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CC RES 2005-016 RESOLUTION NO. 2005-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING A COST ALLOCATION PLAN, APPROVING A COST OF SERVICES ANALYSIS, AND ADOPTING A MASTER SCHEDULE OF FEES AND CHARGES FOR CITY SERVICES. THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES RESOLVE AS FOLLOWS: WHEREAS, the City of Rancho Palos Verdes ("City") has conducted an extensive analysis of its services, the costs reasonably borne by the City in providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and WHEREAS, the City retained an independent consultant, MAXIMUS Inc. ("MAXIMUS"), to conduct said analysis of the City's services and related costs. MAXIMUS completed that certain Cost Allocation Plan and Cost of Services Analysis (the "Fee Study") dated November 17, 2004, a copy of which is attached to this resolution and is on file with the City Clerk. The Fee Study set forth a mechanism for ensuring that fees adopted by the City for services rendered do not exceed the reasonable estimated cost for providing the services for which the fees are charged; and WHEREAS, California Government code Section 66000, et. seq. authorizes the City to adopt fees for municipal services, provided such fees do not exceed the cost to the City of providing the service; and WHEREAS, on February 15, 2005, the City Council conducted a duly noticed public hearing concerning the fees proposed to be adopted; and WHEREAS, the adoption of this Resolution approves and sets forth a procedure for determining fees for the purpose of meeting the operating expenses of City departments and is, therefore, exempt from the California Environmental Quality Act (Public Resources Code Sections 21080 et seq.) pursuant to Public Resources Code Section 21080 (b) (8) (A); and WHEREAS, all requirements of California Government Code Sections 66016 and 66018 are hereby found to have been satisfied. NOW, THEREFORE, the City Council of the City of Rancho Palos Verdes does hereby resolve as follows: Section 1. The facts set forth in the Recitals of this Resolution are true and correct and are hereby incorporated by reference as though set forth in full. Section 2. The City Council hereby finds that none of the fees set forth in the Master Fee Schedule ("Master Fee Schedule") attached hereto as Exhibit 1 and incorporated by reference, exceeds the cost to the City of providing the service to which such fee applies. The basis for the fees and charges contained in the Master Fee Schedule is set forth in the Fee Study, which is on file with the City Clerk and incorporated herein by this reference. Section 3. The City Council hereby approves and adopts the Master Fee Schedule as the master schedule of fees applicable to specified municipal services provided by the City of Rancho Palos Verdes. Section A. Costs Reasonably Borne Defined. "Costs reasonably borne," as used and ordered to be applied in this Resolution, shall consist of the following elements: A. All applicable direct costs including, but not limited to, salaries, wages, overtime, employee fringe benefits, services and supplies, maintenance and operation expenses, contracted services, special supplies, and any other direct expense incurred by the City. B. All applicable indirect costs including, but not restricted to, building maintenance and operations, equipment maintenance and operations, communications expenses, computer costs, printing and reproduction, vehicle expenses, insurance and like expenses, when distributed, based on an accounted and documented rational proration system. C. Fixed asset recovery expenses, consisting of depreciation of fixed assets, and additional fixed asset expense recovery charges calculated on the current estimated cost of replacement, divided by the approximate life expectancy of the fixed asset. A further additional charge to make up the difference between book value depreciation not previously recovered and reserved in cash and the full cost of replacement, also shall be calculated and considered a cost so as to recover such unrecovered costs between book value and cost of replacement over the remaining life of the asset. D. Citywide support, expressed as a percentage, distributing and charging the expenses of the City Council, City Attorney, City Manager, City Clerk, and Finance and Information Technology Department, and all other staff and support service provided to the entire city organization. Support shall be prorated between tax-financed services and fee-financed services on the basis of said percentage so that each tax and fee and charge shall proportionately defray such support costs. E. Departmental support, expressed as a percentage, distributing and charging the cost of each department head and his or her supporting expenses. F. Debt service costs, consisting of repayment of principal, payment of interest, and trustee fees and administrative expenses for all applicable bond, certificate, or securities issues or loans of whatever nature or kind. Any required Resolution No. 2005-16 Page 2 of 5 coverage factors or required or established reserves beyond basic debt service costs also shall be considered a cost if required by covenant within any securities ordinance, resolution, indenture or general law applicable to the City. Section 5. Fully Burdened Rates. "Fully Burdened Rates" shall be applied to all trust deposit charges or to fees that are to be collected for which a flat rate or per unit cost cannot be established due to the nature of the regulation, product, or service to be provided. Fully burdened rates shall be consistent with the definition of"costs reasonably borne" as defined above and shall be applied as follows: Direct Hourly Salary (1) + Services and Supplies (2) = Direct Expenses + Departmental Support (3) + Citywide Support (4) = Fully Burdened Rate (1) Includes employee salary and benefits and is based on a 1,800 hour productive work year. (2) Proportionate share is based on total departmental services and supplies divided by total departmental productive employee work hours (services and supplies/(total departmental employees x 1,800). (3) Proportionate share is based on the director as a percentage of total departmental employees multiplied by the director's hourly salary (1/total departmental employees) x director's direct hourly salary). (4) Proportionate share is based on the total departmental productive employee work hours as a percentage of departmental total citywide support costs (total departmental employees x 1,800)/citywide support costs). FULLY BURDENED RATE CALCULATION EXAMPLE Assumptions/Description: A $ 100,000 Director Total Salary and Benefits B $ 707000 Employee Total Salary and Benefits C 17800 Productive Work Hours D 10 Department Employees E $ 136,000 Department Services and Supplies F $ 5007000 Department Support Cost(Citywide) Fully Burdened Rate Calculations(Hourly): G B Divided By C $ 38.89 Direct Salary H E Divided By(C Times D) $ 7.56 Services and Supplies (1 Divided By D)Times (A Divided By C) $ 5.56 Departmental Support J ((C Times D) Divided By F)Times (G+H+I) $ 1.87 Citywide Support $ 53.87 Total Fully Burdened Rate Resolution No. 2005-16 Page 3 of 5 Section 6. Separate Fee For Each Application. All fees set by this resolution are for each identified application that is being processed. Additional fees shall be required for each additional application or service that is requested or required. Where fees are indicated on a per-unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units. Where additional fees need to be charged and collected for completed staff work, or where a refund of excess deposited monies is due, and where such charge or refund is ten dollars ($10.00) or less, a charge or refund need not be made, pursuant to California Government Code Sections 29373.1 and 29375.1 and amendments thereto. Section 7. Trust Deposits. In addition to the fees and charges for an application, each applicant shall be responsible for the full cost of services provided on behalf of the City by outside consultants that have been retained by the City to render services specifically in connection with the processing of the application. Each applicant shall be required to pre-pay, in the form of a trust deposit with the City, the estimated amount of the cost of any such services to be provided in connection with the processing of the application. The trust deposit shall be remitted to the City prior to commencement of covered services. The staff member responsible for processing the application shall establish the initial amount of the trust deposit for a given application. The trust deposit required shall be sufficient to cover the estimated costs of the services to be provided plus ten percent (10%) to cover staff time for overseeing outside consultants and administering the trust deposit. Services routinely provided to the City by the City Attorney and other consultants that are included in the Fully Burdened Rates shall be exempt from this condition. However, the trust deposits shall include the costs of extraordinary services, including, but not limited to, geological reviews, preparation of environmental impact reports and other environmental documentation, and: special services by the City Attorney that arise directly from the particular application and are not within the scope of services that are routinely provided to the City. In the event the trust deposit exceeds the actual costs incurred for a particular application, the City will refund the surplus. If, conversely, the actual costs will exceed the amount on deposit, the City shall notify the applicant in writing that additional funds are required to replenish the trust deposit. The applicant shall replenish the trust deposit within ten days of receipt of notice from the City that additional funds are needed. However, in such cases, the applicant shall replenish said trust deposit accounts in amounts requested by the City, based upon an estimate by City Staff of the cost of services that will be provided by the City during the next 90 days. If an applicant fails to timely replenish a trust deposit, the City shall suspend all processing of the application until such time as the applicant remits the required additional funds. Section 8. The fees specified in the Master Fee Schedule shall become effective on April 18, 2005, and shall not be applicable to any "deemed complete" application received by the City prior to that date. Section 9. The City Council shall direct staff, either internally or through a third party, to perform a periodic thorough analysis of fees and charges. Based on the results of said periodic review, the City Council shall revise such fees and charges as Resolution No. 2005-16 Page 4 of 5 warranted. Until a periodic analysis is completed, and after the fee adjustments detailed in Exhibit 1 are implemented, the City Council shall make a determination annually, after conducting a duly noticed public hearing, whether or not to increase fees by the percentage increase, if any, in City salaries and benefits during the two most recent fiscal years, as reflected in the City's audited financial statements. Section 10. Any person paying a given fee who feels that any fee or charge determined and set is in excess of the percentage of costs reasonably borne by the City and to be recovered as set out in this Resolution, or that such fee or charge has been reviewed prior to, or has not been reviewed within the review schedule as set forth herein, may appeal in writing to the City Council. Section 11. The City Clerk shall certify to the passage, approval, and adoption of this resolution, and shall cause this resolution and her certification to be entered in the Book of Resolutions of the City Council of the City. PASSED, APPROVED and ADOPTED this15th day of February 2005. Mayor Attest: C4- Clerk State of California ) County of Los Angeles ) ss City of Rancho Palos Verdes ) I, Carolynn Petru, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2005-16, was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on February 15, 2005. Cit Clerk Resolution No. 2005-16 Page 5 of 5 EXHIBIT 1-MASTER FEE SCHEDULE PLANNING PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 AFFORDABLE HOUSING FEASIBILITY ANALYSIS TRUST DEP. TRUST DEP. TRUST DEP. N/A APPLICATION APPEAL PROCESSING $ 940 $ 1,081 $ 1,222 YES BUSINESS LICENSE/HOME OCCUPATION(ZONING REVIEW) $ 12 $ 14 $ 16 YES CERTIFICATE OF COMPLIANCE REVIEW $ 1,010 TRUST DEP. TRUST DEP. N/A COASTAL PERMIT-APPEALABLE-PC REVIEW $ 1,150 $ 1,323 $ 1,495 YES COASTAL PERMIT-NONAPPEALABLE-PC REVIEW $ 720 $ 828 $ 936 YES IF APPEALABLE/NONAPPEALABLE COASTAL PERMIT-PC REVIEW IS FILED IN CONJUNCTION WITH OTHER APPLICATIONS FOR CONCURRENT PROCESSING,FEE SHALL BE ONE HALF(1/2)OF CURRENT FEE. COASTAL PERMIT-APPEALABLE-STAFF REVIEW $ 580 $ 667 $ 754 YES COASTAL PERMIT-NONAPPEALABLE-STAFF REVIEW $ 470 $ 541 $ 611 YES CONDITIONAL USE PERMIT(REVISION TO EXISTING) $ 600 $ 690 $ 780 YES CONDITIONAL USE PERMIT(NEW) $ 2,400 $ 2,760 $ 3,120 YES COVENANT PROCESSING/TERMINATION $ 35 $ 40 $ 46 YES DENSITY BONUS REQUEST TRUST DEP. TRUST DEP. TRUST DEP. N/A ENCROACHMENT PERMIT $ 700 $ 805 $ 910 YES ENVIRONMENTAL ASSESSMENT-INITIAL STUDY/NEGATIVE DEC. $ 1,230 $ 1,415 $ 1,599 YES ENVIRONMENTAL ASSESSMENT-EIR TRUST DEP. TRUST DEP. TRUST DEP. EXOTIC ANIMAL PERMIT $ 20 $ 228 $ 228 YES EXTREME SLOPE PERMIT $ 410 $ 472 $ 533 YES FENCES,WALLS AND HEDGES PERMIT $ 310 $ 357 $ 403 YES FOLIAGE ANALYSIS $ 110 $ 127 $ 143 YES GEOLOGIC INVESTIGATION PERMIT $ 180 $ 91 $ 91 YES GEOLOGIC REVIEWS CATEGORY 1-GEOLOGIC SITE INSPECTION FEE $ 200 $ 200 $ 200 NO CATEGORY 2-GEOLOGIC REPORT REVIEW FEE $ 1,300 $ 1,300 $ 1,300 NO CATEGORY 3-GEOLOGIC PLANNING REVIEW FEE $ 1,500 $ 1,500 $ 1,500 NO CATEGORY 4-GEOLOGIC(RESUBMITTED)REPORT REVIEW FEE $ 300 $ 300 $ 300 NO CATEGORY 5-ADDITIONAL SERVICE FEE TRUST DEP. TRUST DEP. TRUST DEP. GEOLOGIC REVIEWS ARE PERFORMED BY THE CITY'S CONSULTANT AND FEES ARE BASED ON THE ASSOCIATED CONTRACT AMOUNT. GRADING PLAN REVIEW-MINOR $ 195 $ 224 $ 254 YES GRADING PLAN REVIEW-MAJOR-PC $ 740 $ 851 $ 962 YES GRADING PLAN REVIEW-MAJOR-STAFF $ 390 $ 449 $ 507 YES A NEIGHBORHOOD COMPATIBILITY FEE OR TRUST DEPOSIT MAY BE REQUIRED FOR GRADING PLAN REVIEWS. HEIGHT VARIATION PERMIT-PC REVIEW $ 1,260 $ 1,449 $ 1,638 YES A NEIGHBORHOOD COMPATIBILITY FEE OR TRUST DEPOSIT MAY BE REQUIRED FOR HEIGHT VARIATION PERMITS. LANDSCAPE PLAN CHECK AND INSPECTION $ 240 $ 276 $ 312 YES LANDSLIDE MORATORIUM EXCLUSION TRUST DEP. TRUST DEP. TRUST DEP. N/A LANDSLIDE MORATORIUM EXCEPTION PERMIT-STAFF REVIEW $ 110 $ 635 $ 635 YES LARGE FAMILY DAY CARE PERMIT $ 410 $ 472 $ 533 YES LOT LINE ADJUSTMENT $ 430 $ 495 $ 559 YES PLUS A TRUST DEPOSIT FOR SERVICES RENDERED BY THE CITY ENGINEER Resolution No. 2005-16 Exhibit 1 EXHIBIT 1-MASTER FEE SCHEDULE PLANNING PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 MINOR EXCEPTION PERMIT $ 320 $ 368 $ 416 YES MISCELLANEOUS HEARING $ 260 $ 299 $ 338 YES NEIGHBORHOOD COMPATIBILITY ANALYSIS $ 175 $ 1,180 $ 1,180 YES NON COMMERCIAL AMATEUR ANTENNA PERMIT $ 685 $ 315 $ 315 YES REQUIRED ONLY IF ANTENNA DOES NOT QUALIFY FOR THE SITE PLAN REVIEW PROCESS PARCEL MAP-FINAL $ 500 $ 575 $ 650 YES PLUS A TRUST DEPOSIT FOR SERVICES RENDERED BY THE CITY ENGINEER PARCEL MAP-TENTATIVE $ 2,820 $ 3,243 $ 3,666 YES PLUS A TRUST DEPOSIT FOR SERVICES RENDERED BY THE CITY ENGINEER PARKING LOT PERMIT $ 460 $ 228 $ 228 YES PLANNING CERTIFICATION LETTER $ 110 $ 127 $ 143 YES RADIUS MAP FEE NEW $ 40 $ 40 YES REVERSION TO ACREAGE $ 275 $ 316 $ 358 YES SIGN PERMIT-TEMPORARY(ONE OR MORE) $ 65 $ 75 $ 85 YES SIGN PERMIT-PERMANENT $ 110 $ 127 $ 143 YES SIGN PERMIT-MASTER SIGN PROGRAM-PC REVIEW $ 540 $ 621 $ 702 YES SITE PLAN REVIEW-ANTENNA $ 110 $ 127 $ 143 YES SITE PLAN REVIEW-MAJOR $ 110 $ 127 $ 143 YES SITE PLAN REVIEW-MINOR $ 45 $ 52 $ 59 YES A NEIGHBORHOOD COMPATIBILITY FEE OR TRUST DEPOSIT MAY BE REQUIRED FOR SITE PLAN REVIEWS. SPECIAL ANIMAL PERMIT(LARGE DOMESTIC ANIMAL) $ 20 $ 879 $ 879 YES SPECIAL CONSTRUCTION PERMIT $ 290 $ 152 $ 152 YES SPECIAL USE PERMIT $ 460 $ 529 $ 598 YES TEMPORARY VENDOR PERMIT $ 65 $ 75 $ 85 YES TRACT MAP-FINAL TRUST DEP. TRUST DEP. TRUST DEP. N/A TRACT MAP-TENTATIVE TRUST DEP. TRUST DEP. TRUST DEP. N/A USE/INTERPRETATION PROCEDURE $ 380 $ 437 $ 494 YES VARIANCE REVIEW $ 1,140 $ 1,311 $ 1,482 YES MISCELLANEOUS GENERAL PLAN/LOCAL COASTAL PLAN/SPECIFIC PLAN AMENDMENT &ZONE(CODE)CHANGE-INITIATION $ 330 $ 380 $ 429 YES GENERAL PLAN/LOCAL COASTAL PLAN/SPECIFIC PLAN AMENDMENT &ZONE(CODE)CHANGE-APP.PROCESSING TRUST DEP. TRUST DEP. TRUST DEP. N/A TIME EXTENSIONS $ 100 $ 115 $ 130 YES DATA ENTRY-HISTORICAL FEE(PER PROPERTY) $ 13 $ 15 $ 17 YES DATA ENTRY-DATA PROCESSING(PER APP.&BUILDING PERMIT) $ 3 $ 3 $ 4 YES DOCUMENT PRINTING SERVICES(PER PAGE COPIED) $ 0.15 $ 0.17 $ 0.20 YES NOTE: MINIMUM INITIAL DEPOSIT TO BE DETERMINED BY STAFF FOR ALL TRUST DEPOSITS. ALL CITY FEES MAY REQUIRE A TRUST DEPOSIT IN ADDITION TO LISTED FEES. TRUST DEPOSITS MAY BE USED TO PAY FOR SERVICES FROM THE CITY ATTORNEY,TRAFFIC COMMITTEE, NPDES CONSULTANT,CITY ENGINEER,PUBLIC WORKS DEPARTMENT,CITY GEOLOGIST AND BIOLOGICAL CONSULTANT. A$25 SET UP FEE AND 10%ADMINISTRATION FEE WILL APPLY TO ALL TRUST DEPOSITS. OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1-MASTER FEE SCHEDULE BUILDING AND SAFETY PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 BUILDING PERMIT FEES VALUATION TABLE($)-FEES 1-400 $ 27.00 $ 29.70 $ 32.40 YES FROM 401 TO 700 $ 33.75 $ 37.13 $ 40.50 YES FROM 701 TO 1,000 $ 40.50 $ 44.55 $ 48.60 YES FROM 1,001 TO 25,000-FIRST 1,000 $ 40.50 $ 44.55 $ 48.60 YES EACH ADDITIONAL 1,000 OR FRACTION $ 20.25 $ 22.28 $ 24.30 YES FROM 25,001 TO 50,000-FIRST 25,000 $ 526.50 $ 579.15 $ 631.80 YES EACH ADDITIONAL 1,000 OR FRACTION $ 13.50 $ 14.85 $ 16.20 YES FROM 50,001 TO 100,000-FIRST 50,000 $ 864.00 $ 950.40 $ 1,036.80 YES EACH ADDITIONAL 1,000 OR FRACTION $ 8.10 $ 8.91 $ 9.72 YES FROM 100,001 TO 200,000-FIRST 100,000 $ 1,269.00 $ 1,395.90 $ 1,522.80 YES EACH ADDITIONAL 1,000 OR FRACTION $ 2.70 $ 2.97 $ 3.24 YES NOTE: CALCULATION METHOD: THE VALUATION MULTIPLIER(BELOW)IS MULTIPLIED BY THE PROJECT SQUARE FOOTAGE TO ASCERTAIN VALUE. EXAMPLE: 500 SQUARE FOOT SIMPLE ROOM ADDITION-($70.50 X 500=$35,250 VALUATION).THE VALUATION TABLE ABOVE IS THEN USED TO CALCULATE THE PERMIT FEE-CURRENT YEAR($526.50 FOR FIRST$25,000 PLUS$13.50 FOR EACH ADDITIONAL$1,000,OR$138.38($10,250/ 1,000 X 13.5)FOR A TOTAL BUILDING PERMIT FEE OF$664.88. PLAN CHECK: THE PLAN CHECK FEE SHALL BE A PERCENTAGE OF THE PERMIT FEE 80% 80% 80% NO ENERGY CONSERVATION: PLAN CHECK AND PERMIT FEES SHALL BE INCREASED BY A PERCENTAGE WHERE COMPLIANCE WITH CALIFORNIA ENERGY CONSERVATION LAWS IS REQUIRED 10% 10% 10% NO HANDICAPPED ACCESS: PLAN CHECK AND PERMIT FEES SHALL BE INCREASED BY A PERCENTAGE WHERE COMPLIANCE WITH CALIFORNIA ACCESS LAWS IS REQUIRED 5% 5% 5% NO STRONG MOTION: PERMIT FEES SHALL BE INCREASED BY AMOUNTS AS REQUIRED BY STATE LAW TO SUPPORT THE STATE OF CALIFORNIA STRONG MOTION INSTRUMENTATION AND SEISMIC HAZARD MAPPING PROGRAM MISCELLANEOUS FEES: FOR ISSUANCE OF A SINGLE BUILDING,PLUMBING,ELECTRICAL, MECHANICAL,DEMOLITION,COMBINATION OR GRADING PERMIT $ 22.00 $ 24.20 $ 26.40 YES ADDRESS CHANGE REVIEW SINGLE LOT $ 100.00 $ 110.00 $ 120.00 YES MORE THAN ONE ADJACENT LOT $ 160.00 $ 176.00 $ 192.00 YES ADDRESS CHANGE PROCESSING SINGLE LOT $ 130.00 $ 143.00 $ 156.00 YES MORE THAN ONE ADJACENT LOT $ 200.00 $ 220.00 $ 240.00 YES EACH ADDITIONAL LOT $ 25.00 $ 27.50 $ 30.00 YES ADDRESS CHANGE DENIAL APPEAL $ 120.00 $ 132.00 $ 144.00 YES APPEALS HEARING $ 1,000.00 $ 1,100.00 $ 1,200.00 YES BUILDING RELOCATION $ 283.50 $ 311.85 $ 340.20 YES DATA ENTRY-HISTORICAL FEE(PER PROPERTY) $ 13.00 $ 14.30 $ 15.60 YES DATA ENTRY-DATA PROCESSING(PER APP.&BUILDING PERMIT) $ 3.00 $ 3.30 $ 3.60 YES REINSPECTION $ 27.00 $ 29.70 $ 32.40 YES OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1-MASTER FEE SCHEDULE BUILDING AND SAFETY PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 VALUATION TABLE-MULTIPLIERS(MULTIPLY BY PROJECT SQUARE FOOTAGE TO ASCERTAIN VALUATION) DWELLINGS,DETACHED,WOOD FRAME,GOOD QUALITY $ 80.00 $ 80.00 $ 80.00 NO DWELLINGS,DETACHED,WOOD FRAME,CUSTOM QUALITY $ 95.00 $ 95.00 $ 95.00 NO SIMPLE ROOM ADDITION(NO PLUMBING/MECHANICAL) $ 70.50 $ 70.50 $ 70.50 NO REMODEL $ 57.00 $ 57.00 $ 57.00 NO GARAGES,PRIVATE,ATTACHED $ 40.00 $ 40.00 $ 40.00 NO GARAGES,PRIVATE,DETACHED $ 32.50 $ 32.50 $ 32.50 NO BALCONIES/COVERED PORCHES/ROOF DECKS $ 32.50 $ 32.50 $ 32.50 NO PATIOS: SOLID COVER/ROOF $ 32.50 $ 32.50 $ 32.50 NO LATTICE BEAM/TRELLIS $ 13.00 $ 13.00 $ 13.00 NO PRE-FAB PATIOS AND ENCLOSURES $ 35.00 $ 35.00 $ 35.00 NO TENANT IMPROVEMENTS $ 43.90 $ 43.90 $ 43.90 NO DECKS MORE THAN 30"ABOVE GRADE $ 17.35 $ 17.35 $ 17.35 NO RETAINING WALLS,CONVENTIONAL FOOTING $ 13.00 $ 13.00 $ 13.00 NO RETAINING WALLS,CAISSON&GRADE BM $ 26.00 $ 26.00 $ 26.00 NO BLOCK WALLS REQUIRING PERMIT $ 6.50 $ 6.50 $ 6.50 NO REROOF $ 2.50 $ 2.50 $ 2.50 NO SKYLIGHTSMINDOWS/DOORS(VALUATION OF EACH OPENING) $ 500.00 $ 500.00 $ 500.00 NO SWIMMING POOLS&SPAS,GUNITE(MINIMUM VALUATION$5,000) $ 60.00 $ 60.00 $ 60.00 NO SWIMMING POOLS&SPAS,MANUFACTURED(MIN VALUATION$4,000) $ 20.00 $ 20.00 $ 20.00 NO DEMOLITION OF STRUCTURES $ 5.40 $ 5.40 $ 5.40 NO CAISSONS AND PILES 24"TO 30"DIAMETER(PER FOOT OF DEPTH) $ 225.00 $ 225.00 $ 225.00 NO 31"TO 36"DIAMETER(PER FOOT OF DEPTH) $ 325.00 $ 325.00 $ 325.00 NO OVER 36"DIAMETER(PER FOOT OF DEPTH) $ 475.00 $ 475.00 $ 475.00 NO EARTHQUAKE RETROFIT(ANCHOR BOLTS ONLY)-USE CONTRACTOR COST ESTIMATE AS VALUATION FOR PERMIT AMOUNT/CALCULATION FIRE SPRINKLERS PLAN CHECK FEE-USE CONTRACTOR COST ESTIMATE AS VALUATION FOR PERMIT AMOUNT/CALCULATION OTHER OCCUPANCIES-SEE BUILDING AND STANDARDS NOVEMBER-DECEMBER 2001 OTHER WORK SHALL BE VALUED BY THE BUILDING OFFICIAL BASED UPON HIS OR HER ESTIMATE OF THE COST OF THE CONSTRUCTION AND HIS OR HER ESTIMATE OF THE COST OF INSPECTION AND PLAN REVIEW NOTES: THE VALUATION ABOVE SHALL BE MODIFIED AS INDICATED FOR: HILLSIDE FOUNDATIONS-INCREASE 5 TO 20% 5 TO 20% 5 TO 20% NO SHELL ONLY-DECREASE 20% 20% 20% NO TENANT IMPROVEMENT,RESTAURANTS-INCREASE 40% 40% 40% NO THE DETERMINATION OF VALUATION UNDER ANY OF THE PROVISIONS OF THE CODE SHALL BE MADE BY THE BUILDING OFFICIAL AND SHALL INCLUDE THE VALUE OF ALL CONSTRUCTION WORK INCLUDING FINISH WORK,ROOFING,ELEVATOR TTC. SEE SEC 304 OF THE UAC. MISCELLANEOUS FEES SATELLITE DISH-FLAT FEE $ 45.00 $ 49.50 $ 54.00 YES REINSPECTION $ 33.00 $ 36.30 $ 39.60 YES RE-STAMP OF LOST PLAN-FLAT FEE $ 25.00 $ 27.50 $ 30.00 YES APPEALS HEARING-FLAT FEE $ 1,000.00 $ 1,100.00 $ 1,200.00 YES OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1-MASTER FEE SCHEDULE BUILDING AND SAFETY PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 ELECTRICAL PERMIT FEES PERMIT ISSUANCE $ 22.00 $ 24.20 $ 26.40 YES SYSTEMS PER SQUARE FOOT: FOR ONE AND TWO FAMILY DWELLINGS $ 0.0743 $ 0.0817 $ 0.0892 YES FOR MULTI FAMILY RESIDENTIAL $ 0.0608 $ 0.0669 $ 0.0730 YES SWIMMING POOLS: $ 76.28 $ 83.91 $ 91.54 YES CIRCUITS TO PREMANUFACTURED SPAS $ 51.64 $ 56.80 $ 61.97 YES TEMPORARY ELECTRICAL SERVICE $ 31.59 $ 34.75 $ 37.91 YES SERVICES: FOR 600V UP TO 200A $ 38.00 $ 41.80 $ 45.60 YES CONVERSION FROM OVERHEAD TO UNDERGROUND SERVICE $ 38.00 $ 41.80 $ 45.60 YES FOR 600V OVER 200A TO 1,000A $ 76.01 $ 83.61 $ 91.21 YES FOR OVER 600V OVER 1,000A $ 152.01 $ 167.21 $ 182.41 YES RECEPTICAL,SWITCH OR OUTLET,FIRST 20,EACH $ 1.49 $ 1.64 $ 1.79 YES EACH ADDITIONAL $ 0.95 $ 1.05 $ 1.14 YES LIGHTING OUTLET OR FIXTURE,FIRST 20,EACH $ 1.49 $ 1.64 $ 1.79 YES EACH ADDITIONAL $ 0.95 $ 1.05 $ 1.14 YES RESIDENTIAL APPLIANCES $ 8.31 $ 9.14 $ 9.97 YES NONRESIDENTIAL APPLIANCES $ 15.62 $ 17.18 $ 18.74 YES POWER APPARATUS RATED IN HP,KW,KVA OR KVAR -UP TO 1,EACH $ 7.63 $ 8.39 $ 9.16 YES OVER 1,UP TO 10 $ 15.26 $ 16.79 $ 18.31 YES OVER 10,UP TO 50 $ 38.00 $ 41.80 $ 45.60 YES OVER 50,UP TO 100 $ 76.01 $ 83.61 $ 91.21 YES OVER 100 $ 121.97 $ 134.17 $ 146.36 YES BUSWAYS,EACH 100 FT OR FRACTION $ 9.32 $ 10.25 $ 11.18 YES SIGNS AND MARQUEES $ 31.59 $ 34.75 $ 37.91 YES MISCELLANEOUS APPARATUS,CONDUITS AND CONDUCTORS,EACH $ 31.59 $ 34.75 $ 37.91 YES PLAN REVIEW-PERCENTAGE OF PERMIT FEE 50% 50% 50% NO OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1-MASTER FEE SCHEDULE BUILDING AND SAFETY PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 PLUMBING PERMIT FEES PERMIT ISSUANCE $ 22.00 $ 24.20 $ 26.40 YES SINGLE TRAP FIXTURE $ 12.15 $ 13.37 $ 14.58 YES SWIMMING POOL $ 40.50 $ 44.55 $ 48.60 YES SOLAR WATER HEATING $ 40.50 $ 44.55 $ 48.60 YES WATER SERVICE PIPING $ 12.15 $ 13.37 $ 14.58 YES GAS SYSTEM,TO 5 OUTLETS $ 12.15 $ 13.37 $ 14.58 YES EACH OUTLET OVER 5 $ 2.94 $ 3.23 $ 3.53 YES FUEL OIL PIPING SERVING A SINGLE APPLIANCE $ 12.15 $ 13.37 $ 14.58 YES WATER HEATER $ 12.15 $ 13.37 $ 14.58 YES WATER TREATMENT EQUIPMENT $ 12.15 $ 13.37 $ 14.58 YES BUILDING SEWER $ 22.95 $ 25.25 $ 27.54 YES PRIVATE SEWAGE SYSTEM $ 71.55 $ 78.71 $ 85.86 YES PRIVATE SEWAGE SYSTEM ABANDONMENT OR REPAIR $ 22.95 $ 25.25 $ 27.54 YES MISCELLANEOUS REPAIRS $ 12.20 $ 13.42 $ 14.64 YES LAWN SPRINKLER SYSTEM RESIDENTIAL $ 12.15 $ 13.37 $ 14.58 YES LAWN SPRINKLER SYSTEM NONRESIDENTIAL $ 12.15 $ 13.37 $ 14.58 YES VACUUME BREAKER OR BACKFLOW PREVENTOR $ 12.15 $ 13.37 $ 14.58 YES INTERCEPTORS AND CLARIFIERS $ 22.95 $ 25.25 $ 27.54 YES STORM WATER DRAINS INSIDE BUILDING $ 12.15 $ 13.37 $ 14.58 YES WHOLE SYSTEM REPIPE,RESIDENTIAL $ 81.00 $ 89.10 $ 97.20 YES RELOCATE GAS METER $ 12.15 $ 13.37 $ 14.58 YES CONNECTION OF A HOME/BUILDING SEWER TO PUBLIC SEWER $ 35.10 $ 38.61 $ 42.12 YES FIRE SPRINKLER HEAD,TO 5 UNITS $ 12.15 $ 13.37 $ 14.58 YES EACH ADDITIONAL HEAD OVER 5 UNITS $ 2.94 $ 3.23 $ 3.53 YES PLAN REVIEW SHALL BE A PERCENTAGE OF PERMIT FEE 50% 50% 50% NO OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1-MASTER FEE SCHEDULE BUILDING AND SAFETY PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 MECHANICAL PERMIT FEES PERMIT ISSUANCE $ 22.00 $ 24.20 $ 26.40 YES HEATING APPLIANCE $ 20.25 $ 22.28 $ 24.30 YES SINGLE FLUE OR VENT SERVING AN APPLIANCE $ 10.80 $ 11.88 $ 12.96 YES DUCT SYSTEMS FOR HEATING OR COOLING-PER 1,000 SQUARE FEET OF AREA SERVED $ 28.35 $ 31.19 $ 34.02 YES COMBINATION HEATING/COOLING UNIT $ 44.10 $ 48.51 $ 52.92 YES COMFORT COOLING UNIT $ 20.25 $ 22.28 $ 24.30 YES EVAPORATIVE COOLING UNIT WITH DUCTS $ 16.20 $ 17.82 $ 19.44 YES AIR HANDLING OR VENTILATING UNIT $ 10.80 $ 11.88 $ 12.96 YES RESIDENTIAL EXHAUST FAN AND DUCT $ 12.15 $ 13.37 $ 14.58 YES COMMERCIAL KITCHEN HOOD $ 51.30 $ 56.43 $ 61.56 YES REFRIGERATION UNIT UP TO 25 HP $ 20.25 $ 22.28 $ 24.30 YES OVER 25 HP $ 40.50 $ 44.55 $ 48.60 YES BOILER $ 50.00 $ 55.00 $ 60.00 YES FIRE DAMPER 1-10 DAMPERS EACH $ 8.10 $ 8.91 $ 9.72 YES OVER 10 $ 3.00 $ 3.30 $ 3.60 YES OTHER APPLIANCES AND EQUIPMENT $ 24.30 $ 26.73 $ 29.16 YES PLAN REVIEW SHALL BE A PERCENTAGE OF PERMIT FEE 50% 50% 50% NO OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1-MASTER FEE SCHEDULE BUILDING AND SAFETY PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 GRADING FEES PERMIT ISSUANCE $ 22.00 $ 24.20 $ 26.40 YES FROM 51 TO 1,000-FIRST 50 $ 101.25 $ 101.25 $ 101.25 YES EACH ADDITIONAL 100 CUBIC YARDS $ 40.50 $ 40.50 $ 40.50 YES FROM 1,001 TO 9,000-FIRST 1,000 $ 526.50 $ 526.50 $ 526.50 YES EACH ADDITIONAL 1,000 CUBIC YARDS $ 40.50 $ 40.50 $ 40.50 YES FROM 9,001 TO 99,000-FIRST 9,000 $ 850.50 $ 850.50 $ 850.50 YES EACH ADDITIONAL 1,000 CUBIC YARDS $ 30.38 $ 30.38 $ 30.38 YES FROM 99,001 TO 500,000-FIRST 99,000 $ 3,594.38 $ 3,594.38 $ 3,594.38 YES EACH ADDITIONAL 10,000 CUBIC YARDS $ 81.00 $ 81.00 $ 81.00 YES FROM 500,001 TO ANY GREATER AMOUNT-FIRST 500,000 $ 6,864.75 $ 6,864.75 $ 6,864.75 YES EACH ADDITIONAL 10,000 $ 40.50 $ 40.50 $ 40.50 YES NOTE: TOTAL GRADING EQUALS ALL CUT PLUS ALL FILL PLAN CHECK FEES: GRADING PLAN CHECK FEE EQUALS GRADING PERMIT FEE OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1 -MASTER FEE SCHEDULE VIEW RESTORATION PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 CITY TREES: CITY TREE REVIEW PERMIT $ - $ 200 $ 200 YES VIEW RESTORATION: VIEW RESTORATION PERMIT PROCESSING FEE $1,353(Average) $ 2,565 $ 21565 YES VIEW RESTORATION PERMIT FOLLOW-UP FEE $ - $ 414 $ 414 YES MISCELLANEOUS: SITE VISIT FEE(VIEW OWNERS) $ 110 $ 172 $ 172 YES NONCOMPLIANCE FINE(FOLIAGE OWNERS) $ - $ 172 $ 172 YES EXTRA MEDIATION MEETING $ - $ 200 $ 200 YES OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1-MASTER FEE SCHEDULE CITY MANAGER PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 MASSAGE PERMITS MASSAGE ESTABLISHMENT PERMIT APPLICATION/ADMIN.FEE $ 55 $ 104 $ 104 YES FACILITY INSPECTION FEE(COUNTY FEE) $ 223 $ 234 N/A BACKGROUND INVESTIGATION FEE(LAC SHERIFF FEE) $ 60 $ 60 N/A MASSAGE TECHNICIAN PERMIT APPLICATION/ADMIN.FEE $ 55 $ 104 $ 104 YES QUALIFYING EXAMINATION(COUNTY FEE) $ 144 $ 150 N/A BACKGROUND INVESTIGATION FEE(LAC SHERIFF FEE) $ 60 $ 60 N/A NOTES: BUSINESS LICENSE: A BUSINESS LICENSE IS REQUIRED FOR ALL BUSINESSES OPERATING IN THE CITY. LOS ANGELES COUNTY FEES: FACILITY INSPECTION AND QUALIFYING EXAMINATION SERVICES ARE PERFORMED BY LOS ANGELES COUNTY AND THE FEES CHARGED ARE IN ACCORDANCE WITH THEIR COSTS. LOS ANGELES COUNTY SHERIFF'S DEPARTMENT FEES:BACKGROUND INVESTIGATION SERVICES ARE PERFORMED BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AND THE FEES CHARGED ARE IN ACCORDANCE WITH THEIR COSTS. FILM PERMITS AND DAILY USE(CITY IMPACT)FEES FILM PERMIT-MOVIE-PRIVATE-APPLICATION FEE NEW $ 140 $ 350 YES FILM PERMIT-MOVIE-PRIVATE-DAILY USE(CITY IMPACT)FEE $ 150 $ 150 $ 150 YES FILM PERMIT-MOVIE-PUBLIC-APPLICATION FEE NEW $ 620 $ 1,540 YES FILM PERMIT-MOVIE-PUBLIC-DAILY USE(CITY IMPACT)FEE $ 700 $ 700 $ 700 YES FILM PERMIT-TV-PRIVATE-APPLICATION FEE NEW $ 60 $ 140 YES FILM PERMIT-TV-PRIVATE-DAILY USE(CITY IMPACT)FEE $ 150 $ 150 $ 150 YES FILM PERMIT-TV-PUBLIC-APPLICATION FEE NEW $ 1,010 $ 2,530 YES FILM PERMIT-TV-PUBLIC-DAILY USE(CITY IMPACT)FEE $ 700 $ 700 $ 700 YES FILM PERMIT-VIDEO-PRIVATE-APPLICATION FEE NEW $ 60 $ 140 YES FILM PERMIT-VIDEO-PRIVATE-DAILY USE(CITY IMPACT)FEE $ 150 $ 150 $ 150 YES FILM PERMIT-VIDEO-PUBLIC-APPLICATION FEE NEW $ 530 $ 1,330 YES FILM PERMIT-VIDEO-PUBLIC-DAILY USE(CITY IMPACT)FEE $ 700 $ 700 $ 700 YES FILM PERMIT-STILL-PRIVATE-APPLICATION FEE NEW $ 30 $ 70 YES FILM PERMIT-STILL-PRIVATE-DAILY USE(CITY IMPACT)FEE $ 80 $ 80 $ 80 YES FILM PERMIT-STILL-PUBLIC-APPLICATION FEE NEW $ 70 $ 170 YES FILM PERMIT-STILL-PUBLIC-DAILY USE(CITY IMPACT)FEE $ 190 $ 190 $ 190 YES EXTENDED HOURS FEE-PER HOUR $ 50 $ 55 $ 61 YES ANY PRE-APPROVED ACTIVITY OCCURRING OUTSIDE THE REGULAR FILMING HOURS OF 7:00 AM TO 7:00 PM,MONDAY THROUGH SATURDAY OR ANY DRIVING SCENES ON MAJOR ARTERIAL ROADS WITHIN THE RESTRICTED HOURS OF 7:00 AM TO 9:30 AM AND 2:00 PM TO 6:00 PM. LOCATION HOLDING FEE $ 55 $ 61 $ 67 YES RUSH PROCESSING-ADDITIONAL FEE $ 100 $ .110 $ 121 YES NOTES: BUSINESS LICENSE: A BUSINESS LICENSE IS REQUIRED FOR ALL BUSINESSES OPERATING IN THE CITY. SECURITY DEPOSIT: A REFUNDABLE SECURITY DEPOSIT MAY BE REQUIRED FOR USE OF PUBLIC PROPERTY. DEPOSIT MAY COVER ANY UNANTICIPATED STAFFING AND CLEAN UP COSTS. STAFFING: A PER HOUR STAFFING FEE MAY APPLY FOR ONSITE CITY PERSONNEL(MINIMUM 3 HOUR CHARGE). APPLICATION CHANGES: ANY APPLICANT INITIATED APPLICATION CHANGE MAY RESULT IN A FEE OF ONE-HALF THE ORIGINAL APPLICATION FEE. MISCELLANEOUS: ADDITIONAL FEES MAY APPLY FOR PUBLIC FACILITY USE. OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1 -MASTER FEE SCHEDULE FINANCE PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 BUSINESS LICENSE PROCESSING FEE-NEW NONE $ 15 $ 15 YES BUSINESS LICENSE PROCESSING FEE-RENEWAL NONE $ 15 $ 15 YES SOLICITATION APPLICATION PROCESSING FEE $ 10 $ 40 $ 40 YES OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1 -MASTER FEE SCHEDULE PUBLIC WORKS PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 PUBLIC WORKS GRADING PLAN REVIEW(FOR PLANNING) TRUST DEP. TRUST DEP. TRUST DEP. N/A INSPECTIONS TRUST DEP. TRUST DEP. TRUST DEP. N/A ENCROACHMENT PERMITS-RESIDENTIAL IMPROVEMENT CURB CORE/DRAIN $ 50 $ 58 $ 65 YES CURB AND GUTTER $ 100 $ 115 $ 130 YES DRIVEWAY APPROACH $ 100 $ 115 $ 130 YES DUMPSTER $ 50 $ 58 $ 65 YES GUNITE RIG/STORAGE $ 100 $ 115 $ 130 YES PARKWAY $ 100 $ 115 $ 130 YES SEWER LATERAL CONNECTION $ 100 $ 115 $ 130 YES SIDEWALK $ 100 $ 115 $ 130 YES UTILITY TRENCH(INSPECTION) $ 100 $ 115 $ 130 YES WALL OR MAILBOX(PLANNING APPROVAL) $ 100 $ 115 $ 130 YES FINAL TRACT MAP