CC RES 2006-067RESOLUTION NO. 2006-67
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES, AMENDING RESOLUTION 2005 -53, THE BUDGET
APPROPRIATION FOR FY05 -06, TO REDUCE THE BUDGET FOR THE
APPROVED CONTINUING APPROPRIATIONS.
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all
expenditures in excess of budgeted allocations must be by supplemental appropriation
of the City Council: and
WHEREAS, on May 31, 2005, the City Council of the City of Rancho Palos Verdes
adopted Resolution 2005 -53, approving a spending plan and authorizing a budget
appropriation for FY05 -06: and
WHEREAS, certain projects included in the FY05 -06 budget will be carried over as
continuing appropriations to FY06 -07 (listed in the attached Exhibit A); and
WHEREAS, the City Council desires that the FY05 -06 budget be reduced for each of
the continuing appropriations carried over to FY06 -07.
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The following adjustments be made to the FY05 -06 budget per the attached Exhibit A:
Decrease the General fund budaet as follows:
Community Outrch
#101- 1005 -57 -00
Meetings & Conferences
$
21500
Personnel
#101- 1011 -32 -00
Professional/Technical
$
20,000
Emergency Prep
#101- 1026 -32 -00
Profess ionaI/Technica1
$
28,345
Emergency Prep
#101- 1026 -61 -00
Supplies /Minor Equipment
$
34,206
Finance
#101- 2020 -32 -00
Professional/Technical
$
26,447
Information Tech
#101- 2030 -32 -00
Professional/Technical
$
11,500
Information Tech
#101- 2030 -94 -10
Equipment Replace Chgs
$
34,000
Public Works Adm
#101- 3001 -32 -00
Professional/Technical
$
84,967
Storm Wtr Quality
#101- 3007 -43 -00
Maintenance
$
40,712
Building Maint
#101 - 3008 -43 -00
Maintenance
$
65,140
Parks/Trails Maint
#101 - 3009 -43 -00
Maintenance
$
80,325
Planning
#101- 4001 -32 -00
Professional/Technical
$222,016
Building & Safety
#101- 4002 -32 -00
Professional/Technical
$
50,000
NCCP
#101- 4005 -32 -00
Profess ionaI/Technica1
$
35,888
Recreation PVIC
#101- 5060 -61 -00
Supplies
$142,559
Funding Transfer
#101- 6000 -91 -00
To CIP for Residential Overlay
$776,976
Funding Transfer
#101 - 6000 -91 -00
To CIP PVDE Engineering
$
23,140
Funding Transfer
#101 - 6000 -91 -00
To CIP McCarrell Interim
$150,000
Funding Transfer
#101- 6000 -91 -00
To CIP for Forrestal Trail Repairs $
13,885
Funding Transfer #101- 6000 -91 -00 To CIP for Bluff -Top Fence$ 150,000
Decrease the Street Maintenance fund budget as follows:
Street Landscape #202 - 3003 -43 -00 Maintenance $ 58,574
Port Bend Road #202 - 3005 -43 -00 Maintenance $ 30,482
Funding Transfer #202 - 3003 -91 -00 To CIP for Residential Overlay $1407000
Decrease the Beautification fund budget as follows:
HOA Beautification #212 - 3012 -93 -00 Grants To Others $ 97,621
Decrease the Waste Reduction fund budget as follows:
Refuse Hauler RFP #213 - 3013 -32 -00 Professional/Technical $ 45,252
Decrease the Proposition C fund budget as follows:
Funding Transfer #215- 3015 -91 -00 To Street Maint for PB Road $ 30,482
Funding Transfer #215- 3015 -91 -00 To CIP for PMP Update $ 219206
Funding Transfer #215 - 3015 -91 -00 To CIP for Arterial Overlay $682,343
Decrease the Public Safetv Grants fund budget as follows:
CLEEP Tech Equip #217 - 2017 -69 -00 Miscellaneous $ 459816
Decrease the Habitat Restoration fund budget as follows:
Re -Veg & Maint #222 - 3022 -73 -00 Improvements $2859914
Decrease the Measure _A Maintenance fund budget as follows:
Funding Transfer #224 - 3024 -91 -00 To CIP for Forrestal Bio Survey $ 4,993
Funding Transfer #224 - 3024 -91 -00 To CIP for Forrestal Swale $265,009
Decrease the Abalone Cove Sewer Maintenance District fund budget as follows:
Install Generator #225 - 3025 -43 -00 Maintenance $ 279879
Decrease the Capital Improvement Proiects fund budaet as follows:
PMP Update
#330- 3030 -32 -00
Professional/Technical
$ 219206
Arterial Overlay
#330- 3030 -43 -00
Maintenance
$6829343
Residential Overlay #330 - 3030 -73 -00
Improvements
$2,087,530
Storm Drains
#330 - 3032 -32 -00
Profession al/Tech n ica 1
$ 239140
Storm Drains
#330 - 3032 -73 -00
Improvements
$150,000
Park I mprov
#330 - 3033 -73 -00
Improvements
$4337887
Sewer Improv
#330 - 3035 -32 -00
