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CC RES 2006-067RESOLUTION NO. 2006-67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, AMENDING RESOLUTION 2005 -53, THE BUDGET APPROPRIATION FOR FY05 -06, TO REDUCE THE BUDGET FOR THE APPROVED CONTINUING APPROPRIATIONS. WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the City Council: and WHEREAS, on May 31, 2005, the City Council of the City of Rancho Palos Verdes adopted Resolution 2005 -53, approving a spending plan and authorizing a budget appropriation for FY05 -06: and WHEREAS, certain projects included in the FY05 -06 budget will be carried over as continuing appropriations to FY06 -07 (listed in the attached Exhibit A); and WHEREAS, the City Council desires that the FY05 -06 budget be reduced for each of the continuing appropriations carried over to FY06 -07. BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES: The following adjustments be made to the FY05 -06 budget per the attached Exhibit A: Decrease the General fund budaet as follows: Community Outrch #101- 1005 -57 -00 Meetings & Conferences $ 21500 Personnel #101- 1011 -32 -00 Professional/Technical $ 20,000 Emergency Prep #101- 1026 -32 -00 Profess ionaI/Technica1 $ 28,345 Emergency Prep #101- 1026 -61 -00 Supplies /Minor Equipment $ 34,206 Finance #101- 2020 -32 -00 Professional/Technical $ 26,447 Information Tech #101- 2030 -32 -00 Professional/Technical $ 11,500 Information Tech #101- 2030 -94 -10 Equipment Replace Chgs $ 34,000 Public Works Adm #101- 3001 -32 -00 Professional/Technical $ 84,967 Storm Wtr Quality #101- 3007 -43 -00 Maintenance $ 40,712 Building Maint #101 - 3008 -43 -00 Maintenance $ 65,140 Parks/Trails Maint #101 - 3009 -43 -00 Maintenance $ 80,325 Planning #101- 4001 -32 -00 Professional/Technical $222,016 Building & Safety #101- 4002 -32 -00 Professional/Technical $ 50,000 NCCP #101- 4005 -32 -00 Profess ionaI/Technica1 $ 35,888 Recreation PVIC #101- 5060 -61 -00 Supplies $142,559 Funding Transfer #101- 6000 -91 -00 To CIP for Residential Overlay $776,976 Funding Transfer #101 - 6000 -91 -00 To CIP PVDE Engineering $ 23,140 Funding Transfer #101 - 6000 -91 -00 To CIP McCarrell Interim $150,000 Funding Transfer #101- 6000 -91 -00 To CIP for Forrestal Trail Repairs $ 13,885 Funding Transfer #101- 6000 -91 -00 To CIP for Bluff -Top Fence$ 150,000 Decrease the Street Maintenance fund budget as follows: Street Landscape #202 - 3003 -43 -00 Maintenance $ 58,574 Port Bend Road #202 - 3005 -43 -00 Maintenance $ 30,482 Funding Transfer #202 - 3003 -91 -00 To CIP for Residential Overlay $1407000 Decrease the Beautification fund budget as follows: HOA Beautification #212 - 3012 -93 -00 Grants To Others $ 97,621 Decrease the Waste Reduction fund budget as follows: Refuse Hauler RFP #213 - 3013 -32 -00 Professional/Technical $ 45,252 Decrease the Proposition C fund budget as follows: Funding Transfer #215- 3015 -91 -00 To Street Maint for PB Road $ 30,482 Funding Transfer #215- 3015 -91 -00 To CIP for PMP Update $ 219206 Funding Transfer #215 - 3015 -91 -00 To CIP for Arterial Overlay $682,343 Decrease the Public Safetv Grants fund budget as follows: CLEEP Tech Equip #217 - 2017 -69 -00 Miscellaneous $ 459816 Decrease the Habitat Restoration fund budget as follows: Re -Veg & Maint #222 - 3022 -73 -00 Improvements $2859914 Decrease the Measure _A Maintenance fund budget as follows: Funding Transfer #224 - 3024 -91 -00 To CIP for Forrestal Bio Survey $ 4,993 Funding Transfer #224 - 3024 -91 -00 To CIP for Forrestal Swale $265,009 Decrease the Abalone Cove Sewer Maintenance District fund budget as follows: Install Generator #225 - 3025 -43 -00 Maintenance $ 279879 Decrease the Capital Improvement Proiects fund budaet as follows: PMP Update #330- 