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CC AGD 20040110 ADJ AGENDA ADJOURNED REGULAR MEETING SATURDAY, JANUARY 10, 2004 @ 9:00 A.M. COMMUNITY ROOM, CITY HALL 30940 HAWTHORNE BOULEVARD CALL TO ORDER: FLAG SALUTE APPROVAL OF AGENDA: 1. Approve the filing of an Application for Grant Funds to construct the Docent- proposed “Educational Triangle” on a portion of the Lower Point Vicente th property. (Continued from January 6.) Action Taken: (1) Adopted from the supplemental staff report of January 10, 2004 Alternative No. 2 with the following caveats to it: That the decisions specified by the City Manager: (a) that the City will approve the final plan; (b) the City will award the construction contracts; (c) the City will pay the bills; (d) the City will receive grant funds: and (e) the City Council will issue the Notice of Completion. Additionally, adopted the project management: (a) that major milestones will be brought back for review and approval or disapproval as the City Council may deem appropriate; (b) that as part of the project management to be provided by the Land Conservancy there will be an oversight committee; and that among the things the oversight committee will consider and among the things considered as part of the milestones will be: (a) the placement of the items specified in the grant; (b) the planning for the items specified in the grant © the site plan for those items within the 14 acres encompassed within the red line and the material submitted to the Council in the supplemental staff report. 30940 Hawthorne Boulevard / Rancho Palos Verdes, CA 90275-5391 / (310) 544-5208 / Fax (310) 544-5291 www.palosverdes.com/rpv (d) The City has the right to review and approve any decisions made by the project manager that may effect in any way the City's obligations with respect to the land in any manner whatsoever. (e) City not to be restricted to the scope within the red line, but the City does have the right to restrict the project management and the site development and the plan to the area within the red line. (2)Adopted Resolution No 2004-03 APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE URBAN PARK ACT OF 2001 PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002 FOR ESTABLISHMENT OF AN OUTDOOR HISTORY MUSEUM AT LOWER POINT VICENTE PARK. 2. Tactical Planning: Action Taken: (1) Vision Statement: Postponed further consideration: left status quo. (2) Values: Postponed further consideration: left status quo. Council established the following goals: Infrastructure Renewal and Maintenance: 1. . By July 1, 2005 formulate and present comprehensive plan to renew infrastructure. (1) By February 28, 2004 the Infrastructure Financing Team will conduct the first Infrastructure Workshop for the City Council and the Finance Advisory Committee. (2) By, March 31, 2004 the Public Works Director will complete an update of the Storm Drain Master Plan. (3) By, July 31, 2004 the Public Works Director will complete the initial phase of the sewer Investigative Program. (4) By September 30, 2004 the Infrastructure Financing Team will present a tax/fee/assessment/bond/loan proposal for the financing of street/storm drain/sewer maintenance to the City Council and the Finance Advisory Committee at a public workshop. (5) By November 30, 2004, the City Council will direct staff to proceed (or not proceed) with the educational program, citizen surveys and other community outreach programs to design successful ballot initiatives, assessment districts or other funding mechanisms. (6) By July 1, 2005 the Council will approve the final infrastructure funding strategy and, if required, a ballot initiative prepared for the November 2005 general election. Control Speeding in Residential Neighborhoods: 2. (1) By March 30, 2004 the City Council and the Traffic Committee will meet jointly to discuss and agree on a plan for the control of speeding in residential neighborhoods. (2) By June 30, 2004 the Traffic Committee will recommend to the City W:\City Council Agendas\2004\01102004 CC AGENDA ADJOURNED WORKSHOP.doc Council a plan to address traffic calming issues in Eastview. (3) By September 30, 2004 the City Council will provide the necessary funding to implement approved plans and direct staff to proceed with the approved measures. Purchase the Portuguese Bend Open Space Properties: 3. (1) By January 15, 2004 the Implementing Agreement/State Funding package will be negotiated. (2) By March 1, 2004 the Director of Planning, Building and Code Enforcement will complete