Professional/Technical
$ 189000
Decrease the Bikeways fund budqet as follows:
Funding Transfer #340- 3040 -91 -00 To CIP for Residential Overlay $ 25,554
Decrease the Water Quality Flood Protection fund budget as follows:
Storm Drains #501 - 3052 -32 -00 Professional/Technical $300,000
Storm Drains #501- 3052 -73 -00 Improvements $1,559,996
Resolution No. 2006 -67
Page 2of3
Decrease the Eauipment Replacement fund budaet as follows:
Computer Equip #681- 2082 -75 -20
Computer Equipment
$
499791
Vehicles #681- 3081 -76 -00
Vehicles
$
75,000
Furniture & Equip #681- 6083 -61 -00
Minor Equipment
$
129627
Furniture & Equip #681- 6083 -75 -10
Furniture & Equipment
$
44,306
Decrease the Building Replacement fund budget as follows:
Building Improv #686- 3086 -73 -00 Improvements $ 79,325
PASSED, APPROVED, AND ADOPTED THE 5th DAY OF SEPTEMBER 2006.
May6r
Attest:
VMS -
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, Carolynn Petru, City Clerk of the City of Rancho Palos Verdes, hereby certify that the
above Resolution No. 2006 -67 was duly and regularly passed and adopted by the said
City Council at regular meeting thereof held on September 5, 2006.
W111111�11
Clerk
Resolution No. 2006 -67
Page 3of3
FY05 -06 Continuing Appropriations
Resolution No. 2006 -67
Attachment A
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Description Account umer Budget pen Available Justification:`
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.. ,1
r
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/ + $ r :
On December 6, 20051 the City Council approved a
budget adjustment to jointly host a California Contract
Cities quarterly dinner meeting with the cities of Lomita
California Contract Cities Association! and Rolling Hills Estates. The dinner meeting was
- Quarterly Meeting 101- 1005- 411 -57 -00 27500 - 21500 postponed to take place in Spring 2007.
A consultant will provide a fiscal impact calculation for
pension & benefit alternatives for this assignment during
Finance Advisory Committee (FAC) FY06 -07. Staff expects to provide a report to City
Pension & Benefit Assignment 101- 1011- 411 -32 -00 257000 - 201000 Council in time for the 2007 budget process.
The City's contract with Emergency Planning Consultants
Emergency Preparedness Consulting 101- 1026- 421 -32 -00
SEMS Plan & Federal Emergency
161000 41655
11,345
is to update and test the City's Standardized Emergency
Management System (SEMS) /Emergency Operations
Plan, which is nearly complete. Staff anticipates project
completion during FY06 -07.
The City retained the professional services of Gerard
Management Agency
Quinn & Associates for the 2004 -2005 disaster storm
(FEMA) /Federal Highway
claims filed with FEMA, FHWA and Caltrans. Staff
Administration (FHWA) Claims
anticipates retaining this technical expertise through
Preparation 101 - 1026- 421 -32 -00
301000 131000
completion of the project files or through FY06 -07.
To date, the City has purchased and installed the new
modular building. The remaining work of this City
Council approved project includes utility installation, as
well as purchase of radio equipment and antenna
Disaster Communications Facility 101- 1026- 421 -61 -00
52,338 181132
341206
assembly.
This unspent appropriation will be used for services in
connection with preparation of the Financial Analysis
regarding the fiscal impact of the potential repeal of the
Storm Drain User Fee. The Financial Analysis was
Finance Professional Services 101- 2020 - 411 -32 -00
2131906 1871459 2694.47
assigned by the City Council on August 15, 2006.
The unused professional services budget will be used for
Information Technology Professional
additional on- demand modifications to Geographic
Services 101- 2030 - 411 -32 -00
309,700 2841847 11,500
Information System (G I S) theme layers.
Page 1 of 7
FY05 -06 Continuing %Appropriations
Resolution No. 2006 -67
Attachment A
Page 2 of 7
FY05 -06
FY05 -06 FY05 -06
Description
Account Number
Budget
Spent Available Justification
Document Imaging (Equipment
The amount carried forward to FY06 -07 will be expended
Replacement Charge)
101- 2030 - 411 -94 -10
347000
- 341000 for a document imaging system at City Hall.
