CC RES 2002-072 RESOLUTION NO. 2002-72
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES, AMENDING RESOLUTION 2002-45, THE BUDGET APPROPRIATION
FOR FISCAL YEAR 2002-2003, TO INCREASE THE BUDGET FOR CERTAIN CONTINUING
APPROPRIATIONS FROM FISCAL YEAR 2001-2002.
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all
expenditures in excess of budgeted allocations must be by supplemental appropriation of the
City Council: and
WHEREAS, on June 12, 2002, the City Council of the City of Rancho Palos Verdes adopted
Resolution 2002-45, approving a spending plan and authorizing a budget appropriation for the
2002-2003 fiscal year: and
WHEREAS, certain project expenditures included in the fiscal year 2001-2002 budget were not
completed by fiscal year end; and
WHEREAS, the City Council has determined that each of these specific project expenditures
(listed in the attached Exhibit A) should be completed in fiscal year 2002-2003; and
WHEREAS, the carryover of these items will not change the estimated (budgeted) ending fund
balance at June 30, 2003;
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES:
The following adjustments be made to the fiscal year 2002-2003 budget per the attached Exhibit
A:
Increase the General Fund budget as follows:
Community Outrch #001-105-35 Professional/technical $ 2,526
Information Tech #001-130-86 Computer Equipment $ 60,000
Emergency Prep #001-230-50 Operating Supplies $ 5,298
Public Works Adm #001-301-35 Professional/technical $ 73,167
Building Maint #001-340-30 Maintenance $ 21,766
Building Maint #001-340-35 Professional/technical $ 2,000
Parks Maint #001-341-30 Maintenance $ 93,815
Parks Maint #001-341-35 Professional/technical $ 17,325
Planning #001-401-35 Professional/technical $174,200
Recreation & Parks #001-540-50 Operating Supplies $ 10,000
Increase the Gas Tax Fund budget as follows:
Street Maintenance #102-302-30 Maintenance services $414,082
Street Maintenance #102-302-35 Professional/technical $ 67,019
Increase the CDBG Fund budget as follows:
CDBG Projects #110-910-35 Professional/technical $ 92,080
CDBG Projects #110-910-82 Improvements other than Bldgs. $794,276
Increase the Recycling Fund budget as follows:
Recycling #112-312-68 Grants $104,153
Increase the Solid Waste Fund budget as follows:
Solid Waste #113-313-35 Professional/technical $ 2,000
Increase the Habitat Restoration Fund budget as follows:
Habitat Rest #122-322-82 Improvements other than Bldgs. $ 120,000
Increase the Abalone Cove Sewer District Fund budget as follows:
Ab Cove Sewer Dist #125-325-82 Improvements other than Bldgs. $ 40,606
Increase the Capital Improvement Projects Fund budget as follows:
CIP #330-930-35 Professional/technical $ 891,602
CIP #330-930-82 Improv. other than Bldgs. $7,125,369
Increase the Park Development (Quimby) Fund budget_as follows:
Quimby #334-934-35 Professional/technical $ 9,500
Quimby #334-934-82 Improvements other than Bldgs. $ 91,325
Increase the Equipment Replacement Fund budget as follows:
Internal Services #781-382-86 Computer equipment/software $ 105,239
Internal Services #781-383-85 Furniture and equipment $ 214,500
Increase the Employee Benefits Fund budget as follows:
Internal Services #785-385-35 Professional/technical $ 22,775
Increase the Building Replacement Fund budget as follows:
Internal Services #786-386-35 Professional/technical $ 85,405
PASSED, APPROVED, AND ADOPTED THE 3rd DAY OF SEPTEMB i- 2002.
,,FP ' - 10/444/ ' '', .4..
M:yo ivirf
Attest:
of
r I A i _
City Clerk
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, JO PURCELL, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above
Resolution No. 2002-72 was duly and regularly passed and adopted by the said City Council at
regular meeting thereof held on September 3, 2002.
011 6 / / Al
City Clerk
Resolution No. 2002-72
Page 2of2
CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
City Administration
The aircraft route tracking/recording system purchase
was finalized in July 2002 and is operational as of
August 2002. The City is expecting the first data report
Airspace Monitoring Systemfrom the system in the near future.
