002; BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES: The following adjustments be made to the fiscal year 2000-2001 budget per the attached Exhibits A: Decrease the General Fund budget as follows: City Attorney #001-103-40 Legal Services $ 10,475 Community Outrch #001-105-35 Professional/technical $ 7,210 Public Safety #001-214-35 Professional/technical $ 19,487 Planning #001-401-35 Professional/technical $168,616 Planning #001-401-54 Printing & Binding $ 1,125 Recreation/Parks #001-540-50 Operating Supplies/Minor Equip $ 10,000 Recreation/Parks #001-560-71 Meetings & Conferences $ 2,800 Bldg. Maintenance #001-340-30 Maintenance Services $ 10,000 Decrease the Gas Tax Fund budget as follows: Street Maintenance #102-302-30 Maintenance services $ 64,503 Street Maintenance #102-302-35 Professional/technical $ 8,000 Decrease the CDBG Fund budget as follows: CDBG Projects #110-910-35 Professional/technical $166,840 CDBG Projects #110-910-50 Supplies $ 300 CDBG Projects #110-910-82 Improvements other than Bldgs. $ 50,000 Decrease the Recycling Fund budget as follows: Recycling #112-312-68 Grants $ 73,031 Decrease the Proposition A Fund budget as follows: Recycling #116-316-82 Improvements other than Bldgs. $ 12,000 Decrease the Capital Improvement Projects Fund budget as follows: CIP #330-930-35 Professional/technical $ 359,096 CIP #330-930-82 Improvements other than Bldgs. $ 652,168 Decrease the Park Development (Quimby) Fund budget as follows: Quimby #334-934-35 Professional/technical $ 4,500 Quimby #334-934-82 Improvements other than Bldgs. $ 25,000 Decrease the Equipment Replacement Fund budget as follows: Internal Services #781-381-84 Vehicles $ 55,000 Internal Services #781-382-86 Computer equipment/software $ 70,289 Internal Services #781-383-85 Furniture and equipment $ 185,100 Decrease the Building Replacement Fund budget as follows: Internal Services #786-386-35 Professional/technical $ 55,405 PASSED, APPROVED, AND ADOPTED THE 4T" DAY OF SEPTEMBER, 2001. - i t4/t_4 - MAYOR ATTEST: le 417_,,ice CITY CLERK State of California ) County of Los Angeles )ss City of Rancho Palos Verdes ) I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2001- 67 was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 4, 2001. CITY CLERK CI OF RANCHO PALOS VERDES Project Open P.O. Acct No. Number CITY OF RANCHO PALOS VERDES CONTINUING APPROPRIATIONS FY 2000 -01 to FY 2001 -02 (EXHIBIT A) Contractor/ Vendor Original Budget/PO Amount Expended Thru 6/30/01 (Actual) Amount Continued FY 2001 -02 Reason for Carry Over and /or Scheduled Completion Date City Attorney Aircraft Noise Monitoring System 1) and Legal Expense 23464 Chevalier, Allen & Lichman 001 - 103-40 23794 City of Hermosa Beach 75,000 64,525 10,475 Staff expects that the aircraft route tracking /recording system will be operational during September 2001. After sufficient evidence is gathered, the legal research phase will move forward. The timeline for legal counsel's recommendation to the participating cities is unknown at this time. Community Outreach 2) Video Productions 001 - 105 -35 None Bob Linkroum 10,960 3,750 7,210 The FY 2000 -2001 budget included $10,960 to create informational videos for public access television viewing. A few of these production videos will not be completed until sometime during FY 2001 -2002. Information Technology 3) Cartegraph Software 001 - 130 -35 None Cartegraph Systems, Inc. 23,600 18,600 Staff training by Cartegraph is scheduled for the middle of December 2001. Therefore, the $5,000 appropriation must be 5,000 carried forward to FY 2001 -2002. Public Safety 4) Traffic Enforcement 001 - 214 -35 None None 20,000 513 19,487 The carryover of the FY 2000 -2001 traffic enforcement appropriation will be used in FY 2001 -2002 for implementation of the six -month pilot program. Planning 5) NCCP - Phases II and III 001 - 401 -35 23764 URS 153,650 3,736 149,914 The City's NCCP consultant is currently developing the biological and economic analysis authorized by City Council in March 2001. The conclusions of this analysis are scheduled for City Council presentation in October 2001. Once the preferred alternative has been identified, the EIR process will begin. Upon completion of the EIR, the City Council will be in a position to conduct public hearings and consider approval of the City's NCCP. Staff estimates this process will be complete by summer 2002. 6) General Plan Housing Element General Plan Housing Element 7) Reproduction Costs 001 - 401 -35 None Castaneda & Assoc. 33,000 14,298 18,702 The General Plan Housing Element was approved by City Council in August 2001. Staff expects the plan to be completed in September 2001. 