REVIEW(FOR PLANNING) TRUST DEP. TRUST DEP. TRUST DEP. N/A TENTATIVE TRACT MAP REVIEW(FOR PLANNING) TRUST DEP. TRUST DEP. TRUST DEP. N/A NOTE: MINIMUM INITIAL DEPOSIT TO BE DETERMINED BY STAFF FOR ALL TRUST DEPOSITS. ALL CITY FEES MAY REQUIRE A TRUST DEPOSIT IN ADDITION TO LISTED FEES. TRUST DEPOSITS MAY BE USED TO PAY FOR SERVICES FROM THE CITY ATTORNEY,TRAFFIC COMMITTEE,NPDES CONSULTANT,CITY ENGINEER,CITY GEOLOGIST AND BIOLOGICAL CONSULTANT. A$25 SET UP FEE AND 10%ADMINISTRATION FEE WILL APPLY TO ALL TRUST DEPOSITS. OTHER: ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED RATE. EXHIBIT 1 -MASTER FEE SCHEDULE RECREATION AND PARKS PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 FACILITY RENTALS HESSE PARK MULTIPURPOSE ROOM(HOURLY CHARGE) GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II $ 15 $ 17 $ 20 YES GROUP III $ 25 $ 29 $ 33 YES GROUP IV $ 70 $ 81 $ 91 YES ACTIVITY ROOM(HOURLY CHARGE) GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II $ 12 $ 14 $ 16 YES GROUP III $ 18 $ 21 $ 23 YES GROUP IV $ 45 $ 52 $ 59 YES KITCHEN(FLAT FEE) GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II,III, IV $ 65 $ 75 $ 85 YES DANCE FLOOR(FLAT FEE) GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP Il,III, IV $ 200 $ 230 $ 260 YES LADERA LINDA MULTIPURPOSE ROOM(HOURLY CHARGE) GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II $ 8 $ 9 $ 10 YES GROUP III $ 11 $ 13 $ 14 YES GROUP IV $ 25 $ 29 $ 33 YES CLASS/CRAFT/GAME ROOMS(HOURLY CHARGE) GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II $ 7 $ 8 $ 9 YES GROUP III $ 9 $ 10 $ 12 YES GROUP IV $ 20 $ 23 $ 26 YES KITCHEN(FLAT FEE) GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II,III,IV $ 25 $ 29 $ 33 YES RYAN PARK ACTIVITY ROOM(HOURLY CHARGE) GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II $ 7 $ 8 $ 9 YES GROUP III $ 9 $ 10 $ 12 YES GROUP IV $ 20 $ 23 $ 26 YES GROUP DESIGNATION DEFINITIONS Group I:Department of Recreation&Parks sponsored or co-sponsored events;official City functions;governmental agencies serving Peninsula residents,any organization when sponsoring a public forum or candidates'night,RPV Homeowners'Associations,Peninsula Seniors groups,and Peninsula non-profit,civic,social,and youth organizations with non-paid management. Group II: Non-resident Homeowners'Associations,and non-resident non-profit,civic,social,and youth organizations with paid management. Group 111: Rancho Palos Verdes resident/private party activities,resident commercial and religious organizations. Group IV:Non-resident private party activities,non-resident commercial and religious organizations. EXHIBIT 1 -MASTER FEE SCHEDULE RECREATION AND PARKS PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 POINT VICENTE INTERPRETIVE CENTER MULTIPURPOSE ROOM(HOURLY CHARGE) GROUP I N/A NO CHARGE NO CHARGE GROUP II N/A $ 50 $ 50 YES GROUP III N/A $ 100 $ 100 YES GROUP IV N/A $ 175 $ 175 YES KITCHEN(FLAT FEE) GROUP I N/A NO CHARGE NO CHARGE GROUP II,III,IV N/A $ 250 $ 250 YES DISHWASHING ROOM (FLAT FEE) GROUP I N/A NO CHARGE NO CHARGE GROUP II,III,IV N/A $ 150 $ 150 YES ARCH(FLAT FEE) GROUP I N/A NO CHARGE NO CHARGE GROUP II,III,IV N/A $ 100 $ 100 YES LAWN(HOURLY CHARGE) GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II N/A $ 90 $ 90 YES GROUP III N/A $ 140 $ 140 YES GROUP IV N/A $ 250 $ 250 YES STAFFING FEE GROUP I,II,III, IV $ 14 $ 16 $ 18 YES NOTES: STAFFING FEE: A PER HOUR STAFFING FEE MAY BE ASSESSED FOR REQUESTED USAGE OUTSIDE OF REGULARLY SCHEDULED HOURS OF OPERATION. OPERATING HOURS ARE SUBJECT TO CHANGE. SECURITY DEPOSIT: A DEPOSIT OF$175 TO$500 MAY BE REQUIRED FOR FACILITY RENTALS. INSURANCE: A MINIMUM$1,000,000 SINGLE LIMIT LIABILITY POLICY WILL BE REQUIRED FOR EACH FACILITY USE. HIGHER LIMITS MAY APPLY. MINIMUM HOURS: AS DETERMINED BY STAFF,DEPENDING ON FACILITY DEMAND,A MINIMUM BLOCK OF TIME MAY BE REQUIRED FOR FACILITY RENTALS. GROUP DESIGNATION DEFINITIONS Group I:Department of Recreation&Parks sponsored or co-sponsored events;official City functions;governmental agencies serving Peninsula residents,any organization when sponsoring a public forum or candidates'night,RPV Homeowners'Associations,Peninsula Seniors groups,and Peninsula non-profit,civic,social,and youth organizations with non-paid management. Group II:Non-resident Homeowners'Associations,and non-resident non-profit,civic,social,and youth organizations with paid management. Group III: Rancho Palos Verdes resident/private party activities,resident commercial and religious organizations. Group IV:Non-resident private party activities,non-resident commercial and religious organizations. EXHIBIT 1 -MASTER FEE SCHEDULE RECREATION AND PARKS PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 FIELDS-SPORTS LEAGUE GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II $ 3.75 $ 3.75 $ 3.75 NO GROUP III $ 5.50 $ 6 $ 7 YES GROUP IV $ 10.50 $ 12 $ 14 YES FIELDS-PRIVATE PARTY GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II $ 18.75 $ 22 $ 24 YES GROUP III $ 28.00 $ 32 $ 36 YES GROUP IV $ 52.50 $ 60 $ 68 YES ROAD EVENTS GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II $ 600 $ 690 $ 780 YES GROUP III $ 800 $ 920 $ 1,040 YES GROUP IV $ 1,000 $ 1,150 $ 1,300 YES NOTE: ROAD EVENTS REQUIRE A MINIMUM$3,000,000 SINGLE LIMIT LIABILITY POLICY FOR EACH USE. HIGHER LIMITS MAY APPLY. OVERNIGHT CAMPING GROUP I NO CHARGE NO CHARGE NO CHARGE GROUP II,III,IV $ 25 $ 29 $ 33 YES NOTE: AN ADDITIONAL$3 PER CAMPER SHALL APPLY FOR GROUPS II,III,AND IV SECURITY DEPOSIT: NO CHARGE FOR GROUP I,$150 FOR GROUP ll,AND$250 FOR GROUPS III AND IV. PARKING ABALONE COVE PARKING-CAR $ 5 $ 6 $ 7 YES ABALONE COVE PARKING-BUS $ 15 $ 15 $ 15 NO ABALONE COVE PARKING-SUMMER-SENIORS $ 5 $ 5 $ 5 NO ABALONE COVE PARKING-FALL/SPRING-SENIORS NO CHARGE NO CHARGE NO CHARGE ABALONE COVE PARKING-DISABLED RATE NO CHARGE NO CHARGE NO CHARGE REACH REACH-MONDAY ACTIVITIES $ 5 $ 5 $ 5 NO REACH-WEDNESDAY ACTIVITIES $ 6 $ 6 $ 6 NO REACH-SATURDAY ACTIVITIES $8-$10 $8-$10 $8-$10 NO REACH-WEEKEND TRIPS $50-$80 $50-$80 $50-$80 NO PVIC ADMISSIONS PVIC ADMISSION-CHILD $ 1 $ 2 $ 2 NO PVIC ADMISSION-ADULT $ 2 $ 5 $ 5 NO PVIC ADMISSION-SENIOR $ 1 $ 2 $ 2 NO AS OF THE DATE THESE FEES BECOME EFFECTIVE,THE AMOUNT LISTED FOR PVIC ADMISSIONS IS A SUGGESTED DONATION. GROUP DESIGNATION DEFINITIONS Group I:Department of Recreation&Parks sponsored or co-sponsored events;official City functions;governmental agencies serving Peninsula residents,any organization when sponsoring a public forum or candidates'night,RPV Homeowners'Associations,Peninsula Seniors groups,and Peninsula non-profit,civic,social,and youth organizations with non-paid management. Group II: Non-resident Homeowners'Associations,and non-resident non-profit,civic,social,and youth organizations with paid management. Group III: Rancho Palos Verdes resident/private party activities,resident commercial and religious organizations. Group IV:Non-resident private party activities,non-resident commercial and religious organizations. EXHIBIT 1 -MASTER FEE SCHEDULE RECREATION AND PARKS PROPOSED PROPOSED ELIGIBLE FOR FEE FEE INFLATION ADJ. CURRENT EFFECTIVE EFFECTIVE EFFECTIVE FEE 4/18/2005 4/18/2006 4/18/2007 MISCELLANEOUS-HOURLY CHARGE PRIVATIZED INSTRUCTION-REGULAR HOURS $ 15 $ 15 $ 15 NO PRIVATIZED INSTRUCTION-OTHER HOURS $ 24 $ 24 $ 24 NO OUTDOOR CLASSES/TENNIS INSTRUCTION $ 10 $ 10 $ 10 NO MISCELLANEOUS-FLAT CHARGE CHILD HIKER $ 1 $ 1 $ 1 NO ADULT HIKER $ 2 $ 2 $ 2 NO SILENT FLYER PERMIT(ANNUAL CHARGE) $ 10 $ 10 $ 10 NO SILENT FLYER PERMIT(SIX MONTH RATE/AFTER JULY 1) $ 5 $ 5 $ 5 NO SCORCH REMOTE HELICOPTER PERMIT(ANNUAL CHARGE) $ 10 $ 10 $ 10 NO GROUP DESIGNATION DEFINITIONS Group 1:Department of Recreation&Parks sponsored or co-sponsored events;official City functions;governmental agencies serving Peninsula residents,any organization when sponsoring a public forum or candidates'night,RPV Homeowners'Associations,Peninsula Seniors groups,and Peninsula non-profit,civic,social,and youth organizations with non-paid management. Group II: Non-resident Homeowners'Associations,and non-resident non-profit,civic,social,and youth organizations with paid management. Group III: Rancho Palos Verdes resident/private party activities,resident commercial and religious organizations. Group IV:Non-resident private party activities,non-resident commercial and religious organizations. CITY .Of RANCHO PALOS VERDES FULL COST ALLQCATION PLAN FY 2003/04 N O O C'1 S (D soMAXIMUD HB�.P/NG GOVNRNMh.'N'I'SXXV/s THh.'P/dflP/J:� 4320 AUBURN BOULEVARD I SUITE 2000 1 SACRAML:N7'O,CA 95841 1916.485.81021 916.485.01II IMAX LAN REVIEW Guio PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS ERDES VERDES MAMMUS CITY OF RANCHO PALOS VERDES COST ALLOCATION PLAN REVIEW GUIDE OST ALLOCATION P COST ALLOCATION PLAN SERVICES 1/2/2004 11/2/2004 PROPRIETARY 2005-16 Attachment A PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDES OVER The purpose of the cost allocation plan MAXIMUS has developed for the City of Rancho Palos Verdes is to identify the total program costs of providing municipal services to the citizens of Rancho Palos Verdes. As with most organizations,whether private or public,the costs of providing services can be classified into two categories: direct or indirect. Direct costs are those that can be specifically identified with a particular service, such as street maintenance, police protection, wastewater treatment or planning. Indirect costs are not readily identifiable with a particular g o eratin program, but rather are incurred for a joint purpose, which benefits more than one cost p objective. Common examples of indirect costs are: accounting, purchasing, personnel, building maintenance, and utilities. Although these costs are not readily identifiable with direct,,operation programs,the are nevertheless incurred by that organization in providing a service or product. As Y such, it is essential that some method be developed to distribute indirect cbsts to operating programs if the total cost of a program is to be identified. Theoretically, all indirect costs could be charged directly to specific cost objectives. Practical difficulties generally preclude such an approach for organizational and accounting reasons. Most organizations, both private and public, budget and account for indirect and direct costs separately. UIn order-to accurately reflect the total cost-of providing a service or product, some methodology for identifying and allocating indirect costs to specific cost objectives must be developed. The cost allocation plan concept was formulated in the early 1970's specifically to identify indirect costs and allocate them to direct cost programs in a fair and equitable manner. The City of Rancho Palos Verdes's cost allocation plan has been prepared in accordance with federal guidelines as delineated in Office of Management and Budget Circular A-87 (OMB A-87) for the development of cost allocation plans. This circular was prepared by the federal government to establish allocation principles and standards applicable to grants and contracts with state and local governments. The guidelines were designed to ensure that a uniform approach is used in the preparation of cost allocation plans. �n�TERMINATION OF DIRECT AND INDIRF .T COSTS DF The first step in the preparation of the city's cost allocation plan is the determination of direct and indirect costs. The cost of departments or programs that primarily provide services to the public are identified as direct (or "line") costs; the cost of departments or programs which primarily provide services within the organization are identified as indirect(or "overhead")costs. Additional indirect costs that may be included are: citywide expenditures such as utilities, postage, and telephones that are budgeted in a non-departmental group of accounts, and building and equipment use allowance costs(similar to depreciation schedules)for capital assets. COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETARY 2005-16 Attachment A PLAN REvIEw GUIDE FOR THE CITY OF RANCHO PAL OS lot VERDES lk A4AXMUS JN])TRECT COST R ATIE An indirect cost rate is the ratio between indirect and direct costs, and can be computed for the city as a whole once the direct and indirect cost base has been determined. In its most basic forrnat,the indirect cost rate is developed by dividing total indirect costs by the total direct cost. By applying the overall indirect cost rate to any particular cost objective, the total cost of the program can be derived. For example, if the overall indirect cost rate were computed at 28.5%, the total cost for a direct cost program of$100,000 would be$128,500. This method of cost allocation assumes that all indirect costs incurr proportionately to the direct cost base of the operating program. However, this may not be the case for all operating programs,as the benefit received from a specific type of support service may be more closely related to some other base than total direct cost. For example, if a program does not have any personnel costs directly associated with it, it would be inappropriate to allocate the cost of personnel administration or payroll preparation. As such, the city's cost allocation plan establishes separate bases of allocation for each major indirect cost category. If no indirect services are provided, there are no costs distributed. with this approach, indirect costs can be allocated to each direct cost ro in a fair and equitable manner. All bases of allocation are in conformance with the program q guidelines established by OMB Circular A-87. COST PLAN MF:EIEIQ QLQ!CxX There are a number of approaches available for the preparation of a central service cost allocation plan that comply with the intent of federal guidelines and local government cost allocation needs. In fact, federal Circular OMB A-87 describes five different methods of cost allocation. The method used in the development of the City of Rancho Palos Verdes's cost allocation plan is the double step down method. In the double step down method there are two steps or iterations. In the first step,the central service departments allocate to other central service departments and to operating departments. In the second step,the central service departments allocate to central service departments below them on a hierarchical list and to the operating departments. we believe that this methodology provides the"most accurate"allocations of any of the methods described. COST ALLOCATION PLAN SERVICES 11/212004 PROPRIETARY 2005-16 Attachment A PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS lot VERQES MAMMUS TTSF,S OF TBE COSTA►LTD -ATTON PLAN Through the identification of total program costs, the cost allocation plan can be utilized as a basic information tool in a number of financial and budgetary decision-making situations, including the following: The cost allocation plan can be used to determine costs applicable to federal and state grant programs. Under the provisions of OMB A-87, it is permissible to include indirect costs in g accounting for many federal and state grant programs. By establishing an indirect cost rate,the cost allocation plan can be utilized to recover the indirect costs associated with administering federal grant programs. a The cost allocation plan can be used to identify the indirect costs incurred by the city.in administering and providing support services to special districts, enterprise funds, and internal service funds. + The cost allocationplan can also be used in establishing service fees designed for cost recovery b ensuring that all of the costs -- direct and indirect -- associated with providing services are y included in the cost analysis. For example, the hourly wage for any individual or category of employees can be readily determined based on a standard work year of 2,080 hours. However, in addition to direct salary compensation, there are significant fringe benefits that must be considered in determining the total hourly cost of services, as well as the indirect costs incurred. The cost allocation plan provides for the identification and recapture of all indirect costs associated with fee for service activity. 01%ffl--A-8 vs.FELL COST PJ AN For the City of Rancho Palos Verdes, only a full cost plan was prepared. while both plans are developed using OMB A-87 guidelines, the OMB A-87 compliant plan conforms to the most restrictive requirements of the circular, which specifies unallowable costs for purposes of federal grant reimbursement. These guidelines, for example, do not allow for the distribution of 'general t� since, from the federal government costs (e.g. City Council, Treasurer, City Clerk, etc.) , governments perspective, these services would be provided whether or not the city administers federalro ams. These services, however, are important to the effective operation of the city and, P �' accordingly,are allowable for the purposes of the full cost plan. COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETAR.Y 2005-16 Attachment A PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDES L IT MAR A cost allocation plan establishes a fair and equitable methodology for identifying and allocating indirect costs to direct cost programs. As such, a cost allocation plan can be a valuable tool in a number.of financial applications, including the allocation of organizational resources, performance of expense analyses, establishment of fees designed to recover total costs, recovery of indirect costs in the administration of grant programs and reimbursement of costs associated with providing support services to special districts and funds. COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRDE'TARY 2005-16 Attachment A PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS �� VERDES ILLUSTRATED GUIDE TO REVIEVvqNG A MAXIMUS COST ALLOCATION PLAN COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETARY 2005-16 Attachment A PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS MAXMUS VERDES a i NJRJJ1 J-.CTS 0 The following information has been developed to illustrate how to read and utilize a MAXIMUS cost allocation plan. Although there is a sizable volume of data and information contained in a cost allocation plan, the document itself has been designed to be read and interpreted by both technical and non-technical users. In fact, in a central service cost allocation plan all departments are structured in a consistent fashion, and once a reader becomes familiar with one department's "flow" of information,it is easy to review all departments in a similar fashion. The first sections of a MAXIMUS cost allocation plan are summary schedules.These include: ♦ Schedule A— "Allocated Costs by Department" - Summarizes the allocations from the central service departments to the receiving departments. If relevant, Schedule A displays amounts that were directly billed to the receiving departments and shows them as offsets to the allocated costs. In addition, Schedule A displays amounts that are unallocated for the purposes of the cost plan(e.g.costs of services that are disallowed by OMB A-87). Schedule C--"Summary of Allocated Costs"—Summarizes the allocated costs by demonstrating f I the expenditures of the central service departments, any adjustments to those expenditures, and the total allocated to the receiving departments. ♦ Schedule E—"Summary of Allocation Basis"—Summarizes the activities or functions for each central service department and indicates the allocation basis used for each function, as well as the source of the data that was used for the compilation of the allocation basis. (Note: activities or functions that are not allocated (or"disallowed") are not indicated on the summary, but are reflected in the detail schedule(s). Each of the central service departments in a MAXIMUS cost allocation plan are reflected in the summary schedules described above.In addition,each central services department has a set of detail schedules that provide information about the allocated costs.The detail schedules include: * Costs to be Allocated-Compiles direct and indirect costs. (Schedule X.2). * Costs Allocated by Activity--Defines activates and accumulates all costs.(Schedule X.3). Detail Activity Allocations-Establishes allocation base(s)and distributes costs to all appropriate users. (Schedule(s)X.4 through the number of activities.) COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETARY x 2005-16 Attachment A PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDES MAMM US �► Allocation Summary - Accumulates the various program distribution costs by plan section. (Schedule X.5). From a combined review of Schedule A and the detail schedules, a reader will notice that each central service department's place in the report is based on its position in the department list. The first department on the department list is 1 and its sub-schedules are 1.2. 1.3, 1.4 and 1.5. Likewise,the fifth department on the department list is 5 and its sub-schedules are 5.2, 5.3, 5.4 and 5.5. On the following pages,summary Schedules A,C and E are f u Cher discussed and sample summary schedules are included as examples.In addition,the first central service department,City Clerk,has been included to provide an overview of the detail schedules of a MAXIMUS cost allocation plan. COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETARY 2005-16 Attachment A PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDES MAXIMUS This table summarizes the allocated indirect(overhead)costs from the central service departments to the receiving departments. Central service departments are listed down the left hand column; receiving departments are displayed horizontally across the page. Each cost allocated to a particular department/program can be referenced back to the appropriate central service plan section. For example, one may start a review with a given department's Cost Allocation Summary (.5) to see which function established a cost, then work backwards to the appropriate Detail Activity Allocation(A series),Costs to be Allocated(2),etc. Costs that are not administrative or support in nature are included in the second column from the end on summary page four titled "Unallocated". Such costs include advertising, capital outlay, donations, etc. These costs are not allocated through the cost plan. The bottom line on Schedule A, "Proposed Costs" is the full cost of providing overhead services to the respective programs. r: COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETARY - 2005-16 Attachment A _J MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/2004 10:42:58 AM Allocated Costs By Department 2004 Version 1.0015-2 Level 0-Detail Only Central Service Departments 401 PLANNING 211 PUBLIC SAFETY 118318 RDA500 RECREATION&PARKS 301 PWADMIN CDBG ALL OTHER 340 BUILDING MAINTENANCE 60,887.29 0.00 0.00 247,435.60 53,299.51 0.00 0.00 104 CITY CLERK 50,534.74 0.00 1,272.68 25,428.36 106,120.92 0.00 414.26 102 CITY MANAGER 222,161.51 79,069.08 0.00 172,406.15 194,813.06 0.00 0.00 103 CITY ATTORNEY 91,594.25 0.00 0.00 2,775.58 88,818.67 0.00 0.00 120 FINANCE/IT 535,769.71 82,614.69 286.87 195,047.36 376,961.65 21,693.14 12,864.77 101 CITY COUNCIL 96,360.58 0.00 0.00 550604.26 80,680.63 0.00 0.00 Total Allocated 1,057,308.08 161,683.77 1,559.55 698,697.31 900,694.44 21,693.14 13,279.03 Roll Forward 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Cost With Roll Forward 1,057,308.08 161,683.77 1,559.55 698,697.31 900,694.44 21,693.14 13,279.03 Adjustments 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Proposed Costs 1,057,308.08 161,683.77 1,559.55 698,697.31 900,694.44 21,693.14 13,279.03 N 'O O CJt O 0) - n 3 M (D D Schedule A.001 All Monetary Values Are$Dollars Page 1 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/200410:42:58 AM Allocated Costs 13y Department 2404 Version 1.0015-2 Level 0-Detail Only Central Service Departments SubTotal Direct Billed Unallocated Total 340 BUILDING MAINTENANCE 361,622.40 0.00 0.00 361,622.40 104 CITY CLERK 183,770.96 0.00 0.00 183,770.96 b 102 CITY MANAGER 668,449.80 0.00 0.00 668,449.80 103 CITY ATTORNEY 183,188.50 0.00 431,84819 615,036.69 120 FINANCE J IT 1,225,238.19 0.00 65,078.83 1,290,317.02 101 CITY COUNCIL 232,645.47 0.00 84,616.66 317,262.13 Total Allocated 2,854,915.32 0.00 581,543.68 3,436,459.00 Roil Forward 0.00 0.00 0.00 0.00 Cost With Roll Forward 2,854,915.32 0.00 5811543.68 F. 3,436,459.00 Adjustments 0.00 0.00 0.00 0.00 Proposed Costs 2,854,915.32 0.00 581,543.68 3,436,459.00 N 0 0 a� n 3 CDD Schedule A.002 �NAXIM,q All Monetary Values Are$Dollars Page 2 ©2004 MAXIMUS,INC. PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDESUs TTNIMARV ,� �F, STTMMAR'Y OF ALI,Q AT .1) , O T_ This table summarizes the total expenditures and cost adjustments for the central service departments and the resultant total allocated amounts to the receiving departments. The central service departments are listed Hirst on the left hand column, with receiving departments following below,also on the left hand column. The bottom line of the report reflects the total expenditures of all central service departments, the total cost adjustments for all central service departments and the resulting total allocated to the receiving departments. 9 COST ALLOCATION PLAN SERVICES 11/212004 PROPRIETARY 2006-16 Attachment A MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/200410;42:59 AM Summary Of Allocated Costs 2004 Version 1.0015-2 Level 0-Detail Only Department Total Expenditures Cost Ad'ustments Total Allocated 340 BUILDING MAINTENANCE 370,075.00 51,598.00 104 CITY CLERK 278,315.00 0.00 102 CITY MANAGER 725,999.00 0.00 103 CITY ATTORNEY 700,000.00 0.00 120 FINANCE/IT 1,218,846.00 0.00 101 CITY COUNCIL 91,626.00 0.00 1,057,308.08 401 PLANNING 211 PUBLIC SAFETY 161,683.77 118318 RDA 1,559.55 500 RECREATION&PARKS 698,697.31 301 PW ADMIN 900,694.44 CDBG 21,693.14 ALL OTHER 13,279.03 0.00 Direct Billed Total 581,543.68 Unallocated Total Deviation Totals 3,384,861.00 51,598.00 3,436,459.00 0.00 - •d CD O T VI !"T 0 r 3 C All Monetary Values Are Dollars Schedule C.001 O 2004 MAXIMUS,INC. Page 3 bi. l PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDES MAXMUS ��r��AR'S'�SC'HFMI F F,_SiT1Vi1V(ARV OF`ALLOC`A'T`TON BA T ►7 t I J LT�AR This table summarizes the activities/functions of each of the central service departments and indicates the allocation basis used to allocate the costs of providing each service. The table also indicates the source of the statistics used as allocation bases in the cost allocation plan and often references a particular department,contact or report. COST ALLOCATION PLAN SERVICES 11/212004 PROPRIETARY 2005-16 Attachment A J4 MaxCars-CoWiloGation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:42:59 AM Schedule E-Summary of Allocation Basis 2004 Version 1.0015-2 Department Allocation Basis: Allocation Source: 340 BUILDING MAINTENANCE 1.4.1 City Hall #of phone extensions for each department Finanance/IT Department 1.4.2 Recreation&Pk Direct to Recreation&Parks 1.4.3 Planning Direct to Planning 104 CITY CLERK 2.4.1 Records #of boxes identified for each department from Cit City Clerk 2.4.2 CC Agendas #of agenda items for each department City Clerk 2.4.3 CC Mtgs Direct to City Council 2.4.4 Muni Code/Resol #of resolutions initiated by each department City Clerk 2.4.5 Newsletter #of newsletter articles for each department City Clerk 2.4.6 Public Info Survey of public inquiries for ea dept-main rete 2.4.7 RDA Direct to RDA 2.4.8 CM Recept Direct to City Manager 102 CITY MANAGER 3.4.1 City Adm Agenda #of Agenda items in each dpartment City Clerk 3.4.2 City Adm-FTE's #of FTE's in each department Finance/IT Department 3.4.3 CC Support Direct to City Council j 3.4.4 Community Outrc #of Newsletter articles for each department City Clerk 3.4.5 Personnel #of FTE's in each department 3.4.6 Animal Control Direct to Public Safety 3.4.7 Emerg Prepared Direct to Public Safety 103 CITY ATTORNEY 4.4.1 REGULAR SVCS City Attorney's estimated level of support by dept City Attomey 'P 120 FINANCE/IT 5.4.1 BUDGET Relative budget size for each department Finance/IT Department IV 5.4.2 INVESTMENTS FY 02/03 Combined Treasury Report for Investment D Finance/IT Department 0 5.4.3 FIN ADV COMM Direct to City Council 01 ', 5.4.4 ACCTS PAYABLE #of AP transactions for each department Finance/IT Department 0) 5.4.5 RECEIVABLES #of cash receipts for each department FinanceAT Department 5.4.6 PAYROLL #of payroll checks for each department Finance/IT Department 0) n 5.4.7 FISCAL RPTG Relative budget size for each department Finance/IT Department = 5.4.8 IT #of PC's for each department Finance/IT Department 5.4.9 TRUST ACCOUNTS #of trust acct transactions for each department FinancelfT Department r--1-# y 5.4.10 RECEIPTIONiST Survey of public inquiries by dept-main reception! Finance/IT Department t 5.4.11 ALARM COLLECT A Direct to Public Safety All Monetary Values Are$Dollars Schedule E.001 Page 4 MAXIMUS � Q 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:42:59 AM Schedule E-SummaryaAlJocation Basis 2004 version 1.0015-2 Department Allocation Basis: Allocation Source: 5.4.12 CDBG Direct to CDBG Finance/IT Department y 101 CITY COUNCIL 6.4.1 C-Agenda #of agenda Items for each department City Clerk 6.4.2 C-FTE #of FTE's for each department FinanceAT Department R f s Y 5 + N • O O C3� O G; 0 3 i All Monetary Values Are$Dollars Schedule E.002 0 2004 MAXIMUS,INC. Page 5 PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDES DRTAEL S _HED LE 2 ...CCOSTS TO BE ALLOCATED This schedule, always labeled�,begins with the direct costs for the department in the year being reviewed. Expenditures - Departmental expenditures (budget or actual) for the year being reviewed are depicted across from the title, "Expenditures Per Financial Statement" and under the "1 St Allocation"column.This amount must always tie into the appropriate financial record. ♦ Deductions -- If there are deductions to the expenditures for the purpose of the cost plan, the amount is indicated here, with a description of the deduction line item, as well as the total amount of the deduction(s). As with the.expenditures, the deductions are listed under the "1 s' Allocation" column. Typically, capital outlay is deducted as the costs of capital items are recovered through depreciation or use charges. Allocated Additions-The additions represent support costs received from other central services. To see how these costs-are derived, a reviewer can refer to the appropriate central service plan section. The first and second allocations relate to the-"two cycle," step"down methodology that the model_employs. In brief, it assures that all central service departments are treated equally in the cost accumulation/distribution process. Departmental Cost Adjustments—If relevant,adjustments to departmental costs are entered here. The adjustments should either be obvious from the title or be explained in the narrative. Please note that there are no cost adjustments in this particular schedule. ♦ Total to be Allocated -- This is the algebraic sung of expenditures, deductions, allocated additions,and departmental cost adjustments(if any). COST ALLOCATION PLAN SERVICES 1112/2004 PROPRIETARY 2005-16 Attachment A MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:05 AM Schedule .2-Costs To Be Allocated 2004 Version 1.0015-2 For Department 104 CITY CLERK 1 st Allocation 2nd Allocation Sub-Total Total Expenditures Per Financial Statement: 278,315.00 2781315.00 340 BUILDING MAINTENANCE 6,459.67 202.77 6,662.44 104 CITY CLERK 41,392.45 41,392.45 102 CITY MANAGER 56,342.41 56,342.41 120 FINANCE/IT 11,933.70 11,933.70 101 CITY COUNCIL 28,308.75 28,308.75 Total Allocated Additions: 6,459.67 138,180.08 144,639.75 144,639.75 Total To Be Allocated: 284,774.67 138,180.08 422,954.75 N O O U� CF) !y ' n 3 CD r+ All Monetary Values Are$Dollars Schedule 2.2 lt''MAXIMUS 0 2004 MAXIMUS,INC. Page 12 PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDES MAY"US This schedule develops functional activities within the department/program being analyzed and distributes the total cost of the department into these functions. Functional costs are developed on the basis of time records,other statistical measures of workload or in a separate spreadsheet (e.g. Salary & wage Analysis), which computes a weighted average for the costs of services by activity. General operating expenses are apportioned to the functional activities in the same percentage distribution as salaries/wages, or directly allocated to a specific activity, when appropriate. The bottom line, "Total Allocated", accumulates all direct and indirect costs associated .with each activity. Developing this schedule represents much of the actual cost accounting work done by the MAXIMUS consultant in the course of an engagement. Each central service department to be included in the cost allocation document must be studied to determine what is actually being done- (e.g. one(e.g. what are the activities or functions being performed) and for whom. Once this is determined, staff members'time must be allotted to specific functions. The consultant assigns specific individuals to functions (or divides them among functions) based upon the best data available. If a city staff member is 100 percent involved in a specific function the assignment is relatively easy. If a city staff members works in more than one function, the consultant looks first for time records, second for some statistical measure of workload and, finally, to time estimates for an accurate means of determining an appropriate allocation of department expenditures to specific departmental functions. COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETARY 2005-16 Attachment A .i7Y 4 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 071281200410:43:06 AM Schedule .3-Costs Allocated B�Activity 2004 Version 1.0015-2 For Department 104 CITY CLERK Total General&Admin Records CC Agendas CC Mtgs s Wages&Benefits SALARIES&WAGES 163,910.00 491.73 60,154.97 60,154.97 10,162.42 FRINGE BENEFITS 0.00 0.00 0.00 0.00 0.00 Other Expense&Cost SERVICES&SUPPLIES 114,405.00 343.22 41,986.61 41,986.64 7,093.11 Departmental Totals Total Expenditures 278,315.00 834.95 102,141.58 102,141.61 17,255.53 Deductions Total Deductions 0.00 0.00 9.00 0.00 0.00 Functional Cost 278,315.00 834.95 102,141.58 102,141.61 17,255.53 Allocation Step 1 Inbound-All Others 6,459.67 6,459.67 0.00 0.00 0.00 Reallocate Admin Costs ( 7,294.62) 2,685.18 2,685.18 453.63 1 st Allocation 284,774.67 0.00 104,826.76 104,826.79 17,709.16 Allocation Step 2 Inbound-All Others 138,180.08 138,180.08 0.00 0.00 0,00 R Reallocate Admin Costs ( 138,180.08) 50,864.65 50,864.64 8,593.00 , 2nd Allocation 138,180.08 0.00 50,864.65 50,864.64 8,593.00 Total For 060 104 CITY CLERK Total Allocated - 422,954.75 0.00 155,691,41 155,691.43 26,302.16 b IV O O C31 O n 3 CD r+ D J All Moneta Values Are$Dollars Schedule 2.3 � Monetary 0 2004 MAXIMUS,INC. Page 13 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:06 AM Schedule .3-Costs Allocated By ActivitY 2004 Version 1.0015-2 For Department 104 CITY CLERK Muni Code/Resol Newsletter Public Info RDA CM Recept Wages&Benefits SALARIES&WAGES 13,932.35 16,882.73 1,311.28 491.73 327.82 FRINGE BENEFITS 0.00 0.00 0.00 0.00 0.00 Other Expense&Cost SERVICES&SUPPLIES 9,724.43 11,783.72 915.24 343.22 228.81 Departmental Totals Total Expenditures 23,656.78 28,666.45 2,226.52 834.95. 