The unused GIS budget will be used to add a Sidewalk
theme layer upon completion of the FY05 -06 Sidewalk
GIS Storm Drain Theme Layer
101 - 3001 - 431 -32 -00
251000
207000 53000 Maintenance Program.
Carryover of this remaining appropriation will provide for
ongoing City engineering investigations and additional on
Engineering Professional Services
101- 3001 - 431 -32 -00
1507000
701033 791967 demand engineering services during FY06 -07.
The County has only partially invoiced the City for
services performed during FY05 -06. Once the final
Catch Basin Cleaning - Parking Lots
invoices are received, this appropriation will be expended
& Streets
101- 3007 - 431 -43 -00
317000
51288 251712 in FY06 -07.
The State Water Resources Control Board requires the
City to video all large storm drains and submit a report by
Storm Drain Screening
101- 3007 - 431 -43 -00
151000
- 15,000_ December 2006.
This budget provides for interior painting at City park
buildings and the Planning conference room expansion.
Staff expects the projects will be completed during FY06-
Building Maintenance Projects
101- 3008 - 431 -43 -00
56,500
- 567500 07.
Staff believes there may be additional unanticipated
costs associated with the moisture remediation at Hesse
Unanticipated Building Projects
101- 3008 - 431 -43 -00
10,000
11360 8,640 Park, and would like to continue this unused budget.
Staff also believes there may be additional unanticipated
projects at park sites (e.g. additional park water
Mountains), and would like to continue this unused
Unanticipated Park Projects
101- 3009 - 431 -43 -00
10,000
-
10,000 budget.
Point Vicente Interpretive Center
(PVIC) Parking Lot P_ o_sts
101- 3009 - 431 -43 -00
-
2,500 expects_ to complete_ this in FY_0.6_ -07.
PVI C Picnic Tables & Benches
101- 3009 - 431 -43 -00 1
_21500
57000 1
5,000 These park facilities will be installed during FY06 -07.
1
Page 2 of 7
FY05 -06 Continuing Appropriations
(Description
Weed Abatement
General Plan
Conceptual Trails Plan
Landslide Moratorium Geologic
Study
FY05 -06 FY06 06
Account Number Budget Spent
101- 3009 - 431 -43 -00 72,000
101- 4001- 441- 32 -00_1_ 200,000
,101 -4001- 441 -32 -00 j 31,000
101 - 4002 - 441 -32 -00 i 50,000
Natural Communities Conservation
Plan (NCCP) Professional Services 101 - 4005 - 441 -32 -00
� Protection Bond Lobbyist 1101-4005-441-32-00
501000
9,175
8,984
16,612
181000 1 15,500
PVIC Grand Opening 101- 5060 - 451 -61 -00 101000 4,430
PVIC Exhibits 101- 5060 - 451 -61 -00 644,279 5077290
Total General Fund
...: .
Sidewalk Program FY05 -06 202 - 3003 - 431 -43 -00 105,000 467426
Page 3of7
Resolution No. 2006 -67
Attachment A
........ .......... ............................. .
Available Justification
The County provides annual weed abatement and fire
protection maintenance, and has only partially invoiced
the City for services rendered during FY05 -06. Staff will
use the continued appropriation to pay the remaining
621825 FY05 -06 invoices during FY06 -07.
The City Council has directed staff to proceed with
drafting proposed amendments to the City's General
Plan as recommended by the General Plan Update
Steering Committee. Staff has released a Request for
Proposal to retain a consultant to move forward with the
General Plan Update. Staff expects that a consultant will
be hired in FY06 -07 and that the General Plan update
200,000 ,will be comp_ leted in FY07 -08.
The update to this plan is ongoing, and will receive input
from the newly formed Public Use Master Plan (PUMP)
22,016 committee.
The product of this study is a geologic workshop that has
50,000 been postponed until October 2006.
The NCCP plan has not yet received a final approval
from the resource agencies. Staff expects additional
337388 work will need to be done to receive that final approval.
The lobbyist will continue to provide services until the
November 2006 election, when the Coastal Protection
21500 Bond appears on the ballot.
The grand opening event occurred on July 15, 2006,
which is in FY06 -07. The unspent FY05 -06 budget
needs to be carried forward to cover expenditures
51570 recorded in FY06 -07.
A portion of the exhibit installation occurred after July
1 st. The FY06 -07 expenditures will be funded with this
1361989 continued budget.