001-103-35001-105-3510,4757,9492,526
The purchase of emergency preparedness supplies
was delayed due to inability to obtain bids from
vendors. This purchase is actively being pursued and
Emergency preparedness suppliesexpected by December 2002.
001-230-505,5002025,298
Information Technology
ArcView is the most commonly used software for
viewing Geographical Information System ("GIS") data.
The continuance of the appropriation will enable the
acquisition of 4-8 user software licenses as well as user
Arc View (GIS) software & trainingtraining and implementation.
001-130-8626,000026,000
The continuance of the unspent appropriation would
enable the acquisition of several document imaging
licenses to begin electronic archival of permanent
documents in both the City Clerk, Planning and Pubic
Document Imaging solutionWorks departments.
001-130-8634,000034,000
Public Works
Public Works Staff requests the reallocation of the
appropriation to begin the implementation of a GIS
database. Upon acquisition of the digitized
topographical maps, the reallocation would enable
creation of several layers of public works data (e.g.
sewers, storm drains, signs, trees) to begin the GIS
GIS implementationproject.
330-930-35001-301-3550,000050,000
The continuance of the appropriation would enable the
use of intern or part-time staff to begin the process of
Temporary staff assistance for document electronically archiving permanent documents created
scanningin the Public Works department.
001-301-352,50002,500
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CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
The FY 2001-2002 budget included $35,000 for
contract engineering services, of which $14,334 was
expended. Staff requests a continuing appropriation for
the unspent amount of $20,667 to pay for professional
services related to finalizing several projects managed
Engineering servicesby CBM Consulting, Inc. during FY 2001-2002.
001-301-3535,00014,33420,667
The requested continuing appropriation will be
reallocated entirely to the Planning building window
replacement project. The contract was awarded in
June 2002 and the project began in July 2002. Project
One-time building maintenance projectscompletion is expected in September 2002.
001-340-3082,50053,83121,766
The requested continuing appropriation will be
reallocated entirely to the Planning building window
replacement project. The contract was awarded in
Administration of one-time building June 2002 and the project began in July 2002. Project
maintenance projectscompletion is expected in September 2002.
001-340-3533,8752,5352,000
Los Angeles County has not yet submitted the FY 2001-
2002 invoice for services. Therefore, this appropriation
Catch basin cleaning/repair/structural needs to be continued to facilitate payment of the FY
inserts2001-2002 invoice when it is received.
001-341-3015,600015,600
This continuing appropriation encompasses several one-
time park maintenance projects. The installation of the
Hesse Park and Del Cerro Park drinking fountains has
been delayed due to sewer and drainage issues. The
Hesse Park picnic tables will be painted in September
2002. The Ladera Linda and City Hall lighting
installation projects are expected to begin in October
2002. The Shoreline Park sign installation project was
delayed due to the gnat-catcher breeding season. All
of the continued projects will be completed during FY
One-time park maintenance projects2002-2003.
001-341-3078,965078,215
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CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
This continuing appropriation encompasses several one-
time park maintenance projects. The installation of the
Hesse Park and Del Cerro Park drinking fountains has
been delayed due to sewer and drainage issues. The
Hesse Park picnic tables will be painted in September
2002. The Ladera Linda and City Hall lighting
installation projects are expected to begin in October
2002. The Shoreline Park sign installation project was
delayed due to the gnat-catcher breeding season. All
Administration of one-time park of the continued projects will be completed during FY
maintenance projects2002-2003.
001-341-3524,3256,86917,325
Los Angeles County has not yet submitted the FY 2001-
2002 invoice for services. Therefore, this appropriation
Catch basin cleaning/repair/structural needs to be continued to facilitate payment of the FY
inserts2001-2002 invoice when it is received.
102-302-3015,6004,11811,482
The slurry seal project began in June 2002 and was
delayed due to Public Works staffing shortages.
FY01-02 slurry sealProject completion is expected in September 2002.
102-302-30500,0000400,000
This NPDES maintenance activity was not completed
during FY 2001-2002 due to Public Works staffing
shortages. Completion of the stenciling is expected
Catch basin stencilingduring December 2002.