the Draft NCCP, EIR and Implementation Agreement for presentation to the City Council. (3) By March 1, 2004 the PVP Land Conservancy will have a local commitment of $6 million. (4) By March 1, 2004 the City Council will have a commitment of $2 million of County funds. (5) By March 1, 2004 the City Lobbyist will have a commitment of $17 million of State Funds. (6) By August 1, 2004 the funding package for the land acquisition will be complete. (7) By October 1, 2004 the City will acquire the properties. (8) By February 28, 2005 the Nature Preserve will be open to the public. Complete the Open Space, Park and Recreation Master Plan: 4. (1) On January 20, 2004 the Task Force will present a status report to the City Council. (2) By June 30, 2004 the Task Force will present a draft Master Plan to the City Council. (3) By December 31, 2004 the City Council will approve a Master Plan and direct staff to recommend phasing of the plan. (4) By June 1, 2005 the City Council will approve a phasing program and direct staff to proceed with design and financing plans to implement the phasing programs. Follow-Up Items:  Staff to place this information in website with caveat that the Council has adopted an ambitious schedule which may be influenced by outside factors beyond their control.  Determine what election restrictions are for placing measures on the ballot. Other goals to be prioritized by staff: GOAL: Facilitate the Construction of a Resort Hotel at Long Point W:\City Council Agendas\2004\01102004 CC AGENDA ADJOURNED WORKSHOP.doc 1. City staff will work with the Long Point developer to move the hotel project forward in accordance with City and Coastal Commission permit requirements. 2. By December 31, 2004 Developer will submit final construction plans for approval. 3. By April 7, 2005 the Developer will take out construction permits. 4. By October 7, 2006 the Developer will complete construction on the resort hotel project. GOAL: Facilitate the Completion of the Ocean Trails Golf Course 1. By June 1, 2004, the peer review panel will provide final decisions on the geotechnical issues currently under review and submit a report to the City Council. 2. City staff will continue to work with Ocean Trails to move the project forward in accordance with City and Coastal Commission permit requirements. GOAL: Implement a Cable Television Educational Access Channel 1. By January 30, 2004 RPV Channel 33 will begin broadcasting local programming. 2. By June 1, 2004 the Cable Television Ad Hoc Committee will complete rules and procedures for programming on the educational access channel. 3. By August 1, 2004 the City Council will approve the rules and procedures for programming and will implement a mechanism to insure conformance with their decisions. GOAL: Complete the PVIC Expansion 1. By February 15, 2004 The Director of Public Works will advertise plans for construction 2. By May 15, 2004 construction of the building expansion will be underway. 4. By July 1, 2005 the PVIC Expansion project will be complete. GOAL: Implement the New Neighborhood Compatibility Process 1. By February 1, 2004 the Director of Planning, Building and Code Enforcement will submit a proposal to the City Council recommending an exception process for minor projects. 2. By August 1, 2004 the Director of Planning, Building and Code Enforcement will submit a report to the City Council evaluating the effectiveness of the new Neighborhood Compatibility Code and asking whether the Council wishes to appoint a committee to evaluate the City’s residential development standards. GOAL: Make the View Restoration Process Less Costly to the City 1. By March 1, 2004 the Director of Planning, Building and Code Enforcement will prepare and present a Code Amendment to the City Council proposing a revised process for City tree permits and a new fee schedule for various applications, including penalties for non-compliance with foliage maintenance decisions GOAL: Mitigate the Tarapaca Landslide W:\City Council Agendas\2004\01102004 CC AGENDA ADJOURNED WORKSHOP.doc 1. By February 28, 2004 the Director of Public Works will meet with the City of Los Angeles and the County of Los Angeles to discuss a joint project to handle drainage and sediment in the lower San Ramon Canyon. 2. By July 1, 2004 the Director of Public Works will prepare and present a report to Council proposing a plan of construction and financing to address the Tarapaca Landslide. GOAL: Establish a Funding Mechanism for Storm Water Quality Activities. 