566.63 Deductions Total Deductions y 0.00 0.00 0.00 0.00 0.00 Functional Cost 23,656.78 28,666.45 2,226.52 834.95 556.63 Allocation Step 1 Inbound-All Others 0.00 0.00 0.00 0.00 0.00 Reallocate Admin Costs 621.91 753.61 58.53 21.95 14.63 1 st Allocation 24,278.69 29,420.06 2,285.05 856.90 571.26 Allocation Step 2 Inbound-All Others 0.00 0.00 0.00 0.00 0.00 Reallocate Admin Costs 11,780.68 14,275.38 1,108.76 415.78 277.19 2nd Allocation 11,780.68 14,275.38 1,108.76 415.78 277.19 Total For 060 104 CITY CLERK Total Allocated 36,059.37 43,695.44 3,393.81 1,272.68 848.45 1� O O C31 O n 3 CD D AXIMUS All Monetary Values Are$Dollars Schedule 2.3 ©2004 MAXIMUS,INC. Page 14 PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDES MAMMUS SC F TT.R .4-- 1-DFTAlj[.ACTPrffY ALLOCATION TONS This schedule, or series of schedules, distributes the "Total Allocated" costs described in the previous section (xx.3). There is a separate schedule for each activity or function depicted on the "Costs Allocated by Activity." Turning to the attached Schedule 2.4.1,which is the detailed allocation of:the"Records"function of the City Clerk,the fust column, "Allocation Units,"establishes the distribution base. Units can be any measure of activity and are normally stated as either actual numbers or percentages. "Allocation Percentage" is the corresponding percentage of each receiving department's unit total-to-total units. "Gross Allocation" is the proportionate cost of service provided and is the product of the,individual allocated percentage multiplied by the specific function's net allocated cost. In our example, the total cost of the "Records" function is $155,691.41. If, for some reason, a department was charged in the fiscal year for records services, the charge would appear in the "Direct Billed" column and would be offset against plan developed costs. The important point is that the "Total Allocated" amount in the final column should represent the cost- not the value - of the service received from this program,less any billings. , Selection of an allocation base is an important aspect of the cost accountant's work. An appropriate allocation base must establish a meaningful link between effort (cost) and service received. In the case inquestion, we are saying that record keeping services are best allocated based on each department's total estimated number of records. Therefore, the departments with more records will have a larger share of this function, while the departments with fewer records will receive smaller shares. There is no single "right" allocation base. In selecting an allocation base the consultant must determine: ♦ that the base establishes a "fair and equitable" link between the service performed and the service received, which departments received the service,and that data to support the allocation base are obtainable with reasonable effort. COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETARY 2005-16 Attachment A PLAN REVIEW GUIDE FOR THE CITY OF RANCHO PALOS VERDES MAXIMUS The words "fair and equitable" emanate from the federal circular OMB A-87. They are important, as one must remember that the document being produced is a cost allocation and not a complete cost accounting system. while no single allocation basis can provides the right answer, a combination of bases used throughout a cost allocation plan can provide a "fair and equitable" answer as to how costs should be assigned to the beneficiaries of central services. COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETARY 2005-16 Attachment A MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:06 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-Records Receiving Department Allocation Units Allocation Percentage Gro;s Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 96 18.7135 19,616.70 19,616.70 19,616.70 102 CITY MANAGER 21 4.0936 4,291.15 4,291.15 2,561.53 6,852.68 120 FINANCE/IT 252 49.1227 51,493.85 51,493.85 30,738.35 82,232.20 500 RECREATION&PARKS 24 4.6784 4,904.18 4,904.18 2,927.46 7,831.64 301 PW ADMIN 120 23.3918 24,520.88 24,520.88 14,637.31 39,158.19 SubTotal 513 100.0000 104,84.76 104,826.76 50,864.65 155,691.41 TOTAL 513 100.0000 104,826.76 104,826.76 50,864.65 155,691.41 Allocation Basis:#of boxes identified for each department from City Clk Allocation Source:City Clerk r E E N O O CA 0) Sv - n 3 CD 7 All Monetary Values Are$Dollars Schedule 2.4.1 0 2004 MAXIMUS,INC. Page 15 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:07 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-CC Agendas Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 53 17.0418 17,864.37 17,864.37 17,864.37 102 CITY MANAGER 53 17.0418 17,864.37 17,864.37 10,448.94 28,313.31 120 FINANCE/IT 46 14.7910 15,504.93 15,504.93 9,068.89 24,573.82 401 PLANNING 75 24.1158 25,279.77 25,279.77 14,786.23 40,066.00 500 RECREATION&PARKS 8 2.5723 2,696.51 2,696.51 1,577.20 4,273.71 301 PW ADMIN 76 24.4373 25,616.84 25,616.84 14,983.38 40,600.22 SubTotal 311 100.0000 104,826.79 104,826.79 50,864.64 155,691.43 TOTAL 311 100.0000 104,826.79 104,826.79 50,864.64 155,691.43 Allocation Basis:#of agenda items for each department Allocation Source:City Clerk iV O O O n ?' 3 CD r+ All Monetary Values Are$Dollars Schedule 2.4.2 0 2004 MAXIMUS,INC. Page 16 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 10:43:08 AM Schedule.4-Detail Activity Allocations 2004 version 1.0015-2 07/28/2004 �/ For Department 164 CITY CLERK Activity-CC Mtgs Receiving Department Allocation Units Allocation Percentage. GrossAllocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 101 CITY COUNCIL 100 100.0000 117,709.16 17,709.16 8,593.00 26,302.16 SubTotal 100 100.0000 .17,709.16 17,709.16 8,593.00 26,302.16 TOTAL 100 100.0000 17,709.16 17,709.16 8,593.00 26,302.16 Allocation Basis:Direct to City Council Allocation Source: S r f N O O 01 O � Sy 0 3 Schedule 2.4.3 All Monetary Values Are$Dollars MAXIMUS �i Page 17 02004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:09 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-Muni Code/Resol Receiving Department Allocation Units Allocation Percentage. Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 2 1.8349 445.48 445.48 445.48 102 CITY MANAGER 24 22.0183 5,345.77 5,345.77 2,642.40 7,988.17 120 FINANCE I IT 30 27.5229 6,682.21 6,682.21 3,302.99 9,985.20 401 PLANNING 21 19.2661 4,677.55 4,677.55 2,312.10 6,989.65 500 RECREATION&PARKS 1 0.9174 222.74 222.74 110.10 332.84 301 PW ADMIN 31 28.4404 6,904.94 6,904.94 3,413.09 10,318.03 SubTotal 109 100.0000 24,278.69 24,278.69 11,780.68 36,059.37 TOTAL 109 100.0000 24,278.69 24,278.69 11,780.68 36,059.37 Allocation Basis:#of resolutions initiated by each department Allocation Source:City Clerk tV O o . v, 0) n 3 CID All Monetary Values Are$Dollars Schedule 2.4.4 ©2004 MAXIMUS,INC. Page 18 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:09 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-Newsletter 'W Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 9 11.3924 3,351.65 3,351.65 3,351.65 102 CITY MANAGER 14 17.7215 5,213.68 5,213.68 2,855.08 8,068.76 120 FINANCE/IT 3 3.7975 1,117.22 1,117.22 611.80 1,729.02 401 PLANNING 4 5.0633 1,489.62 1,489.62 815.74 2,305.36 500 RECREATION&PARKS 22 27.8481 8,192.93 8,192.93 4,486.55 12,679.48 301 PW ADMIN 27 34.1772 10,054.96 10,054.96 5,506.21 15,561.17 SubTotal 79 100.0000 29,420.06 29,420.06 14,275.38 43,695.44 TOTAL 79 100.0000 29,420.06 29,420.06 14,275.38 43,695.44 Allocation Basis:#of newsletter articles for each department Allocation Source:City Clerk N NOR O O O 0 3 CD All Monetary Values Are$Dollars Schedule 2.4.5 MAXIMUS I ©2004 MAXIMUS,INC. Page 19 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes i"N"M 07/28/2004 10:43:10 AM Schedule.4-Detail Activity Allocations 2004 version 1.0015-2 For Department 104 CITY CLERK Activity-Public Info Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Stepl Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 5 5.0000 114.25 114.25 114.25 102 CITY MANAGER 14 14.0000 319.91 319.91 163.40 483.31 120 FINANCE/IT 12 12.0000 274.21 274.21 140.05 414.26 401 PLANNING 34 34.0000 776.91 776.91 396.82 1,173.73 500 RECREATION&PARKS 9 9.0000 205.65 205.65 105.04 310.69 301 PW ADMI N 14 14.0000 319.91 319.91 163.40 483.31 ALL OTHER 12 12.0000 274.21 274.21 140.05 414.26 SubTotal 100 100.0000 2,285.05 2,285.05 1,108.76 3,393.81 TOTAL 100 100.0000 2,285.05 2,285.05 1,108.76 3,393.81 Allocation Basis:Survey of public inquiries for ea dept-main reception Allocation Source: .o IV O O Cf� O !y 0 (D All Monetary Values Are$Dollars Schedule 2.4.6 ,-MAXIM US i O 2004 MAXIMUS,INC. Page 20 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 0:43:11 AM Schedule.4-Detail Acthfi Allocations 2004 Version 1.0015-2 0zi2s�2oo4� tY For Department 104 CITY CLERK Activity-RDA - Receiving Department Allocation Units Allocation Percentage. GrossdAlloeation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 118318 RDA 100 100.0000 856.90 856.90 415.78 1,272.68 SubTotal 100 100.0000 856.90 856.90 415.78- 1,272.68 TOTAL 100 100.0000 856.90 856.90 415.78 1,272.68 Allocation Basis:Direct to RDA Allocation Source: t t i ` h 5 N 0 0 cn V) � 1 n , M" 3 c� � J All Monetary Values Are$Dollars Schedule 2.4.7 c 2004 MAXIMUS INC. Page 21 O , MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:11 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-CM Recept Receiving Department Allocation Units Allocation Percentage . Gross Allocation Direct Billed Total Allocation-Step'i Total Allocation-Step2 Total Allocation-Total 102 CITY MANAGER 100 100.0000 571.26 571.26 277.19 848.45 SubTotal 100 100.0000 571.26 571.26 277.19 848.45 TOTAL. 100 100.0000 571.26 571.26 277.19 848.45 Allocation Basis:Direct to City Manager Allocation Source: O O CJt• • CF) n 3 CD r+ All Monetary Values Are Dollars Schedule 2.4.8 Is-SMO 2004 MAXIMUS,INC. Page 22 :3, PLAN REviEw GUIDE FOR THE CITY OF RANCHO PALOS MAMAWS VERDES This schedule, the last in each department's set of detail schedules, indicates the charge from each function or activity to each of the receiving departments. As such,the "Total"column represents the total allocation from this central service department to each department receiving allocations. The total is included in the indirect charges posted forward to the overall plan summary schedule - Schedule A. COST ALLOCATION PLAN SERVICES 11/2/2004 PROPRIETARY 2005-16 Attachment A MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/200410:43:13 AM Schedule.5-Allocation Summary 2004 Version 1.0015-2 For Department 144 CITY CLERK Receiving Department Total Records CC Agendas CC Mtgs Muni Code/Resol Newsletter Public Info 104 CITY CLERK 41,392.45 19,616.70 17,864.37 0.00 445.48 3,351.65 114.25 102 CITY MANAGER 52,554.68 6,852.68 28,313.31 0.00 7,988.17 8,068.76 483.31 120 FIVANCE/IT 118,934.50 82,232.20 24,573.82 0.00 9,985.20 1;729.02 414.26 401 PLANNING 50,534.74 0.00 40,066.00 0.00 6,989.65 2,305.36 1,173.73 118318 RDA 1,272.68 0.00 0.00 0.00 0.00 0.00 0.00 500 RECREATION&PARKS 25,428.36 7,831.64 4,273.71 0.00 332.84 12,679.48 310.69 301 PWADMIN 106,120.92 39,158.19 40,600.22 0.00 10,318.03 151561.17 483.31 101 CITY COUNCIL 26,302.16 0.00 0.00 26,302.16 0.00 0.00 0.00 ALL OTHER 414.26 0.00 0.00 0.00 0.00 0.00 414.26 Direct Billed 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 422,954.75 155,691.41 155,691.43 26,302.16 36,059.37 43,695.44 3,393.81 N O O U1 0) n 3 D MAXIMUSSchedule 2.5 All Monetary Values Are$Dollars ©2004 MAXIMUS,INC. - Page 23 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:13 AM Schedule.6-Allocation Summary 2004 Version 1.0015-2 For Department 104 CITY CLERK Receiving Department RDA CM Recept 104 CITY CLERK 0.00 0.00 102 CITY MANAGER 0.00 848.45 120 FINANCE/IT 0.00 0.00 401 PLANNING 0.00 0.00 118318 RDA 1,272.68 0.00 500 RECREATION&PARKS 0.00 0.00 301 P1lADMIN 0.00 0.00 101 CITY COUNCIL 0.00 0.00 ALL OTHER 0.00 0.00 Direct Billed 0.00 0.00 Total 1,272.68 848.45 N O 0 0 w 0 3 CD D All Monetary Values Are$Dollars Schedule 2.5 � Page 24 0 2004 MAXIMUS,INC. CITY OF RANCHO.PALOS VERDES FULL COST ALLQCATI4N PLAN FY 2003/04. N O O Ui n 3 (D D MAXIMUS0 HB[.l'INC G()VIsRNMNN7'SER V/s TH!?P/?OP/Js`o 432UAUBURN BOULEVARD { SUITE 20001 SACRAMENTO,CA 95841 1016.485.81021 916.485.()111 f�AX MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/200414:43:51 AM Table of Contents 2004 Version 1.0015 Summary Data Summary Page# Schedule A-Allocated Costs By Department......... ...................................................................................A 1 Schedule C-Summary Of Allocated Costs................................................................................................0 3 Schaiduie E-Summary Of Allocation Basis................................................................................................E 4 340 BUILDING MAINTENANCE Detail Page# Schedule.2-Detail Costs To Be Allocated.................................................................................................1.2 6 Schedule.3-Costs To Be Allocated By Activity.............................................................................................1.3 7 Schedule.4-Detail Activity Allocations-City Hall............................................................................................1.4.1 8 Schedule.4-Detail Activity Allocations-Recreation&Pk......................................................................................1.4.2 9 Schedule.4-Detail Activity Allocations-Planning............................................................................................1.4.3 10 Schedule.5-Allocation Summary........................................................................................................1.5 11 104 CITY CLERK Detail Page# Schedule.2-Detail Costs To Be Allocated.................................................................................................2.2 12 Schedule.3-Costs To Be Allocated By Activity.............................................................................................2.3 13 Schedule.4-Detail Activity Allocations-Records............................................................................................2.4.1 15 Schedule.4-Detail Activity Allocations-CC Agendas........................................................................................2.4.2 16 Schedule.4-Detail Activity Allocations-CC Mtgs...........................................................................................2.4.3 17 Schedule.4-Detail Activity Allocations-Muni Code/Resol...............................................••••••••••••..........................2.4.4 18 Schedule.4-Detail Activity Allocations-Newsletter..........................................................................................2.4.5 19 , Schedule.4-Detail Activity Allocations-Public Info..........................................................................................2.4.6 20 Schedule.4-Detail Activity Allocations-RDA................................................................................. ..............2.4.7 21 Schedule.4-Detail Activity Allocations-CM Recept......................................................4..................................2.4.8 22 Schedule.5-Allocation Summary........................................................................................................2.5 Z3 102 CITY MANAGER Detail Page# Schedule.2-Detail Costs To Be Allocated.................................................................................................3.2 25 Schedule.3-Costs To Be Allocated By Activity.............................................................................................3.3 26 Schedule.4-Detail Activity Allocations-City Adm Agenda....................................................................................3.4.1 28 Schedule.4-Detail Activity Allocations-City Adm-FTE's......................................................................................3.4.2 29 Schedule.4-Detail Activity Allocations-CC Support.........................................................................................3.4.3 30 Schedule.4-Detail Activity Allocations-Community Outrc.....................................................................................3.4.4 31 32 o Schedule.4-Detail Activity Allocations-Personnel..........................................................................................3.4.5 0 Schedule.4-Detail Activity Allocations-Animal Control.......................................................................................3.4.6 33 0)Schedule.4-Detail Activity Allocations-Emerg Prepared.................................................•.•••••...••••••••.•••.•••.••..••••.3.4.7 34 Schedule.5-Allocation Summary............................................................................... .......................3.5 35 Detail Page# R03 CITY ATTORNEY 3 Schedule.2 Detail Costs To Be Allocated.................................................................................................4.2 37 CD Schedule.3-Costs To Be Allocated By Activity..........................................................0...... . ...........0......... ... . 4'3 C 38 Schedule.4-Detail Activity Allocations-REGULAR SVCS...............................................................................••••.4.4.1 39 -Allocation Summary. .... ... ... ................................................................440 Schedule.5 ......... ......... .......... .5 m 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 071281200410:43:51 AM Fable of Contents 2004 Version 1.0015 Detail Page# 120 FINANCE l IT Schedule.2-Detail Costs To Be Allocated............................................................................................... Schedule.3-Costs To Be Allocated By Activity.............................................................................................5.3 42 ..5.2 41 Schedule.4-Detail Activit Allocations-BUDGET.................• .. .• 5.4.1 45 4-Detail Activit Allocations-INVESTMENTS......................... •5.4.2 46 Schedule. y ....... ........................ .......... ................ SchelSchedule.4-Detail Activity Allocations-FIN ADV COMM....................... 47 l ty ..............................................................5.4 3 4-Detail Activit Allocations-ACCTS PAYABLE........................................................................•...........5.4.4 49 Schedule. y Schedule.4-Detail Activit Allocations-RECEIVABLES.......... ...........................................................................5.4.5 49 Schell Y 50 Schedule.4-Detail Activity Allocations-PAYROLL........................................................................................•.5.4.fi 4-Detail Activi Allocations-FISCAL RPTG.......................................................................................5.4.7 51 Schedule. ty Schedule.4-Detail Activit Allocations-IT.................................................................................................5.4.8 52 Y -Detail Activit Allocations-TRUST ACCOUNTS........................................................•••••••••••••""""""'5'4'9 53 Schedule.4 Y e.4-Detail Activit Allocations-RECEIPTIONIST.. .... ... .. .........................................................5.4.14 55 Schedule Y •• ••' Detail Activity Allocations-ALARM COLLECT A..................................................................................5.4.11 55 Schedule.4 D ty 5.4.12 56 Schedule.4-Detail Activity Allocations-CDBG............................................................................................. Allocation Summa .. .. .. ...•..•.••••5.5 57 Schedule.5-A Summary.............. ........... .... ........... ........... ..... ..... ..................... Detail Page# 101 CITY COUNCIL 59 Schedule.2-Detail Costs To Be Allocated.................................................................................................6.2 Schedule.3-Costs To Be Allocated By Activity................................. ... 61 Schedule.4-Detail Activity Allocations-C-Agenda..........................................................................................6.4.1 Allocations-C-FTE .. ... ... ..... .... .......................................6.4.2 62 Schedule.4 Detail Activity A ••• •••• •• •• •• '•' ''' '''' a ..............................................................................................6.5 63 Schedule.5-Allocation Summary •• .. N O C C !y n 3 CD r,• M A.XIMUS 0 2004 MAXIMUS,INC. 2005-16 Attachment A MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/200410:42:58 AM Allocated Costs By Department 'V 2004 Version 1.0015-2 Level 0-Detail Only Central Service Departments 401 PLANNING 211 PUBLIC SAFETY 118318 RDA500 RECREATION&PARKS 301 PW ADMIN CDBG ALL OTHER 340 BUILDING MAINTENANCE 60,887.29 0.00 0.00 247,435.60 53,299.51 0.00 0.00 104 CITY CLERK 50,534.74 0.00 1,272.68 25,428.36 106,120.92 0.00 414.26 102 CITY MANAGER 222,161.51 79,069.08 0.00 172,406.15 194,813.06 0.00 0.00 103 CITY ATTORNEY 91,594.25 0.00 0.00 2,775.58 88,818.67 0.00 0.00 120 FINANCE/IT 535,769.71 82,614.69 266.87` 195,047.36 376,961.65 21,693.14 12,864.77 101 CITY COUNCIL 96,360.58 0.00 0.00 55,604.26 80,680.63 0.00 0.00 Total Allocated 1,057,308.08 161,683.77 1,559.55 696,697.31 900,694.44 21,693.14 13,279.03 Roll Forward 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Cost With Roll Forward 1,057,308.08 161,683.77 1,559.55 6980697.31 900,694.44 21,693.14 13,279.03 Adjustments 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Proposed Costs 1,057,308.08 161,683.77 19559.55 698,697.31 900,694.44 21,693.14 13,279.03 N O O C31 O Sy n 3 CD r+ D Y Schedule A.001 All Monetary Values Are$Dollars Page 1 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes F 07/281200414:42:58 AM 'Allocated Costs'ft Department 2004 Version 1.0015-2 Level 0-Detail Only Central Service Departments SubTotal Direct Billed Unallocated Total 340 BUILDING MAINTENANCE 361,622.40 0.00 0.00 361,622.40 104 CITY CLERK 183,770.96 0.00 0.00, 183,770.96 102 CITY MANAGER 668,449.80 0.00 0.QO 668,449.80 103 CITY ATTORNEY 183,188.50 0.00 431,848.19 615,036.69 ` 120 FINANCE/IT 1,225,238.19 0.00 65,078.83 1,290,317.02 101 CITY COUNCIL 232,645.47 0.00 84,616.66 317,262.13 Total Allocated 2,854,915.32 0.00 581,543.68 3,436,459.00 Roil Forward 0.00 0.00 0.00 0.00 Cost With Roll Forward 2,854,915.32 0.00 581,543.68 3,436,459.00 Adjustments 0.00 0.00 0.00 0.00 Proposed Costs 2,854,915.32 0.00 581,543.68 3,436,459.00 F L Y N O O C31 CA n , CD Monetary Values Are Dollars Schedule A.002 All Mo ry Page 2 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:42:59 AM Summary Of Allocated Costs 2Q04 Version 1.0015-2 Level 0-Detail Only Department Total Expenditures Cost Adjustments Total Allocated 340 BUILDING MAINTENANCE 370,075.00 51,598.00 104 CITY CLERK 278,315.00 0.00 102 CITY MANAGER 7251999.00 0.00 103 CITY ATTORNEY 700,000.00 0.00 120 FINANCE/IT 1,218,846.00 0.00 101 CITY COUNCIL 91,626.00 0.00 401 PLANNING 1,057,308.08 211 PUBLIC SAFETY 161,683.77 118318 RDA 1,559.55 500 RECREATION&PARKS 698,697.31 301 PW ADMIN 900,694.44 CDBG 21,693.14 ALL OTHER 13,279.03 Direct Billed Total 0.00 Unallocated Total 581,543.68 Deviation Totals 3,3840861.00 51,598.00 3,436,459.00 0.00 I� O O C?� O n 3 CD All Monetary Values Are$Dollars Schedule 0.001 4 2004 MAXIMUS,INC. Page 3 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes of Allocation Basis 2004 Version 1.0095-2 07/28/2004 10:42:59 AM Schedule E-Summary Department Allocation Basis: Allocation Source: 340 BUILDING MAINTENANCE 1.4.1 City Hall #of phone extensions for each depArtment Finanance/IT Department 1.4.2 Recreation&Pk Direct to Recreation&Parks 1.4.3 Planning Direct to Planning 104 CITY CLERK 2.4.1 Records #of boxes identified for each department from Cit City Clerk 2.4.2 CC Agendas #of agenda items for each department City Clerk 2.4.3 CC Mtgs Direct to City Council 2.4.4 Muni Code/Resol #of resolutions initiated by each department City Clerk 2.4.5 Newsletter #of newsletter articles for each department City Clerk 2.4.6 Public Info Survey of public inquiries for ea dept-main.rece 2.4.7 RDA Direct to RDA 2.4.8 CM Recept Direct to City Manager 102 CITY MANAGER 3.4.1 City Adm-Agenda #of Agenda items in each dpartment City Clerk 3.4.2 City Adm-FTE's #of FTE's in each department FinancellT Department 3.4.3 CC Support Direct to City Council 3.4.4 Community Outrc #of Newsletter articles for each department City Clerk 3.4.5 Personnel #of FTE's in each department 3.4.6 Animal Control Direct to Public Safety ' 3.4.7 Emerg Prepared Direct to Public Safety 6 103 CITY ATTORNEY 4.4.1 REGULAR SVCS City Attorney's estimated level of support by dept City Attorney t 120 FINANCE/IT 5.4.1 BUDGET Relative budget site for each department Finance/IT Department IV 5.4.2 INVESTMENTS FY 02/03 Combined Treasury Report for Investment D Finance/IT Department O 5.4.3 FIN ADV COMM Direst to City Council 01 5.4.4 ACCTS PAYABLE #of AP transactions for each department Finance/IT Department Finance/!T Department 5.4.5 RECEIVABLES #of cash receipts for each department D � 5.4.6 PAYROLL #of payroll checks for each department Finance/IT Department CD n Relative budget size for each department FinancellT Department 5.4.7 FISCAL RPTG � 5.4.8 IT #of PC's for each department Finance/IT Department CD 5.4.9 TRUST ACCOUNTS #of trust acct transactions for each department Finance/!T Department 5.4,10 RECEPTIONIST Survey of public inquiries by dept-main rece tioni Finance/IT Department > 5.4.11 ALARM COLLECT A Direct to Public Safety i Schedule E.001 AXIMUS All Monetary Values Are Dollars Page 4 02004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUSRancho Palos Verdes s 07/28/200410:42:59 AM Schedule B-Summary of Allocation Basis 2004 Version 1.0015-2 Department Allocation Basis: Allocation Source: 5.4.12 CDBG Direct to CDBG Finance/IT Department 109 CITY COUNCIL 6.4.1 C-Agenda #of agenda items for each department City Clerk 6.4.2 C-FTE #of FTE's for each department FinancelIT Department N O O U� O) n 3 CD r+ D All� Monetary Values Are Dollars Schedule E.002 Page 5 (�J 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:00 AM Schedule.2-Costs To Be Allocated 2004 Version 1.0015-2 For Department 340 BUILDING MAINTENANCE 4 , 1 st Allocation 2nd Allocation Sub-Total Total Expenditures Per Financial Statement: 370,075.00 370,075.00 102 CITY MANAGER 5,726.92 5,726.92 120 FINANCE/IT 5,109.33 5,109.33 101 CITY COUNCIL 2,399.99 2,399.99 ' Total Allocated Additions: 13,236.24 13,236.24 13,236.24 BLDG DEPREC 51,598.00 Total Departmental Cost Adjustments: 51,598.00 51,596.00 Total To Be Allocated: 421,673.00 13,236.24 434,909.24 A N G O U1 i 0) ' e; n =r 3 CD r+ D All Monetary Values Are$Dollars Schedule 1.2 i MANXINIUS i 0 2004 MAXIMUS,INC. Page 6 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes Schedule,3-Costs Allocated B 07128/2004 10.43.01 AM y Activity 2004 Version 1.0015-2 For Department 340 BUILDING MAINTENANCE Total General&Admin City Hall Recreation&Pk Planning Wages&Benefits SALARIES&WAGES 46,349.00 0.00 16,685.64 23,174.50 6,488.86 FRINGE BENEFITS 16,220.00 0.00 5,839.20 8,110.00 2,270.80 Other Expense&Cost SERVICES&SUPPLIES 307,506.00 0.00 110,702.16 153,753.00 43,050.84 Departmental Totals Total Expenditures 370,075.00 0.00 133,227.00 185,037.50 51,810.50 Deductions Total Deductions 0.00 0.00 0.00 0.00 0.00 Cost Adjustments BLDG DEPREC 51,598.00 0.00 18,575.28 25,799.00 7,223.72 Functional Cost 421,673.00 0.00 151,802.28 210,836.50 59,034.22 Allocation Step 1 1 st Allocation 421,673.00 0.00 151,802.28 290,836.50 59,034.22 Allocation Step 2 Inbound-All Others 13,236.24 13,236.24 0.00 0.00 0.00 13,236.24} 41765.05 6,618.12 1,853.07 Reallocate Admin Costs t 13,236.24 0.00 4,765.05 6,618.12 1,853.07 2n'd Allocation Total For 010 340 BUILDING Total Allocated 434,909.24 0.00 156,567.33 217,454.62 60,887.29 N- O ,O 91 1 iY n 3 C D Schedule 1.3 All Monetary Values Are$Dollars Page 7 O 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 340 BUILDING MAINTENANCE Activity-City Hall Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 2 4.2553 6,459.67 6,459.67 202.77 6,662.44 102 CITY MANAGER 7 14.8936 22,608.85 22,608.85 709.69 23,318.54 120 FINANCE/1T 12 25.5319 38,758.03 38,758.03 1,216.61 39,974.64 500 RECREATION&PARKS 9 19.1469 29,068.52 29,068.52 912.46 29,980.98 301 PIN ADMIN 16 34.0426 61,677.37 51,677.37 1,622.14 53,299.51 101 CITY COUNCIL 1 2.1277 3,229.84 3,229.84 101.38 3,331.22 SubTotal 47 100.0000 151,802.28 151,802.28 4,765.05 156,567.33 TOTAL 47 100.0000 151,802.28 151,802.28 4,765.05 156,567.33 Allocation Basis:#of phone extensions for each department Allocation Source:Finanance/IT Department fV O O C�1 0) w n 3 CD r+ Schedule 1.4.1 All Monetary Values Are$Dollars Page 8 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/2812004 10:43:03 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 340 BUILDING MAINTENANCE Activity-Recreation&Pk Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 500 RECREATION&PARKS 100 100.0000 210,836.50 210,836.50 6,618.12 217,454.62 Su bTotal 100 100.0000 2100836.50 2108836.50 6,618.12 217,454.62 TOTAL 100 100.0000 210,836.50 210,836.50 6,618.12 217,454.62 Allocation Basis:Direct to Recreation&Parks Allocation Source: N O O 01 O n =r 3 r CD All Monetary Values Are$Dollars Schedule 1.4.2 ©2004 MAXIMUS,INC. Page 9 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:04 AM Schedule.4-Detaif'Activity Allocations 2004 Version 1.0015-2 For Department 340 