113-313-30102-302-302,60002,600
This project was delayed to allow study of additional
traffic calming alternatives at the direction of the City
Council. Staff’s recommendation will be presented at
Traffic calming - Via Riverathe September 17, 2002 City Council meeting.
102-302-30102-302-359,00009,000
The slurry seal project began in June 2002 and was
FY01-02 slurry seal design and delayed due to Public Works staffing shortages.
inspectionProject completion is expected in September 2002.
102-302-3563,0004,98158,019
The grants have been awarded and many projects are
currently in the construction phase. Completion of
Homeowner association beautification projects and payment of grants is expected to occur in
grantsFY 2002-2003.
112-312-68193,03186,604104,153
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CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
The memorandum of understanding has not been
finalized to establish the regional agency for AB939
L.A. Area Regional Agencydiversion and disposal reporting.
113-313-352,00002,000
The sewer system emergency generator, pump transfer
Abalone Cove sewer emergency switches, and pump auto dialer systems have been
generatorpurchased during August 2002.
125-325-8250,0009,39440,606
Planning
The FY 2001-2002 budget included appropriations for
work on the Housing Element of the General Plan, the
Coastal Specific Plan and the Conceptual Trails
Specific Plan. The Housing Element of the General
Plan and the Coastal Specific Plan has been
General planning (General Plan, Housing completed. Staff requests a continuance of the
Element, Coastal Specific and planning appropriation to continue work on the
Conceptual Trails Network)Conceptual Trails Specific Plan.
001-401-3543,7023,93532,944
Completion of the Natural Community Conservation
Plan (NCCP) project is awaiting the pending open
space purchase along Palos Verdes Drive South. Once
the pending purchase is completed or abandoned, the
NCCP project will move forward into the Environmental
Impact Report phase. This appropriation will likely need
NCCPto be carried forward to FY 2003-2004.
001-401-35174,91433,658141,256
This project is impacted by the completion of the 25th
Street repair project and Altamira Canyon Drainage
project. The construction projects must be completed
in order to finalize the mitigating re-vegetation
Forrestal Re-vegetationspecifications.
122-322-82120,0000120,000
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CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
Recreation and Parks
The amount carried over to FY 2002-2003 will provide
for grand re-opening ceremonies and celebratory
banners upon the completion of the PVIC Expansion
project. The timing of the re-opening of the facility is
undetermined at this time and the full amount will likely
PVIC grand opening suppliesneed to be carried forward to FY 2003-2004.
001-540-5010,000010,000
Capital Improvement Projects
Grants and loans have been awarded. A number of the
construction projects are currently in either the bid or
CDBG - Home Improvement Program construction phase. Completion of FY 2001-2002
grants and loansprojects is expected during FY 2002-2003.
110-910-35219,140127,06092,080
City Hall improvements for compliance with the
American Disabilities Act are pending a review of
project costs and funding sources. Improvements will
CDBG - ADA improvements (City Hall likely be made in conjunction with completion of the City
elevator)Hall renovation plan.
110-910-8220,000020,000
The project has been delayed until the City is able to
obtain easements from homeowners and permits from
CDBG - Altamira Canyonthe Army Corps of Engineers.
110-910-82774,2760774,276
This project has been delayed to afford staff the
opportunity to analyze additional geotechnical
evaluations. Project completion is expected during FY
25th Street settlement rehabilitation2002-2003.
330-930-3547,66723,66724,000
This project has been delayed to afford staff the
opportunity to analyze additional geotechnical
evaluations. Project completion is expected during FY
25th Street settlement rehabilitation2002-2003.
330-930-82552,3330367,900
The beach improvement project has been delayed by
the Coastal Commission’s review of an environmental
appeal. A status report will be presented to City
Abalone Cove beach improvementsCouncil on September 17, 2002.
330-930-3530,0008,20521,795
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CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
The beach improvement project has been delayed by
the Coastal Commission’s review of an environmental
appeal. A status report will be presented to City
Abalone Cove beach improvementsCouncil on September 17, 2002.
330-930-82392,8850392,885
As there is no available FY 2002-2003 funding for
construction, the project design has been delayed to
allow staff to complete priority projects. Design
Crest Road rehabilitation designcompletion is expected during FY 2002-2003.