1. By April 1, 2004 the Director of Public Works and Finance Director will prepare a report to the City Council outlining expected costs and listing possible funding mechanisms for City storm water quality activities. GOAL: Improve Emergency Preparedness Coordination 1. By February 28, 2004, have a page on the City’s website dedicated to emergency preparedness topics. 2. By June 30, 2004, expand the membership Peninsula CERT program by coordinating a series of training program with the Los Angeles County Sheriff’s Department. 3. By November 30, 2004 complete the City’s Local Hazard Mitigation Plan as required by the federal Disaster Mitigation Act of 2000 to be eligible for FEMA funding in cases of natural disasters. 4. By June 30, 2005, have a remote Public Works emergency supply cache located somewhere on the east side of the City. 5. By November 30, 2005, sponsor the first an annual summit or conference for local first responders on specific emergency preparedness issues, such as mass care or the evacuation of the elderly and disabled. GOAL: Reduce Aircraft Noise 1. By February 28, 2004, the City Manager will obtain flight-tracking records generated from the tri-city owned system managed by the City of Hermosa Beach. 2. By April 1, 2004, the City Manager, Councilmember liaison and Congressional representative will discuss how to best present the information and the City’s request to move all turbo prop aircraft off the Peninsula to federal elected officials and to the Federal Aviation Administration and Department of Transportation. 3. By May 30, 2004, the Councilmember liaison and/or Congressional representative will present the City’s case to federal officials W:\City Council Agendas\2004\01102004 CC AGENDA ADJOURNED WORKSHOP.doc 12:00 Noon – 1:15 P.M. 3. Lunch Other Items of Discussion: 1. Disposition of the city-owned Tyler house. Action Taken: Agendize. 2. City Council and staff travel policy. Action Taken: Reimburse for actual expenses incurred; Agendize. 3. Consideration of changing from a General Law City to a Charter City. Action Taken: City Attorney to include information with Friday Administrative Report. Employee compensation guidelines. Action Taken: 4. Appropriate level of the general fund reserve and operating budget. Action Taken: 5. Ideas for generating additional operating revenues. Action Taken: Agendize Western Avenue Commercial/Revenue 6. Agenda Format: Future Agenda Items. Action Taken: Remove list of items from agenda; instead, put in the Friday Administrative Report. 7. Ad Hoc Committees: th Adjournment: Adjourn to January 12 at 10:00 A.M. for a meeting at the State Capitol with Assembly member Alan Lowenthal for discussion of legislation of interest to the City. W:\2004 CITY COUNCIL AGENDAS\01102004 CC AGENDA ADJOURNED WORKSHOP.doc W:\City Council Agendas\2004\01102004 CC AGENDA ADJOURNED WORKSHOP.doc 2004 DRAFT TACTICAL PLAN Purpose and Definitions “Tactical Planning” refers to those specific actions the City Council (and City staff) will employ over the next twenty-four months to achieve its objectives. Although some objectives identified by the City Council may take more than twenty-four months to achieve, the Tactical Plan will focus on those actions to be taken only over the next twenty-four months. Vision Statement ...the City Council, Planning Commission, and Staff continue to adhere to their Vision Statement for the City, to promote a well informed educated public with regard to City issues, problems, and services; a friendly responsive and competent City government; a safe community in which to live and work; a community with a sound economic base; a sound financial base to support and maintain vital City services; reductions to long-term public infrastructure costs within the City; and, a well maintained, balanced, and aesthetically pleasing community. - The above came out of the Annual Report on the RPV General Plan for year 1998 Values As a result of a March 9, 2002 Workshop the Council and staff members identified the most important City Council values. The City Council then prioritized the values. Here are the top six values resulting from that discussion.  We encourage and support citizen participation.  We practice fiscal responsibility.  We allocate our resources to achieve our goals.  We recruit and train the highest quality staff available.  We proactively maintain and improve the infrastructure systems.  