BUILDING MAINTENANCE Activity-Planning Receiving Department Allocation Units Allocation Percentage Gross Aliogation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 401 PLANNING 100 100.0000 59,034.22 59,034.22 1,853.07 60,887.29 SubTotal 100 100.0000 59,034.22 59,034.22 1,853.07 60,887.29 TOTAL 100 100.0000 59,034.22 59,034.22 1,853.07 60,887.29 Allocation Basis:Direct to Planning Allocation Source: M s i N) O O C31 0) z 0 3 CD r+ D a Values Are Dollars Schedule 1.4.3 � All Monetary Page 10 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/2004 10:43:04 AM Schedule,6 R Allocation Summary 2004 Version 1.0015-2 For Department 344 BUILDING MAINTENANCE Receiving Department Total City Hall Recreation&Pk Planning 104 CITY CLERK 6,662.44 6,662.44 0.00 0.00 102 CITY MANAGER 23,318.54 23,318.54 0.00 0.00 120 FINANCE/IT 39,974.64 39,974.64 0.00 0.00 401 PLANNING 60,887.29 0.00 0.00 60,887.29 500 RECREATION&PARKS 247,435.60 29,980.98 217,454.62 0.00 301 PW ADMIN 53,299.51 53,299.51 0.00 0.00 104 CITY COUNCIL 31339.22 3,331.22 0.00 0.00 Direct Billed 0.00 0.00 0.00 0.00 Total 434,909.24 156,567.33 217.454.62 60,887.29 'N O O Ln O n CD D Values Are All Monetary Dollars Schedule 1.5� Page 11 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/200410:43:05 AM Schedule.2-Costs To Be Allocated 2004 Version 1.0015-2 For Department 104 CITY CLERK 1 at Allocation 2nd Allocation Sub-Total Total Expenditures Per Financial Statement: 278,315.00 278,315.00 340 BUILDING MAINTENANCE 6,459.67 202.77 61662.44 104 CITY CLERK 41,392.45 41,392.45 102 CITY MANAGER 56,342.41 56,342.41 120 FINANCE/IT 11,933.70 11,933.70 101 CITY COUNCIL 28,308.75 28,308.75 Total Allocated Additions: 6,459.67 138,180.08 144,639.75 144,639.75 Total To Be Allocated: 284,774.67 138,180.08 422,954.75 N O O V1 C) 2) n 3 CD Schedule 2.2 All Monetary Values Are$Dollars M,A,,X,,[M.,U,S Page 12 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:06 AM Schedule.3-Costs Allocated By Activity 2004 Version 1.0015-2 For Department 104 CITY CLERK Total General&Admin Records CC Agendas. CC Mtgs Wages&Benefits SALARIES&WAGES 163,910.00 491.73 60,154.97 60,154.97 10,162.42 FRINGE BENEFITS 0.00 0.00 0.00 0.00 0.00 Other Expense&Cost SERVICES&SUPPLIES 114,405.00 343.22 41,986.61 41,986.64 7,093.11 Departmental Totals Total Expenditures 278,315.00 834.95 102,141.58 102,141.61 17,255.53 Deductions Total Deductions 0.00 0.00 0.00 0.00 0.00 Functional Cost 278,315.00 834.95 102,141.58 102,141.61 17,255.53 Allocation Step 1 Inbound-All Others 6,459.67 6,459.67 0.00 0.00 0.00 Reallocate Admin Costs ( 7,294.62) 2,685.18 2,685.18 453.63 1 st Allocation 284,774.67 0.00 104,826.76 104,826.79 17,709.16 Allocation Step 2 Inbound-All Others 138,180.08 138,180.08 0.00 0.00 0.00 Reallocate Admin Costs ( 138,180.08) 50,864.65 50,864.64 8,593.00 2nd Allocation 138,180.08 0.00 50,864.65 50,864.64 8,593.00 Total For 060 104 CITY CLERK Total Allocated 422,954.75 0.00 155,691.41 155,691.43 26,302.16 N O 0 n 3 CD Schedule 2.3 All Monetary Values Are$Dollars Page 13 © 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:06 AM Schedule .3-Costs Allocated By Activity 2004 Version 1.0015-2 For Department 104 CITY CLERK Muni Code/Resol Newsletter Public Info RDA CM Recept Wages&Benefits SALARIES&WAGES 13,932.35 16,882.73 1,311.28 491.73 327.82 FRINGE BENEFITS 0.00 0.00 0.00 0.00 0.00 Other Expense&Cost SERVICES&SUPPLIES 9,724.43 11,783.72 915.24 343.22 228.81 Departmental Totals Total Expenditures 23,656.78 28,666.45 2,226.52 834.95 556.63 Deductions Total Deductions 0.00 0.00 0.00 0.00 0.00 Functional Cost 23,656.78 28,666.45 2,226.52 834.95 556.63 Allocation Step 1 Inbound-All Others 0.00 0.00 0.00 0.00 0.00 Reallocate Admin Costs 621.91 753.61 58.53 21.95 14.63 1st Allocation 24,278.69 29,420.06 2,285.05 856.90 571.26 Allocation Step 2 Inbound-All Others 0.00 0.00 0.00 0.00 0.00 Reallocate Admin Costs 11,780.68 14,275.38 1,108.76 415.78 277.19 2nd Allocation 11,780.68 14,275.38 1,108.76 415.78 277.19 Total For 060 104 CITY CLERK Total Allocated 36,059.37 43,695.44 3,393.81 1,272.68 848.45 N O O CJ7 CD 2) ' n 3 (D j All Monetary Values Are$Dollars Schedule 2.3 0 2004 MAXIMUS,INC. Page 14 MaxCars-Cost Allocation Module MAXIMUS IV Rancho Palos Verdes 07/28/2004 10:43:06 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-Records Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step9 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 96 18.7135 19,616.70 19,616.70 19,616.70 102 CITY MANAGER 21 4.0936 4,291.15 4,291.15 2,561.53 6,852.68 120 FINANCE/IT 252 49.1227 51,493.85 51,493.85 30,738.35 82,232.20 500 RECREATION&PARKS 24 4.6784 4,904.18 4,904.18 2,927.46 7,839.64 301 PW ADMIN 120 23.3998 24,520.88 24,520.88 14,637.31 39,158.99 SubTotai 513 100.0000 104,826.76 104,826.76 50,864.65 155,691.41 TOTAL 513 100.0000 104,826.76 104,826.76 500864.65 156,691.41 Allocation Basis:#of boxes identified for each department from City Clk Allocation Source:City Clerk N O O 01 O 3 All Monetary Values Are Dollars Schedule 2.4.1 , 0 2004 MAXIMUS,INC. Page 16 MaxCars-Cost Allocation ModuleMAXIMUS Rancho Palos Verdes 07128/2004'10:43:07 AM Schedule .4-Detail Activity Allocations 2004 Version 9.0015-2 For Department 104 CITY CLERK Activity-CC Agendas Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Stepl Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 53 17.0418 17,864.37 17,864.37 17,864.37 102 CITY MANAGER 53 17.0418 17,864.37 17,864.37 10,448.94 28,313.31 120 FINANCE I IT 46 14.7910 15,504.93 15,504.93 9,068.89 24$ 73.82 401 PLANNING 75 24.1158 25,279.77 25,279.77 14,786.23 40,066.00 500 RECREATION&PARKS 8 2.5723 2,696.51 2,696.51 1,577.20 4,273.71 301 PWADMIN 76 24.4373 25,616.84 25,616.84 14,983.38 40,600.22 SubTotal 311 100.0000 104,$26.79 104,826.79 50,864.64 155,691.43 TOTAL 311 100.0000 104,826.79 104,826.79 50,864.64 155,691.43 Allocation Basis:#of agenda items for each department Allocation Source:City Clerk N O O Cf� n 3 (0 D a Dollars Schedule 2.4.2 Values Are All Monetary $ 0 2004 MAXIMUS,INC. Page 16 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/281200410:43:08 AM Schedule .4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-CC Mtgs Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 101 CITY COUNCIL 100 100.0000 17,709.16 17,709.16 80593.00 26,302.16 SubTotal 100 100.0000 17,709.16 17,709.16 8,593.00 26,302.16 TOTAL 100 100.0000 17,709.16 17,709.16 8,593.00 26,302.16 Allocation Basis:Direct to City Council Allocation Source: IBJ O . o cn . a) 0) - _ n 3 All Monetary Values Are�Dollars IMUSSchedule 2.4.3 ©2004 MAXIMUS,INC. Page 7 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10.43.09 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-Muni Code/Resol Receiving Department artment Allocation Units Allocation Percentage Gross Allocation Direct Silted Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 2 1.8349 445.48 445.48 445.48 102 CITY MANAGER 24 22.0183 5,345.77 5,345.77 2,642.40 70988.17 120 FINANCE/IT 30 27.5229 6,682.21 6,682.21 3,302.99 9,985.20 401 PLANNING 21 19.2661 4,677.55 4,677.55 2,312.10 6,989.65 500 RECREATION&PARKS 1 0.9174 222.74 222.74 110.10 332.84 301 PW ADMIN 31 28.4404 6,904.94 6,904.94 3,413.09 10,318.03 SubTotal 109 100.0000 24,278.69 24,278.69 11,780.68 36,059.37 TOTAL 109 100.0000 24,278.69 24,278.69 11,780.68 36,059.37 Allocation Basis:#of resolutions initiated by each department Allocation Source:City Clerk . IV C C U1 C n S 3 CD ' r+ Schedule 2.4.4 All Monetary Values Are$Dollars Page 18 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/2812004 10:43:09 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 144 CITY CLERK Activity-Newsletter Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 9 11.3924 3,351.65 3,351.65 3,351.65 102 CITY MANAGER 14 17.7215 5,213.68 5,213.68 2,855.08 8,068.76 120 FINANCE/IT 3 3.7975 1,117.22 1,117.22 611.80 1,729.02 401 PLANNING 4 5.0633 1,489.62 1,489.62 815.74 2,305.36 500 RECREATION&PARKS 22 27.8481 8,192.93 81192.93 4,486.55 12,679.48 301 PVI!ADMIN 27 34.1772 10,054.96 10,054.96 5,506.21 15,561.17 SubTotal 79 100.0000 29,420,06 29,420.06 14,275.38 43,695.44 TOTAL 79 100.0000 29,420.06 29,420.06 14,275.38 43,695.44 Allocation Basis:#of newsletter articles for each department Allocation Source:City Clerk N O O C31 O n 3 C M D MAXIMUSSchedule 2.4.5 All Monetary Values Are$Dollars Page 19 1@ 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:10 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-Public Info V Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 5 5.0000 114.25 114.25 114.25 102 CITY MANAGER 14 14.0000 319.91 319.91 163.40 483.31 120 FINANCE/IT 12 12.0000 274.21 274.21 140.05 414.26 401 PLANNING 34 34.0000 776.91 776.91 396.82 1,173.73 500 RECREATION&PARKS 9 9.0000 205.65 205.65 105.04 310.69 301 PW ADMIN 14 14.0000 319.91 319.91 163.40 483.31 274.21 140.05 414.26 ALL OTHER 12 12.0000 274.21 SubTotal 100 100.0000 2,285.05 2,285.05 1,108.76 3,393.81 TOTAL 100 100.0000 2,285.05 2,285.05 1,108.76 3,393.81 Allocation Basis:Survey of public inquiries for ea dept-main reception Allocation Source: E 4 C N O O O 0) n =r ' 3 tD r+ q Schedule 2.4.6 All Monetary Values Are$Dollars Page 20 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:11 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 104 CITY CLERK Activity-RDA Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 118318 RDA 100 100.0000 856.90 856.90 415.78 1,272.68 SubTotal 100 100.0000 856.90 856.90 415.78 1,272.68 TOTAL 100 100.0000 856.90 856.90 415.78 1,272.68 Allocation Basis:Direct to RDA Allocation Source: O O O 0) n 3 All Monetary Values Are Dollars Schedule 2.4.7 Page 21 2 © 004 MAXIMUS INC. MaxCars-Cost Allocation ModuleMAXIMUS Rancho Palos Verdes 07/28/200410:43:11 AM Schedule.4-Detail Activity Allocations 2044 Version 1.0015-2 For Department 104 CITY CLERK Activity-CM Recept Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Stepl Total Allocation•Step2 Total Allocation-Total 102 CITY MANAGER 100 100.0000 571.26 571.26 277.19 848.45 SubTotal 100 100.0000 571.26 571.26 277.19 848.45 TOTAL 100 100.0000 571.26 571.26 277.19 848.45 Allocation Basis:Direct to City Manager Allocation Source: r N O O CJ7 O Sy ' n S CD M All Monetary Values Are�Dollars Schedule 2.4.8 MAXIMUS Page 22 O 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/2004 10:43:13 AM Schedule.5-Allocation Summary 2004 Version 1.0015-2 For Department 104 CITY CLERK Receiving Department Total Records CC Agendas CC Mtgs Muni Code/Resol Newsletter Public Info 104 CITY CLERK 41,392.45 19,616.70 17,864.37 0.00 445.48 3,351.65 114.25 102 CITY MANAGER 52,554.68 6,852.68 28,313.31 0.00 7,988.17 8,068.76 483.31 120 FINANCE/IT 118,934.50 82,232.20 24,573.82 0.00 9,985.20 1,729.02 414.26 401 PLANNING 50,534.74 0.00 40,066.00 0.00 6,989.65 2,305.36 1,173.73 118318 RDA 1,272.68 0.00 0.00 0.00 0.00 0.00 0.00 500 RECREATION&PARKS 25,428.36 7,831.64 4,273.71 0.00 332.84 12,679.48 310.69 301 PW ADMIN 106,120.92 39,158.19 40,600.22 0.00 10,318.03 15,561.17 483.31 101 CITY COUNCIL 26,302.16 0.00 0.00 26,302.16 0.00 0.00 0.00 ALL OTHER 414.26 0.00 0.00 0.00 0.00 0.00 414.26 Direct Billed 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 422,954.75 155,691.41 155,691.43 26,302.16 36,059.37 43,695.44 3,393.81 N O O " C3� O n 3 CD D MAXIMUS All Monetary Values Are$Dollars Schedule 2.5 ©2004 MAXIMUS,INC. Page 23 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/200410:43:13 AM Schedule.5-Allocation Summary 2004 Version 1.0015-2 For Department 104 CITY CLERK Receiving Department RDA CM Recept 104 CITY CLERK 0.00 0.00 102 CITY MANAGER 0.00 848.45 120 FINANCE/IT 0.00 0.00 401 PLANNING 0.00 0.00 118318 RDA 1,272.68 0.00 500 RECREATION&PARKS 0.00 0.00 301 PW ADMIN 0.00 0.00 101 CITY COUNCIL 0.00 .0.00 ALL OTHER 0.00 0.00 Direct Billed 0.00 0.00 Total 1,272.68 848.45 .N O O C31 V+ 0 CD All Monetary Values Are$Dollars Schedule 2.5 MAXIMU� 0 2004 MAXIMUS,INC. Page 24 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/200410:43:13 AM $chedule.2- Cosh To Be Allocated 2004 Version 1.0015-2 For Department 102 CITY MANAGER 1 st Allocation 2nd Allocation Sub-Total Total Expenditures Per Financial Statement 725,999.00 725,999.00 340 BUILDING MAINTENANCE 22,608.85 709.69 23,318.54 104 CITY CLERK 33,606.14 18,948.54 52,554.68 102 CITY MANAGER 75,503.46 75,503.46 103 CITY ATTORNEY 87,360.00 87,360.00 120 FINANCE/IT 129,313.95 129,313.95 101 CITY COUNCIL 31,608.71 35,508.71 Total Allocated Additions: 56,214.99 347,344.35 403,559.34 403,559.34 Total To Be Allocated: 7829213.99 347,344.35 1,1290558.34 r a S N O O C31 O n 3 (D r+- Schedule 3.2 , All Monetary Values Are$Dollars MAXIMUS Page 25 ©2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:14 AM Schedule .3- Costs Allocated By Activity 2004 Version 1.0015-2 For Department 102 CITY MANAGER Total General&Admin City Adm-Agenda City Adm-FTE's CC Support Wages&Benefits SALARIES&WAGES 359,840.00 0.00 111,550.40 111,550.40 61,172.80 FRINGE BENEFITS 0.00 0.00 0.00 0.00 0.00 Other Expense&Cost SERVICES&SUPPLIES 366,159.00 0.00 113,509.29 113,509.29 62,247.03 Departmental Totals Total Expenditures 725,999.00 0.00 225,059.69 225,059.69 123,419.83 Deductions Total Deductions 0.00 0.00 0.00 0.00 0.00 Functional Cost 725,999.00 0.00 225,059.69 225,059.69 123,419.83 Allocation Step 1 Inbound-All Others 56,214.99 56,214.99 0.00 0.00 0.00 Reallocate Admin Costs ( 56,214.99) 17,426.65 17,426.64 9,556.55 1 st Allocation 782,213.99 0.00 242,486.34 242,486.33 132,976.38 Allocation Step 2 Inbound-All Others r 347,344.35 347,344.35 0.00 0.00 0.00 Reallocate Admin Costs ( 347,344.35) 107,676.75 107,676.75 59,048.54 2nd Allocation 347,344.35 0.00 107,676.75 107,676.75 59,048.54 Total For 050 102 CITY MANAGER Total Allocated 1,129,558.34 0.00 350,163.09 350,163.08 192,024.92 N O O CJ1 O �gw.e.a+�•i n cy' 3 CD Schedule 3.3 All Moneta ryValues Are Dollars MAXIMUS Page 26 d 2004 MAXIMUS,INC. MaxCars-CostAg=tion Module MAXIMUS Rancho Palos Verdes •1 AM - Allocated B Activit 2004 Version 1.0015-2 o7i2a�2oo4�0.43. 4 Schedule .3 Costs A y y For Department 102 CITY MANAGER Community Outrc Personnel Animal Control Emerg Prepared Wages&Benefits SALARIES&WAGES 14,393.60 35,984.00 10,795.20 14,393.60 FRINGE BENEFITS 0.00 0.00 0.00 0.00 Other Expense&Cost SERVICES&SUPPLIES 14,646.36 36,615.90 10,984.77 14,646.36 Departmental Totals Total Expenditures 29,039.96 72,599.90 21,779.97 291039.96 Deductions Total Deductions 0.00 0.00 0.00 0.00 Functional Cost 29,039.96 72,599.90 21,779.97 29,039.96 Allocation Step 1 Inbound-All Others 0.00 0.00 0.00 0.00 Reallocate Admin Costs 2,248.60 5,621.50 1,686.45 2,248.60 1 st Allocation 31,288.56 78,221.40 23,466.42 31,288.56 Allocation Step 2 Inbound-All Others 0.00 0.00 0.00 0.00 Reallocate Admin Costs 13,893.77 34,734.44 10,420.33 13,893.77 2nd Allocation 13,893.77 34,734.44 10,420.33 13,893.77 Total For 050 102 CITY MANAGER Total Allocated 45,182.33 112,955.84 33,886.75 45,182.33 N O O C31 O w _ =. 3 CD r+ Schedule 3.3 All Monetary Values Are Dollars c 2004 MAXIMUS,XI US,INC. Page 27 O MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:15 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 102 CITY MANAGER Activity-City Adm-Agenda , Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 53 17.0418 41,324.04 41,324.04 41,324.04 102 CITY MANAGER 53 17.0418 41,324.04 41,324.04 41,324.04 120 FINANCE!IT 46 14.7910 35,866.15 35,866.15 24,161.61 60,027.76 401 PLANNING 75 24.1158 58,477.41 58,477.41 39,393.93 97,871.34 500 RECREATION&PARKS 8 2.5723 6,237.59 61237.59 4,202.02 10,439.61 301 PW ADMIN 76 24.4373 591257.11 59,257.11 39,919.19 99,176.30 SubTotal 311 100.0000 242,486.34 242,486.34 107,676.75 350,163.09 TOTAL 311 100.0000 242,486.34 242,486.34 107,676.75 350,163.09 Allocation Basis:#of Agenda items in each dpartment Allocation Source:City Clerk N O 0 cn a) 0 3 Schedule 3.4.1 # All Monetary Values Are$Dollars Page 28 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:16 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 102 CITY MANAGER Activity-City Adm-FTE`s Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 340 BUILDING MAINTENANCE 1 1.7857 4,330.11 4,330.11 4,330.11 104 CITY CLERK 2 3.5714 8,660.23 8,660.23 8,660.23 102 CITY MANAGER 5 8.9286 21,650.56 21,650.56 21,650.56 120 FINANCE/IT 8 14.2857 34,640.90 34,640.90 17,946.13 52,587.03 401 PLANNING 14 25.0000 60,621.58 60,621.58 31,405.72 92,027.30 500 RECREATION&PARKS 17 30.3572 73,611.93 73,611.93 38,135.51 111,747.44 301 PW ADMIN 9 16.0714 38,971.02 38,971.02 20,189.39 59,160.41 SubTotal 56 100.0000 242,486.33 242,486.33 107,676.75 350,163.08 TOTAL 66 100.0000 242,486.33 242,486.33 107,676.75 350,163.08 Allocation Basis:#of FTE's in each department Allocation Source:Finance/IT Department N O O O Sv 0 _ 3 (D D Schedule 3.4.2 All Monetary Values Are$Dollars 04 MAXIMUS Page 29 0 20 ,INC. i MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes Y 07128/200410:43:17 AM Schedule .E4-Detail Activit Allocations 2004 Version 1.0015-2 : For Department 142 CITY MANAGER Activity-CC Support Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 101 CITY COUNCIL 100 100.0000 132,976.38 132,976.38 59,048.54 192,024.92 SubTotal 100 100.0000 132,976.38 132,976.38 59,048.54 192,024.92 TOTAL 100 100.0000 132,976.38 132,976.38 59,048.54 192,024.92 Allocation Basis:Direct to City Council Allocation Source: r E E N O O V1 ' O fy ' 0 3 CD Moneta Values Are�Dollars � Schedule 3.4.3 MAXIMUS�i All Monetary Page 30 ©2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 1 '43:18 AM -Detail Active Allocations 2004 Version 1.0015-2 07/2812004 0. �CheCIUI®.4 D �I For Department 102 CITY MANAGER Activity-Community Outrc Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 9 11.3924 3,564.52 3,564.52 3,564.52 102 CITY MANAGER 14 17.7215 5,544.81 5,544.81 5,544.81 120 FINANCE/IT 3 3.7975 1,188.17 1,188.17 744.31 1,932.48 401 PLANNING 4 5.0633 1,584.23 1,584.23 992.41 2,576.64 500 RECREATION&PARKS 22 27.8481 8,713.27 8,713.27 5,458.27 14,171.54 X301 PW ADMIN 27 34.1772 10,693.56 10,693.56 6,698.78 17,392.34 SubTotal 79 100.0000 31,288.56 31,288.56 13,893.77 45,182.33 TOTAL 79 100.0000 31,288.56 31,288.56 13,893.77 45,182.33 Allocation Basis:#of Newsletter articles for each department Allocation Source:City Clerk I� CD G C7 n 3 r+ D All Monetary Values Are$Dollars Schedule 3.4.4 j Page 31 ©2004 MAXIMUS,INC. i MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/200410:43:19 AM Schedule .4 Detail Activity Allocations 2004 Version 1.0415-2 For Department 102,CITY MANAGER Activity-Personnel Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 340 BUILDING MAINTENANCE 1 1.7857 1,396.81 1,396.81 1,396.81 104 CITY CLERK 2 3.5714 2,793.62 2,793.62 2,793.62 102 CITY MANAGER 5 8.9286 6,984.05 6,984.05 6,984.05 120 FINANCE/IT 8 14.2857 11,174.49 11,174.49 5,789.07 16,963.56 401 PLANNING 14 25.0000 19,555.35 19,555.35 10,130.88 29,686.23 500 RECREATION&PARKS 17 30.3572 23,745.78 23,745.78 12,301.78 36,047.56 301 PW ADMIN 9 16.0714 121571.30 12,571.30 6,512.71 19,084.01 SubTotal 56 100.0000 78,221.40 78,221.40 34,734.44 112,955.84 TOTAL 56 100.0000 78,221.40 78,221.40 34,734.44 112,955.84 Allocation Basis:#of FTE's in each department Allocation Source: S 3 IV O O C31 O 3 CD r 1 • All Monetary Values Are$Dollars Schedule 3.4.5 Page 32 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/200410:43:20 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 102 CITY MANAGER Activity-Animal Control Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 211 PUBLIC SAFETY 100 100.0000 23,466.42 23,466.42 10,420.33 33,886.75 SubTotal 100 100.0000 23,466.42 23,466.42 10,420.33 33,886.75 TOTAL 100 100.0000 23,466.42 23,466.42 10,420.33 33,886.75 Allocation Basis:Direct to Public Safety Allocation Source: N O O C31 O 0 3 All Monetary Values Are$Dollars Schedule 3.4.6 0 2004 MAXIMUS,INC. Page 33 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/200410:43:20 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 102-CITY MANAGER Activity-Emerg Prepared 4 Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 211 PUBLIC SAFETY 100 100.0000 31,288.56 31,288.56 13,893.77 45,182.33 SubTotal 100 100.0000 31,288.56 31,288.56 13,893.77 45,182.33 TOTAL 100 100.0000 31,288.56 31,288.56 13,893.77 45,182.33 Allocation Basis:Direct to Public Safety Allocation Source: E; E i t N O O C31 n 3 CD 3 �► us All Monetary Values Are$Dollars Schedule 3.4.7 004 MAXIMUS INC. Page 34 02 , MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes '.'". 2004 Version 1.0015-2 07/28/2004 10:43:22 AM Schedule.6-Allocation Summary For Department 102 CITY MANAGER Receiving Department Total City Adm-Agenda City Adm-FTE's CC Support Community Outrc Personnel Animal Control 340 BUILDING MAINTENANCE 5,726.92 0.00 4,330.11 0.00 0.00 1,396.81 0.00 104 CITY CLERK 56,342.41 41,324.04 8,660.23 0.00 3,564.52 2,793.62 0.00 102 CITY MANAGER 75,503.46 41,324.04 21,650.56 0.00 5,544.81 6,984.05 0.00 120 FINANCE 1 IT 131,510.83 60,027.76 52,587.03 0.00 1,932.48 16,963.56 0.00 401 PLANNING 222,161.51 97,871.34 92,027.30 0.00 2,576.64 29,686.23 0.00 211 PUBLIC SAFETY 79,069.08 0.00 0.00 0.00 0.00 0.00 33,886.75 500 RECREATION&PARKS 172,406.15 10,439.61 111,747.44 0.00 14,171.54 36,047.56 0.00 301 PW ADMIN 194,813.06 99,176.30 59,160.41 0.00 17,392.34 19,084.01 0.00 101 CITY COUNCIL 192,024.92 0.00 0.00 192,024.92 0.00 0.00 0.00 Direct Billed 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 1,129,558.34 350,163.09 350,163.08 192,024.92 45,182.33 112,955.84 33,886.75 I� O O C37 ` CSS 1rL1 n 3 CD D MAXIMUS All Monetary Values Are$Dollars Schedule 3.5 Page 35 ©2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes Q7128/240410. 3:22 AM Schedule.5•Allocation Summary 2004 Version 1.0015-2 .4 For Department 102 CITY MANAGER Receiving Department Emerg Prepared 340 BUILDING MAINTENANCE 0.00 104 CITY CLERK 0.00 102 CITY MANAGER 0.00 120 FINANCE/IT 0.00 401 PLANNING 0.00 211 PUBLIC SAFETY 45,182.33 500 RECREATION&PARKS 0.00 301 PW ADMIN 0.00 101 CITY COUNCIL 0.00 Direct Billed 0.00 Total 45,182.33 N O O C31 O 0 S 3 CD Schedule 3.5 AXIMUS Ail Monetary Values Are$Dollars Page 36 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 0712812004 10:43:23 AM Schedule .2-Costs To Be Allocated 2004 Version 1.0015-2 For Department 103 CITY ATTORNEY 1 st Allocation 2nd Allocation Sub-Total Total Expenditures Per Financial Statement: 700,000.00 700,000.00 120 FINANCE t IT 7,947.86 7,947.86 Total Allocated Additions: 7,947.86 7,947.86 7,947.86 Total To Be Allocated: 700,000.00 7,947.86 707,947.86 N O O O n CD r+ D All Monetary Values Are$Dollars Schedule 4.2 , Page 37 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes o7/2si2oo 410:43:24 AM Schedule.3-Costs Allocated By Activity 2004 Version 1.0015-2 For Department 103 CI'T'Y ATTORNEY Total General&Admin REGULAR SVCS LITIGATION PROSECUTION Wages&Benefits SALARIES&WAGES 0.00 0.00 0.00 0.00 0.00 FRINGE BENEFITS 0.00 0.00 .0.00 0.00 0.00 Other Expense&Cost PRONLEGAL SERVICES 700,000.00 0.00 273,000.00 406,000.00 21,000.00 Departmental Totals Total Expenditures 700,000.00 0.00 273,000.00 406,000.00 21,000.00 Deductio.is Tota!Deductions 0.00 0.00 OX0 0.00 0.00 Functional Cost 700,000.00 0.00 2734000.00 406,000.00 21,000.00' Allocation Step 1 Unallocated Costs 427,000.00) 0.00 0.00 ( 406,000.00) ( 21,000.00) 1 st Allocation 273,000.00 0.00 273,000.00 0.00 0.00 Allocation Step 2 7,947.86 7,947.86 _0.00 0.00 0.00 Inbound-All Others Reallocate Admin Costs ( 7,947.86) 3,099.67 4,609.75 238.44 Unallocated Costs ( 4,848.19) 0.00 0.00 ( 4,608.75) 238.44) ( 2nd Allocation 3,099.67 0.00 3,098.67 0.00 0.00 Total For 040 103 CITY ATTORNEY Total Allocated 276,099.67 0.00 276,099.67 0.00 0.00 0 N O CO3'7 ' 0) s: n C r+ D a Schedule 4.3 All Monetary Values Are$Dollars Page 38 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/2004 10:43:25 AM Schedule .4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 103 CITY ATTORNEY Activity-REGULAR SVCS Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 102 CITY MANAGER 32 32.0000 87,360.00 87,360.00 87,360.00 120 FINANCE/IT 2 2.0000 5,460.00 5,460.00 91.17 5,551.17 401 PLANNING 33 33.0000 90,090.00 90,090.00 1,504.25 91,594.25 500 RECREATION&PARKS 1 1.6000 2,730.00 2,730.00 45.58 2,775.58 301 PWADMIN 32 32.0000 87,360.00 87,360.00 9,458.67 881818.67 SubTotal 100 100.0000 273,000.00 2731000.00 3,099.67 276,090.67 TOTAL 100 100.0000 273,000.00 273,000.00 3,099.67 276,099.67 Allocation Basis:City Attorney's estimated level of support by dept Allocation Source:City Attorney 1V n O CA 0) 0 3 CD r+ Schedule 4.4.1 All Monetary Values Are$Dollars • Page 39 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes M Schedule.5•AIIQCatic�ri Summary2004 Version 1.0015-2 07/28/200410.43.27 A For Department 103:CITY ATTORNEY Receiving Department Total REGULAR SVCS 102 CITY MANAGER 87,360.00 87,360.00 120 FINANCE l IT 5,551.17 5,551.17 401 PLANNING 91,594.25 91,594.25 500 RECREATION&PARKS 2,775.58 2,775.58 301 PW ADMIN 881818.67 88,818.67 Direct Billed 0.00 0.00 Total 276,099.67 276,099.67 f a 4 % t N O O C31 CD 4 Schedule 4.5 All Monetary Values Are$Dollars Page 40,Ax"I'Mu's ©2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/2812004 10:43:27 AM Schedule .2-Costs To Be Allocated 2004 Version 1.0015-2 For Department 120 FINANCE/IT 1 st Allocation 2nd Allocation Sub-Total Total Expenditures Per Financial Statement: 1,218,846.00 1,218,846.00 340 BUILDING MAINTENANCE 38,758.03 1,216.61 39,974.64 104 CITY CLERK 75,072.42 43,862.08 118,934.50 102 CITY MANAGER 82,869.71 48,641.12 131,510.83 103 CITY ATTORNEY 5,460.00 91.17 5,551.17 120 FINANCE 1 IT 169,606.42 169,606.42 101 CITY COUNCIL 39,603.74 39,603.74 Total Allocated Additions: 202,160.16 303,021.14 505,161.30 505,181.30 Total To Be Allocated: 1,421,006.16 303,021.14 1,724,027.30 O O CA 0)TT1 n 3 C D S All Monetary Values Are$Dollars Schedule 5.2 MAXIMU1 02004 MAXIMUS,INC. Page 41 MaxCars-Cost Allocation Module MAXIMUS Ranch©Palos Verdes 07/28/2004 10:43:29 AM Schedule .3-Costs Allocated By Activity 2004 Version 1.0015-2 For Department 120 FINANCE/IT Total General&Admin BUDGET INVESTMENTS FIN ADV COMM Wages&Benefits SALARIES&WAGES 472,643.00 51,990.73 42,537.87 4,726.43 47,264.30 FRINGE BENEFITS 0.00 0.00 0.00 0.00 0.00 Other Expense&Cost PROFESSIONAL SVCS 154,500.00 16,995.00 131905.00 1,545.00 15,450.00 OTHER 90,045.00 9,904.95 8,104.05 900.45 9,004.50 INFO TECH 501,658.00 0.00 0.00 0.00 0.00 Departmental Totals Total Expenditures 1,218,846.00 78,890.68 64,546.92 7,171.88 71,718.80 Deductions Total Deductions 0.00 0.00 0.00 0.00 0.00 Functional Cost 1,218,846.00 78,890.68 64,546.92 7,171.88 71,718.80 Allocation Step 1 Inbound-All Others 202,160.16 202,160.16 0.00 0.00 0.00 Reallocate Admin Costs ( 281,050.84) 15,913.66 1,768.09 17,682.03 Unallocated Costs ( 53,640.39) 0.00 0.00 0.00 0.00 1 st Allocation 1,367,365.77 0.00 80,460.58 8,939.97 89,400.83 Allocation Step 2 Inbound-All Others w 303,021.14 303,021.14 0.00 0.00 0.00 Reallocate Admin Casts { 303,021.14) 17,157.66 1,906.31 19,064.27 Unallocated Costs ( 11,438.44) 0.00 0.00 0.00 0.00 291,582.70 0.00 17,157.66 1,906.31 19,064.27 2nd Allocation Total For 110 120 FINANCE/IT Total Allocated 1,658,948.47 0.00 97,618.24 10,846.28 108,465.10 N O O O n CD M Schedule 5.3 All Monetary Values Are Dollars Page 42 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:29 AM Schedule .3-Costs Allocated BY Activity Activi 2004 Version 1.0015-2 For Department 124 FINANCE/IT ACCTS PAYABLE RECEIVABLES PAYROLL FISCAL RPTG IT Wages&Benefits SALARIES&WAGES r 61,443.59 37,811.44 47,264.30 51,990.73 281358.58 FRINGE BENEFITS 0.00 0.00 0.00 0.00 0.00 Other Expense&Cost PROFESSIONAL SVCS 20,085.00 12,360.00 15,450.00 16,995.00 9,270.00 OTHER 11,705.85 7,203.60 9,004.50 9,904.95 5,402.70 INFO TECH 0.00 0.00 0.00 0.00 501,658.00 Departmental Totals Total Expenditures 93,234.44 57,375.04 71,718.80 78,890.68 544,689.28 Deductions Total Deductions 0.00 0.00 0.00 0.00 0.00 Functional Cost 93,234.44 57,375.04 71,718.80 78,890.68 544,689.28 Allocation Step 1 Inbound-All Others 0.00 0.00 0.00 0.00 0.00 Reallocate Admin Costs 22,986.59 14,145.57 17,682.03 19,450.12 134,290.60 Unallocated Costs 0.00 0.00 0.00 0.00 0.00 1 st Allocation 116,221.03 71,520.61 89,400.83 98,340.80 678,979.88 Allocation Step 2 Inbound-All Others 0.00 0.00 0.00 0.00 0.00 Reallocate Admin Costs 24,783.49 15,251.36 19,064.27 20,970.58 144,788.34 Unallocated Costs 0.00 0.00 0.00 0.00 0.00 2nd Allocation 24,783.49 15,251.36 19,064.27 20,970.58 144,788.34 Total For 110 120 FINANCE!IT Total Allocated 141,004.52 86,771.97 108,465.10 119,311.38 " 823,768.22 N O O 01 0) D 0 3 Schedule 5.3 Values Are Dollars All Monetary $ 0 2004 MAXIMUS,INC. Page 43 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/2812004 10:43:29 AM Schedule .3-Costs Allocated By Activity 2004 Version 1.0015-2 For Department 120 FINANCE IT' TRUST ACCOUNTS RECEIPTIONIST ALaRIVI COLLECT A CDBG GEN GOVT Wages&Benefits SALARIES&WAGES 9,452.86 37,811.44 14,179.29 9,452.86 28,358.58 FRINGE BENEFITS 0.00 0.00 0.00 0.00 0.00 Other Expense&Cost PROFESSIONAL SVCS 31090.00 12,360.00 4,635.00 3,090.00 9,270.00 OTHER 1,800.90 7,203.60 2,701.35 1,800.90 5,402.70 INFO TECH 0.00 0.00 0.00 0.00 0.00 F Departmental Totals Total Expenditures 14,343.76 57,375.04 21,515.64 14,343.76 43,031.28 Deductions Total Deductions 0.00 0.00 0.00 0.00 0.00 Functional Cost 14,343.76 57,375.04 21,515.64 14,343.76 43,031.28 Allocation Step 1 Inbound-All Others 0.00 0.00 0.00 0.00 0.00 Reallocate Admin Costs 3,536.46 14,145.57 5,304.55 3,536.46 101609.11 Unallocated Costs 0.00 0.00 0.00 0.00 ( 53,640.39) 1 st Allocation 17,880.22 71,520.61 26,820.19 17,880.22 0.00 Allocation Step 2 Inbound-All Others 0.00 0.00 0.00 0.00 0.00 Reallocate Admin Costs 3,812.92 15,251.36 4 5,719.22 3,812.92 11,438.44 Unallocated Costs 0.00 0.00 0.00 0.00 ( 111438.44) 2nd Allocation 3,812.92 15,251.36 5,719.22 3,812.92 0.00 6 Total For 110 120 FINANCE/IT Total Allocated 21,693.14 86,771.97 32,539.41 21,693.14 0.00 N - O O CJ1 O 0 3 CD r+ D rY All Moneta Values Are$Dollars Schedule 5.3 0 MAXIMUS INC. Page 44 020 4 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:30 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 120 FINANCE/IT Activity-BUDGET Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 340 BUILDING MAINTENANCE 450 2.8134 2,263.66 2,263.66 2,263.66 104 CITY CLERK 280 1.7505 1.408.50 1,408.50 1,408.50 102 CITY MANAGER 881 5.5080 4,431.75 4,431.75 4,431.75 103 CITY ATTORNEY 700 4.3764 3,521.25 31521.25 3,521.25 120 FINANCE/IT 752 4.7015 3,782.83 3,782.83 3,782.83 401 PLANNING 2,257 14.1107 11,353.52 11,353.52 2,994.50 14,348.02 211 PUBLIC SAFETY 3,129 19.5624 15,739.99 15,739.99 4,151.43 19,891.42 118316 RDA 20 0.1250 100.61 100.61 26.54 127.15 500 RECREATION&PARKS 727 4.5452 3,657.07 3,657.07 964.55 4,621.62 301 PW ADMIN 61706 41.9255 33,733.58 33,733.58 8,897.25 42,630.83 101 CITY COUNCIL 93 0.5814 467.82 467.82 123.39 591.21 SubTotal 15,995 100.0000 80,460.58 80,460.58 17,157.66 97,618.24 TOTAL 15,995 100.0000 80,460.58 80,460.58 17,157.66 97,618.24 Allocation Basis:Relative budget size for each department Allocation Source:Finance/IT Department .;i 0'^ V' 1 0 n 3 CD D Schedule 5.4.1 All Monetary Values Are$Dollars Page 45 2004 MAXIMUS INC. 0 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:31 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 120 FINANCE I IT Activity-INVESTMENTS Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 340 BUILDING MAINTENANCE 247,909 0.8833 78.97 78.97 78.97 104 CITY CLERK 453,401 1.6155 144.43 144.43 144.43 102 CITY MANAGER 589,320 2.0998 187.72 187.72 187.72 103 CITY ATTORNEY 385,656 1.3742 122.85 122.85 122.85 120 FINANCE/IT 773,509 2.7561 246.40 246.40 246.40 401 PLANNING 4,084,992 14.5555 1,301.25 1,301.25 304.09 1,605.26 211 PUBLIC SAFETY 1,787,486 6.3691 569.39 569.39 133.03 702.42 118318 RDA 11,016 0.0393 3.51 3.51 0.82 4.33 500 RECREATION&PARKS 799,539 2.8489 254.69 254.69 59.50 314.19 301 PW ADMIN 18,880,984 67.2759 6,014.45 61014.45 1,405.14 7,419.59 101 CITY COUNCIL 51,203 0.1824 16.31 16.31 3.81 20.12 SubTotal 28,065,015 100.0000 8,939.97 8,939.97 1,906.31 10,846.28 TOTAL 28,065,015 100.0000 8,939.97 8,939.97 1,906.31 10,846.28 Allocation Basis:FY 02/03 Combined Treasury Report for Investment Distribution Allocation Source:Finance/IT Department N O O CJ1 CA n CD r+ All Monetary Values Are$Dollars Schedule 5.4.2 j Page 46 ©2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:32 AM Schedule.4-Detail Activity Allocations 2004 version 