330-930-3519,54514,9854,560
The details of this project will be finalized with the input
of the Open Space Planning and Recreation and Parks
Forrestal open space improvementsTask Force.
330-930-35100,00011,57288,428
The details of this project will be finalized with the input
of the Open Space Planning and Recreation and Parks
Forrestal open space improvementsTask Force.
330-930-82250,0000250,000
Staff requests this appropriation be carried forward to
FY01-02 misc. drainage improvementssupplement FY 2002-2003 projects.
330-930-8285,652085,652
This project began in June 2002 and was delayed due
to Public Works staffing shortages. Project completion
FY01-02 residential overlayis expected during September 2002.
330-930-35114,20051,59362,607
This project began in June 2002 and was delayed due
to Public Works staffing shortages. Project completion
FY01-02 residential overlayis expected during September 2002.
330-930-821,260,00001,260,000
The project design began late in FY 2001-2002 due to
the pending completion of the Pavement Management
Program. Project completion is expected during
FY02-03 residential overlay designSeptember 2002.
330-930-3553,000053,000
The traffic signal project was delayed to allow staff
additional time to evaluate design concepts. Staff’s
recommendation for contract award will be presented to
City Council at the September 3, 2002 City Council
Hawthorne/Vallon traffic signalmeeting.
330-930-3525,00010,38214,618
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CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
The traffic signal project was delayed to allow staff
additional time to evaluate design concepts. Staff’s
recommendation for contract award will be presented to
City Council at the September 3, 2002 City Council
Hawthorne/Vallon traffic signalmeeting.
330-930-82110,0000110,000
Additional geo-technical studies are required to
complete the project design. Design completion is
Lower San Ramon (Tarapaca) drainageexpected during FY 2002-2003.
330-930-3530,00017,82512,175
PVE/RPV joint storm drain improvementsProject completion is expected in September 2002.
330-930-3565,000065,000
PVE/RPV joint storm drain improvementsProject completion is expected in September 2002.
330-930-82668,550362,418306,132
Project completion is expected in October 2002. Staff
requests the appropriation to be continued to provide
PVIC soil remediationfor unknown additional costs.
330-930-3566,48522,57743,908
Project completion is expected in October 2002. Staff
requests the appropriation to be continued to provide
PVIC soil remediationfor unknown additional costs.
330-930-82533,51524,164509,351
The expansion project is on hold until the PVIC Soil
PVIC expansionRemediation project is complete.
330-930-35170,0000170,000
The expansion project is on hold until the PVIC Soil
PVIC expansionRemediation project is complete.
330-930-823,018,17503,018,175
The PVIC storm drain improvement project is on hold
PVIC storm drain improvementsuntil the PVIC Soil Remediation project is completed.
330-930-82207,00010,791196,209
The project concept is currently being revised in order
to consider the priority of ailing playground equipment.
Staff will present a separate recommendation to the
City Council at the August 28, 2002 City Council
Ryan Park parking lot rehabilitationmeeting.
330-930-3515,0008,2826,718
The project concept is currently being revised in order
to consider the priority of ailing playground equipment.
Staff will present a separate recommendation to the
City Council at the August 28, 2002 City Council
Ryan Park parking lot rehabilitationmeeting.
330-930-8260,000060,000
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CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
This project has been delayed due to the necessary
redesign of the outlet structure for slope stabilization.
Staff expects completion of the drainage improvements
San Ramon drainage improvementsby December 31, 2002.
330-930-35977,650825,195152,455
This project has been delayed due to the necessary
redesign of the outlet structure for slope stabilization.
Staff expects completion of the drainage improvements
San Ramon drainage improvementsby December 31, 2002.
330-930-822,427,0001,857,935569,065
This drainage study project has been deferred due to a
lack of construction funds as discussed during the FY
2002-2003 budget process. Staff is currently
researching funding alternatives and will likely offer a
Sunnyside Ridge drainage studyrecommendation to City Council during Fall 2002.
330-930-35188,95916,622172,337
The project was delayed to consider necessary
downsizing to meet funding constraints. Staff
anticipates completion of the improvements in
Ladera Linda tot lot improvementsSeptember 2002.