3030 -32 -00 Professional/Technical $ 219206 Arterial Overlay #330- 3030 -43 -00 Maintenance $6829343 Residential Overlay #330 - 3030 -73 -00 Improvements $2,087,530 Storm Drains #330 - 3032 -32 -00 Profession al/Tech n ica 1 $ 239140 Storm Drains #330 - 3032 -73 -00 Improvements $150,000 Park I mprov #330 - 3033 -73 -00 Improvements $4337887 Sewer Improv #330 - 3035 -32 -00 Professional/Technical $ 189000 Decrease the Bikeways fund budqet as follows: Funding Transfer #340- 3040 -91 -00 To CIP for Residential Overlay $ 25,554 Decrease the Water Quality Flood Protection fund budget as follows: Storm Drains #501 - 3052 -32 -00 Professional/Technical $300,000 Storm Drains #501- 3052 -73 -00 Improvements $1,559,996 Resolution No. 2006 -67 Page 2of3 Decrease the Eauipment Replacement fund budaet as follows: Computer Equip #681- 2082 -75 -20 Computer Equipment $ 499791 Vehicles #681- 3081 -76 -00 Vehicles $ 75,000 Furniture & Equip #681- 6083 -61 -00 Minor Equipment $ 129627 Furniture & Equip #681- 6083 -75 -10 Furniture & Equipment $ 44,306 Decrease the Building Replacement fund budget as follows: Building Improv #686- 3086 -73 -00 Improvements $ 79,325 PASSED, APPROVED, AND ADOPTED THE 5th DAY OF SEPTEMBER 2006. May6r Attest: VMS - State of California ) County of Los Angeles )ss City of Rancho Palos Verdes ) I, Carolynn Petru, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2006 -67 was duly and regularly passed and adopted by the said City Council at regular meeting thereof held on September 5, 2006. W111111�11 Clerk Resolution No. 2006 -67 Page 3of3 FY05 -06 Continuing Appropriations Resolution No. 2006 -67 Attachment A ..........:..: ...,r.... 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The dinner meeting was - Quarterly Meeting 101- 1005- 411 -57 -00 27500 - 21500 postponed to take place in Spring 2007. A consultant will provide a fiscal impact calculation for pension & benefit alternatives for this assignment during Finance Advisory Committee (FAC) FY06 -07. Staff expects to provide a report to City Pension & Benefit Assignment 101- 1011- 411 -32 -00 257000 - 201000 Council in time for the 2007 budget process. The City's contract with Emergency Planning Consultants Emergency Preparedness Consulting 101- 1026- 421 -32 -00 SEMS Plan & Federal Emergency 161000 41655 11,345 is to update and test the City's Standardized Emergency Management System (SEMS) /Emergency Operations Plan, which is nearly complete. Staff anticipates project completion during FY06 -07. The City retained the professional services of Gerard Management Agency Quinn & Associates for the 2004 -2005 disaster storm (FEMA) /Federal Highway claims filed with FEMA, FHWA and Caltrans. Staff Administration (FHWA) Claims anticipates retaining this technical expertise through Preparation 101 - 1026- 421 -32 -00 301000 131000 completion of the project files or through FY06 -07. To date, the City has purchased and installed the new modular building. The remaining work of this City Council approved project includes utility installation, as well as purchase of radio equipment and antenna Disaster Communications Facility 101- 1026- 421 -61 -00 52,338 181132 341206 assembly. This unspent appropriation will be used for services in connection with preparation of the Financial Analysis regarding the fiscal impact of the potential repeal of the Storm Drain User Fee. The Financial Analysis was Finance Professional Services 101- 2020 - 411 -32 -00 2131906 1871459 2694.47 assigned by the City Council on August 15, 2006. The unused professional services budget will be used for Information Technology Professional additional on- demand modifications to Geographic Services 101- 2030 - 411 -32 -00 309,700 2841847 11,500 Information System (G I S) theme layers. Page 1 of 7 FY05 -06 Continuing %Appropriations Resolution No. 2006 -67 Attachment A Page 2 of 7 FY05 -06 FY05 -06 FY05 -06 Description Account Number Budget Spent Available Justification Document Imaging (Equipment The amount carried forward to FY06 -07 will be expended Replacement Charge) 101- 2030 - 411 -94 -10 347000 - 341000 for a document imaging system at City Hall. The unused GIS budget will be used to add a Sidewalk theme layer upon completion of the FY05 -06 Sidewalk GIS Storm Drain Theme Layer 101 - 3001 - 431 -32 -00 251000 207000 53000 Maintenance Program. Carryover of this remaining appropriation will provide for ongoing City engineering investigations and additional on Engineering Professional Services 101- 3001 - 431 -32 -00 1507000 701033 791967 demand engineering services during FY06 -07. The County has only partially invoiced the City for services performed during FY05 -06. Once the final Catch Basin Cleaning - Parking Lots invoices are received, this appropriation will be expended & Streets 101- 3007 - 431 -43 -00 317000 51288 251712 in FY06 -07. The State Water Resources Control Board requires the City to video all large storm drains and submit a report by Storm Drain Screening 101- 3007 - 431 -43 -00 151000 - 15,000_ December 2006. This budget provides for interior painting at City park buildings and the Planning conference room expansion. Staff expects the projects will be completed during FY06- Building Maintenance Projects 101- 3008 - 431 -43 -00 56,500 - 567500 07. Staff believes there may be additional unanticipated costs associated with the moisture remediation at Hesse Unanticipated Building Projects 101- 3008 - 431 -43 -00 10,000 11360 8,640 Park, and would like to continue this unused budget. Staff also believes there may be additional unanticipated projects at park sites (e.g. additional park water Mountains), and would like to continue this unused Unanticipated Park Projects 101- 3009 - 431 -43 -00 10,000 - 10,000 budget. Point Vicente Interpretive Center (PVIC) Parking Lot P_ o_sts 101- 3009 - 431 -43 -00 - 2,500 expects_ to complete_ this in FY_0.6_ -07. PVI C Picnic Tables & Benches 101- 3009 - 431 -43 -00 1 _21500 57000 1 5,000 These park facilities will be installed during FY06 -07. 1 Page 2 of 7 FY05 -06 Continuing Appropriations (Description Weed Abatement General Plan Conceptual Trails Plan Landslide Moratorium Geologic Study FY05 -06 FY06 06 Account Number Budget Spent 101- 3009 - 431 -43 -00 72,000 101- 4001- 441- 32 -00_1_ 200,000 ,101 -4001- 441 -32 -00 j 31,000 101 - 4002 - 441 -32 -00 i 50,000 Natural Communities Conservation Plan (NCCP) Professional Services 101 - 4005 - 441 -32 -00 � Protection Bond Lobbyist 1101-4005-441-32-00 501000 9,175 8,984 16,612 181000 1 15,500 PVIC Grand Opening 101- 5060 - 451 -61 -00 101000 4,430 PVIC Exhibits 101- 5060 - 451 -61 -00 644,279 5077290 Total General Fund ...: . Sidewalk Program FY05 -06 202 - 3003 - 431 -43 -00 105,000 467426 Page 3of7 Resolution No. 2006 -67 Attachment A ........ .......... ............................. . Available Justification The County provides annual weed abatement and fire protection maintenance, and has only partially invoiced the City for services rendered during FY05 -06. Staff will use the continued appropriation to pay the remaining 621825 FY05 -06 invoices during FY06 -07. The City Council has directed staff to proceed with drafting proposed amendments to the City's General Plan as recommended by the General Plan Update Steering Committee. Staff has released a Request for Proposal to retain a consultant to move forward with the General Plan Update. Staff expects that a consultant will be hired in FY06 -07 and that the General Plan update 200,000 ,will be comp_ leted in FY07 -08. The update to this plan is ongoing, and will receive input from the newly formed Public Use Master Plan (PUMP) 22,016 committee. The product of this study is a geologic workshop that has 50,000 been postponed until October 2006. The NCCP plan has not yet received a final approval from the resource agencies. Staff expects additional 337388 work will need to be done to receive that final approval. The lobbyist will continue to provide services until the November 2006 election, when the Coastal Protection 21500 Bond appears on the ballot. The grand opening event occurred on July 15, 2006, which is in FY06 -07. The unspent FY05 -06 budget needs to be carried forward to cover expenditures 51570 recorded in FY06 -07. A portion of the exhibit installation occurred after July 1 st. The FY06 -07 expenditures will be funded with this 1361989 continued budget. $76,105 587574 This project will be completed in FY06 -07. FY05 -06 Continuing Appropriations FY05 -06 FY05 -06 FY05 -06 Description Account Number Budget Spent Available Justification Resolution No. 2006 -67 Attachment A Refuse Hauler Proposals - Consulting Services .213 - 3013 - 431 -32 -00 100,000 54,748 ........................... .................... ............ Total Waste Reduction Fund <,. ::. ... ....:: ......... ........... I .............. .................. :. ,,...... Hi -Tech Safety Expenditures (Certified Law Enforcement Executive Program or CLEEP) Total Public Safety Grants Fund Baseline Studies For Preserve Management Preserve Management - Additional Weed Abatement 217- 1027- 421 -69 -00 222 - 3022 - 431 -73 -00 222 - 3022 - 431 -73 -00 Page 4 of 7 Carrying forward the unspent FY05 -06 appropriation will make the remaining CLEEP grant monies available for additional purchases of law enforcement equipment. Several ideas are currently being considered as 45,816 recommendations for use of these grant monies. 457816 This ongoing work is funded with a State Department of Fish and Game grant. Staff expects the project will be 831162 completed during FY06 -07. Additional weed abatement in the Forrestal open space is currently in process. Staff expects completion in 251000 October 2006. FY05 -06 Continuing Appropriations FY05 -06 1 Y05 -06 FY0 -d Description Account Number Budget Spent Available Justification Resolution No. 2006 -67 Attachment A Arterial Overlay 330 - 3030- 461 -43 -00 Residential Overlay 330 - 3030- 461 -73 -00 Palos Verdes Drive East (PVDE) Storm Drain Engineering 330 - 3032- 461 -32 -00 McCarrell Canyon Interim Improvements - Gabion Wall & Other 330- 3032- 461 773 -00 Forrestal Biological Surve Forrestal Trail Repairs Forrestal Swale Abalone Cove & PVIC Bluff -Top Safety Fence Sewer System Master Plan 330 - 3033 - 461 -73 -00 330 - 3033 - 461 -73 -00 2757000 330 - 3033 - 461 -73 -00 Staff expects to advertise for contractor bids in January 7251000 42,657 Staff requests a continuing appropriation for current and Miscellaneous Habitat Monitoring & _ 29087,530 - future habitat monitoring and re- vegetation, including Re- vegetation 222 - 3022 - 431 -73 -00 220,500 42,748 20,360 177,752 biological studies, for Public Works construction projects. Total Habitat Restoration Fund rF.^f!.. ry, :•r,'.t!t.l !t!t!ttt.,tt!3 .: <i........(f'K..^:'ffJ ff, ; k:.. , ,. f!. 3..t..'.9.a..riry:. .!...!t ...... 