We work with residents to address their issues. Goals The City Council has not yet identified the goals it wishes to achieve over the next two years; however, staff believes that the majority of them are included on the following list: Local Develop Financing Methods for Infrastructure Maintenance Purchase the Portuguese Bend Open Space Properties Facilitate the Construction of a Resort Hotel at Long Point Facilitate the Completion of the Ocean Trails Golf Course Complete the Open Space, Park and Recreation Master Plan Control Speeding in Residential Neighborhoods Tactical Planning Workshop - Draft January 10, 2004 Page 2 Implement a Cable Educational Access Channel Complete the PVIC Expansion Implement the New Neighborhood Compatibility process Make the View Restoration Process Less Costly to the City Mitigate the Tarapaca Landslide Establish a Funding Mechanism for Storm Water Quality Activities Peninsula/Regional Improve Emergency Preparedness Coordination Reduce Aircraft Noise PROPOSED TACTICAL PLAN GOAL: Develop Financing Methods for Infrastructure Maintenance 1. By February 28, 2004 the Infrastructure Financing Team will conduct the first Infrastructure Workshop for the City Council and the Finance Advisory Committee. 2. By, March 31, 2004 the Public Works Director will complete an update of the Storm Drain Master Plan. 3. By, July 31, 2004 the Public Works Director will complete the initial phase of the Sewer Investigative Program. 4. By September 30, 2004 the Infrastructure Financing Team will present a tax/fee/assessment/bond/loan proposal for the financing of street/storm drain/sewer maintenance to the City Council and the Finance Advisory Committee at a public workshop. 5. By November 30, 2004, the City Council will direct staff to proceed (or not proceed) with the educational program, citizen surveys and other community outreach programs to design successful ballot initiatives, assessment districts or other funding mechanisms. 6. By July 1, 2005 the Council will approve the final infrastructure funding strategy and, if required, a ballot initiative prepared for the November 2005 general election. GOAL: Purchase the Portuguese Bend Open Space Properties 1. By January 15, 2004 the Implementing Agreement/State Funding package will be negotiated. 2. By March 1, 2004 the Director of Planning, Building and Code Enforcement will complete the Draft NCCP, EIR and Implementation Agreement for presentation to the City Council. 3. By March 1, 2004 the PVP Land Conservancy will have a local commitment of $6 million. 4. By March 1, 2004 the City Council will have a commitment of $2 million of County funds. 5. By March 1, 2004 the City Lobbyist will have a commitment of $17 million of State Funds. 6. By August 1, 2004 the funding package for the land acquisition will be complete. 7. By October 1, 2004 the City will acquire the properties. 8. By February 28, 2005 the Nature Preserve will be open to the public. W:\City Council Agendas\2004\01102004 CC AGENDA Tactical Plan agenda.doc Tactical Planning Workshop - Draft January 10, 2004 Page 3 GOAL: Facilitate the Construction of a Resort Hotel at Long Point 1. City staff will work with the Long Point developer to move the hotel project forward in accordance with City and Coastal Commission permit requirements. 2. By December 31, 2004 Developer will submit final construction plans for approval. 3. By April 7, 2005 the Developer will take out construction permits. 4. By October 7, 2006 the Developer will complete construction on the resort hotel project. GOAL: Facilitate the Completion of the Ocean Trails Golf Course 1. By June 1, 2004, the peer review panel will provide final decisions on the geotechnical issues currently under review and submit a report to the City Council. 2. City staff will continue to work with Ocean Trails to move the project forward in accordance with City and Coastal Commission permit requirements. GOAL: Complete the Open Space, Park and Recreation Master Plan 1. On January 20, 2004 the Task Force will present a status report to the City Council. 2. By June 30, 2004 the Task Force will present a draft Master Plan to the City Council. 3. By December 31, 2004 the City Council will approve a Master Plan and direct staff to recommend phasing of the plan. 4. By June 1, 2005 the City Council will approve a phasing program and direct staff to proceed with design and financing plans to implement the phasing programs. GOAL: Control Speeding in Residential Neighborhoods 1. By March 30, 2004 the City Council and the Traffic Committee will meet jointly to discuss and agree on a plan for the control of speeding in residential neighborhoods. 