1.0015-2 For Department 120 FINANCE 1 IT Activity-FIN ADV COMM Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 101 CITY COUNCIL 100 100.0000 89,400.83 89,400.83 191064.27 108,465.10 SubTotal 100 100.0000 89,400.83 890400.83 19,064.27 108,465.10 TOTAL 100 100.0000 89,400.83 89,400.83 19,064.27 108,465.10 Allocation Basis:Direct to City Council Allocation Source: t e d N O O CDC3� 1 n 3 CD r+ D All Monetary Values Are$Dollars Schedule 5.4.3 0 2004 MAXIMUS,INC. Page 47 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes F 't Allocations 2004 Version 1.0015-2 07128/200410:43:34 AM Schedule.4-Detail Activity For Department 120 FINANCE I IT Activity-ACCTS PAYABLE Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 77 2.1113 2,453.80 2,453.80 2,463.80 102 CITY MANAGER 377 10.3373 12,014.07 12,014.07 12,014.07 120 FINANCE 1 IT 402 11.0228 12,810:76 12,810.76 12,810.76 401 PLANNING 497 13.6276 151838.18 15,838.18 4,413.26 20,251.44 211 PUBLIC SAFETY 119 3.2630 3,792.24 3,792.24 1,056.69 4,848.93 500 RECREATION&PARKS 248 6.8001 7,903.16 7,903.16 2,202.19 10,105.35 } 301 PW ADMIN 1,887 51.7411 60,134.12 60,134.12 16,756.16 76,890.28 ALL OTHER 40 1.0968 1,274.70 1,274.70 355.19 1,629.89 SubTotal 3,647 100.0000 116,221.03 116,221.03 24,783.49 141,004.52 TOTAL 3,647 100.0000 116,221.03 116,221.03 24,783.49 141,004.52 Allocation Basis:#of AP transactions for each department Allocation Source:Financeff Department N O CD C31 O e; n 3 CD Schedule 5.4.4 All Monetary Values Are$Dollars Page 48 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 071281200410:43:35 AM Schedule.4-Detail Activity Allocations 2004 Version 1.00'15-2 For Department 120 FINANCE!1T Activity-RECEIVABLES Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 102 CITY MANAGER 19 0.4420 316.09 316.09 316.09 120 FINANCE 1 IT 1,066 24.7965 17,734.58 17,734.58 17,734.58 401 PLANNING 2,872 66.8061 47,780.23 47,780.23 13,628.47 61,408.70 211 PUBLIC SAFETY 15 0.3489 249.55 249.55 71.18 320.73 500 RECREATION&PARKS 94 2.1866 1,563.84 10563.84 446.06 2,009.90 301 PWADMIN 233 5.4199 3,876.32 3,876.32 1,105.65 4,981.97 SubTotal 4,299 100.0000 71,520.61 71,520.61 15,251.36 86,771.97 TOTAL 4,299 100.0000 71,520.61 71,520.61 15,251.36 86,771.97 Allocation Basis:#of cash receipts for each department Allocation Source:Finance/IT Department O O CJ1 ' O n 3 tD . r+ Dollars Schedule 5.4.5 MAXIMUS All Monetary Values Are$ ©2004 MAXIMUS,INC. Page 49 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/2004 10:43:36 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 120,FINANCE/IT Activity-PAYROLL Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Stepl Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 2 2.9412 2,629.44 2,629.44 2,629.44 102 CITY MANAGER 6 8.8235 7,888.31 7,888.31 7,888.31 120 FINANCE/IT 8 11.7647 10,517.74 10,517.74 10,517.74 401 PLANNING 14 20.5882 18,406.05 18,406.05 5,132.69 23,538.74 500 RECREATION&PARKS 28 41.1765 36,812.11 36,812.11 10,265.37 47,077.48 301 PW ADMIN 10 14.7059 13,147.18 13,147.18 3,666.21 16,813.39 SubTotal 68 100.0000 89,400.83 89,400.83 19,064.27 108,465.10 TOTAL 68 100.0000 89,400.83 89,400.83 19,064.27 108,465.10 Allocation Basis:#of payroll checks for each department Allocation Source:Finance/IT Department e tV O O CJ1 0) Sy n S (D Schedule 5.4.6 i All Monetary Values Are$Dollars Page 50 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:37 AM Schedule.4 w Detail Activity Allocations 2404 Version 1.0415-2 For Department 120 FINANCE 1 IT Activity-FISCAL RPTG Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 340 BUILDING MAINTENANCE 450 2.8134 2,766.70 2,766.70 2,766.70 104 CITY CLERK 280 1.7505 1,721.50 1,721.50 1,721.50 102 CITY MANAGER 881 5.5080 5,416.58 5,416.58 5,416.58 103 CITY ATTORNEY 700 4.3764 4,303.76 4,303.76 4,303.76 120 FINANCE/IT 752 4.7015 4,623.46 4,623.46 4,623.46 401 PLANNING 2,257 14.1107 13,876.54 13,876.54 3,659.96 17,536.50 211 PUBLIC SAFETY 3,129 19.5624 19,237.78 19,237.78 5,074.00 24,311.78 118318 RDA 20 0.1250 122.96 122.96 32.43 155.39 500 RECREATION&PARKS 727 4.5452 4,469.76 4,469.76 1,178.91 5,648.67 301 PWADMIN 6,706 41.9255 41,229.98 41,229.98 10,874.47 52,104.45 101 CITY COUNCIL 93 0.5814 571.78 571.78 150.81 722,59 SubTotal 15,995 100.0000 98,340.80 98,340.80 20,970.58 119,311.38 TOTAL 15,995 100.0000 98,340.80 98,340.80 20,970.58 119,311.38 Allocation Basis:Relative budget size for each department Allocation Source:Financeff Department N O O C37 s O n 3 CD D Schedule 5.4.7 All Monetary Values Are$Dollars Page 51 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:38 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 120 FINANCE/IT Activity-IT Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 102 CITY MANAGER 8 13.1148 89,046.54 89,046.54 89,046.54 120 FINANCE/IT 10 16.3934 111,308.18 111,308.18 111,308.18 401 P LAN N I N G 24 39.3442 267,139.62 267,139.62 80,812.09 347,951.71 500 RECREATION&PARKS 8 13.1148 899046.54 89,046.54 26,937.37 115,983.91 301 PW ADMI N 11 18.0328 122,439.00 122,439.00 37,038.88 159,477.88 SubTotal 61 100.0000 678,979.88 678,979.88 144,788.34 823,768.22 TOTAL 61 100.0000 678,979.88 678,979.88 144,788.34 823,768.22 Allocation Basis:#of PC's for each department Allocation Source:Finance/IT Department 4 N JO O U7 O 0 3 CD r+ All Monetary Values Are$Dollars Schedule 5.4.8 0 2004 MAXIMUS,INC. Page 52 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/2004 10:43:39 AM Schedule.4-Detail Activity Allocations ` 2004 Version 1.40152 Oor Department 120 FINANCE/IT Activity-TRUST ACCOUNTS Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 401 PLANNING 181 79.7356 14,25611 14,256.91 3,040.26 17,297.17 500 RECREATION&PARKS 9 3.9648 708.91 708.91 151.17 860.08 301 PW ADMIN 37 16.2996 2,914.40 2,914.40 621.49 3,535.89 SubTotal 227 100.0000 171880.22 17,880.22 31812.92 21,693.14 TOTAL 227 100.0000 17,880.22 17,880.22 3,812.92 21,693.14 Allocation Basis:#of trust acct transactions for each department r Allocation Source:Finance/IT Department f F N O O C31 O 0 3 CD D IM , All Monetary Values Are$Dollars Schedule 5.4.9MAX , ©2004 MAXIMUS,INC. Page 53 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:40 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 120 fINANCE!IT Activity-RECEIPTIONIST Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 5 5.0000 3,576.03 3,576.03 3,576.03 102 CITY MANAGER 14 14.0000 10,012.89 10,012.89 10,012.89 120 FINANCE/IT 12 12.0000 8,582.47 8,582.47 8,582.47 401 PLANNING 34 34.0000 24,317.01 24,317.01 7,515.16 31,832.17 500 RECREATION&PARKS 9 9.0000 6,436.85 6,436.85 1,989.31 8,426.16 is 301 PW ADMIN 14 14.0000 10,012.89 101012.89 3,094.48 13,107.37 ALL OTHER 12 12.0000 8,582.47 8,582.47 2,652.41 11,234.88 SubTotal 100 100.0000 71,520.61 71,520.61 15,251.36 86,771.97 TOTAL 100 100.0000 71,520.61 71,520.61 15,251.36 86,771.97 Allocation Basis:Survey of public Inquiries by dept-main receptionist Allocation Source:Finance/IT Department E 6 .. 1 N O O U� O n 3 CD f All Moneta Values Are$Dollars Schedule 5.4.10 Monetary MAXIMUS Q 2004 MAXIMUS,INC. Page 54 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:42 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 120 FINANCE!IT Activity-ALARM COLLECT A Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 211 PUBLIC SAFETY 100 100.0000 26,820.19 26,820.19 5,719.22 32,539.41 SubTotal 100 100.0000 26,820.19 26,820.19 5,719.22 32,539.41 TOTAL 100 100.0000 26,820.19 26,820.19 5,719.22 32,539.41 Allocation Basis;Direct to Public Safety Allocation Source: N O O Cft CA n 3 CD D MAXIMUS , All Monetary Values Are$Dollars Schedule 5.4.11 0 2004 MAXIMUS,INC. Page 55 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/200410:43:43 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 , For Department 120 FINANCE/IT Activity-CDBG Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total CDBG 100 100.0000 17,880.22 17,880.22 3,812.92 21,693.14 SubTotal 100 100.0000 17,880.22 17,880.22 3,812.92 21,693.14 TOTAL 100 100.0000 17,880.22 17,880.22 3,812.92 21,693.14 Allocation Basis:Direct to CDBG Allocation Source:Finance/IT Department N O O 1 0 3 C All Monetary Values Are$Dollars Schedule 5.4.12 0 2004 MAXIMUS,INC. Page 56 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:44 AM Schedule,5-Allocation Summary 2004 Version 1.0015-2 For Department 120 FINANCE I IT Receiving Department Total BUDGET INVESTMENTS FIN ADV COMM ACCTS PAYABLE RECEIVABLES PAYROLL 340 BUILDING MAINTENANCE 5,109.33 2,263.66 78.97 0.00 0.00 0.00 0.00 104 CITY CLERK 11,933.70 1,408.50 144.43 0.00 2,453.80 0.00 2,629.44 102 CITY MANAGER 129,313.95 4,431.75 187.72 0.00 12,014.07 316.09 7,888.31 103 CITY ATTORNEY 7,947.86 3,521.25 122.85 0.00 0.00 0.00 0.00 120 FINANCE/IT 169,606.42 3,782.83 246.40 0.00 12,810.76 17,734.58 10,517.74 401 PLANNING 535,769.71 14,348.02 1,605.26 0.00 20,251.44 61,408.70 23,538.74 211 PUBLIC SAFETY 82,614.69 19,891.42 702.42 0.00 4,848.93 320.73 0.00 118318 RDA 286.87 127.15 4.33 0.00 0.00 0.00 0.00 500 RECREATION&PARKS 195,047.36 4,621.62 314.19 0.00 10,105.35 2,009.90 47,077.48 301 PNADMIN 376,961.65 42,630.83 7,419.59 0.00 76,890.28 4,981.97 16,813.39 101 CITY COUNCIL 109,799.02 591.21 20.12 108,465.10 0.00 0.00 0.00 CDBG 21,693.14 0.00 0.00 0.00 0.00 0.00 0.00 ALL OTHER 12,864.77 0.00 0.00 0.00 1,629.89 0.00 0.00 Direct Billed 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 1,658,948.47 97,618.24 10,846.28 108,465.10 141,004.52 86,771.97 108,465.10 N O O O 811 ' n CD MAXIM All Monetary Values Are$Dollars Schedule 5.5 Page 57 CEJ 2004 MAXIMUS,INC. MaxCars-Cost Allocation ModuleMAXIMUS Rancho Palos Verdes 07/28/2004 10:43:44 AM Schedule.6-Allocation Summary 2004 Version 1.4015-2 For Department 1.20 FINANCE I IT Receiving Department FISCAL RPTG IT TRUST ACCOUNTS y RECEIPTIONIST ALARM COLLECT A CDBG 340 BUILDING MAINTENANCE 2,766.70 0.00 0.00 ' 0.00 0.00 0.00 r 104 CITY CLERK 1,721.50 0.00 0.00 3,576.03 0.00 0.00 102 CITY MANAGER 5,416.58 89,046.54 0.00 10,012.89 0.00 0.00 103 CITY ATTORNEY 4,303.76 0.00 0.00 0.00 0.00 0.00 120 FINANCE/IT 4,623.46 111,308.18 0.00 8,582.47 0.00 0.00 401 PLANNING 17,536.50 347,951.71 17,297.17 31,832.17 0.00 0.00 211 PUBLIC SAFETY 24,311.78 0.00 0.00 0.00 32,539.41 0.00 118318 RDA 155.39 0.00 0.00 0.00 0.00 0.00 500 RECREATION&PARKS 5,648.67 1151983.91 860.08 8,426.16 0.00 0.00 301 PW ADMIN 52;104.45 159,477.88 3,535.89 13,107.37 0.00 0.00 101 CITY COUNCIL 722.59 0.00 0.00 0.00 0.00 0.00 CDBG 0.00 0.00 0.00 0.00 0.00 21,693.14 ALL OTHER 0.00 0.00 0.00 11,234.88 O.OD 0.00 Direct Billed 0.00 0.00 0.00 0.00 0.00 0.00 Total 119,311.38 823,768.22 21,693.14 86,771.97 32,539.41 21,693.14 8 4 S N O O C31 01) a n CD r+ All Monetary Values Are$Dollars Schedule 5.5 MAXIMUS 2004 MAXIMUS,INC. Page 58 MaxCars-Cost Allocation Module MAXIMUSRancho Palos Verdes ,A. 07/2812004 10:43:45 AM Schedule .2-Costs To Be Allocated 2004 Version 1.0015-2 For Department 101 CITY COUNCIL 1st Allocation 2nd Allocation Sub-Total Total Expenditures Per Financial Statement: 91,626.00 91,626.00 340 BUILDING MAINTENANCE 3,229.84 101.38 3,331.22 104 CITY CLERK 17,709.16 8,593.00 26,302.16 102 CITY MANAGER 132,976.38 59,048.54 192,024.92 120 FINANCE/IT 90,456.74 19,342.28 109,799.02 Total Allocated Additions: 244,372.12. 87,085.20 331,457.32 331,457.32 Total To Be Allocated: 335,998.12 87,085.20 423,083.32 h I� O O 01 IT y 0 3 CDi All Monetary Values Are$Dollars Schedule 6.2 , O 2004 MAXIMUS,INC. Page 59 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/200410:43:46 AM Schedule.3- Costs Ailooated By Activity 2004 Version 1.0015-2 For Department 101'CITY COUNCIL Total General&Admin C-Agenda C-FTE Gen Govt - Wages&Benefits 4 SALARIES&WAGES 0.00 0.00 0.00 0.00 0.00 FRINGE BENEFITS 36,126.00 0.00 14,450.40 14,450.40 7,225.20 Other Expense&Cost SERVICES&SUPPLIES 55,500.00 0.00 22,200.00 22,200.00 11;100.00 Departmental Totals Total Expenditures 91,626.00 0.00 36,650.40 36,650.40 18,325.20 Deductions Total Deductions 0.00 0.00 0.00 0.00 0.00 Functional Cost 91,626.00 0.00 36,650.40 36,650.40 18,325.20 Allocation Step 1 Inbound-All Others 244,372.12 244,372.12 0.00 0.00 0.00 Reallocate Admin Costs { 244,372.12) 97,748.85 97,748.85 48,874.42 Unallocated Costs ( 67,199.62) 0.00 0.00 0.00 ( 67,199.62) 1 st Allocation 268,798.50 0.00 134,399.25 134,399.25 0.00 Allocation Step 2 Inbound-All Others 87,085.20 87,085.20 0.00 0.00 0.00 Reallocate Admin Costs ( 87,085.20) 34,834.08 34,834.08 17,417.04 Unallocated Costs ( 17,417.04) 0.00 0.00 0.00 ( 17,417.04) 2nd Allocation 69,668.16 0.00 34,834.08 34,834.08 0.00 Total For 030 101 CITY COUNCIL Total Allocated _ 338,466.66 0.00 t 169,233.33 169,233.33 0.00 N O O 01 0 3 �D t # , All Monetary Values Are Dollars Schedule 6.3 0 2004 MAXIMUS,INC. ` Page 60 MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07128/200410:43:48 AM Schedule .4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 101 CITY COUNCIL Activity-C-Agenda Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 104 CITY CLERK 53 17.4917 23,508.78 23,508.78 23,508.78 102 CITY MANAGER 53 17.4917 23,508.78 23,508.78 230508.78 120 FINANCE/IT 46 15.9815 20,403.85 20,403.85 20,403.85 401 PLANNING 75 24.7525 33,267.14 33.267.14 17,301.70 50$ 68.84 301 PW ADMIN 76 25.0826 33,710.70 33,710.70 17,532.38 51,243.08 SubTotal 303 100.0000 134,399.25 134,399.25 34,834.08 169,233.33 TOTAL 303 100.0000 134,399.25 1349399.25 34,834.08 169,233.33 Allocation Basis:#of agenda items for each department Allocation Source:City Clerk N O O U1 O D 0 3 D All Monetary Values Are$Dollars Schedule 6.4.1 MAXIMUS' �j 0 2004 MAXIMUS,INC. Page 61 MaxCars-Cost Allocation ModuleRancho Palos Verdes MAXIMUS 07/28/2004 10:43:49 AM Schedule.4-Detail Activity Allocations 2004 Version 1.0015-2 For Department 101 CITY COUNCIL Activity-C-FTE Receiving Department Allocation Units Allocation Percentage Gross Allocation Direct Billed Total Allocation-Step1 Total Allocation-Step2 Total Allocation-Total 340 BUILDING MAINTENANCE 1 1.7857 2,399.99 2,399.99 2,399.99 104 CITY CLERK 2 3.5714 4,799.97 4,799.97 4,799.97 102 CITY MANAGER 5 8.9286 11,999.93' 11,999.93 11,999.93 120 FINANCE/IT 8 14.2857 19,199.89 19,199.89 19,199.89 401 PLANNING 14 25.0000 33.599.81 33,599.81 12,191.93 45,791.74 500 RECREATION&PARKS 17 30.3572 40,799.78 40,799.78 14,804.48 55,604.26 301 PWADMIN 9 96.0714 21,599.88 21,599.88 7,837.67 29,437.55 SubTotal 56 100.0000 134,399.25 1341399.25 34,834.08 169,233.33 TOTAL 56 100.0000 134,399.25 134,399.25 34,834.08 169,233.33 Allocation Basis:#of FTE's for each department Allocation Source:Finance/IT Department N O O C31 O n 3 M M US All Monetary Values Are Dollars Schedule 6.4.2 ., MAXIMPage 62 0 2004 MAXIMUS,INC. MaxCars-Cost Allocation Module MAXIMUS Rancho Palos Verdes 07/28/2004 10:43:50 AM Schedule.5-Allocation Summary 2004 Version 1.0015-2 For Department 101 CITY COUNCIL Receiving Department Total C-Agenda C-FTE 340 BUILDING MAINTENANCE 2,399.99 0.00 2,399.99 104 CITY CLERK 28,308.75 23,508.78 4,799.97 102 CITY MANAGER 35,508.71 23,508.78 11,999.93 120 FINANCE/IT 39,603.74 20,403.85 19,199.89 401 PLANNING 96,360.58 50,568.84 451791.74 500 RECREATION&PARKS 55,604.26 0.00 55,604.26 301 PWADMIN 80,680.63 51,243.08 29,437.55 Direct Billed 0.00 0.00 0.00 Total 338,466.66 169,233.33 169,233.33 N O O 1 0) n D All Monetary Values Are$Dollars Schedule 8.5 0 2004 MAXIMUS,INC. Page 63 City of Rancho Palos Verdes CITYWIIDE USER FEE .STUDY FINAL, REPORT FY 2003/2004 Prepared by: MAXIMUS HELPING GOVERNMENT SERVE THE PEOPLE• November 17, 2004 Richard Pearl, Sr. Vice President Nicole sam, Consultant 4320 Auburn Boulevard, Suite 2000 Sacramento, CA 95841 (916) 485-8102 2005-16 Attachment A City of Rancho Palos Verdes, California CITYWIDE FEE STUDY FINAL REPORT ITABLE OF CU1V rTENT EXECUTIVE SUMMARY 1 w i r r Background and Purpose...... 9000*064094044*0 000 1 Summaryof Results......... 0*0 oo4**0o****go*** 00 0000*00.090 00*0*00 00 1 INTRODUCTION AND BACKGROUND 2 A Q Background and Purpose•.0......000000...o4..o..6r..•...00*000............90•9999009999,9999.Goo 2 Scopeof the Study.................................................................................. 2 Purposeof the Report .00,..0000go*0*00000.. ..................................0..0..0...... 2 Implementation -- Legal Requirements 9999...........................................+...,9999 3 AboutMAXIMUS .......................................................,................a:...,9 9 9 9. 3 USER FEE CONCEPTS AND PHILOSOPHY 4 GeneralFee Principles.............of*00..................,r...,................................... 4 Policy Considerations..........0,00040606090e000000000000000. 6000000000000000000000a60...6...r.o. 4 PROJECT METHODOLOGY 6 GeneralCost Analysis Approach ...,.,9999.................................................9999 6 Costing Methodology --� Specific Time Approach ...oaa9999...rs•.,9999.a.,...r...0•asa..••• 7 GENERAL FINDINGS AND RESULTS 8 GeneralFindings.,......oo0066000000.6.00.ro..•.0s.o..s+994.4..00000000.*Goo 0..04o0..0..00000000.0#0 8 KeyStudy Assumptions and Issues...,gas 00....0.ra•.a.....000.•.o.0000000+so..0000ay..00....a. 8 November 17, 2004 2005-16 Attachment A City of Rancho Palos Verdes, California CITYWIDE FEE STUDY FINAL REPORT TABLE OF- Confinued APPENDICES 1. MAXFEE User's_Guide 2. Cost Results for City Manager Fees 3. Cost Results for Finance and Information Technology Fees 4. Cost Results for Planning Fees 5. Cost Results for Public Works Fees 6. Cost Results for Recreation 7. Cost Results for View Restoration (Proposed Staff Version) 8. Cost Results for View Restoration (Contract Version) November 17, 2004 11 2005-16 Attachment A City of Rancho Palos Verdes, Caornia CM(W DE FEE STUDY FINAL REPORT XECUTIVE S� Background and Approach The City of Rancho Palos Verdes (City) engaged MAXIMUS, Inc. to conduct a detailed cost of services study .of specific functional areas*throughout the operation of its city government. MAXIMUS employed proven and objective methodologies to calculate the full actual cost of the services, and used our experience to guide the City regarding the appropriate costs to be included in the development of user fees. The City can use this information to make more informed decisions and set fees to meet the fiscal and policy goals and objectives of the City. Through this study, we determined the full cost of services offered by the specific areas for which user fees are currently being charged or could be charged. This`"full cost," includes all legitimate direct and indirect costs associated with providing each service. The cost analysis sought to identify the actual cost to allow the City to more accurately align fees with costs. Summary of Results In all departments studied, MAXIMUS identified an overall current subsidy provided by the City to the fee-payers as a whole, whereby the City was charging less than the full cost of providing the services. Although subsidies are common in local government, it is MAXIMUS' opinion that the City is currently subsidizing, in most fee paying categories, beyond what would be considered"equitable"to the general population of the City. This opinion is based on the assumption that the costs of services benefiting individuals, and not society as a whole, should be borne by the individual receiving the benefit. The purpose of this study was to calculate the full cost of providing specific services. The determination of the level of the fee to recover this cost is a policy decision. As a general principle, we make no formal recommendations for the setting of prices for City services. However, In considering fee increases, the City should consider the basic definition of a user fee: a service that an individual or group receives for his/her personal, economic, or physical benefit, as opposed to a benefit serving the community as a whole. As part of this study, MAXIMUS initially constructed a central services Cost Allocation Plan (CAP). The CAP, which accompanies this report, is modeled on the federal government's method of calculating support costs for grant reimbursement. After completion of the CAP, fee schedules were then completed to determine the full cost for each fee. Attached to this report as Appendices 1 through 8, the fee schedules calculate the full cost of each fee by summing direct labor costs with proportionate shares of departmental operating expenses and citywide support costs. fi November 171 2004 Page 1 of 9 2005-16 Attachment A City of Rancho Palos Verdes, California CM(WIDE IDE FEE STUDY FINAL REPORT FwTRODUCTION AND BACKGROUND Background and Purpose The City engaged MAXIMUS to conduct a detailed cost of services study of user fee activities in client-served areas of City operations. In general, "user fee" activities are those services and functions the City provides to individuals who receive a direct or personal material benefit from the services, for which the City generally charges specific fees. In the course of this study, we evaluated the actual cost of providing these services compared to the current user fee recovery, and this report documents our findings. The principal goal of this study was to calculate the full cost of providing the services, including all direct and indirect costs associated with individual services. Secondary obj ectives of the study included: •Ensure a connection between fees and the cost of services provided. •Ensure the fees are logical and defensible. •Build a fee structure that recovers a fair portion of the cost of providing services, subject to the approval of the City Council. Scope of the Study The MAXIMUS study employed our rigorous, proven project approach and analytical methodologies to evaluate the City's costs for user fee-related services. We based the analysis on existing data, when available, and on estimates provided by the City. The study focused on the actual cost of services, as the City currently provides them. We did not examine or evaluate the effectiveness, efficiency, or value of the City's programs, services, or operations. In short, we studied the cost of the City's services as they are,not as they might be. Not every department in the City provides fee-related services. Some departments receive little revenue from fees. Consequently, the City and MAXIMUS restricted the study to the following areas: Planning, Building & Safety, View Restoration, Parks & Recreation, Public Works (Administration), City Manager, and Finance & Information Technology. Purpose of the Report This report presents conceptual information regarding fee establishment, and provides a description of the methodologies used to conduct the analysis. As a summary document, this report is not intended to provide all of the detail related to the study process or outcomes. November 17, 2004 Page 2 of 9 2005-16 Attachment A City of Rancho Palos Verdes, California CITYWIDE EEE STUDY FINAL REPORT Implementation—Legal Requirements Adoption of fee schedules must conform to State regulations. Specifically, Government Code 66016 and 66018 state that prior to levying a new fee or service charge, or prior to approving an increase in an existing fee or services charge, the local agency must do the following. 1. Hold at least one open and public meeting, at which oral or written presentations can be made. This must be part of a regularly scheduled meeting. 2. At least 10 days before the meeting, the agency must notice the time and place of the public meeting, including a general explanation of the matter to be considered. 3. Send a notice of the public meeting at least 14 days prior to the meeting to any interested party who files a written request for mailed notice of the meeting on new or increased fees or services charges. 4. At least 10 days prior to the meeting, the local agency shall make available to the public data indicating the amount of cost, or estimated cost, required to provide the service for which the fee or services charge is levied and the revenue sources anticipated to provide the service, including General fund revenues. About MAXIMUS The Cost Services Division of MAXIMUS is part of a nationwide consulting firm specializing in cost analysis and revenue enhancement studies for state and local government. The Western Region Office is headquartered in Sacramento, California, with other offices in Oakland, Irvine, Denver, and Seattle. Our western Region has provided services to hundreds of cities and counties in the west. In addition to being the industry's volume leader in cost analysis studies, we have pioneered approaches to fee analysis. November 17, 2004 Page 3 of 9 2005-16 Attachment A City of Rancho Palos Verdes, California CUYWIDE FEE STUDY FINAL REPORT KSER FEE CONCEPTS AND PHILOSOP General Fee Principles Local governments are funded from a variety of sources, with the primary sources being g taxes, subventions, fees, special charges, fines, and grants. As the traditional provider of basic services, cities are constantly struggling with securing sufficient funding to pay for the services expected/demanded/desired by the citizenry. Many local government services are "global" in nature (e.g., police and fire protection, liber, recreation, open space, etc.). Other services benefit a particular segment of the population, most often providing a direct monetary or personal benefit to the recipient. It 's *in this latter group that subsidy and recovery issues are brought to the forefront. Given the nature of government finance, if specialized services are not cost recovered, sometimes there must, be a decrease in funding for other public-good activities. r User fee services are those services provided b a governmental agency on behalf of a p Y private citizen or group., The assumption underlying most fee recommendations is that costs of services benefiting individuals, and not society as a whole, should be borne by the individual receiving the benefit. Setting user fees, therefore, is equivalent.: to establishingrices for services. Making a profit is not an objective for local govemment p in providing services to the general public. State law establishes that fees can be set, at = the maximum,at levels that can recover the cost of providing each service. It isenerall ted that recovery of costs should be in direct proportion to the g Y accepted his means that if a developer wants to amend its individuaUs ecific gain for services. T approved conditional use permit to operate its business, the City may want to charge that business a fee at full cost, since to do otherwise would require a subsidy paid by the _ general citizenry who do not share in the particular benefit. Conversely, a recreation program could logically be subsidized from the general tax base in order to promote the overall well being of the general public,or to achieve specific socio-economic objectives. tical tax alternatives available to fund government services, subsidy If there were practical issues would not be stressed. However, this has not been the case in recent years. N AXlMUS recognizes, however, that there are circumstances and programs, which probably justify a subsidy (e.g., youth, senior, and disadvantaged recreation programs, certain classifications of code enforcement, library services, etc.) Poles Considerations Setting fees at a level that does not reflect the full cost of providing services results in the costs of that service being subsidized by the City's General Fund, while the user receives benefits for which they do not fully pay. The following factors underlie such policies: November 17, 2004 Page 4 of 9 2005-16 Attachment A City of Rancho Palos Verdes, California CITYWIDE FEE STUDY FINAL REPORT Elasticity of Demand: The fee charged for a service can affect the quantity demanded by potential users. In some instances, increasing the price of a service results in fewer units of the service being purchased (i.e., the demand for the service is elastic). For some services, raising the price to the user may not decrease the amount of service purchased because of the importance of the service to individual users (i.e., the demand is inelastic . Whether total revenue increases, decreases, or stays the same can be correlated to the magnitude of the fee change and resulting shift in volume demanded. Economic Incentives: In some cases it may be desirable to use fees as a means of encouraging or discouraging certain activities. As an example, higher fees for increased water usage may promote better water conservation. In certain areas, however, statutes have limited fees to a maximum of full cost recovery, which may be in conflict with community desires. Legal Considerations: Overall, the law in California (constitutional and, statutory -- reference Prop. 4, Prop. 218, and AG Opinion 92-506) prohibits local government.from charging more for a service than the actual cost of providing the service. To the extent a "user fee" exceeds the cost to provide the service, it becomes a tax and requires voter approval. Subsidy Policy: Subsidies are usually provided for three other purposes, in addition to those arising from economic considerations: To allow an identified group to participate in services which they might not otherwise be able to afford. This is most notable in recreation services where charging full costs might exclude a large portion of the citizenry. # To support services whose benefits extend to the community at large, as well as the individual purchasing the service. Many activities, by their nature, provide societal benefits in addition to those received by the direct recipient. Comparability with user fee charges set by neighboring cities for similar services. Please note,however,that in many instances it is difficult to produce a wide-ranging comparison of fees due to accounting differences and philosophies. Further, knowledge of published fees does not necessarily reflect actual costs. The primary goal of the cost of service study is to create an empirical basis to fairly and equitably allocate costs to the users of specific services. Once this is accomplished, the next step is to determine the rate of recovery/subsidy,which is a decision reserved for the legislative body -- in this case the City Council. It is they who have to balance fiscal resources and service delivery. In addition to the equity issues noted above, a cost of service study assures the City that it is in compliance with State law. Legally, governmental jurisdiction cannot charge more for a service than it costs to provide that service. By determining the full cost of each fee, the City Council can be comfortable in the fact that if it wishes not to subsidize an activity,the full cost fee it sets will be in compliance with the provisions of the law. November 17, 2004 Page 5 of 9 2005-16 Attachment A City of Rancho Palos Verdes, California CITYWIDE STUDY FINAL REPORT EROJECT ME 0DOLOG General Cost Analysis Approach The purpose of a user fee study is to determine the full cost of services offered by the City for which user fees are currently being charged or could be charged. with this knowledge the City can make informed decisions concerning appropriate fee adjustments. MAXIMUS is able to assist the City in understanding fee-related issues and trends. However, in the final analysis, the actual decision to increase or decrease fees(or the costs included in a fee)is a local decision. The underlying rationale to charge full cost for services is simply this: the City is providing a distinct service or product to a business or individual who is gaining a monetary, personal, or recreational benefit. Equity says that others who do not participate in that benefit should not subsidize individuals or businesses that benefit directly from city services. For example, why should a long-term resident living in a centralp art of the city contribute towards a subsidy to a developer opening up a new subdivision on the edge of the city? Our methodology for developing fee-for-service calculations is to create a standard cost model for each current and potential fee. we believe that a service qualifies for,the"fee" designation when the activity benefits a specific individual or group, as opposed to the public at large. For example, a development activity clearly fits the definition--whether the beneficiary makes a near-term profit or not--as opposed to police patrol or parkland maintenance,which benefit the community as a whole. The costs we develop are "full cost," since they include all direct and indirect costs, including direct labor and a proportionate share of