$76,105
587574 This project will be completed in FY06 -07.
FY05 -06 Continuing Appropriations
FY05 -06 FY05 -06 FY05 -06
Description Account Number Budget Spent Available Justification
Resolution No. 2006 -67
Attachment A
Refuse Hauler Proposals -
Consulting Services .213 - 3013 - 431 -32 -00 100,000 54,748 ........................... .................... ............
Total Waste Reduction Fund <,. ::. ... ....:: ......... ........... I .............. .................. :. ,,......
Hi -Tech Safety Expenditures
(Certified Law Enforcement
Executive Program or CLEEP)
Total Public Safety Grants Fund
Baseline Studies For Preserve
Management
Preserve Management - Additional
Weed Abatement
217- 1027- 421 -69 -00
222 - 3022 - 431 -73 -00
222 - 3022 - 431 -73 -00
Page 4 of 7
Carrying forward the unspent FY05 -06 appropriation will
make the remaining CLEEP grant monies available for
additional purchases of law enforcement equipment.
Several ideas are currently being considered as
45,816 recommendations for use of these grant monies.
457816
This ongoing work is funded with a State Department of
Fish and Game grant. Staff expects the project will be
831162 completed during FY06 -07.
Additional weed abatement in the Forrestal open space
is currently in process. Staff expects completion in
251000 October 2006.
FY05 -06 Continuing Appropriations
FY05 -06 1 Y05 -06 FY0 -d
Description Account Number Budget Spent Available Justification
Resolution No. 2006 -67
Attachment A
Arterial Overlay 330 - 3030- 461 -43 -00
Residential Overlay 330 - 3030- 461 -73 -00
Palos Verdes Drive East (PVDE)
Storm Drain Engineering 330 - 3032- 461 -32 -00
McCarrell Canyon Interim
Improvements - Gabion Wall & Other 330- 3032- 461 773 -00
Forrestal Biological Surve
Forrestal Trail Repairs
Forrestal Swale
Abalone Cove & PVIC Bluff -Top
Safety Fence
Sewer System Master Plan
330 - 3033 - 461 -73 -00
330 - 3033 - 461 -73 -00
2757000
330 - 3033 - 461 -73 -00
Staff expects to advertise for contractor bids in January
7251000
42,657
Staff requests a continuing appropriation for current and
Miscellaneous Habitat Monitoring &
_
29087,530
-
future habitat monitoring and re- vegetation, including
Re- vegetation
222 - 3022 - 431 -73 -00
220,500
42,748
20,360
177,752
biological studies, for Public Works construction projects.
Total Habitat Restoration Fund
rF.^f!.. ry, :•r,'.t!t.l
!t!t!ttt.,tt!3 .: <i........(f'K..^:'ffJ ff, ; k:.. , ,. f!. 3..t..'.9.a..riry:.
.!...!t ......
285 914
The necessary biological survey for the Forrestal Trail
7,000
2,007 41993
Repairs are currently in process.
The unused maintenance budget will be used to
Abalone Cove Sewer District -
complete installation of the backup generator purchased
Backup Generator Installation
225 - 3025 - 431 -43 -00 371500
91 621
27,879
for the Abalone Cove sewer system.
Total Abalone Cove Sewer District
_
_ : _
_
_- -
Fund
27,879
Pavement Management Program
Update
i 330 - 3030 - 461 -32 -00 401000
181794
211206
Staff expects to receive a completed report by October
2006.
Arterial Overlay 330 - 3030- 461 -43 -00
Residential Overlay 330 - 3030- 461 -73 -00
Palos Verdes Drive East (PVDE)
Storm Drain Engineering 330 - 3032- 461 -32 -00
McCarrell Canyon Interim
Improvements - Gabion Wall & Other 330- 3032- 461 773 -00
Forrestal Biological Surve
Forrestal Trail Repairs
Forrestal Swale
Abalone Cove & PVIC Bluff -Top
Safety Fence
Sewer System Master Plan
330 - 3033 - 461 -73 -00
330 - 3033 - 461 -73 -00
341700__l 20,815
330- 3033 - 461 - 73-00
2757000
330 - 3033 - 461 -73 -00
Staff expects to advertise for contractor bids in January
7251000
42,657
682,343
2007.
Staff expects this project will be completed by the end of
_
29087,530
-
2,087,530
November 2006.
Staff requests to continue this budget for design and
43,500
20,360
237140
inspection of future post -storm repairs.
Staff is currently advertising for contractor bids.
150,000
- 1501000
The necessary biological survey for the Forrestal Trail
7,000
2,007 41993
Repairs are currently in process.