001 - 401 -54 None None 1,125 0 1,125 The appropriation for reproduction costs of the General Plan Housing Element must be carried forward to FY 2001 -2002. Recreation & Parks Project CITY OF RANCHO PALOS VERDES CONTINUING APPROPRIATIONS FY 2000 -01 to FY 2001 -02 (EXHIBIT A) Open Original Expended Amount P.O. Contractor/ Budget/PO Thru 6/30/01 Continued Reason for Carry Over Acct No. Number Vendor Amount (Actual) FY 2001 -02 and /or Scheduled Completion Date 8) PVIC Special Events The amount carried over to FY 2001 -2002 will provide for grand re- opening ceremonies and celebratory banners upon the completion of the PVIC expansion project. The re- opening of the facility is undetermined at this time and the full amount will likely 001 - 540 -50 None None 10,000 0 10,000 need to be carried over to FY 2002 -2003. 9) PVIC Annual Docent Luncheon 001 - 560 -71 None None 2,800 0 2,800 The date of the annual Docent luncheon has been moved from June 2001 to October 2001 (in FY 2001 - 2002). Public Works 10) Hesse Park - City Council Chamber 001 - 340 -30 None None 10,000 The Multi- Purpose Room improvements, including carpeting and 0 10,000 electrical modifications should be completed in November 2001. 11) Sidewalk Repair Program 102 - 302 -30 None None 82,500 17,997 64,503 The grinding portion of the project has been completed. Upon completion of property notification, the remainder of the FY 2000- 2001 program will be completed during FY 2001 -2002. 12) FY 2001 -2002 Slurry Seal Design 102 - 302 -35 23932 Willdan 10,000 The design phase that began late in FY 2000 -2001 was 2,000 8,000 completed in August 2001. All grants and loans approved by the City Council have been CDBG - Home Improvement awarded. The improvement projects are in the bid phase and will 13) Program 110 - 910 -35 None None 257,603 165,463 92,140 be completed during FY 2001 -2002. 14) CDBG - Altamira Canyon 110- 910 -35 110 - 910 -82 None None 500,000 0 105,000 This project has been delayed until the City obtains rights -of -entry from the homeowners in the affected project area. Staff is also in process of obtaining permits from the Resource Agencies and developing a revised plan for funding the project. It is estimated that this project will be completed during FY 2001 -2002. 15) CDBG - ADA Improvements 110- 910 -82 None None 20,000 This project will be completed in conjunction with City Hall Renovation. The Public Works department is currently reviewing 0 20,000 project costs and funding sources. 16) Beautification Grants - Recycling 112 - 312 -68 None None The FY 2000 -2001 grants have been awarded to Homeowners' Associations. Projects are currently in the construction phase, 165,975 92,944 73,031 and will continue throughout FY 2001 -2002. 17) Bus Shelters 116 - 316 -82 None None 12,000 0 12,000 The bus shelter appropriation will be spent for erecting additional shelters. Project design began at the end of FY 2000 -2001. The project is underway and will be completed in September 2001. 18) FY 2001 -2002 Overlay Design FY 2000 -2001 Pavement 19) Management Study 330 - 930 -35 23932 Willdan The design phase of the FY 2001 -2002 Overlay program began 30,000 20,802 9,198 late in FY 2000 -2001 and was completed in August 2001. 330 - 930 -35 None None 20,000 0 20,000 This project will be completed during FY 2001 -2002. 20) PVIC Soil Remediation 330 - 930 -35 23827 The Source Group Staff has determined it is probable that engineering services will be required, in coordination with the U.S. Army Corps of Engineers efforts. It is expected that the project will be completed 72,000 55,515 16,485 during FY 2001 -2002. Project CITY OF RANCHO PALOS VERDES CONTINUING APPROPRIATIONS FY 2000 -01 to FY 2001 -02 (EXHIBIT A) Open Original Expended Amount P.O. Contractor/ Budget/PO Thru 6/30/01 Continued Reason for Carry Over Acct No. Number Vendor Amount (Actual) FY 2001 -02 and /or Scheduled Completion Date 21) 25th Street Settlement 330 - 930 -35 23700 Vandermost 23708 Zeiser -Kling Staff continues to monitor roadway settlement to determine a future course of action. The project will be completed in FY 2001- 28,062 12,232 15,830 2002. 22) Citywide Asset Management Plan 330 - 930 -35 None None 50,000 This project will be completed during FY 2001 -2002, possibly in 0 50,000 conjunction with GASB 34 infrastructure reporting. 