2. By June 30, 2004 the Traffic Committee will recommend to the City Council a plan to address traffic calming issues in Eastview. 3. By September 30, 2004 the City Council will provide the necessary funding to implement approved plans and direct staff to proceed with the approved measures. GOAL: Implement a Cable Television Educational Access Channel 1. By January 30, 2004 RPV Channel 33 will begin broadcasting local programming. 2. By June 1, 2004 the Cable Television Ad Hoc Committee will complete rules and procedures for programming on the educational access channel. 3. By August 1, 2004 the City Council will approve the rules and procedures for programming and will implement a mechanism to insure conformance with their decisions. GOAL: Complete the PVIC Expansion 1. By February 15, 2004 The Director of Public Works will advertise plans for construction 2. By May 15, 2004 construction of the building expansion will be underway. 4. By July 1, 2005 the PVIC Expansion project will be complete. GOAL: Implement the New Neighborhood Compatibility Process 1. By February 1, 2004 the Director of Planning, Building and Code Enforcement will submit a proposal to the City Council recommending an exception process for minor W:\City Council Agendas\2004\01102004 CC AGENDA Tactical Plan agenda.doc Tactical Planning Workshop - Draft January 10, 2004 Page 4 projects. 2. By August 1, 2004 the Director of Planning, Building and Code Enforcement will submit a report to the City Council evaluating the effectiveness of the new Neighborhood Compatibility Code and asking whether the Council wishes to appoint a committee to evaluate the City’s residential development standards. GOAL: Make the View Restoration Process Less Costly to the City 1. By March 1, 2004 the Director of Planning, Building and Code Enforcement will prepare and present a Code Amendment to the City Council proposing a revised process for City tree permits and a new fee schedule for various applications, including penalties for non-compliance with foliage maintenance decisions GOAL: Mitigate the Tarapaca Landslide 1. By February 28, 2004 the Director of Public Works will meet with the City of Los Angeles and the County of Los Angeles to discuss a joint project to handle drainage and sediment in the lower San Ramon Canyon. 2. By July 1, 2004 the Director of Public Works will prepare and present a report to Council proposing a plan of construction and financing to address the Tarapaca Landslide. GOAL: Establish a Funding Mechanism for Storm Water Quality Activities. 1. By April 1, 2004 the Director of Public Works and Finance Director will prepare a report to the City Council outlining expected costs and listing possible funding mechanisms for City storm water quality activities. GOAL: Improve Emergency Preparedness Coordination 1. By February 28, 2004, have a page on the City’s website dedicated to emergency preparedness topics. 2. By June 30, 2004, expand the membership Peninsula CERT program by coordinating a series of training program with the Los Angeles County Sheriff’s Department. 3. By November 30, 2004 complete the City’s Local Hazard Mitigation Plan as required by the federal Disaster Mitigation Act of 2000 to be eligible for FEMA funding in cases of natural disasters. 4. By June 30, 2005, have a remote Public Works emergency supply cache located somewhere on the east side of the City. 5. By November 30, 2005, sponsor the first an annual summit or conference for local first responders on specific emergency preparedness issues, such as mass care or the evacuation of the elderly and disabled. GOAL: Reduce Aircraft Noise 1. By February 28, 2004, the City Manager will obtain flight-tracking records generated from the tri-city owned system managed by the City of Hermosa Beach. 2. By April 1, 2004, the City Manager, Councilmember liaison and Congressional representative will discuss how to best present the information and the City’s request to move all turbo prop aircraft off the Peninsula to federal elected officials and to the Federal Aviation Administration and Department of Transportation. W:\City Council Agendas\2004\01102004 CC AGENDA Tactical Plan agenda.doc Tactical Planning Workshop - Draft January 10, 2004 Page 5 3. By May 30, 2004, the Councilmember liaison and/or Congressional representative will present the City’s case to federal officials W:\2004 CITY COUNCIL AGENDAS\20040110_CC Tactical Plan detailed agenda.doc W:\City Council Agendas\2004\01102004 CC AGENDA Tactical Plan agenda.doc