341700__l 20,815
330- 3033 - 461 - 73-00
2757000
330 - 3033 - 461 -73 -00
1509000
330 - 3035 - 461 -32 -00
187000
91991
Page 5 of 7
This project could not be completed during FY05 -06 due
to habitat impacts. Furthermore, the public expressed a
concern regarding specific trail repairs because of
potential biological impacts. In response, additional
131885 studies will be performed prior_ to completing the project.
The contract for this project is expected to go to City
2651009 Council for award during September 2006.
This project is currently in process, and will be completed
150,000 during FY06 -07.
The amount carried forward to FY06 -07 will be expended
for modifications to a sewer theme layer in the City's GIS
18,000 system.
FY05 -06 Continuing Appropriations
FY05 -06 FY05 -06 FY05 -06
Description Account Number Budget Spent Available Justification
Total Capital Improvement
. .........
.
Pro ac >.:::} . V .•£r• Y.•, , fiix : r ,, f,. ui<£ Sx xY ' . v': 4! i'<, , t £•£ �£..:. f..£{,r:i / .•,.,.,..:... ..,£tF{:.+. .ts Fund . xrx xr. rxr. • ...............................
3 416 106
- - ..ttf3! - �.....tt...+.t E{... ..... ...,..._ ............. i i
McCarrell Canyon Ultimate
Improvements 501 - 3052 - 431 -32 -00 1001000 -
Via Colinita Storm Drain 501 - 3052 - 431 -32 -00 1001000 -
Roan Storm Drain 501 - 3052 - 431 -32 -00 100.000 -
Storm Drain Lining - Phase I & 11 501 - 3052 - 431 -73 -00 1,709,492 173291492
Sunnyside Ridge Storm Drain Project 501- 3052 -431 -73 -00
1,200,0
00
20,035
: . ... . . . .; : ...: ; .. . .. : :::::::: :.. .... . .
Total
.... ... : . ... t Quality Flood
. :: :. : : .: .
::
Protection on Fun
Resolution No. 2006 -67
Attachment A
Staff expects to use this budget allocation for future
easements or engineering related to the ultimate repair
100,000 ' of McCarrell Canyon drainage.
100,000 , This project is currently in the design phase.
1001000 This project is currently in the design phase._
The Phase II lining project for large pipes is expected to
3801000 begin in September or October 2006.
City Council budgeted an additional $600,000 for this
project in FY06 -07. Staff is currently advertising for
111791965 ,contractor bids.
19859,966
Page 6 of 7
The unused computer equipment budget will be used for
two laptops, fiber network copper switches, an additional
firewall, five Adobe Acrobat licenses, an alarm phone line
in the server closet, two spare network switches,
additional installation labor at PVIC, the sound system at
Computer Equipment
' 681 - 2082 - 499 -75 -20
4111744
3611953 4917. 91 PVIC, and an Accella upgrade.
The passenger vans have been ordered. The City will be
invoiced upon delivery, which is expected no later than
Recreation Passenger V_ an Purchase
681 - 3081 - 499 -76 -00
757000
- 751000 the first week of September.
Miscellaneous City Hall Furniture &
Staff plans to use the continuing appropriation for
Equipment
681 - 6083 - 499 -61 -00
291800
171173
121627
workstation and public counter modifications.
Some furniture & equipment for PVIC was acquired after
July 1st. The FY06 -07 expenditures will be funded with
PVIC Furniture & Equipment
681 - 6083 - 499 -75 -10
105,100
66,794
389306 I this continued budget.
The amount carried forward to FY06 -07 would be spent
for the permanent installation of a projector and screen in
the Multi- Purpose Room at Hesse Park for presentation
PowerPoint Screen
'681- 6083 - 4. 5 -10
9 -7 6,000
6,00 of Pow er ring m
eetings.
0 P<•oi:
ag:.:r'
:.......
. .. ........
.
�..........
T o#al Equipment ment Re lacemen
. .. :. �:.....x„... .
... ::::::..r .x .rn.
::: ::::.....:::: ...... ............... x n
, . vii::::
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: . : .
:
#nt .
.::x:: . ?:. {e>t'•.,:s : trd;
:x :x {. 'i:m`.2 t ,,j•:iu.
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y
: xxx w r
w.xn
. .i. .t
xv i : :. f x :: :
Fund
.9
: : :
. .
............... ........ 4
Replace Maintenance Shed Roof
686 - 3086 - 461 -73 -00 197000 - 191000 This project will be completed in FY06 -07.
Page 6 of 7
FY05 -06 Continuing Appropriations
Resolution No. 2006 -67
Attachment A
Page 7 of 7