334-934-354,50004,500
The project was delayed due to necessary downsizing
to meet funding constraints. Staff anticipates
Ladera Linda tot lot improvementscompletion of the improvements in September 2002.
334-934-8241,443041,325
This project was on hold until the completion of the
City’s playground audit mandated by the State of
California for safety features and ADA compliance. The
Ryan Park play equipmentaudit was completed during August 2002.
334-934-355,00005,000
This project was on hold until the completion of the
City’s playground audit mandated by the State of
California for safety features and ADA compliance. The
Ryan Park play equipmentaudit was completed during August 2002.
334-934-8250,000050,000
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CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
Equipment Replacement
The City Council approved the purchase of the Cisco
phone and voice messaging system for City Hall on
August 6, 2002. Staff expects the installation to occur
in October 2002. In accordance with the
recommendation contained in the staff report, the
continuance of the unspent appropriation plus the re-
City Hall phone & voice messaging allocation of $50,000 will be expended during FY 2002-
system2003 upon completion.
781-382-86100,00041,76158,239
The upgrade of server equipment software to Windows
2000 is expected to be completed during the December
Server software upgrade2002 Holiday break while City Hall is closed.
781-382-8624,000024,000
The server provided by PVNET will be upgraded to
Microsoft SQL version 6.0 during FY 2002-2003. It is
expected that Microsoft will discontinue supporting SQL
Upgrade Tidemark SQL serverversion 4.0 (currently used) during 2003.
781-382-868,00008,000
It is expected that several standard workstation
software programs will be upgraded during FY 2002-
2003, including McAfee anti-virus, ACT for calendar
and contact management, Eudora for email, as well as
several specialty software programs used by some, but
Workstation software upgradenot all users.
781-382-8615,000015,000
Administration copierThe copier purchases were completed in August 2002.
781-383-852,50002,500
The office furniture vendor was selected and approved
by City Council on April 30, 2002. Project details are
currently being refined due to planned space
City Clerk department furnitureimprovements within City Hall.
781-383-856,00006,000
The office furniture vendor was selected and approved
by City Council on April 30, 2002. Project details are
currently being refined due to planned space
City Manager department furnitureimprovements within City Hall.
781-383-852,35002,350
Staff expects to present project specifications to the
Composite/Zoning mapsCity Council in Fall 2002.
781-383-8580,000080,000
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CITY OF RANCHO PALOS VERDES
CONTINUING APPROPRIATIONS
ATTACHMENT A
FY 2001-2002
Continued
BudgetAccountAmount
DescriptionComments
AccountBudgetSpent-to-dateto Continue
(if different)
The office furniture vendor was selected and approved
by City Council on April 30, 2002. Project details are
currently being refined due to planned space
Finance department furnitureimprovements within City Hall.
781-383-8515,0003,75011,250
Hesse Park copierThe copier purchases were completed in August 2002.
781-383-852,50002,500
The office furniture vendor was selected and approved
by City Council on April 30, 2002. Project details are
currently being refined due to planned space
Public Works workstation furnitureimprovements within City Hall.
781-383-852,30002,300
The purchase of new interior furnishings and equipment
will occur upon the completion of the PVIC expansion
project. The timing of the re-opening of the facility is
undetermined; therefore, the appropriation should be
carried over to FY 2002-2003. It is likely that the full
PVIC equipmentamount will need to be carried over to FY 2003-2004.
781-383-85105,1000105,100
Reception area copierThe copier purchases were completed in August 2002.
781-383-852,50002,500
Employee Benefits
The employee benefits study will be completed during
Benefits StudyFY 2002-2003.
785-385-3527,0004,22522,775
Building Replacement
The FY 2001-2002 budget included $85,405 for
architectural services for the development of a
conceptual plan for the design of a centralized pubic
counter and permanent City Council chambers at City
Hall. This project has placed on hold to enable the
Open Space Planning and Recreation and Parks Task
Force an opportunity to provide input regarding the
plan. Staff requests a continuing appropriation of the
City Hall renovation planunspent budget amount of $85,405.
786-386-3585,405085,405
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