departmental services and supplies plus citywide support costs (e.g., City Manager, Finance, Attorney, Building Maintenance, etc.). (Jur final report includes our determination of the full cost of each service. Asp art of this study, MAXIMUS initially constructed a central services Cost Allocation Plan (CAP). The CAP, which accompanies this report, is modeled on the federal government's method of calculating support costs for grant reimbursement: Office of Management & Budget Circular A-87. After completion of the CAP, fee schedules were then completed to determine the full cost for each fee. Attached to this report as Appendices 1 through 8, the fee schedules calculate the full cost of each fee by summing direct labor costs with proportionate shares of departmental operating expenses and citywide support costs (as calculated in the CAP). November 17, 2004 Page 6 of 9 2005-16 Attachment A City of Rancho Palos Verdes, California CITYWIDE FEE STUDY FINAL REPORT Costing Methodology--Specific Time Approach MAXIMUS used a central foundational time-based methodology for assigning costs to individual fee based services. This methodology is based on process analysis of each business unit and service. However, MAXIMUS custom tailors the methodology to specific applications. The proprietary user fee model--MAX FEE,is described below: For each fee area, departmental employees were asked to provide specific amounts of time they devote to each fee and non-fee activity performed by that department. Additional information includes the number of units processed within a given year. The labor analysis spreadsheet calculates total time devoted by each staff member in the year, analyzed on all activities by multiplying the unit volume by the time to complete each activity. The total must equal a standard net productive work year(1,800 hours). The labor analysis is incorporated into a fee schedule, which includes proportionate departmental operating expenses and citywide support costs— from the CAP — to derive the full cost of each activity. (Note: OMB A-87 is the federal guideline establishing the procedure to calculate indirect, or support, costs). With the full cost known, management is in a knowledgeable position to recommend a fee adjustment to the City Council. In our experience, fee costs do not materially change from year to year, as long as the basic work involved in producing the service does not change. we do suggest, however, that our clients increase their fees annually by a Consumer Price Index or the City's MOU increase to keep up with inflation. November 17, 2004 Page 7 of 9 2005-16 Attachment A City o,f Rancho Palos Verdes, Cd ornia CITYWIDE FEE STUDY FINAL REPORT GENERAL FINDINGS AND RESULTS General Findings The purpose of this project was to calculate the full cost of providing specific services. The determination of the level of the fee to recover this cost is a policy decision. We urge policy makers to be aware that pricing services at full cost might not always be in the best p y interest of the City. Local fiscal, political, social and economic realities should be considered in the setting of prices for services. As a general principle, we make no formal recommendations for the setting of prices for City services. In considering fee increases, the City should recall the basic definition of a user fee: a service that an individual or group receives for his/her personal, economic, or physical benefit, as opposed to a benefit serving the community as a whole. As a cost of service (fee) study, the project did not seek to determine answers to specific complex issues faced by the City, e.g. which services should be offered to the public,nor did it seek to provide recommendations for improvements to City processes or policies. Instead, the purpose was to help the City identify and understand its cost for services as currently provided. In all departments studied, MAXIMUS identified an overall current subsidy provided by the City to the fee-payers, whereby the City is charging less than the full actual cost of providing the services. The cost analysis sought to identify the actual cost to allow the City to align the fees with the costs more accurately. Key Study Assumptions and Issues Time"Estimates" MAXIMUS believes an ongoing actual time-tracking approach is not reasonable or cost effective for most City services. Consequently, our fee models employ standardized, averaged, or estimated times for the completion of fee-related tasks. While this approach is imperfect, it still meets a standard of "reasonableness" with regards to the linkage between the fees and the cost of services,particularly over the course of multiple projects and a full fiscal year. This approach is reasonable and appropriate, because the experienced staff and managers of the City of Rancho Palos Verdes are the pre-eminent experts on the subject of work requirements in the City of Rancho Palos Verdes, particularly considering the unique level of service and staff capabilities in the City. In short, nobody knows the business of Rancho Palos Verdes better than the managers and staff. There are no other sources of information that are currently qualified to reliably contradict the time estimates provided by the City. November 17, 2004 Page 8 of 9 2005-16 Attachment A City of Rancho Palos Verdes, California CITYWIDE STUDY FINAL REPORT The time estimates provided by- the City underwent a rigorous internal review process that entailed multiple iterations and modifications until all parties were satisfied the estimates reflected reality. We directed departments to provide estimates that represented normal volumes without skewing for "best-case" and "worst-case" scenarios. In short, three tests for the accuracy of time estimates.were provided. 1. After seeing the conclusions did staff feel they are accurate and reasonable? 2. Did the total number of hours consumed in workload and process analysis equate to the hours that were actually available? 3. Did the workload requirements and end results appear reasonable or comparable with other jurisdictions? Maintaining Fee Schedules and Fee Related Revenues MAXIMUS developed the fee.--analysis based on information contained the City's FY 2003/04 budget. Once fee adjustments are implemented,we recommend the City increase fees annually-by a Consumer Price. Index or the City's MOU increase to keep up with inflation. The development and use of an automatic fee increase mechanism normally provides a level of convenience and efficiency, because staff does not have to take the time to recalculate-cost recovery percentages each year, yet the fees will increase to recover some of the budget increases. However, the use.of a sub-optimal approach can result in cost increases significantly outpacing the fee increases. November 17, 2004 Page 9 of 9 2005-16 Attachment A City of Rancho Palos Verdes, California CITYWIDE FEE STUDY FINAL REPORT APPENDIX 1; MAM'EE USER'S GUIDE N O O C31 O n 3 CD �7 20044 Appendices November , MAXFEE USERS GUIDE MAXFEE is a proprietary computer program MAXIMUS designed to analyze and calculate fee for service activities, as well as non-user fee activities. The goal is documentation of a full, complete, and fair allocation of costs across an entire budget organization(program,division, department). MAXFEE is the latest version of our basic computer model that has been used since 1983 in hundreds of fee for service studies. The model has proven effective from the smallest communities to the state's largest jurisdictions. We have never experienced a single challenge to the conceptual framework of the model. The following is a"How-To-Read" guide to the model. Each sheet in this report is labeled with the following headings to assist you in your review. 1. Fee Information—Lists all current and potential fees studied and FY2003-04 unit volume, if any. Staff was asked to estimate the"normal" annual volume if FY2003-04 unit volume was not representative of the norm. 2. Personnel Information—Details the total cost for each City employee, including salary,benefits and City paid retirement,Medicare, and Workers Compensation contribution. Information is transferred to the Departmental Labor Distribution Sheet. 3. Expense Information—Line item information from the City's FY2003-04 Budget document. Information is transferred to the Departmental Cost Distribution Sheet. 4. Support Information—Details support costs extrapolated from the Cost Allocation Plan. Departmental support may also be listed. Information is transferred to the Departmental Cost Distribution Sheet. 5. Departmental Labor Distribution—Fees are listed horizontally and positions are listed vertically. The positions listed vertically correspond to the job classifications listed in the aforementioned Personnel Information Sheet. City employees were asked to estimate the amount of time they spend on each fee. These estimates are listed in the outlined boxes. The program converts the time estimates into direct labor costs for each fee. This amount is then transferred into the Departmental Cost Distribution Sheet. 6. Departmental Cost Distribution—All costs are totaled on this schedule. Direct labor costs taken from Departmental Labor Distribution Sheet are listed first. All other costs (services and supplies and support) are distributed proportionately based on the direct labor for each fee as a percentage of total labor costs for the department,unless uniquely targeted to a specific activity. 7. Full Cost Summary—Displays unit volume,direct labor, departmental costs, support costs and other costs(typically costs transferred from other departments) to attain the full cost for each current or potential fee studied. 2005-16 Attachment A City of Rancho Palos Verdes, California CITYWIDE FEE STUDY FINAL REPORT APPENDIX 2: COST RESULTS for CITY MANAGER FEES N O O CJS O n 3 CD r+ D November 17, 20004 Appendices a Input Sheet-Fees Fee Information Fee Number Fee Name Volume Fee#1 FILM PERMIT-MOVIE-PRIVATE 4 Fee#2 FILM PERMIT-TV-PRIVATE 6 Fee#3 FILM PERMIT-VIDEO-PRIVATE 1 Fee#4 FILM PERMIT-STILL-PRIVATE I Fee#5 FILM PERMIT-MOVIE-PUBLIC 5 Fee#6 FILM PERMIT-TV-PUBLIC I Fee#7 FILM PERMIT-VIDEO-PUBLIC 2 Fee#8 FILM PERMIT-STILL-PUBLIC 12 Fee#9 MASSAGE ESTABLISHMENT PERMIT 2 Fee#10 MASSAGE TECHNICIAN PERMIT 12 k f1 f N O O CTS 0) iv 3 CD 2 of 8 Input Sheet-Personnel EBase nel Information(Shift Employees) Gross Holiday SicklPers/Vac Base Hours our Computation 2,080 '!00 180 1,800 Classification#1 #of Empi SalarylBenefi#s Total Hours City Manager 1.000 $168,466 11800 Total Classifica#ion#'I 1.000 $1681466 11800 [Execuflve cation#2 #of E pl Sala /Benefits Total Hours Staff Assistant O.fi5� $39,872 1,170 lassification#2 0.650 $39,872 1,170 E cation#3 #of Empl SalarylBenefits Total Hours sistant II 0.600 $28,935 1,080 lassification#3 0.6001_ $28j,9351 11080 FSenior cation#4 #of Empi Salary/Benefits Total Hours dministrative Analyst 0.550 $479007 990 Total Classification#4 0.550 $47,007 990 Classification#5 #of Empi Salary/Benefits Total Hours Assistant City Manager 0.600 $759560 19080 Total Classlflcation#5 0.600 $751560 11080 Note: ' Employee Salary/Benefits includes the employees salary and health benefits and City paid retirement,Medicare, N and Workers Compensation contribution. C 0 cn Totals-Cross Check 3.400 $3599840 6,120 FVadance &Fringe as Entered Above $359,840 &Frin a Per Bud et $359,840 so � g 9 3of8 input Sheet T Expenses Direct Expense information Operating Expenses Description Amount Services&Supplies $3669159 1 Total $3669159 i 0 cn . a� n � 4of8 s Input Sheet-Support n er Information in these cells Rec-Film Shoots 23,886 Total 23,886 Central Svc,S t. 328,056 Total 328,056 Note: Taken from Cost Allocation Plan. N O O CA CA D -- 0 s 3 c� D 5 of 8 �l 3' CITY MANAGER-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 Fee#8 Fee#9 Fee#10 MASSAGE MASSAGE FILM PERMIT- FILM PERMIT- FILM PERMIT- FILM PERMIT- FILM PERMIT- FILM PERMIT- FILM PERMIT- FILM PERMIT- ESTABLISHMENT TECHNICIAN General&Admin MOVIE-PRIVATE TV-PRIVATE VIDEO-PRIVATE STILL-PRIVATE MOVIE-PUBLIC TV-PUBLIC VIDEO•PUBLIC STILL-PUBLIC PERMIT PERMIT Employee Information Classification#1 Hours/Unit 0.000 0.000 0.000 �r 0.000 5.5351 0.000 0.000 0.000 0A00 C 0.000 1 0.000 %Utilized 100.00% Direct CosVUnit$ 0 0 0 0 0 0 0 0 0 0 0 Hrs Utilized 1,800.0 Hours @ Demand 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Total Hrs 1.800.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 168,466 Prorated Cost$ 0 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 93.59 Dir+Prorated$/Unit 0 0 0 0 0 0 0 0 0 0 0 Classification#2 Hours/Unit 0.00: 000 OA0�0 y 0 000 r o.00?j I nooi r 0.000E 0.000 1 0.000 0.000 0.000 %Utilized 100.00% Direct Cost/Unit$ 0 0 0 0 0 0 0 0 0 0 0 Hrs Utilized 1,170.0 Hours @ Demand 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Total Hrs 1,170.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 39,872 Prorated Cost$ 0 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 34.08 Dir+Prorated$/Unit 0 0 0 0 0 0 0 0 0 0 0 Classification#3 Hours/Unit0 OOD 0.000 0.000 0.000 0.0001 0.000 0.000 0.0 00 0.000 0,000 1 M-553 %Utilized 100.00% Direct CosVUnit$ 0 0 0 0 0 0 0 0 0 0 0 Hrs Utilized 1,080.0 Hours a@ Demand 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Total Hrs 1,080.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 28,935 Prorated Cost$ 0 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 26.79 Dir+Prorated$/Unit 0 0 0 0 0 0 0 0 0 0 0 Classification#4 Hours/Unit 0.000 5.000 2.000 2.000 1.0 5.0001 2.00031 2.000 1.000 � _0.7501 0.750 %Utilized 100.00% Direct Cost/Unit.$ 0 237 95 95 47 237 95 95 47 36 36 Hrs Utilized 990.0 Hours @ Demand 0.000 20.000 12.000 2.000 1.000 25.000 2.000 4.000 12.000 1.500 9.000 Total Hrs 990.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 47,007 Prorated Cost$ 0 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 47.48 Dir+Prorated$/Unit 0 237 95 95 47 237 95 95 47 36 36 sification##5 Hours/Unit 0.000 0-oo'pl r ��DUO 0.000 0.000 0.000 0,000 r0.000 =0.000 OA00 0.000 ° ltilized 100.00% Direct Cost/Unit$ 0 0 0 0 0 0 0 0 0 0 0 l"Utilized 1,080.0 Hours @ Demand 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 18al Hrs 1,080.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Wry $ 75,560 Prorated Cost$ 0 0 0 0 0 0 0 0 0 0 0 UHr $ 69.96 Dir+Prorated$/Unit 0 0 0 0 0 fl 0 0 0 0 0 - 0 yA 9 als Raltions 6,120 Direct Cos;YUnit$ 0 237 95 95 47 237 95 95 47 36 36 ° Avg Utilization 100.00% Unit Demand 1.0 4.0 6.0 1.0 1.0 5.0 1.0 2.0 12.0 2.0 12.0 Hrs @ Demand 6,120.0 Direct$@ Demand 0 950 570 95 47 1,187 95 190 570 71 427 Totals Hours 6,120 Add'I Prorate$/Unit 0 0 0 0 0 0 0 0 0 0 0 ' Salary 359,840 Total Dir+Pro$/Unit 0 237 95 95 47 237 95 95 47 36 36 Avg Cost/Hr $ 58.80 Tti Dir+Pro(,cr1'Demand 0 950 570 95 47 1,187 95 190 570 71 427 6of8 CITY MANAGER-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION w b Fee#1 Fee Q. Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 Fee#8 Fee#9 Fee#10 FILM PERMIT- FILM PERMIT- MASSAGE MASSAGE MOVIE- FILM PERMIT- VIDEO- FILM PERMIT- FILM PERMIT- FILM PERMIT- FILM PERMIT- FILM PERMIT- ESTABLISHMENT TECHNICIAN PRIVATE N-PRIVATE PRIVATE STILL-PRIVATE MOVIE-PUBLIC TV-PUBLIC VIDEO-PUBLIC STILL-PUBLIC PERMIT PERMIT Salary$Wages $3599840 $950 $570 $95 $47 $1,187 $95 $190 $570 $71 $427 g Distribution% 100.000% 0.264% 0.158% 0.026% 0.013% 0.330% 0.026% 0.053% 0.158% 0.020% 0.119% Total Direct Labor. $359,840 $950 $570 $95 $47 $11,187 $95 $190 $570 $71 $427 Services&Supplies: Services&Supplies $366,159 $967 $579 $95 $48 $1,208 $95 $194 $579 $73 $436 Total Services&Supplies: $366,159 $967 $579 $95 $48 $1,208 $95 $194 $579 $73 $436 Rec-Film Shoots $23,886 $0 $0 $0 $0 $111,943 $4,777 $49777 $2,389 $0 $0 $23,886 $0 $0 $0 $0 $11,943. $4,777 $4,777 $2,389 $0 $0 R —------------- Central Svc.Sp t. $328,056 $866 $518 $85 $43 $1,083 $85 $174 $518 $66 $390 $3289056 $866 $518 $85 $43 $19083 $85 $174 $518 $66 $390 Total Central Svcs Costs: $3511942 $866 $518 $85 $43 $13,026 $4862 $4,951 $2,907 $66 $390 s Grand Totals. $1,077t941 $2,783 $1,667 $275 $138 $159421 $51052 $5,335 $4,056 $210 $19253 N O O CJS O n 3 �D r+ 7of8 CITY MANAGER-RANCHO PALOS VERDES FULL COST SUMMARY Fee Volume Direct Labor Departmental Costs Central Svcs Costs Recreation Spt Full Cost Title Gross Recoverable Unit Total Unit Total Unit Total Unit Total Unit Total FILM PERMIT-MOVIE-PRIVATE 4 4 $238 $950 $242 $967 $217 $866 $0 $0 $696 $29783 FILM PERMIT-TV-PRIVATE 6 6 $95 $570 $97 $579 $86 $518 $0 $0 $278 $1,667 FILM PERMIT-VIDEO-PRIVATE 1 1 $95 $95 $95 $95 $85 $85 $0 $0 $275 $275 FILM PERMIT-STILL-PRIVATE 1 1 $47 $47 $48 $48 $43 $43 $0 $0 $138 $138 FILM PERMIT-MOVIE-PUBLIC 5 5 $237 $1,187 $242 $1,208 $217 $1,083 $2,389 $11,943 $3,084 $15,421 FILM PERMIT-TV-PUBLIC 1 1 $95 $95 $95 $95 $85 $85 $40777 $49777 $59052 $5,052 FILM PERMIT-VIDEO-PUBLIC 2 2 $95 $190 $971 $194 $87 $174 $2,389 $4,777 $2,668 $59335 FILM PERMIT-STILL-PUBLIC 12 12 $48 $570 $48 $579 $43 $518 $199 $2,389 $338 $4,056 MASSAGE ESTABLISHMENT PERMIT 2 2 $36 $71 $37 $73 $33 $66 $0 $0 $105 $210 MASSAGE TECHNICIAN PERMIT 121_ 12 $36 $427 $36 $4361 $33 $390t_ $0 $0 $104 $1,253 . O . O O fl3 n 3 (D r+ 8of8 N City of Rancho Palos Verdes, California CITYWIDE EEE STUDY FINAL REPORT APPENDIX 3: COST RESULTS for FINANCE AND INFORMATION TECHNOLOGY FEES N O O Cal CF) CU - 0 3 CD . r+ Appendices November 17, 20004 R' 4. Input Sheet-Fees Fee information Fee Number Fee Name Volume Fee#1 New Business License Processing Fee 91 Fee#2 New Business License Processing Renewal Fee 1,465 Fee#3Solicitation Application Processing Fee 2 37 N O O Ut 0) A n 3 C r.f. 2 of 9 Input Sheet-Personnel Personnel Information Shift Ethpioyees� Cross Holiday Sick/Personal Base H341 Base Hour Computation y 2,08 100 180 ET,otalassification#1 #of EmpI Salary/Benefits Total Hours of Finance&1'r 0.50 $61,08 900 assifica#ion#1 0.500 $61909-4900 F assification#2 #6f mpl Sal /Benefits Total Hours ting Manager 1.00 $94980 1,800 Total Classification#2 1.00 $94,80 1,800 FSenlor assification#3 #of Empi Sala IBene#its Total Hours Administrative Analyst 1.00 $77,85 1,800 Total Classification#3 1.00 $77185 17800 i Total Classification#4 #of Empl Salary/Benefits Total Hours Accountant 0.950 $74,63 1,710 i Total Classification#4 0.950 $74,6371___ 19710 Total Classification#5 #of Empi Salary/Benefits Total Hours Account Clerk 1.00 $5513 1,800 Account Clerk 1.000 $53,43 1.800 s Total Classification#5 2.000 $108,7721 39600 Fotalassification#6 #of Empi Sala /Benefits Total Hourssistant It 1.00 $48,80 1,800 N Total Classification#6 1.000 $48,80 19800 o Note: c0 Employee Salary/Benefits includes the employees salary and health benefits and City paid retirement,Medicare, and Workers Compensation contribution. CD &: Totals-Cross Check 5.450 $465,971 11,610 0 Part-Time and Other Additions cD $6,672 D Salaries&Fringe as Entered Above $4721,643 Salaries&Fringe Per Budget $4729643 www� 1 Variance $0 3of9 Input Sheet-Expenses Direct Expense Information Operating Expenses Description Amount Services&Su lies•Finance $244,545 Services&Supplies-IT $381,893 Total $626,438 . N O O Cil` O n 3 (D D '.Y 4of9 Input Sheet•Support nter n ormation in these cells Central Support 335,575 Total 335,575 Note: Taken from Cost Allocation Plan. 4 N O O CA 0) n 3 CD 4 5of9 FINANCE/IT-RANCHO PALOS VERDES DEPARTMENT LABOR DISTRIBUTION Fee#1 Fee#2 Fee#3 New Business Ucense New Business Ucense Processing Renewal Solicitation Application General&Admin Processing Fee Fee Processing Fee Employee Information Total Classification#1 Hours/Unit 180.000 0.0001 0.000110.650 %Utilized 100.00% Direct Cost/Unit$ 12219 0 0 44 Hrs Utilized 900 Hours a@ Demand 180.000 0.000 0.000 24.050 Total Hrs 900 Proration Base(Hrs) 1.000 0.000 0.000 0.000 Salary $ 61,097 Prorated Cost $ 0 0 0 0 Cost/Hr $ 67.89 Dir+Prorated$/Unit 129219 0 0 44 Total Classification#2 Hours/Unit 468.00010.0001 1 0.00011 r 0.000 %Utilized 100.00% Direct Cost/Unit$ 24,650 0 0 0 Hrs Utilized 1,800 Hours ad Demand 468.000 0.000 0.000 0.000 Total Hrs 11800 Proration Base(Hrs) 1.000 0.000 0.000 0.000 Salary $ 94,806 Prorated Cost $ 0 0 0 0 Cost/Hr $ 52.67 Dir+Prorated$/Unit 24,650 0 0 0 Total Classification#3 Hours/Unit 756.0001 0.0001 0.000 0.0001 1 %Utilized 100.00% Direct Cost/Unit$ 32,700 0 -0 0 Hrs Utilized 11800 Hours @ Demand 756.000 0.000 0.000 0.000 Total Hrs 11800 Proration Base(Hrs) 1.000 0.000 0.000 0.000 Salary $ 77,857 Prorated Cost $ 0 0 0 0 Cost/Hr $ 43.25 Dir+Prorated$/Unit 32,700 0 0 0 Total Classification#4 Hours/Unit 306.000 0.000 0.0001 0.000 C) %Utilized 100.00% Direct Cost/Unit$ 131356 0 0 0 o Hrs Utilized 11710 Hours @ Demand 306.000 0.000 0.000 0.000 o Total Hrs 11710 Proration Base(Hrs) 1.000 0.000 0.000 0.000 Salary $ 74,637 Prorated Cost $ 0 .0 0 0 0 Cost/Hr $ 43.65 Dir+Prorated$/Unit 13,356 0 0 0 3 CD D 6 of 9 FINANCEAT•RANCHO PALOS VERDES DEPARTMENT LABOR DISTRIBUTION Fee#1 Fee#2 Fee#3 New Business License New Business License Processing Renewal Solicitation Application General&Admin Processing Fee Fee Processing Fee Employee Information Total Classification#5 Hours/Unit V 0.001 0.0001 0.000 0.000 %Utilized 100.00% Direct Cost/Unit$ 0 0 0 0 Hrs Utilized 39600 Hours @ Demand 0.000 0.000 0.000 0.000 Total Hrs 39600 Proration Base(Hrs) 1.000 0.000 0.000 0.000 Salary $ 108,772 Prorated Cost $ 0 0 0 0 Cost/Hr $ 30.21 Dir+Prorated$/Unit 0 0 0 0 Total Classification#6 Hours/Unit0.000 0.250 0.170 '1.000 %Utilized 100.00% Direct CostlUnit$ 0 6.78 4.61 27 Hrs Utilized 11800 Hours @ Demand 0.000 22.750 249.050 37.000 Total Hrs 11800 Proration Base(Hrs) 1.000 0.000 0.000 0.000 Salary $ 48,802 Prorated Cost $ 0 0 0 0 Cost/Hr $ 27.11 Dir+Prorated$/Unit 0 6.78 4.61 27 TotalsPtakns 11,610 Direct Cost/Unit$ 82,925 6.78 4.61 71 Positi%Avg Utilization 100.00% Unit Demand 1.0 91.0 11465 37.0 His @ Demand 11,610 Direct$@ Demand 82,925 617 61752 21636 Totals Hours 11,610 Add'l Prorate$/Unit 0 0 0 0 Salary 465,971 Total Dir+Pro$/Unit 829925 6.78 4.61 71 Avg Cost/Hr $ 40.14 TO Dlr+Pro@Demand 82,925 617 61752 2,636 N O O C31 O SU n S �D 7 of 9 FINANCE/IT-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#87 New Business New Business Solicitation Finance/Data License Processing License Processing Application Processing General&Admin Fee Renewal Fee Processing Fee Activities-non fee Salary$Wages-FT $465,971 $82,925 $617 $6,752 $2,636 $373,041 Distribution% 100.000% 17.796% 0.132% 1.449% 0.566% 80.057% Salary$Wages-PT $69672 $19187 $9 $97 $38 $5,341 Total Direct Labor: $472,643 $84,112 $626 $69849 $2,674 $378,382 Services&Supplies Services&Supplies-Finance $244,545 394 41311 11682 238,157 Tot Exp-IT $501,658 808 81844 31451 488,555 Total Services&Supplies&IT $7469203 $1,202 $139155 $5.133 $726,712 G&A Distribution% 100.000% 0.161% 1.763% 0.688% 97.388% (sal dist%less G/A) G&A Distribution $84,112 135 1,483 $579 $81,915 Total Departmental Costs: $830,315 11337 14,638 $5,712 $808,627 Central Support $335,575 $540 $5,916 $2,309 $326,810 N .......................... ..wase...................... ..................,....,.... .......,..............,..... o $335,575 $540 $5,916 $2,309 $326,810 C vn a) Total Central Svcs Costs: $335,575 $540 $5,916 $2,309 $3269810 0 Grand Totals: $1,638,533 $84,112 $2,503 $27,403 $10,695 $1,513,819 s 3 c� D 8of9 FINANCEIIT-RANCHO PALOS VERDES FULL COST SUMMARY Fee Volume Direct Labor DeparbnentaI Costs Central Svcs Costs Full Cost Current Fee Title Gross Unit TOW Unit Total Unit Total Unit Total per Unit own New Business License Processing Fee 91 $7 $6,26 $15 $1,337 $6 $540 $28 $2,503 $0 New Business License Processing Renewal Fee 11465 $5 $6,849 $10 $14,638 $4 $5,916 $19 $271403 $0 Solicitation Application Processing Fee 37 $72 $2,674 $154 $5,712 $62 $2,309 $289 $10,695 $10 F a 7 9 6 1 t e N O O O n 3 CD 4' D 9of9 City of Rancho Palos Verdes, California CITYWIDE PEE STUDY FINAL REPORT APPENDIX 4: COST RESULTS for PLANNING FEES -o 0 cn a� 0 3 CD Appendices November 1.7, 20004 Input Sheet-Fees Pee Information Fee Number Fee Name Volume Fee#1 Appealable Coastal Permit 3 Fee#2 Appealable Coastal Permit(PC) 6 Fee#3 Certificate of Compliance 3 Fee#4 Conditional Use Permit 8 Fee#5 Covenant Processing/Termination Fee 8 Fee#6 Encroachment Permit 3 Fee#7 Environmental Assessment(Neg Dec) 7 Fee#8 Environmental Impact Report Review 4 Fee#9 Extreme Slope Permit 4 Fee#10 Fence,Wall&Hedge Permit 4 Fee#11 Final Parcel Map 5 Fee#12 Final Tract Map Review (Trust Dep) 1 Fee#13 Gen.Plan/Zone Chng/LCP Amendmt/Spec Plan Amendmt Initiation 5 Fee#14 Gen.Plan/Zone Chng/LCP Amendmt/Spec Plan Amendmt Processing 5 Fee#15 Geology Investigation Permit 8 Fee#16 Grading Plan Review-MINOR 24 Fee#17 Grading Plan Review-MAJOR 70 Fee#18 Height Variation Permit-Planning Commission Review 38 Fee#19 Landscape Plan Check&Inspection 4 Fee#20 Large Family Day Care Permit 1 Fee#21 Revision to existing CUP 1 Fee#22 Lot Line Adjustment 6 Fee#23 Major Application Appeal Processing 4 Fee#24 Minor Application Appeal Processing 4 Fee#25 Minor Exception Permit 15 Fee#26 Landslide Moratorium Exception-Staff Rvw 8 Fee#27 Landslide Moratorium Exclusion Fees (Trust Dep) 1 C) Fee#28 Municipal Code/Local Ordinance Fines-Code Enforcement 6 C) Fee#29 Non-Appealable Coastal Permit 1 Fee#30 Non-Appealable Coastal,Permit(PC) 1 D Fee#31 Parking Lot Permit 1 Fee#32 Planning Certification Letter _ 5 = Fee#33 Reversion to Acreage Review 1 3 Fee#34 Sign Permit Master Sign Program 1 rn Fee#35 Sign Permit-Staff Rvw-PERMANENT 20 D Fee#36 Site Plan Review-Minor 230 Fee#37 Special Animal Permit (Large Domestic Animal) 2 Fee#38-=Special Construction Permit 3 2 of 25 Input Sheet-Fees Fee information Fee Number Fee Name Volume Fee#39 Special Use Permit 11 Fee#40 Miscellaneous Hearing 1 Fee#41 Temporary Sign Permit-TEMPORARY 70 Fee#42 Tentative Parcel Map 5 Fee#43 Tentative Tract Map (Trust Deposit) 1 Fee#44 Use/interpretation Procedure 3 Fee#45 Variance Review 13 Fee#46 Foliage Analysis 125 Fee#47 CIP 1 Fee#48 Public Info 1 Fee#49 Site Plan Rvw-Major 139 Fee#50 Building&Safety 1 Fee#51 Code Enforcement 1 Fee#52 View Restoration 1 Fee#53 NCCP 1 Fee#54 Geology 1 Fee#55 Advanced Planning 1 Fee#56 Home Occupation(Bus Lic Zoning Rvw) 1,500 Fee#57 Exotic Animal Permit 1 Fee#58 Non-Commercial Antenna Permit 1 Fee#59 Neighborhood Compatibility Analysis 120 Fee#60 Temporary Vendor Permit 1 Fee#61 Affordable Hsg Feasibility Analysis 1 Fee#62 Code Amendment initial Request 1 Fee#63 Code Amendment Application 1 Fee#64 Density Bonus Request 1 Fee#65 GIS Noticing 1 N Fee#66 Time Extensions 15 0 Fee#67 Stamping Extra Plans 12 Fee#68 Height Variation Review-Director Review 1 D Fee#69 Historic Input(NF) 1 W Fee#70 Ocean Trails(NF) _ 1 =r Fee#71 B&S-CAP 1 3 Fee#72 Code Enf-CAP 1 CD Fee#73 View Rest-CAP 1 Fee#74 NCCP-CAP 1 3 of 25 Input Sheet-Personnel Personnel Information(Shift Employees) Gross Holiday Sick/PersNac Base Hours Base Hour Computation 21080 100 180 1,800 ETotalassification#1 #of Empi Salary/Benefits Total Hours g Director 0.85 $'102,88'1 1,530 lassification#1 0.85 $'102,881 1,530 Total Classification#2 #of Empl Salary/Benefits Total H]1,710 Deputy Director 0.95 $929896 Total Classification#2 0.95 $ 2,896 Total Classification#3 #of Empl Salary/Benefits Total Hours Senior Planner 2.00 $174,869 31600 Associate Planner 2.00 $145,7'89 3,600 Assistant Planner 2.00 $133,464 3,600 Total Classification#3 6.00 $4541122 10,800 EStaff assification#4 #of Em pl Salary/Benefits Total Hours sistant 2.00 $93,013 3,600 lassification#42.00 $93,013 3,600 Note: Employee Salary/Benefits includes the employees salary and health benefits and City paid retirement,Medicare, and Workers Compensation contribution. Totals-Cross Check 9.800 $742,912 17,640 N o Part Time Salaries 0 cin $16,099 0 Salaries&Fringe as Entered Above $759,011 0 Salaries&Fringe Per Budget $759,0'11 =- $0 Variance CD 4 of 25 Input Sheet-Expenses Direct Expense Information Operating Expenses Description Amount Plannin Services&Supplies $135,963 Building&Safety $5591415 Code Enforcement $117,407 NCCP $161,052 Geology $140,000 Total $1,1131837 N O O CJ1 O Sv - n 3 CD r+ D 5of25 Input Sheet-Support Enter Information in these cells B&S,CE,other spt $549,800 Total $5499800 Planning CAP $547,508 Total $5479508 Total CAP $190579308 Note: Taken from Cost Allocation Plan. N O O Cn O OJ - 0 S 3 (D D 6of25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 Fee#8 Fee#9 Appealable Covenant Environmental Environmental Appealable Coastal Permit Certificate of Conditional Use Processingrrermi Encroachment Assessment(Neg Impact Report Extreme Slope General&Admin Coastal Permit (PC) Compliance Permit nation Fee Permit Dec) Review Permit Employee information Total Classification#1 Hours/Unit 1 292,0001 1.0001 1.5001 0.2501 3.0001 0.000 ... 1.000 2.0001 1 2.0001 0.500 %Utillzed 100.00% Direct Cost/Unit$ 19,635 67 101 17 202 0 67 134 134 34 Hrs Utilized 1,530.0 Hours @ Demand 292.000 3.000 9.000 0.750 24.000 0.000 3.000 14.000 8.000 2.000 Total Hrs 1,530.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 102,881 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 57.24 Dir+Prorated$/Unit 19,635 67 101 17 202 0 67 134 134 34 Total Classification#2 Hours/Unit 277.000 1.300 1.300 1,©00 1.300 0.000 0.500 1.0001 r X2.01 0O1 1.3001 %Utilized 100.00% Direct Cost/Unit$ 15,048 71 71 54 71 0 27 54 109 71 Hrs Utilized 1,710.0 Hours @ Demand 277.000 3.900 7.800 3.000 10.400 0.000 1.500 7.000 8.000 5.200 Total Hrs 1,710.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 92,896 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 54.33 Dir+Prorated$/Unit 15,048 71 71 54 71 0 27 54 109 71 Total Classification#3 Hours/Unit 1,000.000 10.660 18.6601 3.330 30.0001 1 1.000.1 15.000 1 31.0001 67.5001 14.500 %Utilized 100.00% Direct Cost/Unit$ 42,048 448 785 140 1,261 42 631 1,303 2,838 610 Hrs Utilized 10,800.0 Hours @ Demand 1000.000 31.980 111.960 9.990 240.000 8.000 45.000 217.000 270.000 58.000 Total Hrs 10,800.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 454,122 Prorated Cost $ '0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 42.05 Dir+Prorated$/Unit 42,048 448 785 140 1,261 42 631 1,303 2,838 610 Total Classification#4 Hours/Unit 1,021.000 1.250 5.000U 1.250 5.000 0.500 1 1.250 1.250 5.000 1.250 %Utilized 100.00% Direct Cost/Unit$ 26,380 32 129 32 129 13 32 32 129 32 Hrs Utilized 3,600.0 Hours @ Demand 1021.000 3.750 30.000 3.750 40.000 4.000 3.750 8.750 20.000 5.000 r.-Jotal Hrs 3,600.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 aalary $ 93,013 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 7tost/Hr $ 25.84 Dir+Prorated$/Unit 26,380 32 129 32 '!29 13 32 32 129 32 )Xotals Eositions 17,640 Direct CostlUnit$ 103,111 618 1,085 _ 243 1,663 55 757 1,525 3,211 746 9Y.Avg Utilization 100.00% Unit Demand 1.0 3.0 6.0 3.0 8.0 8.0 3.0 7.0 4.0 4.0 CD @ Demand 17,640.0 Direct$@ Demand 103,111 1,855 6,512 730 13,304 440 2,272 10,672 12,842 2,985 Totals Hours 17,640 Add'l Prorate$/Unit 0 0 0 0 0 0 0 0 0 0 );Salary 742,912 Total Dir+Pro$!Unit 103,111 618 1,085 243 1,663 55 757 1,525 3,211 746 Avg Cost/Hr $ 42.12 Ttl Dir+Pro@Demand 103,111 1,855 6,512 730 13,304 440 2,272 10,672 12,842 2,985 7 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#10 Fee#11 Fee#12 Fee#13 Fee#14 Fee#15 Fee#16 Fee#17 Fee#18 Fee#19 Gen.Plan/Zone Gen.Plan/Zone Chng/LCP ChngILCP Height Variation Final Tract Map Amendmt/Spec Amendmt/Spec Geology Permit-Planning Landscape Plan Fence,Wall& Review(Trust Plan Amendmt Pian Amendmt Investigation Grading Plan Grading Plan Commission Check& Hedge Permit Final Parcel Map Dep) Initiation Processing Permit Review-MINOR Review-MAJOR Review Inspection Employee Information Total Classification#1 Hours/Unit 0.5001 0.5001 1 1.000 5.000 1.000 ��0.000 0.000r' 1.00"01 2.000 0.0001 mound%Utilized 100.00% Direct Cost/Unit$ .34 34 67 336 67 0 0 67 134 0 Hrs Utilized 1,530.0 Hours @ Demand 2.000 2.500 1.000 25.000 5.000 0.000 0.000 70.000 76.000 0.000 Total Hrs 1,530.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 102,881 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 67.24 Dir+Prorated$/Unit 34 34 67 336 67 0 0 67 134 0 Total Classification#2 Hours/Unit 1.300 1.0!0j 1.000 0.500 1 1.300 0.250 1.000 1.30PI 1.300 0.250 %Utilized 100.00% Direct Cost/Unit$ 71 54 54 27 71 14 54 71 71 14 Hrs Utilized 1,710.0 Hours @ Demand 5.200 5.000 1.000 2.500 6.500 2.000 24.000 91.000 49.400 1.000 Total Hrs 1,710.