23) San Ramon Drainage This project will replace an inadequate storm drain system in San Ramon Canyon and stabilize a landslide mass located in the canyon. The original scope of the project included an engineered earth buttress of 40,000 cubic yards of fill material. During the design process, the landslide mass was discovered to be much larger than previous estimates. The project scope now includes up- sizing the drainage pipe, extending the storm drain past the landslide mass, and installing an energy dissipater downstream to prevent any further erosion. An engineered earth buttress slope requiring approximately 70,000 cubic yards of fill material will be placed in the canyon to stabilize the landslide and protect surrounding residential properties. The completed buttress slope will be provided with surface and subsurface drainage devices, as 23710 DMC Engineering well as re- vegetated with native plant materials and required fire 23858 Amec Earth & Environ breaks. It is anticipated that construction bids will be opened in 330 - 930 -35 23874 Helix Environ Planning 110,710 66,061 44,649 September 19, 2001. The design phase of this project began at the end of FY 2000 - Hawthorne /Crenshaw Road 2001. The bid process is currently open and the construction 24) Rehabilitation 330- 930 -35 30014 Wilidan 30,000 12,615 17,385 contract will be awarded September 4th. 25) Crest Road Rehabilitation 330- 930 -35 30014 Wilidan 23,000 3,455 19,545 The design phase of this project began at the end of FY 2000- 2001. Public Works staff expects that construction will begin during FY 2001 -2002. 26) PVDE Drainage Study 330 - 930 -35 30018 RBF Consulting The Drainage Study project will span two fiscal years. Completion 204,800 40,841 163,959 is expected during October 2001. 330- 930 -35 23859 Norris Repke This project is currently in the construction phase and is estimated 27) Traffic Signal - Crest/Highridge 330 - 930 -82 30045 Ameron Pole Products 150,000 14,337 135,663 to be completed in October 2001. FY 2000 -2001 Misc. Drainage The carryover amount from FY 2000 -2001 will provide additional 28) Improvements 330 - 930 -82 None None 500,000 375,000 125,000 funding for undesignated drainage projects in FY 2001 -2002. 29) PVE /RPV Storm Drain Improvement 330 - 930 -82 None None 735,000 1,450 338,550 Due to land movement, the project scope is currently under review leading to a substantial revision. Construction is scheduled to begin in Spring 2002. The timeline and cost of this project are led by the City of Palos Verdes Estates. The City's share of the cost is unknown at this time. 30) Peninsula Bikeways Construction began at the end of FY 2000 -2001, and was 330 - 930 -82 30050 PCI 55,000 0 55,000 completed in July 2001. Project CITY OF RANCHO PALOS VERDES CONTINUING APPROPRIATIONS FY 2000 -01 to FY 2001 -02 (EXHIBIT A) Open Original Expended Amount P.O. Contractor/ Budget/PO Thru 6/30/01 Continued Reason for Carry Over Acct No. Number Vendor Amount (Actual) FY 2001 -02 and /or Scheduled Completion Date Ladera Linda Tot Lot Play 31) Equipment 334- 934 -35 334 - 934 -82 None None 29,500 This project is currently in the design phase. Construction is 0 29,500 expected to occur during the December 2001. INTERNAL SERVICE FUND 1) Public Works Vehicle 2) Public Works Stake Bed Truck The FY 2000 -2001 budget provided for the replacement of the 781 - 381 -84 30049 Worthington Ford 25,000 0 25,000 1991 Taurus station wagon, as well as the Stake Bed Truck. The 781 - 381 -84 None None 30,000 0 30,000 station wagon is currently on back order with Worthington Ford. 3) Computer Equipment 781 - 382 -86 167,257 101,968 65,289 The upgrade of the City Hall network to the Windows 2000 operating system as well as Office 2000 is currently underway. Staff anticipates completion prior to the end of September 2001. 4) PVIC Furnishings and Equipment 781 - 383 -85 None None 105,100 0 105,100 The purchase of all the new interior furnishings and equipment will occur upon the completion of the PVIC expansion. The timing of the re- opening of the facility is undetermined; therefore, the appropriation should be carried over to FY 2001 -2002. It is likely that the full amount will need to be carried over to FY 2002 -2003. 5) Composite and Zoning Maps 781 - 383 -85 None None 80,000 0 80,000 The Planning Department originally sought to replace a composite map that shows topography and parcel dimensions for the entire city. After receiving bids for a replacement map, staff learned that current technology allows for a digitized aerial and topographic database, which could be used by the Public Works department. Planning staff is currently developing composite specifications. Planning staff anticipates this project will be presented to City Council in November 2001. 6) City Hall Renovation Plan Staff anticipates the architectural design phase of City Hall 786- 386 -35 None The Source Group 100,000 44,595 55,405 Renovation will be completed during FY 2001 -2002.