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 92,896 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 54.33 Dir+Prorated$/Unit 71 54 54 27 71 14 54 71 71 14 Total Classification#3 Hours/Unit 13.300 19.300 25.000 10.000 25.000 I 1.000 r ` 1.500 1 17.3001 28.000 2.660 %Utilized 100.00% Direct Cost/Unit$ 559 812 1,051 420 1,051 42 63 727 1,177 112 Mrs Utilized 10,800.0 Hours @ Demand 53.200 96.500 25.000 50.000 125.000 8.000 36.000 1211.000 1064.000 10.640 Total Hrs 10,800.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 454,122 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 42.05 Dir+Prorated$/Unit 559 812 1,051 420 1,051 42 63 727 1,177 112 Total Classification#4 Hours/Unit 1.250 5.000 5.000 . 0.000 5.000 1.250 1.250 1.250 5.000 1.250 %Utilized 100.00% Direct Cost/Unit$ 32 129 129 0 129 32 32 32 129 32 Hrs Utilized 30600.0 Hours @ Demand 5.000 25.000 5.000 0.000 25.000 10.000 30.000 87,500 190.000 5.000 NTotal Hrs 3,600.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 aalary $ 93,013 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 oSt/Hr $ 25.84 Dir+Prorated$/Unit 32 129 129 0 129 32 32 32 129 32 0 >Totals :4 aiPositions 17,640 Direct Cost/Unit$ 696 1,029 1,302 _ 784 1,318 88 150 898 1,512 158 92/6 Avg Utilization 100.00% Unit Demand 4.0 5.0 1.0 5.0 5.0 8.0 24.0 70.0 38.0 4.0 (�pHrs @ Demand 17,640.0 Direct$@ Demand 2,783 5,143 11302 3,919 61591 703 3,593 62,832 57,443 631 Totals Hours 17,640 Add'1 Prorate$/Unit 0 0 0 0 0 0 0 0 0 0 >Salary 742,912 Total Dlr+Pro$/Unit 696 1,029 1,302 784 1,318 88 150 898 1,512 158 Avg Cost/Hr $ 42.12 TO Dir+Pro@Demand 2,783 5,143 1,302 3,919 6,591 703 3,593 62,832 57,443 631 8 of 25 PLANNING-RANCHO PALOS VERDE$ DEPARTMENTAL LABOR DISTRIBUTION Fee#20 Fee#21 Fee#22 Fee#23 Fee#24 Fee#25 Fee#26 Fee#27 Fee#28 Landslide Landslide Municipal Major Application Minor Application Moratorium Moratorium Code/Local Large Family Day Revision to Lot Line Appeal Appeal Minor Exception Exception-Staff Exclusion Fees Ordinance Fines- Care Permit existing CUP Adjustment Processing Processing Permit Rvw (Trust Dep) Code Enforcement Employee Information Total Classification#1 Hours/Unit 0.500 2.000 ��.500E: 3.000 .000 1.000 0.500 50.000 10.000 %Utilized 100.00% Direct Cost/Unit$ 34 134 34 202 202 67 34 3,362 672 Hrs Utilized 1,530.0 Hours @ Demand 0.500 2.000 3.000 12.000 12.000 15.000 4.000 50.000 60.000 Total Hrs 1,530.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 102,881 Prorated Cost $ 0 0 0 0 0 0 0 0 0 Cost/Hr $ 67.24 Dir+Prorated$/Unit 34 134 34 202 202 67 34 3,362 672 Total Classification#2 Hours/Unit 1.300 1.000 1.000 1.300 1. 1.300 1.300 1.300 E,3DOO %Utilized 100.00% Direct Cost/Unit$ 71 54 54 71 54 71 71 71 71 Hrs Utilized 1,710.0 Hours @ Demand 1.300 1.000 6.000 5.200 4.000 19.500 10.400 1.300 7.800 Total Hrs 1,710.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 92,896 Prorated Cost $ 0 0 0 0 0 0 0 0 0 Cost/Hr $ 54.33 Dir+Prorated$/Unit 71 54 54 71 54 71 71 71 71 Total Classification#3 Hours/Unit 8.000 20.000 r' 13.670 25.000 --- 211.670 11 330 9.000 40.000 46.6701 %Utilized 100.00% Direct Cost/Unit$ 336 841 575 1,061 911 476 378 1,682 1,962 Hrs Utilized 10,800.0 Hours @ Demand 8.000 20.000 82.020 100.000 86.680 169.950 72.000 40.000 280.020 Total His 10,800.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 454,122 Prorated Cost $ 0 0 0 0 0 0 0 0 0 Cost/Hr $ 42.05 Dir+Prorated$/Unit 336 841 575 1,051 911 476 378 1,682 1,962 'total Classification#4 Hours/Unit 1.250 5.000 1.250 5.000 5.000 1.250 5.000 5.000 5.000 %Utilized 100.00% Direct Cost/Unit$ 32 129 32 129 129 32 129 129 129 Hrs Utilized 3,600.0 Hours @ Demand 1.250 5.000 7.500 20.000 20.000 18.750 40.000 5.000 30.000 Rptal Hrs 3,600.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Mary $ 93,013 Prorated Cost $ 0 0 0 0 0 0 0 0 0 Wst/Hr $ 25.84 Dir+Prorated$/Unit 32 129 32 129 129 32 129 129 129 >otals Nositions 17,640 Direct Cost/Unit$ 473 1,159 695 X1,453 1,296 647 612 5,244 2,835 gh Avg Utilization 100.00% Unit Demand 1.0 1.0 6.0 4.0 4.0 15.0 8.0 1.0 6.0 1 @ Demand 17,640.0 Direct$@ Demand 473 1,159 4,170 5,811 5,186 9,699 4,895 5,244 17,008 01stais Hours 17,640 Add'I Prorate$/Unit 0 0 0 0 0 0 0 0 0 _ salary 742,912 Total Dir+Pro$/Unit 473 1,159 695 ;1,453 1,296 647 612 5,244 2,835 Avg Cost/Hr $ 42.12 Ttl Dir+Pro@Demand 473 1,159 4,170 5,811 5,186 9,699 4,895 5,244 17,008 9 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#29 Fee#30 Fee#31 Fee#32 Fee#33 Fee#34 Fee#35 Fee#36 Fee#37 Fee#38 Non Appealable Sign Permit Sign Permit- Special Animal $pedal Non-Appealable Coastal Permit Parking Lot Planning Reversion to Master Sign Staff Rvw- Site Plan Review- Permit(Large Construction Coastal Permit (PC) Permit Certification Letter Acreage Review Program PERMANENT Minor Domestic Animal) Permit Employee Information Total Classification#1 Hours/Unit 1.000 1.000 0.500 0.500 0.500 2.000 0.500 0.000 1.000 0.250 0/6 Utilized 100.00% Direct Cost/Unit$ 67 67 34 34 34 134 34 0 67 17 Hrs Utilized 1,530.0 Hours @ Demand 1.000 1.000 0.500 2.500 0.500 2.000 10.000 0.000 2.000 0.750 Total Hrs 1,530.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 102,881 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 67.24 Dir+Prorated$/Unit 67 67 34 34 34 134 34 0 67 17 Total Classification#2 Hours/Unit 1.300 1.300 0.500 0.500 1.000 1,300 0.250 1.300 '1.000 0.500 0/6 Utilized 100.00% Direct Cost/Unit$ 71 71 27 27 54 71 14 71 54 27 Hrs Utilized 1,710.0 Hours @ Demand 1.300 1.300 0.500 2.500 1.000 1.300 5.000 299.000 2.000 1.500 Total Hrs 10710.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 92,896 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 54.33 Dir+Prorated$/Unit 71 71 27 27 54 71 14 71 54 27 r �owwwr Total Classification#3 Hours/Unit 11.000 20.000 3.000 3.300 3.000 8,000 1.6701 0.500 16.500 1.870 0/6 Utilized 100.00% Direct Cost/Unit$ 463 841 126 139 126 336 70 21 694 70 Hrs Utilized 10,800.0 Hours @ Demand 11.000 20.000 3.000 16.500 3.000 8.000 33.400 115.000 33.000 5.010 Total Hrs 10,800.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 454,122 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 42.05 Dir+Prorated$/Unit 463 841 126 139 126 336 70 21 694 70 Total Classification#4 Hours/Unit 0.000 0.000 rw 1.250 1.250 '1.250 5.000 � 1.250 r� 1.250 1.250 r. 1.2501 E: %Utilized 100.00% Direct Cost/Unit$ 0 0 32 32 32 129 32 32 32 32 Hrs Utilized 3,600.0 Hours @ Demand 0.000 0.000 1.250 6.250 1.250 5.000 25.000 287.500 2.500 3.750 meatal Hrs 3,600.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 �alary $ 93,013 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Tost/Hr $ 25.84 Dir+Prorated$/Unit 0 0 32 32 32 129 32 32 32 32 >otals positions 170640 Direct Cost/Unit$ 600 979 219 _ 232 246 671 150 124 848 146 &Avg Utilization 100.00% Unit Demand 1.0 1.0 1.0 5.0 1.0 1.0 20.0 230.0 2.0 3.0 irs @ Demand 17,640.0 Direct$@ Demand 600 979 219 1,159 246 671 2,994 28,507 11695 439 `V0 0 0 0 0 0 aotals Hours 17,640 Add'I Prorate$/Unit 0 0 0 0 )Salary 742,912 Total Dir+Pro$/Unit 600 979 219 232 246 671 150 124 848 146 Avg Cost/Hr $ 42.12 TO Dir+Pro@Demand 600 979 219 1,159 246 671 2,994 28,507 1,695 439 10 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#39 Fee#40 Fee#41 Fee#42 Fee#43 Fee#44 Fee#45 Fee#46 Fee#47 Fee#48 Temporary Sign Tentative Tract Special Use Miscellaneous Permit» Tentative Parcel Map(Trust Usellnterpretation Permit Hearing TEMPORARY Map Deposit) Procedure Variance Review Foliage Analysis CIP Public Info Employee Information Total Classification#1 Hours/Unit1.000 1.000 O.ODOE =No6.000 30.000 3.000 4.000 O,OOfl 0.000 1440 %Utilized 100.00% Direct Cost/Unit$ 67 67 0 403 2,017 202 269 0 0 7,830 Hrs Utilized 1,530.0 Hours @ Demand 11.000 1.000 0.000 30.000 30.000 9.000 52.000 0.000 0.000 116.440 Total Hrs 1,530.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 102,881 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 CostlHr $ 67.24 Dir+Prorated$/Unit 67 67 0 403 2,017 202 269 0 0 7,830 Total Classification#2 Hours/Unit 1,300 0.500 0.250 1.300 1.300 1.000 1 1.300 0.5001 0.000 23.000 %Utilized 100.00% Direct Cost/Unit$ 71 27 14 71 71 54 71 27 0 1,249 Hrs Utilized 1,710.0 Hours @ Demand 14.300 0.500 17.500 6.500 1.300 3.000 16.900 62.500 0.000 23.000 Total Hrs 1,710.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 92,896 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 54.33 Dir+Prorated$/Unit 71 27 14 71 71 54 71 27 0 1,249 Total Classification#3 Hours/Unit14.00© 7.0001 0.500 37.670 120.000 30.000 24.300 2.000 0.000 298.610 %Utilized 100.00% Direct Cost/Unit$ 589 294 21 1,584 5,046 1,261 1,022 84 0 12,556 Hrs Utilized 10,800.0 Hours @ Demand 154.000 7.000 35.000 188.350 120.000 90.000 315.900 250.000 0.000 298.610 Total Hrs 10,800.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 454,122 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 42.05 Dir+Prorated$/Unit 589 294 21 1,584 5,046 1,261 1,022 84 0 12,556 Total Classification#4 Hours/Unit 1.250 5.000 1.250 1.250 1.250 5.000 5.000 1,2501 0.0001 0.000 %Utilized 100.00% Direct Cost/Unit$ 32 129 32 32 32 129 129 32 0 0 Hrs Utilized 3,600.0 Hours @ Demand 13.750 5.000 87.500 6.250 1.250 15.000 65.000 156.250 0.000 0.000 TjVptal Hrs 3,600.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 galary $ 93,013 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 'PostlHr $ 25.84 Dlr+Prorated$/Unit 32 129 32 32 32 129 129 32 0 0 0) >otals positions 17,640 Direct Cost/Unit$ 759 518 67 2,090 7,166 11647 1,491 144 0 21,635 9;Avg Utilization 100.00% Unit Demand 11.0 1.0 70.0 5.0 1.0 3.0 13.0 125.0 1.0 1.0 Irs @ Demand 17,640.0 Direct$@ Demand 8,347 518 4,683 10,452 7,166 4,940 19,377 17,944 0 21,535 gotals Hours 17,640 Add'l Prorate$/Unit 0 0 0 0 0 0 0 0 0 0 salary 742,912 Total Dir+Pro$/Unit 759 518 67 2,090 ' 7,166 1,647 1,491 144 0 21,635 Avg Cost/Hr $ 42.12 Ttl Dir+Pro@Demand 8,347 518 4,683 10,452 7,166 4,940 19,377 17,944 0 21,635 11 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#49 Fee#50 Fee#51 Fee#52 Fee#53 Fee#54 Fee#55 Fee#56 Fee#57 Fee#58 Home Occupation Site Plan Rvw- Code Advanced (Bus Lic Zoning Exotic Animal Non-Commercial Major Building&Safety Enforcement View Restoration NCCP Geology Planning Rvw) Permit Antenna Permit Employee Information Total Classification#1 Hours/Unit 0.500 51.750 143.5QQ 0.000 103.500 0.000 103.500 0.000 0,500 0.500 %Utilized 100.00% Direct Cost/Unit$ 34 3,480 6,960 0 6,960 0 6,960 0 34 34 Hrs Utilized 1,530.0 Hours a@ Demand 69.500 51.750 103.500 0.000 103.500 0.000 103.500 0.000 0.500 0.500 Total Hrs 1,530.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 102,881 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 67.24 Dir+Prorated$/Unit 34 3,480 6,960 0 6,960 0 6,960 0 34 34 Total Classification#2 Hours/Unit 0.5001 1 0.0001 0.000 Q.000 0.Q00 23.0001 0.2501 0.500 1 0.500 %Utilized 100.00% Direct Cost/Unit$ 27 0 0 0 0 0 1,249 14 27 27 Hrs Utilized 1,710.0 Hours @ Demand 69.500 0.000 0.000 0.000 0.000 0.000 23.000 375.000 0.500 0.500 Total Hrs 1,710.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 92,896 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 54.33 Dir+Prorated$/Unit 27 0 0 0 0 0 1,249 14 27 27 Total Classification#3 Hours/Unit 2.000 r� w�.000 0.000 0.000 0.000 0.000 66.360 0.250 3.400 5.000 %Utilized 100.00% Direct Cost/Unit$ 84 0 0 0 0 0 2,790 11 126 210 Hrs Utilized 10,800.0 Hours @ Demand 278.000 0.000 0.000 0.000 0.000 0.000 66.360 375.000 3.000 5.000 Total Hrs 10,800.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 454,122 Prorated Cost $ 0 0 0 0 0 0 0 0 .0 0 Cost/Hr $ 42.05 Dir+Prorated$/Unit 84 0 0 0 0 0 2,790 11 126 210 Total Classification#4 Hours/Unit 1.250 0.000 0.000 0 000 0.000 0.000 04 L 4.000 1.250 1.2501 mmmma ..� %Utilized 100.00% Direct Cost/Unit$ 32 0 0 0 0 0 0 0 32 32 Hrs Utilized 3,600.0 Hours @ Demand 173.750 0.000 0.000 0.000 0.000 0.000 0.000 0.000 1.250 1.250 IsZjotal Hrs 3,600.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 gaiary $ 93,013 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Tost/Hr $ 25.84 Dir+Prorated$/Unit 32 0 0 0 0 0 0 0 32 32 totals Riositions 17,640 Direct Cost/Unit$ 177 3,480 6,960 0 61960 0 10,999 24 219 303 96 Avg Utilization 100.00% Unit Demand 139.0 1.0 1.0 1.0 1.0 1.0 1.0 1500.0 1.0 1.0 rs @ Demand 17,640.0 Direct$@ Demand 24,628 31480 6,960 0 6,960 0 10,999 36,140 219 303 totals Hours 17,640 Add'I Prorate$/Unit 0 0 0 0 0 0 0 0 0 0 )Salary 742,912 Total DIr+Pro$/Unit 177 3,480 6,960 0 61960 0 10,999 24 219 303 Avg Cost/Hr $ 42.12 TO Dlr+Pro@Demand 24,628 3,480 6,960 0 6,960 0 10,999 360140 219 303 12 of 25 PLANNING RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#59 Fee#60 Fee#61 Fee#62 Fee#63 Fee#64 Fee#65 Fee#66 Fee#67 Fee#68 Neighborhood Affordable Hs-,a Height Variation Compatibility Temporary Feasibility Code Amendment Code Amendment Density Bonus Stamping Extra Review-Director Analysis Vendor Permit Analysis Initial Request Application Request GIS Noticing Time Extensions Plans Review Employee Information Total Classification#1 Hours/Unit1.000 0.000 0.000 5.000 1.000 0.000 0.000 0.250 0.000 1.5001 %Utilized 100.00% Direct Cost/Unit$ 67 0 0 336 67 0 0 17 0 101 Hrs Utilized 1,530.0 Hours @ Demand 120.000 0.000 0.000 5.000 1.000 0.000 0.000 3.750 0.000 1.500 Total Hrs 1,530.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 102,881 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 67.24 Dir+Prorated$/Unit 67 0 0 336 67 0 0 17 0 101 Total Classification#2 Hours/Unit 1.300 0.25© 0.000 0.500 1.300 0.000 �N 0.000 0.5fl0 0.000 'i.000 %Utilized 100.00% Direct Cost/Unit$ 71 14 0 27 71 0 0 27 0 54 Hrs Utilized 1,710.0 Hours @ Demand 156.000 0.250 0.000 0.500 1.300 0.000 0.000 7.500 0.000 1,000 Total Hrs 1,710.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 92,896 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 54.33 Dir+Prorated$/Unit 71 14 0 27 71 0 0 27 0 54 Total Classification#3 Hours/Unit 23.000 r 0.250 0.0001 �10.000 25.00010.000 r 't1.000 0-5001 r 20.000 %Utilized 100.00% Direct Cost/Unit$ 967 11 0 420 1,051 0 42 42 21 841 Hrs Utilized 10,800.0 Hours @ Demand 2760.000 0.250 0.000 10.000 25.000 0.000 1.000 15,000 6.000 20.000 Total Hrs 10,800.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 454,122 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 Cost/Hr $ 42.05 Dir+Prorated$/Unit 967' 11 0 420 1,051 0 42 42 21 841 Total Classification#4 Hours/Unit 1.250 1.250 0.000 0.000 0.000 fl.©00 0.000 1.250 0.000 1.250 .� %Utilized 100.00% Direct Cost/Unit$ 32 32 0 0 0 0 0 32 0 32 Hrs Utilized 3,600.0 Hours @ Demand 150.000 1.250 0.000 0.000 0.000 0.000 0.000 18.750 0.000 1.250 fptal Hrs 3,600.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 glary $ 93,013 Prorated Cost $ 0 0 0 0 0 0 0 0 0 0 %sttHr $ 25.84 Dir+Prorated$/Unit 32 32 0 0 0 0 0 32 .0 32 >otals lositions 17,640 Direct Cost/Unit$ 1,137 56 0 784 11189 0 42 118 21 1,028 Avg Utilization 100.00% Unit Demand 120.0 1.0 1.0 1.0 1.0 1.0 1.0 15.0 12.0 1.0 trs @ Demand 17,640.0 Direct$@ Demand 136.473 56 0 784 1,189 0 42 1,775 252 1,028 :Totals Hours 17,640 Addl Prorate$/Unit 0 0 0 0 0 0 0 0 0 0 >elary 742,912 Total Dir+Pro$/Unit 1,137 56 0 784 11189 0 42 118 21 1,028 Avg Cost/Hr $ 42.12 TV Dir+Pro@Demand 135,473 56 0 784 1,189 _ 0 42 1,775 252 1,028 13 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#69 Fee#70 Fee#71 Fee#72 Fee#73 Fee#74 Historic Input(NF) Ocean Trails(NF) B&S-CAP Code Enf-CAP View Rest-CAP NCCP-CAP Employee Information Total Classification#1 HourslUnit 0.0001 1 0.0001 0.000 r 0.0001 0.000 r 0.000 mer... %Utilized 100.00% Direct CosVUnit$ 0 0 0 0 0 0 Hrs Utilized 1,530.0 Hours @ Demand 0.000 0.000 0.000 0.000 0.000 0.000 Total Hrs 1,530.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 102,881 Prorated Cost $ 0 0 0 0 0 0 Cost/Hr $ 67.24 Dir+Prorated$/Unit 0 0 0 0 0 0 Total Classification#2 Hours/Unit 0.00011 46.0001 0.0001 0.000 1 0.000 1 r 0.000 %Utilized 100.00% Direct CostlUnit$ 0 2,499 0 0 0 0 Hrs Utilized 1,710.0 Hours�}a Demand 0.000 46.000 0.000 0.000 0.000 0.000 Total Hrs 1,710.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 92,896 Prorated Cost $ 0 0 0 0 0 0 Cost/Hr $ 54.33 Dir+Prorated$/Unit 0 2,499 0 0 0 0 Total Classification#3 Hours/Unit 0.000 0.0001 0.0001 C 0.000 0.000 1 0.000 %Utilized 100.00% Direct Cost/Unit$ 0 0 0 0 0 0 ti Hrs Utilized 10,800.0 Hours @ Demand 0.000 0.000 0.000 0.000 0.000 0.000 0 Total Hrs 10,800.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 454,122 Prorated Cost $ 0 0 0 0 0 0 CosVHr $ 42.05 Dir+Prorated$/Unit 0 0 0 0 0 0 Total Classification#4 Hours/Unit 900.000 0.0001 0.1100 0.00010.000r O.oOo %Utilized 100.00% Direct CostlUnit$ 23,253 0 0 0 0 0 Hrs.Utilized 3,600.0 Hours @ Demand 900.000 0.000 0.000 0.000 0.000 0.000 NTotal Hrs 3,600.000 Proration Base(Hrs) 0.000 0.000 0.000 0.000 0.000 0.000 &aiary $ 93,013 Prorated Cost $ 0 0 0 0 0 0 bostlHr $ 25.84 Dir+Prorated$/Unit 23,253 0 0 0 0 0 CD >Totals sy Positions 17,640 Direct Cost/Unit$ 23,253 2,499 0 _ 0 0 0 B%Avg Utilization 100.00% Unit Demand 1.0 1.0 1.0 1.0 1.0 1.0 B Hrs @ Demand 17,640.0 Direct$@ Demand 23,253 2,499 0 0 0 0 CD Totals Hours 17,640 Add'I Prorate$/Unit 0 0 0 0 0 0 >Salary 742,912 Total Dir+Pro$/Unit 23,253 2,499 0 0 0 0 Avg CostlHr $ 42.12 Ttl Dir+Pro@Demand 23,253 2,499 0 0 0 0 14 of 25 PLANNING-RANCHO PALOS VERDFS DEPARTMENTAL COST DISTRIBUTION ,4 Fee#1 Fee#2 Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 Fee#8 _ Appealable Covenant Environmental Environmental Appealable Coastal Permit Certificate of Conditional Use ProcessingfTermi Encroachment Assessment(Neg Impact Report General&Admin Coastal Permit (PC) Compliance Permit nation Fee Permit Dec) Review Salary$EB-FT $742,912 $103,111 $1,855 $6,512 $730 $13,304 $440 $2,272 $10,672 $12,842 Distribution% 100.000%p 13.879% 0.250% 0.877% 0.098%0 1.791% 0.059% 0.306% 1.437% 1.729% Part Time Personnel $16,099 $2,234 $40. $141 $16 $288 $9 $49 $231 $278k Total Direct Labor: $759,011 $105,345 $10895 $69653 $746 $13,592 $449 $2,321 $10,903 $13,120 Services&Supplies Planning Services&Supplies $135,963 $18,870 $340 $1,192 $133 $29435 $80 $416 $1,954 $2,351 Building&Safety $559,415 $0 $0 $0 $0 $0. $0 $0 $0 $0 Code Enforcement $117,407 $0 $0 $0 $0 $0 $0 $0 $0 $0 NCCP $161,052 $0 $0 $0 $0 $0 $o $0 $0 $0 Geology $140,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Services&Supplies $1,113,837 $18,870 $340 $1,192 $133 $2,435 $80 $416 $1,954 $2,35'1' G&A Distribution% 100.000% 0.290% 1.018% 0.114% 2.079% 0.069% 0.355% 1.668% 2.007% F G&A Distribution $124,215 360 1,264 142 2,583 85 441 2,072 2,493 S&S plus GIA: $1,219,182 700 2,456 275 5,018 165 857 4,026 4,844 s $0 $0 B&,CE,other spt $549,800 $0 $0 $0 $0 $0 .,,. . ., ...$0 o $549,800 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 Playing CAP 507,508 1,471 _5,165 579 10,553 349 1,802 8_14_65 10,186 > 507 508 1,47'1 � � 5,fi � 9 109553 � 349 1,802 8,465 10,186 n Tot Central Svcs Costs: $1,057,308 $1,471 $5,165 $579 $1°0,553 $349 $1,802 $8,465 $10,186 CD Gr�+ Totals: $2,930,156 $4,066 $14,274 $1,600, $29,163 $963 $4,980 $23,394 $28,150 15 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION Fee#9 Fee#10 Fee#11 Fee#12 Fee#13 Fee#14 Fee#15 Fee#16 Fee#17 Gen.Plan/Zone Gen.Plan/Zone Chng/LCP Chng/LCP Final Tract Map Amendmt/Spec Amendmt/Spec Geology Extreme Slope Fence,Wall& Review(Trust Plan Amendmt Plan Amendmt investigation Grading Pian Grading Plan Permit Hedge Permit Final Parcel Map Dep) Initiation Processing Permit Review-MINOR Review-MAJOR Salary$EB-FT $742,912 $2,985 $2,783 $5,143 $1,302 $3,919 $6,591 $703 $3,593 $62,832 Distribution% 100.000% 0.402% 0.375% 0.692% 0.175% 0.528% 0.887% 0.095% 0.484% 8.458% Part Time Personnel $16,099 $65 $60 $111 $28 $85 $143 $15 $78 $1,362 Total Direct Labor: $759,011 $3,050 $2,843 $5,254 $19330 $4,004 $6,734 $718 $3,671 $64,194 Services&Supplies Planning Services&Supplies $1359963 $547 $510 $941 $238 $718 $1,206 $129 $658 $11,500 Building&Safety $559,415 $0 $0 $0 $0 $0 $0 $0 $0 $0 Code Enforcement $1179407 $0 $0 $0 $0 $0 $0 $0 $0 $0 NCCP $161,052 $0 $0 $0 $0 $0 $0 $0 $0 $0 Geology $140,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Services&Supplies $1,113,837 $547 $510 $941 $238 $718 $1,206 $129 $658 $11,500 G&A Distribution% 100.000% 0.467% 0.435% 0.804% 0.203% 0.613% 1.030% 0.110% 0.562% 9.821% G&A Distribution $124,215 580 540 998 253 761 1,280 136 698 12,199 S&S plus G/A: $1,219,182 1,127 1,050 1,939 491 1,479 20486 265 1,356 23,699 B&fb CE,other spt $549,800 $0 $0 $0 $0 $0 $0. $0 $0 $0 OMIMIu.M.IM1Mw.....,...www..ww..,rw.ww.....,.. mN,..nM...,,..n..,a..n.M,,...,....M. o $549,800 M� $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 cn PlaWhing CAP 507,508 2,368 2,207 41079 1,033 3,109 51228 557 2,850 49,840 DMMMM. ..IM.NMMMNNMMM..MI.IFMM..I..I.11.1 M.I. _ MrwMMM wwM...wMMwMwn.NMM1.'.IN.M.MMM wwnwwwMMNwMNMn..ww.nwN.nn. n > 507,508 2,368 21207 4,079 11033 31109 5,228 557 2,850 49,840 sv 0 Totg Central Svcs Costs: $1,057,308 $2,368 $2,207 $4,079 $1,033 $3,109 $5,228 $557 $2,850 $49,840 CD Gr�d Totals: $2,930,156 $6,545 $6,100 $11,272 $2,854 $8,592 $14,448 $1,540 $7,877 $137,733 16 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION Fee#18 Fee#19 Fee#20 Fee#21 Fee#22 Fee#23 Fee#24 Fee#25 Fee#26 Height Variation Landslide Permit-Planning Landscape Plan Major Application Minor Application Moratorium Commission Check& Large Family Day Revision to Lot Line Appeal Appeal Minor Exception Exception-Staff Review inspection Care Permit existing CUP Adjustment Processing Processing Permit Rvw Salary$EB-FT $742,912 $57,443 $631 $473 $1,159 $4,170 $5,811 $5,186 $9,699 $4,895 Distribution% 100.000% 7.732% 0.085% 0.064% 0.156% 0.561% 0.782% 0.698% 1.305% 0.659%v Part Time Personnel $16,099 $19245 $14 $10 $25 $90 $126 $112 $210 $105 Total Direct Labor: $759,011 $58,688 $645 $483 $1,184 $4,260 $5,937 $5,298 $9,909 $5,001 Services&Supplies Planning Services&Supplies $135,963 $10,513 $116 $87 $212 $763 $1,063 $949 $1,774 $896 Building&Safety $559,415 $0 $0 $0 $0 $0 $0 $0 $0 $0 Code Enforcement $1170407 $0 $0 $0 $0 $0 $0 $0 $0 $0 NCCP $161,052 $0 $0 $0 $0 $0 $0 $0 $0 $0 Geology $140,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Services&Supplies $1,113,837 $109513 $116 $87 $212 $763 $1,063 $949 $1,774 $896 G&A Distribution% 100.000% 8.978% 0.099% 0.074% 0.181% 0.652% 0.908% 0.811% 1.516% 0.765% G&A Distribution $124,215 11,152 123 92 225 810 1,128 1,007 1,883 950 S&S plus GIA: $1,2199182 21,665 239 179 437 1,573 2,191 1,956 3,657 1,846 B&t%CE,other spt $549,800 $0 $0 �,. »„$0, $0 $0 $0 $0 . � $0 CD $549,800 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Cn PlaffAing CAP 5079508 45,565 501 375 919 3,307 49609 4,113 7,693 3,883 D ...w ��» �........................... wMnn-nnna..waw.ww«ww«.nwew w.«w.w.www. > 507,508 45,566 501 375 919 3,307 41609 4,113 71693 3,883 !y 0 ToliCentral Svcs Costs: $1,057,308 $45,566 $501 $375 $919 $3,307 $4,609 $4,113 $7,693 $3,883 CD GrW Totals: $29930,156 $125,919 $1,385 $1,037 $2,540 $9,140 $12,737 $11,367 $21,259 $10,730 17 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION Fee#27 Fee#28 Fee#29 Fee#30 Fee#31 Fee#32 Fee#33 Fee#34 Fee#35 Landslide Municipal Moratorium Code/Local Non-Appealable Planning Sign Permit Sign Permit- Exclusion Fees Ordinance Fines• Non-Appealable Coastal Permit Parking Lot Certification Reversion to Master Sign Staff Rvw- (Trust Dep) Code Enforcement Coastal Permit (PC) Permit Letter Acreage Review Program PERMANENT Salary$EB-FT $742,912 $5,244 $17,008 $600 $979 $219 $1,159 $246 $671 $2,994 Distribution% 100.000% 0.706% 2.289% 0.081% 0.132% 0.030% 0.156% 0.033% 0.090% 0.403% Part Time Personnel $16,099 $114 $369 $13 $21 $5 $25 $5 $14 $65 Total Direct Labor: $759,011 $5,358 $17,377 $613 $10000 $224 $1,184 $251 $685 $3,059 Services&Supplies Planning Services&Supplies $135,963 $960 $3,112 $110 $179 $41 $212 $45 $122 $548 Building&Safety $559,415 $0 $0 $0 $0 $0 $0 $0 $0 $0 Code Enforcement $1171407 $0 $0 $0 $0 $0 $0 $0 $0 $0 NCCP $161,052 $0 $0 $0 $0 $0 $0 $0 $0 $0 Geology $1409000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Services&Supplies $1,113,837 $960 $3,112 $110 $179 $41 $212 $45 $122 $548 G&A Distribution% 100.000% 0.820% 2.658% 0.094% 0.153% 0.034% 0.181% 0.038% 0.105% 0.468% G&A Distribution $124,215 1,018 3,302 116 190 43 225 48 130 581 S&S plus GIA: $1,219,182 1,978 6,414 226 369 84 437 93 252 11129 B&§,o CE,other spt $549,800 $0 $0 $0 $0 $0 $0 $0 $0 $4 o $549,800 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 Cn Plafhing CAP 507,508 4,160 13,492 476 776 174 919 195 532 2,375 > 507,508 4,160 13,492 476 776 174 919 195 532 2,375 0 Totg Central Svcs Costs: $10057,308 $4,160 $130492 $476 $776 $174 $919 $195 $532 $2,375 CD M Gr d Totals: $2,9309156 $11,496 $37,283 $1,315 $29145 $482 $2,540 $539 $1,469 $6,563 18 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION Fee#36 Fee#37 Fee#38 Fee#39 Fee#40 Fee#41 Fee#42 Fee#43 Fee#44 Special Animal Special Temporary Sign Tentative Tract Site Pian Review- Permit(Large Construction Special Use Miscellaneous Permit- Tentative Parcel Map (Trust Uselinterpretation Minor Domestic Animal) Permit Permit Hearing TEMPORARY Map Deposit) Procedure Salary$EB-FT $742,912 $28,507 $1,695 $439 $8,347 $518 $4,683 $10,452 $7,166 $4,940 Distribution% 100.000% 3.837% 0.228% 0.059% 1.124% 0.070% 0.630% 1.407% 0.965% 0.665% Part Time Personnel $16,099 $618 $37 $9 $181 $11 $101 $227 $155 $107 Total Direct Labor: $75%011 $29,125 $1,732 $448 $8,528 $529 $4,784 $10,679 $7,321 $5,047 Services&Supplies Planning Services&Supplies $135,963 $59217 $310 $80 $1528 $95 $857 $1,913 $1,312 $904 Building&Safety $559,415 $0 .$0 $0 $0 $0 $0 $0 $0 $0 Code Enforcement $1179407 $0 $0 $0 $0 $0 $0 $0 $0 $0 NCCP $1619052 $0 $0 $0 $0 $0 $0 $0 $0 $0 Geology $140,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Services&Supplies $1,113,837 $5,217 $310 $80 $1,528 $95 $857 $1,913 $1,312 $904 G&A Distribution% 100.000% 4.456% 0.265% 0.069% 1.305% 0.081% 0.732% 1.634% 1.120% 0.772% G&A Distribution $124,215 5,535 329 85 1,621 101 909 2,029 1,391 959 S&S plus G/A: $19219,182 10,752 639 165 3,149 196 10766 31942 21703 11863 B&,CE,other spt $549,800 $0 $0 $0 $0 $0 $0 $0 $0 0 $549,800 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 U� Playing CAP 507,508 22,613 11345 348 6,621 411_ 31714 81291 51684 3,919 5079508 22,613 1,345 348 6,621 411 3,714 8,291 51684 31919 0 TotgCentral Svcs Costs: $1,057,308 $22,613 $1,345 $348 $6,621 $411 $3,714 $8,291 $5,684 $3,919 CD GrSd Totals: $2,930,156 $62,490 $3,716 $961 $18,298 $1,136 $10,264 $22,912 $15,708 $10,829 19 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION 4r: Fee#45 Fee#46 Fee#47 Fee#48 Fee#49 Fee#50 Fee#51 Fee#52 Fee#53 Site Plan Rvw- Code Variance Review Foliage Analysis CIP Public Info Major Building&Safety Enforcement View Restoration NCCP Salary$EB-FT $742,912 $19,377 $17,944 $0 $21,635 $24,628 $3,480 $6,960 $0 $6,960 Distribution% 100.000% 2.608% 2.415% 0.000% 2.912% 3.315% 0.468% 0.937% 0.000% 0.937% Part Time Personnel $16,099 $420 $389 $0 $469 $534 $75 $151 $0 $151 Total Direct Labor: $759,011 $19,797 $18,333 $0 $229104 $25,162 $3,555 $7,111 $0 $7,111 Services&Supplies Planning Services&Supplies $135,963 $3,546 $3,284 $0 $39959 $4,507 $636 $1,274 $0 $19274 Building&Safety $559,415 $0 $0 $0 $0 $0 $559,415 $0 $0 $0 Code Enforcement $117,407 $0 $0 $0 $0 $0 $0 $117,407 $0 $0 NCCP $161,052 $0 $0 $0 $0 $0 $0 $0 $0 $161,052 Geology $140,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Services&Supplies $1,113,837 $3,546 $30284 $0 $3,959 $4,507 $560,051 $118,681 $0 $162,326 G&A Distribution% 100.000% 3.029% 2.805% 0.000% 3.382% 3.849% 0.544% 1.088% 0.000% 1.088% G&A Distribution $124,215 3,762 3,484 0 4,200 4,781 676 1,351 0 1,351 S&S plus G1A: $1,219,182 79308 6,768 0 8,159 9,288 560,727 120,032 0 163,677 B&$,SCE,other spt $549,800 $0 $0 $0 $0 $0 $0 $0 $0 $0 o $549,800 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 PlafflIng CAP 507,508 15,370_ 14,234 0 17,162 19,536 2,760 5,521 ,5 59521 507,508 15,370 1 4,234 0 17,162 19,536 21760 5,521 0 51521 sy 0 Tobicentral Svcs Costs: $1,057,308 $15,370 $14,234 $0 $17,162 $19,536 $2,760 $5,521 $0 $5,521 CD Gra Totals: $2,930,156 $42,475 $39,335 $0 $47,425 $53,986 $567,042 $132,664 $0 $176,309 20 of 25 PLANNING-RANCHO PALOS VERDES " DEPARTMENTAL COST DISTRIBUTION Fee#54 Fee#55 Fee#56 Fee#57 Fee#58 Fee#59 Fee#60 Fee#61 Fee#62 Home Occupation Neighborhood Affordable Hsg Advanced (Bus Lic Zoning Exotic Animal Non-Commercial Compatibility Temporary Feasibility Code Amendment Geology Planning Rvw) Permit Antenna Permit Analysis Vendor Permit Analysis Initial Request Salary$EB-FT $742,912 $0 $10,999 $36,140 $219 $303 $136,473 $56 $0 $784 Distribution% 100.000% 0.000% 1.481% 4.865% 0.030% 0.041% 18.370% 0.008% 0.000% 0.106% Part Time Personnel $16,099 $0 $238 $783 $5 $7 $2,957 $1 $0 $17 Total Direct Labor: $7599011 $0 $11,237 $36,923 $224 $310 $1399430 $57 $0 $801 Services&Supplies Planning Services&Supplies $135,963 $0 $2,014 $6,615 $41 $56 $24,976 $11 $0 $144 Building&Safety $559,415 $0 $0 $0 $0 $0 $0 $0 $0 $0 Code Enforcement $117,407 $0 $0 $0 $0 $0 $0 $0 $0 $0 NCCP $161,052 $0 $0 $0 $0 $0 $0 $0 $0 $0 Geology $140,000 $140,000 $0 $0 $0 $0 $0 $0 $0 $0 Total Services&Supplies $1,113,837 $140,000 $2,014 $6,615 $41 $56 $24,976 $11 $0 $144 G&A Distribution% 100.000% 0.000% 1.719% 5.649% 0.034% 0.047% 21.330% 0.009% 0.000% 0.123% G&A Distribution $124,215 0 2,135 7,016 43 59 26,496 11 0 152 S&S plus G/A: $1,219,182 140,000 4,149 13,631 84 115 51,472 22 0 296 B4,%CE,other spt $549,80_0 $0 $0 $0 $0 $0 $0 $0 $0 $0 C:) $549,800 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Pld&ing CAP 507,508 0 81724 28,667 174 241 108,254 44 0 622 5079508 0 81724 28,667 174 241 108,254 44 0 622 0 Toil Central Svcs Costs: $1,057,308 $0 $8,724 $28,667 $174 $241 $1089254 $44 $0 $622 CD GrV Totals: $209309156 $140,000 $249110 $79,221 $482 $666 $299,156 $123 $0 $19719 21 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION 1A Fee#63 Fee#64 Fee#65 Fee#fib Fee#67 Fee#68 Fee#69 Fee#70 Fee#71 y Height Variation Code Amendment Density Bonus Stamping Extra Review-Director Historic input Application Request GIS Noticing Time Extensions Mans Review (NF) Ocean Trails(NF) B&S-CAP Salary$EB-FT $742,912 $1,189 $0 $42 $1,775 $252 $1,028 $23,253 $2,499 $0 Distribution% 100.000% 0.160% 0.000% 0.006% 0.239% 0.034% 0.138% 3.130% 0.336% 0.000% Part Time Personnel $16,099 $26 $0 $1 $38 $5 $22 $504 $54 $0 Total Direct Labor: $759,011 $19215 $0 $43 $1,813 $257 $1,050 $23,757 $2,553 $0 Services&Supplies Planning Services&Supplies $135,963 $218 $0 $8 $325 $46 $188 $4,256 $457 $0 Building&Safety $559,415 $0 $0 $0 $0 $0 $0 $0 $0 $0 Code Enforcement $117,407 $0 $0 $0 $0, $0 $0 $0 $0 $0 NCCP $1619052 $0 $0 $0 $0 $0 $0 $0 $0 $0 Geology $140,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Services&Supplies $1,113,837 $218 $0 $8 $325 $46 $188 $4,256 $457 $0 G&A Distribution% 100.000% 0.186% 0.000% 0.007% 0.277% 0.039% 0.161% 3.634% 0.391% 0.000% G&A Distribution $124,215 231 0 8 345 49 200 4,514 485 0 R S&S plus GIA: $1,219,182 449 0 16 670 95 388 8,770 942 0 B&t%CE,other spt $549,800_ $0 $0 $0 $0 $0 $0 $0 $0 $380,631 0 $549,800 $0.00 $0.00 $0.00 $0.00 M $0.00 $0.00 $0.00 $0.00 $380,631 o CJS Plafting CAP 507,508 943 0 33 1,408_ , 200 815 18,445 11982 0 D 507,508 943 0 33 1,408 200 815 18,445 1,982 0 sy 0 Totg Central Svcs Costs: $1,057,308 $943 $0 $33 $10408 $200 $815' $189445 $1,982 $380,631 CD Gr'ted Totals: $2,930,156 $2,607 $0 $92 $3,891 $552 $2,253 $50,972 $5,477 $380,631 '1 22 of 25 PLANNING-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION Fee#72 Fee#73 Fee#74 Code Enf-CAP View Rest-CAP NCCP-CAP Salary$EB-FT $742,912 $0 $0 $0 Distribution% 100.000% 0.000% 0.000% 0.000% Part Time Personnel $16,099 $0 $0 $0 Total Direct Labor: $759,011 $0 $0 $0 Services&Supplies Planning Services&Supplies $135,963 $0 $0 $0 Building&Safety $559,415 $0 $0 $0 Code Enforcement $117,407 $0 $0 $0 NCCP $161,052 $0 $0 $0 Geology $1409000 $0 $0 $0 Totpl Services&Supplies $1,113,837 $0 $0 $0 G&A Distribution% 100.000% 0.000% 0.000% 0.000% G&A Distribution $124,215 0 0 0 S&S plus GIA: $1,219,182 0 0 0 B&§j CE,other spt $549,800 $42,292 $126,877 $0 p $5499800 $42,292 $126,877 $0 . cn Plafting CAP 507,508 0 0 0 > 507,508 0 0 0 n ToigCentral Svcs Costs: $10057,308 $42,292 $126,877 $0 CD Grad Totals: $2,930,156 $42,292 $126,877 $0 23 of 25 PLANNING-RANCHO PALOS VERDES FULL COST SUMMARY Fee Volume Direct Labor Departmental Costs Central Services Costs Full Cost Current Fee Title Gross Unit Total Unit Total Unit Total Unit Total per Unit Appealable Coastal Permit 3 $632 $1,895 $233 $700 $490 $1,471 $1,355 $4,066 $580 Appealable Coastal Permit(PC) 6 $1,109 $6,653 $409 $2,456 $861 $5,165 $2,379 $140274 $1,150 Certificate of Compliance 3 $249 $746 $92 $275 $193 $579 $533 $'1,600 $19010 Conditional Use Permit 8 $1,699 $13,592 $627 $5,018 $1,319 $10,553 $3,645 $29,163 $2,400 Covenant ProcessinglTermination Fee 8 $56 $449 $21 $165 $44 $349 $120 $963 $35 Encroachment Permit 3 $774 $2,321 $286 $857 $601 $1,802 $1,660 $4,980 $700 Environmental Assessment(Neg Dec) 7 $1,558 $10,903 $575 $4,026 $1,209 $8,465 $3,342 $23,394 $1,230 Environmental impact Report Review 4 $3,280 $13,120 $1,211 $4,844 $2,547 $'10,186 $7,038 $28,150 Deposit Extreme Slope Permit 4 $763 $3,050 $282 $1,127 $592 $2,368 $1,636 $6,545 $410 Fence,Wall&Hedge Permit 4 $711 $2,843 $263 $1,050 $552 $2,207 $1,525 $6,100 $310 Final Parcel Map 5 $1,051 $5,254 $388 $1,939 $816 $4,079 $2,254 $11,272 $500 Final Tract Map Review (Trust Dep) 1 $1,330 $1,330 $491 $491 $1,033 $1,033 $2,854 $2,854 Deposit Gen.Plan/Zone Chng1LCP AmendmtlSpec Plan Amendmt Initiation 5 $801 $4,004 $296 $1,479 $622 $3,109 $1,718 $8,592 $330 Gen.Plan/Zone Chng/LCP AmendmtlSpec Pian Amendmt Processing 5 $19347 $6,734 $497 $2,486 $1,046 $5,228 $2,890 $14,448 Deposit Geology Investigation Permit 8 $90 $718 $33 $265 $70 $557 $193 $1,540 $180 Grading Plan Review-MINOR 24 $153 $3,671 $57 $1,356 $119 $2,850 $328 $7,877 $195 Grading Pian Review-MAJOR 70 $917 $64,194 $339 $23,699 $712 $49,840 $1,968 $137,733 Deposit Height Variation Permit-Planning Commission Review 38 $1,544 $58,688 $570 $21,665 $1,199 $45,566 $3,314 $125,919 $1,260 Landscape Plan Check&Inspection 4 $161 $645 $60 $239 $125 $501 $346 $1,385 $240 Large Family Day Care Permit 1 $483 $483 $179 $179 $375 $375 $1,037 $1,037 $410 Revision to existing CUP 1 $1,184 $1,184 $437 $437 $919 $919 $2,540 $2,540 $600 Lot Line Adjustment 6 $710 $4,260 $262 $1,573 $551 $3,307 $1,523 $9,140 $430 Major Application Appeal Processing 4 $1,484 $5,937 $548 $2,191 $1,152 $4,609 $3,184 $12,737 $940 Minor Application Appeal Processing 4 $1,325 $5,298 $489 $1,956 $1,028 $4,113 $2,842 $11,367 $700 Minor Exception Permit 15 $661 $9,909 $244 $3,657 $513 $7,693 $1,417 $21,259 $320 Landslide Moratorium Exception-Staff Rvw 8 $625 $51001 $231 $1,846 $485 $3,883 $1,341 $10,730 $110 Landslide Moratorium Exclusion Fees (Trust Dep) 1 $5,358 $5,358 $19978 $1,978 $4,160 $4J60 $11,496 $11,496 Deposit Municipal Code/Local Ordinance Fines-Code Enforcement 6 $2,896 $17,377 $1,069 $6,414 $2,249 $13,492 $6,214 $37,283 $0 Non-Appealable Coastal Permit 1 $613 $613 $226 $226 $476 $476 $1,315 $1,315 $470 Non-Appealable Coastal Permit(PC) 1 $1,000 $1,000 $369 $369 $776 $776 $2,145 $2,145 $720 Parking Lot Permit 1 $224 $224 $84 $84 $174 $174 $482 $482 $460 N Planning Certification Letter 5 $237 $1,184 $87 $437 $184 $919 $508 $2,540 $110 O O Reversion to Acreage Review 1 $251 $251 $93 $93 $195 $195 $539 $539 $275 U7 Sign Permit Master Sign Program 1 $685 $685 $252 $252 $532 $532 $1,469 $1,469 $540 O Sign Permit-Staff Rvw-PERMANENT 20 $153 $3,059 $56 $1,129 $119 $2,375 $328 $6,563 $65 Site Plan Review-Minor 230 $127 $29,125 $47 $10,752 $98 $22,613 $272 $62,490 $65 n Special Animal Permit (Large Domestic Animal) 2 $866 $1,732 $320 $639 $673 $1,345 $1,858 $3,716 $20 3Special Construction Permit 3 $149 $448 $55 $165 $116 $348 $320 $961 $290 NSpecial Use Permit 11 $775 $8,528 $286 $3,149 $602 $6,621 $1,663 $18,298 $460 Miscellaneous Hearing 1 $529 $529 $196 $196 $411 $411 $1,136 $1,136 $260 D Temporary Sign Permit-TEMPORARY 70 $68 $4,784 $25 $1,766 $53 $3,714 $147 $10,264 $65 Tentative Parcel Map 5 $2,136 $10,679 $788 $3,942 $1,658 $8,291 $4,582 $22,912 $2,820 Tentative Tract Map (Trust Deposit) 1 $7,3211 $7,321 $2,703 $2,703 $5,684 $5,684 $15,708 $15,708 $9,900 24 of 25 PLANNING-RANCHO PALOS VERDES FULL COST SUMMARY Fee Volume Direct Labor Departmental Costs Central Services Costs Full Cost Current Fee Title Gross Unit Total Unit Total Unit Total Unit Total per Unit Use/Interpretation Procedure 3 $1,682 $50047 $621 $1,863 $1,306 $3,919 $3,610 $101829 $380 Variance Review 13 $1,523 $19,797 $562 $7,308 $1,182 $15,370 $3,267 $42,475 $1,140 Foliage Analysis 125 $147 $18,333 $54 $6,768 $114 $14,234 $315 $39,335 $110 CIP 1 $0 $0 $0 $0 $0 $0 $0 $0 $0 Public Info 1 $22,104 $22,104 $8,159 $8,159 $17,162 $170162 $47,425 $47,425 $0 Site Plan Rvw-Major 139 $181 $259162 $67 $9,288 $141 $19,536 $388 $53,986 $110 Building&Safety 1 $3,555 $3,555 $560,727 $560,727 $2,760 $2,760 $567,042 $567,042 $639,200 Code Enforcement 1 $7,111 $7,111 $120,032 $120,032 $5,521 $5,521 $132,664 $132,664 $0 View Restoration 1 $0 $0 $0 $0 $0 NCCP 1 $7,111 $7,111 $163,677 $1639677 $5,521 $5,521 $176,309 $176,309 $17,638 Geology 1 $0 $0 $140,000 $140,000 $0 $0 $140,000 $140,000 Advanced Planning 1 $11,237 $11,237 $4,149 $4,149 $81724 $8,724 $24,110 $24,110 $0 Home Occupation(Bus Lic Zoning Rvw) 1,500 $25 $36,923 $9 $13,631 $19 $28,667 $53 $79,221 $12 Exotic Animal Permit 1 $224 $224 $84 $84 $174 $174 $482 $482 $20 Non-Commercial Antenna Permit 1 $310 $310 $115 $115 $241 $241 $666 $666 $685 Neighborhood Compatibility Analysis 120 $1,162 $139,430 $429 $51,472 $902 $108,254 $2,493 $299,156 $175 Temporary Vendor Permit 1 $57 $57 $22 $22 $44 $44 $123 $123 $65 Affordable Hsg Feasibility Analysis 1 $0 $0 $0 $0 $0 $0 $0 $0 Deposit Code Amendment Initial Request 1 $801 $801 $296 $296 $622 $622 $1,719 $1,719 $330 Code Amendment Application 1 $1,215 $1,215 $449 $449 $943 $943 $2,607 $2,607 Deposit Density Bonus Request 1 $0 $0 $0 $0 $0 $0 $0 $0 $2,000 GIS Noticing 1 $43 $43 $16 $16 $33 $33 $92 $92 $0 Time Extensions 15 $121 $1,813 $45 $670 $94 $1,408 $259 $3,891 $100 Stamping Extra Plans 12 $21 $257 $8 $95 $17 $200 $46 $552 $25 Height Variation Review-Director Review 1 $1,050 $1,050 $388 $388 $815 $815 $2,253 $2,253 $1,000 Historic Input(NF) 1 $23,757 $23,757 $8,770 $8,770 $18,445 $18,445 $50,972 $50,972 $0 Ocean Trails(NF) 1 $2,553 $2,553 $942 $942 $1,982 $1,982 $5,477 $5,477 $0 B&S-CAP 1 $0 $0 $380,631 $380,631 $380,631 $380,631 $0 Code Enf-CAP 1 $0 $0 $42,292 $42,292 $42,292 $42,292 $0 View Rest-CAP 1 $0 $0 $126,877 $126,877 $126,877 $126,877 $0 NCCP-CAP 1 $0 $0 1 $01-- $0 $0 N O O C31 O D _ 0 3 CD D 25 of 25 City of Rancho Palos Verdes, California CITYWIDE FEE STUDY FINAL REPORT APPENDIX 5: COST RESULTS for PUBLIC WORKS FEES N O O C3� O iU - n CD r+ November 17, 20004 Appendices Input Sheet-Fees Fee Information Fee Number Fee Name Volume Fee#1 Grading Plan Review-Drainage(for Planning) 6 Fee#2 Encroachment Permit-Res Improvment(Curb Core,Sidewalk,Drvwy) 293 Fee#3 Final Tract Map Review-(for Planning) 1 Fee#4 Tentative Tract map-(for Planning) 6 N O O C31 0) n 3 CD r+ D 2of8 Input Sheet-Personnel e Personnel Information(Shift Employees) Gross Holiday SIckfPersNac Base Hours Base`Hour Computation 20080 100 180 19880 EDirector ssification#1 #of Empl Salary/Benefits Total Hours 1.00 $122,768 1080 I . ssification#1 1.000 $122,758 '1,800 E assification#2 #of Empl Salary/Benefits Total Hours ngineer 0.'10 $9,959 18lassification#2 0.100 $9,959 180 Total Classification#3 #of Empl Salary/Benefits Total Hours Engineering Technician 0.20 $"10,957 360 Total Classification#3 0,200 $10,957 360 r FOther lassification#4 #of Ernpl Salary/Benefits Total Hours dministration Staff 2.35 $127,079 4,230 Total Classification#4 2.350 $1271079 41230 Note: 4 Employee Salary/Benefits includes the employees salary and health benefits and City paid retirement,Medicare, and Workers Compensation contribution. Totals-Cross Check 3.650 $2709763 6,570 iv Part-Time and Other:Additions o $17,184 Cn 0) � Salaries&Fringe as Entered Above $2$7,947 Salaries&Fringe Per Budget $2$7,947 3 Variance $0 CD D i 3of8 Input Sheet-Expenses Direct Expense information Operating Expenses Description Amount Service&Sup lies $103,940 Encroachment-Contract $20,000 Extra Clerical Help $2,500 Engineering Studies-Contract $10,000 Engineering Studies-Contract $129500 Total $148,940 a N 'o o . cn 0 n 3 cD D 4of8 Input Sheet-Support nter Information dothese cells Note:46%of CAP, reflects administration salaries as a percentage of departmental salaries. Central Support 413,437 Total 413,437 Note: Taken from Cost Allocation Plan. N-' CD O U1 O fy n 3 (D M 5 of S w. PUBLIC WORKS-RANCHO:PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#87 Encroachment Grading Pian Permit-Res Final Tract Map Review-Drainage Impro►vment(Curb Review-(for Tentative Tract map Non-User Fee General&Admin (for Planning) Core,Sidewalk, Planning) -(for Planning) Activities Employee Information MMI Total Classification#1 Hours/Unit 0.0001 1.000 0.000 1.000 1.000 1,787.000 %Utilized 100.00% Direct Cost/Unit$ 0 68 0 68 68 MAW Hrs Utilized 11800.0 Hours a@ Demand 0.000 6.000 0.000 1.000 6.000 1,787.000 Total Hrs 1,800.000 Proration Base(Hrs) 1.000 0.'000 0.000 0.000 0.000 0.000 Salary $ 122,768 Prorated Cost $ 0 0 0 0 0 0 Cost/Hr $ 68.20 Dir+Prorated$/Unit 0 68 0 68 68 121,881 Total Classification#2 Hours/Unit 0.000 1.000 0.250 I 2.000 4.000 74.750 %Utilized 100.00% Direct Cost/Unit$ 0 55 14 111 221 4,136 Hrs Utilized 180.0 Hours @ Demand 0.000 6.000 73.250 2.000 24.000 74.750 Total Hrs 180.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 Salary $ 9,959 Prorated Cost $ 0 0 0 0 0 0 Cost/Hr $ 55.33 Dir+Prorated$/Unit 0 55 14 111 221 41136 i Total Classification#3 Hours/Unit0.000 0.000 1.0001 0.000 0.000 67.000 %Utilized 100.00% Direct Cost/Unit$ 0 0 30 0 0 21039 Hrs Utilized 360.0 Hours @ Demand 0.000 0.000 293.000 0.000 0.000 57.000 Total Hrs 360.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 Salary $ 109957 Prorated Cost $ 0 0 0 0 0 0 k Cost/Hr $ 30.44 Dir+Prorated$/Unit 0 0 30 0 0 2,039 Total Classification#4 Hours/Unit 0.000 10.0001 0.0001 0.0001 I0.0001 4,230.000 "=MOM %Utilized 100.00% Direct Cost/Unit$ 0 0 0 0 0 127,079 Hrs Utilized 4,230.0 Hours @ Demand 0.000 0.000 0.000 0.000 0.000 49230.000 N Total Hrs 40230.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 o Salary $ 127,079 Prorated Cost $ 0 0 0 0 0 0 Cost/Hr $ 30.04 Dlr+Prorated$/Unit 0 0 0 0 0 1279079 Totals _ 0 Positions 6,570 Direct Cost/Unit$ 0 124 44 179 290 255,135 =r 3 %Avg Utilization 100.00% Unit Demand 1.0 6.0 293.0 1.0 6.0 1.0 Hrs @ Demand 61570.0 Direct$@ Demand 0 741. 129971 179 11737 255,135 D Totals Hours 6,570 Add'i Prorate$/Unit 0 0 0 0 0 0 Salary 270,763 Total Dir+Pro$/Unit 0 124 ;44 179 290 2559135 Avg Cost/Hr $ 41.21 Ttl Dir+Pro@Demand 0 74f 129971 179 1,737 255,135 6 of 8 PUBLIC WORKS-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#87 Encroachment Grading Plan Permit-Res Review- lmprovment Final Tract Map Tentative Tract Drainage(for (Curb Core, Review-(for map-(for Non-User Fee General&Admin Planning) Sidewalk,Drvwy) Planning) Planning) Activities Salary$Wages $270,763 $0 $741 $12,971 $179 $19737 $255,135 Distribution% 100.000% 0.000% 0.274% 4.790% 0.066% 0.642% 94.228% Part Time $179184 $0 $0 $0 $0 $0 $17,184 Total Direct Labor: $287,947 $0 $741 $121,971 $179 $1,737 $272,319 Services&Supplies Service&Supplies $103,940 $0 $285 $4,979 $69 $667 $97,949 Encroachment-Contract $20,000 $0 $0 $20,000 $0 $0 $0 Extra Clerical Help $29500 $0 $0 $0 $0 $0 $2,500 Engineering Studies-Contraci $10,000 $0 $0 $0 $0 $0 $10,000 Engineering Studies-Contract $12,500 $0 $3,487 $D $841 $8,172 $0 Total Services&Supplies $148,940 $0 $39772 $24,979 $910 $8,839 $110,441 G&A Distribution% 100.000% 0.257% 4.505% 0.062% 0.603% 94.573% G&A Distribution $0 $0 $0 $0 $0 $0 IV o Total Departmental Costs: $148,940 $3,772 $24,979 $910 $8,839 $110,441 0) Central Support $413,437 $1,063 $18,625 $256 $2,493 $391,000 ............................ ............................ ............................ ........................... ............................ ............................ $413,437 $1,063 $18,625 $256 $2,493 $391,000 n 3 Total Central Svcs Costs: $413,437 $1,063 $18,625 $256 $2,493 $391,000 CD Grand Totals: $850,324 $5,576 $56,575 $1,345 $13,069 $773,760 7 of PUBLIC WORKS-RANCHO PALOS VERDES FULL COST SUMMARY Fee Volume Direct Labor Departmental Costs Central Services Costs Full Cost Title Gross Unit Total Unit Total Unit Total Unit Total Grading Plan Review-Drainage(for Planning) 6 124 741 629 31772 177 1,063 929 5,576 Encroachment Permit-Res improvment(Curb Core,Sidewalk,Drvwy) 293 44 12,971 85 24,979 64 18,625 193 56,575 Final Tract Map Review-(for Planning) 1 179 179 910 910 256 256 1,345 1,345 Tentative Tract map-(for Planning) 61 2901 11737 10473 81839 4161 29493 21178 13,069 N O O C31 D as n 3 c� D 8 of 8 a� City of Rancho Palos Verdes, California CIT'YW DE FEE STUDY FINAL REPORT APPENDIX 6: COST RESULTS for RECREATION N O O C3'I i 0*) n CD r+ D Appendices November 17, 20004 Input Sheets-Fees Fee Information Fee Number Fee Name Current Revenue Fee#1 FACILITY RENTAL $77,804 Fee#2 ABALONE COVEISHORELINE PK USE $36,000 Fee#3 HIKE/TOUR PROGRAM $1,300 Fee#4 POINT VICENTE INTERPRETIVE CENTER(PVIC) $300 Fee#5 SPECIAL EVENTS $2,500 Fee#6 REACH THERAPEUTIC REC PROGRAM $9,700 Fee#7 FILM SHOOTS $0 N O O C31 O n B GD 2of9 Input Sheet-Personnel Personnel Information Shlft Employees) Gross Holiday Sick/Pers/Vac Base Hours Base Hour Computation 2,080 100 180 1,800 Total Classification#1 #of Empl Salary/Benefits Total Hours Director 1.00 $116,368 1,800 Total Classification#1 1.00 $116,368 1,800 Total Classification#2 #of Empl Salary/Benefits Total Hours Administrative Analyst 11 1.00 $79,418 1,800 Total Classification#2 1.00 $7'9,418 1,800 Total Classification#3 #of Empl Salary/Benefits Total Hours Administrative Staff Assisstant 1.00 $53,801 1,800 Total Classification#3 1.00 $53,801 1,800 F assification#4 #of Empl SalarytBenefits Total Hours on Service Manager 1.00 $71,858 11800 Total Classification#4 1.00 $719858 1,800 Total Classification#5 #of Empi Salary/Benefits Total Hours Recreation Program Supervisor 1.00 $71,472 11800 Total Classification#5 1.00 $71,41-21 10800 y Total Classification#6 #of Empl Salary/Benefits Total Hours Administrative Analyst 11 1.00 $66,947 1,800 Total Classification#6 1.001 $66,R'71 11800 Total Classification#7 #of Empl Sala /Benefits Total Hours Recreation Program Supervisor 1.00 $699968 1,800 C Total Classification#7 '1.00 $69,968 91800 O Cn Note: Employee Salary/Benefits Includes the employees salary and health benefits and City paid retirement,Medicare, O D and Workers Compensation contribution. n Totals-Cross Check 7.000 $529,832 129600 NPart Time Salaries and Other Additions -* $220,239 Salaries&Fringe as Entered Above $750,071 Salaries&Fringe Per Budget $750,071 Variance $0 3 of 9 Input Sheet-Expenses b Direct Expense Information Operating Expenses, Description Amount Special Events $17,360 Recreation Administration $47,620 PVIC F $33,145 Facilities $32,320 REACH $29,755 Total $160,200 E 6 h a � N O01 O Cn O 0 3 CD D 4of9 Input Sheet-Support nter Information in these f ceps ECentral Svc.Spt. fi98,fi9?l 698,697 Note: Taken from Cost Allocation Plan. N O O Cn 0) n 3 CD M 5 of 9 RECREATION AND PARKS-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 Fee#8 ABALONE POINT VICENTE REACH FACILITY COVEISHORELI HIKEITOUR INTERPRETIVE SPECIAL THERAPEUTIC Non Fee-Open General 8 Admin RENTAL NE PK USE PROGRAM CENTER(PVIC) EVENTS REC PROGRAM FILM SHOOTS Recreation Employee Information 1 Total Classification#1 Hours/Untt 1,800.000 00 O.000 0.000 0.000 0.000 0.000 0.000 0.000 %Utilized 100.00% Direct CostlUnit$ 116,368 0 0 0 0 0 0 0 0 Hrs Utilized 1,800.0 Hours @ Demand 1800.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Total Hrs 1,800.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 116,368 Prorated Cost $ 0 0 0 0 0 0 0 0 0 Cost1Hr $ 64.65 Dlr+Prorated$/Unit 116,368 0 0 0 0 0 0 0 0 Total Classification#2 Hours/Unft 1,314.000 18.000 0.000 D 00 0.000 270.000 1 180.0001 0.0 001 1 18.000 %Utilized 100.00% Direct Cost/Unft$ 57,975 794 0 0 0 11,913 7,942 0 794 Hrs Utilized 1,800.0 Hours @ Demand 1314.000 18.000 0.000 0.000 0.000 270.000 180.000 0.000 18.000 Total Hrs 1,800.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 79418 Prorated Cost $ 0 0 0 0 0 0 0 0 0 Cost/Hr $ 44.12 Dir+Prorated$/Unit 57,975 794 0 0 0 11,913 7,942 0 794 Total Classification#3 Hours/Unit 900.000 X180 000 90.000 90.00DL 90.000 90.000 126.000 54.000 180.000 %Utilized 100.00% Direct CosVUnft$ 26,901 5,380 2,690 2,690 2,690 2,690 3,766 1,614 5,380 Hrs Utilized 1,800.0 Hours @ Demand 900.000 180.000 90.000 90.000 90.000 90.000 126.000 54.000 180.000 Total Hrs 1,800.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 53,801 Prorated Cost $ 0 0 0 0 Q 0 0 0 0 CosVHr $ 29.89 Dir+Prorated$/Unit 26,901 5,380 2,690 2,690 2,690 2,690 3,766 1,614 5,380 Total Classification#4 Hours/Unit 1fi2.000 270,000 90.000 90.0001 1900.000 180.000 0.00011 90.000 18.000 %Utilized 100.00% Direct Cost/Unit$ 6,467 10,779 3,593 3,593 35,929 7,186 0 3,593 719 nnn Hrs Utilized 1,800.0 Hours @ Demand 162.000 270.000 90.000 90.000 900.000 180.000 0.000 90.--- 18:000 Total Mrs 1,800.000 Proration Base(Mrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 71,858 Prorated Cost $ 0 0 0 0 0 0 0 0 0 Cost/Hr $ 39.92 Dir+Prorated$/Unit 6,467 10,719 3,593 39593 35,929 7,186 0 3,593 719 N 1 O Total Classification#5 Hours/Unit90.000 990.000 ---' 0.000 0.000 0.000 36.000 18.000 15.000 648.000 O Oil %Utilized 100.00% Direct Cost/Unit$ 3,574 39,310 0 0 0 1,429 715 715 25,730 O Hrs Utilized 1,800.0 Hours @ Demand 90.000 990.000 0.000 0.000 0.000 36.000 18.000 18.000 648.000 Total Hrs 1,800.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 71,472 Prorated Cost $ 0 0 0 _ 0 0 0 0 0 0 =r Cost/Hr $ 39.71 Dir+Prorated$/Unit 3,574 39,310 0 0 0 1,429 715 715 25,730 Total Classification#6 Hours/Unit 1,494.000 0.000 0.000 0,000 90.000 480.000 0.000 0.000 36.000 ......�. r+ %Utilized 100.00% Direct Cost/Unit$ 55,566 0 0 0 3,347 61695 0 0 1,339 Hrs Utilized 1,800.0 Hours @ Demand 1494,000 0.000 0.000 0.000 90.000 180.000 0.000 0.000 36.000 Total Hrs 1,800.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0 Salary $ 66,947 Prorated Cost $ 0 0 0 0 0 0 0 03 347 6,695 0 0 1,339 CosVHr $ 37.19 Dir+Prorated$/Unit 55,566 0 0 0 , 6 Of 9 RECREATION AND PARKS-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 Fee#8 ABALONE POINT VICENTE REACH FACILITY COVE/SHORELI HIKEITOUR INTERPRETIVE SPECIAL THERAPEUTIC Non Fee-Open General&Admin RENTAL NE PK USE PROGRAM CENTER(PVIC) EVENTS REC PROGRAM FILM SHOOTS Recreation Employee Information Total Classification#7 HouislUnit =.000 360.000E 0.00 18.000 0.000 126.000 990.000 0.000 216.000 %Utilized 100.00% Direct Cost/Unit$ 3,498 13,994 ..M.0 700 0 4,898 38,482 0 8,396 Hrs Utilized 1,800.0 Hours @ Demand 90.000 360.000 0.000 18.000 0.000 126.000 990.000 0.000 216.000 Total Hrs 1,800.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 69,968 Prorated Cost $ 0 0 0 0 0 0 0 0 0 Cost/Hr $ 38.87 Dfr+Prorated$/Unit 3,498 13,994 0 700 0 4,898 38,482 0 8,396 Totals Positions 12,600 Direct Cost/Unit$ 270,349 70,256 6,283 6,983 41,966 34,810 50,905 5,922 42,358 %Avg Utilization 100.00% Unit Demand 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Hrs r►Demand 12,600.0 Direct$@ Demand 270,349 70,256 6,283 6,983 41,966 34,810 50,905 5,922 42,358 Totals Hours 12,600 Add'I Prorate$/Unit 0 0 0 0 0 0 0 0 0 Salary 529,832 Total Dlr+Pro$/Unit 270,349 70,256 6,283 6,983 41,966 34,810 50,905 5,922 42,358 Avg Cost/Hr $ 42.05 Ttl Dir+Pro@Demand 270,349 70,256 61283 6,983 41,966 34,810 50,905 5,922 42,358 N O O Cn CA Sll 0 3 CD r+ D 7of9 RECREATION AND PARKS-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 Fee#8 ABALONE POINT VICENTE REACH General& FACILITY COVEISHORELI HIKE/TOUR INTERPRETIVE SPECIAL THERAPEUTIC Non Fee-Open Admin RENTAL NE PK USE PROGRAM CENTER(PVIC) EVENTS REC PROGRAM FILM SHOOTS Recreation Salary/Benefits-FT $529,832 $270,349 $70,256 $6,283 $69983 $41,956 $34,810 $50,905 $5,922 $42,358 Distribution% 100.000% 51.025% 13.260% 1.186% 1.318% 7.921% 6.570% 9.608% 1.1180/0 7.995% Part Time $220,239 $2,202 $28,631 $35,238 $2,202 $52,857 $2,202 $17,619 $2,202 $77,084 Total Direct Labor. $750,071 $272,551 $98,887 $41,521 $9,185 $94,824 $37,013 $689524 $8,124 $119,442 Services&Supplies Special Events $17,360 $0 $0 $0 $0 $0 $17,360 $0 $0 $0 Recreation Administration $47,620 $24,298 $69314 $565 $628 $3,772 $3,129 $4,575 $532 $3,807 PVIC $33,145 $0 $0 $0 $0 $33,145 $0 $0 $0 $0 Facilities $32,320 $16,491 $4,286 $383 $426 $2,560 $2,123 $3,105 $361 $2,584 REACH $290755 $0 $0 $0 $0 $0 $0 $29,755 $0 $0 Total Services&Supplies $160,200 $40,789 $109600 $948 $1,054 $399477 $22,612 $37,435 $893 $6,391 G&A Distribution% 100.000% 20.708% 8.695% 1.923% 19.858% 7.751% 14.350% 1.701% 25.013% (dist.%=sal%less G/A) T. G&A Distribution 64,887 27,245 $6,026 $62,223 $24,287 $44,964 $50330 $78,376 Total Departmental Costs: 75,487 28,193 $7,080 $101,700 $46,899 $82,399 $6,223 $84,767 IV o Cental Svc.Spt. $698,697 $144,686 $60752 $13,436 $138,747 $541156 $100,263 $11,885 $174,765 $174,76501 $698,697 $144,686 $60,752 $13,436 $1389747 $54,156 $100,263 $ 1,88 0 Total Central Svcs Costs: $698,697 $144,686 $609752 $13,436 $138,747 $54,156 $100,263 $11,885 $174,765 =r Grand Totals: $1,608,968 $319,060 $130,466 $29,701 $335,271 $138,068 $251,186 $26,232 $378,974 3 CD r+- D 8of9 RECREATION AND PARKS-RANCHO PALOS VERDES FULL COST SUMMARY Fee Direct Labor Departmental Costs Central Svcs Costs Full Cost Title Unit Total Unit Total Unit Total Unit Total FACILITY RENTAL 98,887 98,887 759487 75,487 144,686 144,686 319,060 319,060 ABALONE COVE/SHORELINE PK USE 41,521 41,521 28,193 28,193 60,752 609752 130,466 130,466 HIKE/TOUR PROGRAM 9,185 9,185 7,080 79080 13,436 13,436 29,701 29,701 POINT VICENTE INTERPRETIVE CENTER(PVIC) 94,824 949824 101,700 1019700 138,747 138,747 335,271 335,271 SPECIAL EVENTS 37,093 37,013 46,899 469899 54,156 54,156 138,068 138,068 REACH THERAPEUTIC REC PROGRAM 68,524 68,524 82,399 82,399 100,263 100,263 251,186 251,186 FILM SHOOTS 81124 8,124 61223 61223 119885 11,885 26,232 .26,232 w N 0 O C37 0 3 CD r+ D 9of9 City of Rancho Palos Verdes, California CITYWIDE FEE STUDY FINAL RgPQRT e APPENDIX 7: r COST RESULTS for VIEW RESTORATION (PROPOSED STAFF) N O O Cil O i1J C) 3 CD D November 17, 20004 Appendices Input She6t-Fees 4 b Fee Information Fee Number Fee Name Volume Fee#1 VIEW PRESERVATION PRE-APPL MTG FEE 4 Fee#2 VIEW PRESERVATION PERMIT PROCESSING FEE 4 Fee#3 CITY TREE REVIEW PERMIT 37 Fee#4 VIEW RESTORATION PRE-APPL MTG FEE 25 Fee#5 VIEW RESTORATION PERMIT PROCESSING FEE 16 Fee#6 VIEW RESTORATION PERMIT FOLLOW-UP FEE 12 Fee#7 VIEW RESTORATION/PRESERVATION SITE VISIT 80 N ' t y N a i N O O Ch O 1 n =r ' 3 CD r+ � 1 y 2 of 8 Input Sheet-Personnel F nel Information(Shift Employees) PGross Holiday Sick/Personal Base Hours our Computation 2,080 100 i 1,800 EDirector lassification#1 #of Empl Salary/Benefits Total Hours 0.03 $3,964 54 lassification#1 0.031 $3,9641_ 54 Total Classification#2 #of Empi Salary/Benefits Total Hours Senior Planner(Proposed Position) 1.00 $95,134 1,80 Associate Planner(Proposed Position) 1.00 $84,940 1,80 Total Classification#2 2.001 . $188,074 31601 EStaff lassification#3 #of Empl Salary/Benefits Total Hours ssistant 1.00 $40,8921,800 lassification#3 'I.00 $40989:21 11800 Note: Employee Salary/Benefits includes the employees salary and health benefits and City paid retirement,Medicare, and Workers Compensation contribution. Totals-Cross Check 3.03 $224,930 59454 Salaries&Fringe as Entered Above $224,930 0 0 a� rn D 3 of 8 :t Input Sheet-Expenses Direct Expense Information Operating Expenses Description Amount 404-19 Maintenance Services $50,000 404-35 PROF SVCS-ARBORIST $5,000 404-35 PROF SVCS-MEDIATOR $149000 Equipment Maintenance $23,470 Total $92947 N O O CJS O n S 3 CD r+ D 4 of 8 Input Sheet-Support Enter Information in these cells Central Su rt 126,877 Total 126,877 Note: Taken from Cost Allocation Plan. N O O Cat O D n 3 CD M 5 of 8 VIEW RESTORATION(PROPOSED STAFF VERSION)-RANCHO PALOS VERDES DEPARTMENTAL LABOR DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 VIEW VIEW VIEW VIEW PRESERVATION VIEW RESTORATION RESTORATION VIEW PRESERVATION PERMIT RESTORATION PERMIT PERMIT RESTORATION/PR General& PRE-APPL MTG PROCESSING CITY TREE PRE-APPL MTG PROCESSING FOLLOW-UP ESERVATION SITE Admin FEE FEE REVIEW PERMIT FEE FEE FEE VISIT Employee Information Total Classification#1 Hours/Unit r4.001 1 0.000 0.000 0.000 0.0001 1 0.000 0.000 0.000 %Utilized 100.00% Direct Cost/Unit$ 3,964 0 0 0 0 0 0 0 Hrs Utilized 54.0 Hours @ Demand 54.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Total Hrs 54.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 31964 Prorated Cost $ 0 0 0 0 0 0 0 0 Cost/Hr $ 73.41 Dir+Prorated$/Unit 31964 0 0 0 0 0 0 0 Total Classification#2 Hours/Unit 0.00-91, 4.000 7.5001 1 8.5001 4.000 31.0001 1 5.000 2.200 %Utilized 100.00% Direct Cost/Unit$ 0 200 375 425 200 1,551 250 110 Hrs Utilized 3,600.0 Hours @ Demand 0.000 16.000 30.000 314.500 100.000 496.000 60.000 176.000 Total Hrs 3,600.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 180,074 Prorated Cost $ 0 0 0 0 0 0 0 0 Cost/Hr $ 50.02 Dir+Prorated$/Unit 0 200 375 425 200 1,551 250 110 Total Classification#3 Hours/Unit 0.0001: 1.500 0.000 0.500 -sooi 1 0.0001 0.0001 0.000 %Utilized 100.00% Direct Cost/Unit$ 0 34 0 11 34 0 0 0 Hrs Utilized 1,800.0 Hours @ Demand 0.000 6.000 0.000 18.500 37.500 0.000 0.000 0.000 Total Hrs 1,800.000 Proration Base(Hrs) 1.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Salary $ 40,892 Prorated Cost $ 0 0 0 0 0 0 Q 0 Cost/Hr $ 22.72 Dir+Prorated$/Unit 0 34 0 11 34 0 0 0 oTotals &ositions 5,454 Direct Cost/Unit$ 3,964 234 375 437 234 1,551 250 110 1 a)/o Avg Utilization 100.00% Unit Demand 1.0 4.0 4.0 37.0 25.0 16.0 12.0 80.0 >Hrs @ Demand 5,454 Direct$@ Demand 3,964 937 10501 16,152 51854 24,810 3,001 8,804 a)Totals Hours 5,454 Add'I Prorate$/Unit 0 Q 0 0 0 0 0 0 Salary 2241930 Total Dir+Pro$/Unit 3,964 234 375 437 234 1,551 250 110 CDAvg Cost/Hr $ 41.24 Ttl Dir+Pro@Demand 3,964 937 11501 16,152 5,854 24,810 3,001 8,804 6 of 8 VIEW RESTORATION(PROPOSED STAFF VERSION)-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 VIEW VIEW VIEW PRESERVATION VIEW RESTORATION VIEW VIEW PRESERVATION PERMIT CITY TREE RESTORATION PERMIT RESTORATION RESTORATIONIP PRE•APPL MTG PROCESSING REVIEW PRE APPL MTG PROCESSING PERMIT FOLLOW- RESERVATION General&Admin FEE FEE PERMIT FEE FEE UP FEE SITE VISIT Direct Labor: Salary&Wages $224,930 $3,964 $937 $1,501 $16,152 $5,854 $24,810 $3,001 $8,804 Distribution% 100.000% 1.762% 0.416% 0.667% 7.181% 2.603% 11.030% 1.334% 3.914% Services&Supplies: 404-19 Maintenance Services $509000 $0 $0 $0 $50,000 $0 $0 $0 $0 404-35 PROF SVCS-ARBORIST $5,000 $0 $0 $0 $19621 $588 $2,490 $301 $0 404-35 PROF SVCS-MEDiATOF $14,000 $0 $1,931 $0 $0 $12,069 $0 $0 $0 Equipment Maintenance $23,470 $0 $360 $577 $6,209 $2,250 $9,537 $11154 $3,384 Total Services&Supplies $921,470 $0 $2,291 $577 $57,830 $14,907 $12,027 $1,455 $3,384 Adjusted 921,470 3,964 G&A Distribution% 100.000% 1.017% 0.655% 23.309% 6.541% 11.606% 1.404% 3.840% G&A Distribution 3,964 ,.l................... 44........... .........,....... 26......f{f!{.......f... 924....................*sees 259...........,............. 4fi0............................. 56.....................,... 1.52+ Total Departmental Costs: $96,434 29331 603 58,754 15,166 12,487 $1,511 $3,536 Central Support $1269877 $528 $846 $9,111 $3,303 $13,995 $1,693 $4,872 •.......................... .............f.........Rose.............t.....l..l.............t.......................... ..............!■f.f{f...•f!{f......................t{!1.•f{f..................................,,,..f...•{.. •.,.......!l.....l....l...... $126,877 $528 $846 $9,111 $3,303 $13,995 $1,693 $4,872 N o Total Central Svcs Costs: $126,877 $528 $846 $9,111 $3,303 $'13,995 $1,693 $4,872 y, 0) Grand Totals: $223,311 $3,796 $29950 $84,017 $24,323 $51,291 $6,205 $17,212 0 3 CD D 7 of 8 VERSION}-RANCHO PALOS VERDES VIEW RESTORATION(PROPOSED STAFF FULL COST SUMMARY 9 v Fee Volume Direct Labor Departmental Costs Central Svcs Costs Full Cost Title Gross Unit Total Unit Total Unit Total Unit Total 4 234 937 583 2,331 132 528 949 3,796 VIEW PRESERVATION PRE-APPL MTG FEE NATION PERMIT PROCESSING FEE 4 375 1,501 151 603 212 846 738 21950 VIEW PRESER CITY TRE --E REVIEW PERMIT 37 437 16,152 11588 589754 246 91111 21271 84,017 VIEW RESTORATION PRE-APPL MTG FEE 25 234 5854 607 159166 132 3,303 9731 24,323 VIEW RESTORATION PERMIT PROCESSING FEE 16 11551 24,810 780 129487 875 139995 3,20E 51*291 VIEW RESTORATION PERMIT FOLLOW-UP FEE 12 250 3v001 126 11511 141 11693 517 61205 VIEW RESTORATION/PRESERVATION SITE VISIT 801 110 8,804 44 31536 611 411872 215 17,212 N O O CJS OJ n CD 8of8 City of,Rancho Palos 'Verdes, California CITYWIDE FEE STUDY FINAL REPORT APPENDIX 8: COST RESULTS for VIEW RESTORATION (CONTRACT VERSION) N O O Cf1 O D - 0 3 CD D November 17, 20004-- 7, 2000 Appendices Input Sheet Fees Fee Information Fee Number Fee Name Volume Fee#1 VIEW PRESERVATION PRE-APPL MTG FEE 4 Fee#2 VIEW PRESERVATION PERMIT PROCESSING FEE 4 Fee#3 CITY TREE REVIEW PERMIT 37 Fee#4 VIEW RESTORATION PRE-APPL MTG FEE 25 Fee#5 VIEW RESTORATION PERMIT PROCESSING FEE 16 Fee#6 VIEW RESTORATION PERMIT FOLLOW-UP FEE 12 Fee#71 VIEW RESTORATION/PRESERVATION SITE VISIT 80 t N O O CJt CA Jw 0 3 CD D 2 of 7 Input Sheet-Personnel Personnel Information(Shift Employees) Gross Holiday Sick/Per/Vac Base Hours Base Hour Computation 2,080 '100 180 19800 Total Classification#1 #of Empl Salary/Benefits Total Hours Rojas 0.030 $3,831 54 Total Classification#1 0,030 $39631 54 Dote: Employee Salary/Benefits includes the employees salary and health benefits and City paid retirement,Medicare, and Workers Compensation contribution. Totals-Cross Check 0.030 $3,631 54 Salaries&Fringe as Entered Above $3631 Salaries&Fringe Per Budget $0 Variance $3,631 N O O Cn O 0 N D 3of7 Input Sheet"Expenses F19 Qirect Expense Information Operating Expenses Description Amount Maintenance Services $50,000 5 Professional Services $290oOOO Equipment Maintenance $2'1,493 Total $361,493 N O O C3� O n 3 CD r+ D 4of7 Input Sheet-Support n er Information in these cells Central Support 126,877 Total 126,877 N O O CA 0 3 CD r+ 5 of 7 VIEW RESTORATION(CONTRACT)-RANCHO PALOS VERDES DEPARTMENTAL COST DISTRIBUTION Fee#1 Fee#2 Fee#3 Fee#4 Fee#5 Fee#6 Fee#7 VIEW VIEW VIEW PRESERVATION VIEW RESTORATION VIEW VIEW PRESERVATION PERMIT CITY TREE RESTORATION PERMIT RESTORATION RESTORATIONIP PRE-ADPL MTG PROCESSING REVIEW PRE-ADPL MTG PROCESSING PERMIT FOLLOW- RESERVATION General&Admin FEE FEE PERMIT FEE FEE UP FEE SITE VISIT Salary$Wages $3631 $3,631 $0 $0 $0 $0 $0 $0 $0 Distribution% 100.000% 100.000% 0.000% 0.000% 0.000% 0.000% 0.000% 0.000% 0.000% Total Direct Labor: $3,631 $3,631 $0 $0 $0 $0 $0 $0 $0 Services&Supplies 404-19 Maintenance Services $501,000 $0 $0 .$0 $50,000 $0 $0 $0 $0 404-35 Professional Services $290,000 $0 $5,086 $6,935 $76,979 $31,786 $114,659 $13,870 $40,686 Equipment Maintenance $21,493 $0 $377 $514 $5,705 $2,356 $8,498 $1,028 $3,015 Total Services&Supplies $361,493 $0 $5,463 $7,449 $132,684 $34,141 $123,157 $14,898 $43,701 G&A Distribution% 100.000% 2% 2% 27% 11% 40% 5% 14% G&A Distribution 39631 $64 $87 $964 $398 $1,436 $174 $509 ......................f............................................................................,............. ■.............,...................■.........■....................,...........■............../....... Total Departmental Costs: $365,124 51526 7,536 133,648 34,539 124,593 $15,072 $44,210 Central Support $126,877 $2,225 $3,034 $33,679 $13,906 $50,164 $6,068 $17,800 $126,877 $2,225 $3,034 $331,679 $13,906 $50,164 $6,068 $17,800 N Total Central Svcs Costs: $126,877 $2,225 $3,034 $33,679 $13,906 $50,164 $6,068 $17,800 O 01 Grand Totals: $492,001 $7,751 $10,570 $167,327 $48,446 $174,757 $21,140 $62,010 C3� n 3 CD D 6of7 VIEW RESTORATION(CONTRACT)-RANCHO PALOS VERDES FULL COST SUMMARY Fee Volume Departmental Costs Central Svcs Costs Full Cost Title Gross Unit Total Unit Total Unit Total VIEW PRESERVATION PRE-APPL MTG FEE 4 11382 51526 556 2,225 11938 7,751 VIEW PRESERVATION PERMIT PROCESSING FEE 4 1,884 7,536 759 3,034 2,642 10,570 1 CITY TREE REVIEW PERMIT 37 3,612 133,648 91 33,679 4,522 '167,327 VIEW RESTORATION PRE-APPL MTG FEE 25 1,382 34,539 556 13,906 1,938 489446 VIEW RESTORATION PERMIT PROCESSING FEE 16 7,787 124,593 3,135 50,164 10,922 174,757 VIEW RESTORATION PERMIT FOLLOW-UP FEE 12 10256 159072 506 6,068 11762 21,140 VIEW RESTORATION/PRESERVATION SITE VISIT 80 553 44,210.1 223 17,800 775 629010 N O O Cf� O 0 �D D 7of7