285 914 The necessary biological survey for the Forrestal Trail 7,000 2,007 41993 Repairs are currently in process. The unused maintenance budget will be used to Abalone Cove Sewer District - complete installation of the backup generator purchased Backup Generator Installation 225 - 3025 - 431 -43 -00 371500 91 621 27,879 for the Abalone Cove sewer system. Total Abalone Cove Sewer District _ _ : _ _ _- - Fund 27,879 Pavement Management Program Update i 330 - 3030 - 461 -32 -00 401000 181794 211206 Staff expects to receive a completed report by October 2006. Arterial Overlay 330 - 3030- 461 -43 -00 Residential Overlay 330 - 3030- 461 -73 -00 Palos Verdes Drive East (PVDE) Storm Drain Engineering 330 - 3032- 461 -32 -00 McCarrell Canyon Interim Improvements - Gabion Wall & Other 330- 3032- 461 773 -00 Forrestal Biological Surve Forrestal Trail Repairs Forrestal Swale Abalone Cove & PVIC Bluff -Top Safety Fence Sewer System Master Plan 330 - 3033 - 461 -73 -00 330 - 3033 - 461 -73 -00 341700__l 20,815 330- 3033 - 461 - 73-00 2757000 330 - 3033 - 461 -73 -00 Staff expects to advertise for contractor bids in January 7251000 42,657 682,343 2007. Staff expects this project will be completed by the end of _ 29087,530 - 2,087,530 November 2006. Staff requests to continue this budget for design and 43,500 20,360 237140 inspection of future post -storm repairs. Staff is currently advertising for contractor bids. 150,000 - 1501000 The necessary biological survey for the Forrestal Trail 7,000 2,007 41993 Repairs are currently in process. 341700__l 20,815 330- 3033 - 461 - 73-00 2757000 330 - 3033 - 461 -73 -00 1509000 330 - 3035 - 461 -32 -00 187000 91991 Page 5 of 7 This project could not be completed during FY05 -06 due to habitat impacts. Furthermore, the public expressed a concern regarding specific trail repairs because of potential biological impacts. In response, additional 131885 studies will be performed prior_ to completing the project. The contract for this project is expected to go to City 2651009 Council for award during September 2006. This project is currently in process, and will be completed 150,000 during FY06 -07. The amount carried forward to FY06 -07 will be expended for modifications to a sewer theme layer in the City's GIS 18,000 system. FY05 -06 Continuing Appropriations FY05 -06 FY05 -06 FY05 -06 Description Account Number Budget Spent Available Justification Total Capital Improvement . ......... . Pro ac >.:::} . V .•£r• Y.•, , fiix : r ,, f,. ui<£ Sx xY ' . v': 4! i'<, , t £•£ �£..:. f..£{,r:i / .•,.,.,..:... ..,£tF{:.+. .ts Fund . xrx xr. rxr. • ............................... 3 416 106 - - ..ttf3! - �.....tt...+.t E{... ..... ...,..._ ............. i i McCarrell Canyon Ultimate Improvements 501 - 3052 - 431 -32 -00 1001000 - Via Colinita Storm Drain 501 - 3052 - 431 -32 -00 1001000 - Roan Storm Drain 501 - 3052 - 431 -32 -00 100.000 - Storm Drain Lining - Phase I & 11 501 - 3052 - 431 -73 -00 1,709,492 173291492 Sunnyside Ridge Storm Drain Project 501- 3052 -431 -73 -00 1,200,0 00 20,035 : . ... . . . .; : ...: ; .. . .. : :::::::: :.. .... . . Total .... ... : . ... t Quality Flood . :: :. : : .: . :: Protection on Fun Resolution No. 2006 -67 Attachment A Staff expects to use this budget allocation for future easements or engineering related to the ultimate repair 100,000 ' of McCarrell Canyon drainage. 100,000 , This project is currently in the design phase. 1001000 This project is currently in the design phase._ The Phase II lining project for large pipes is expected to 3801000 begin in September or October 2006. City Council budgeted an additional $600,000 for this project in FY06 -07. Staff is currently advertising for 111791965 ,contractor bids. 19859,966 Page 6 of 7 The unused computer equipment budget will be used for two laptops, fiber network copper switches, an additional firewall, five Adobe Acrobat licenses, an alarm phone line in the server closet, two spare network switches, additional installation labor at PVIC, the sound system at Computer Equipment ' 681 - 2082 - 499 -75 -20 4111744 3611953 4917. 91 PVIC, and an Accella upgrade. The passenger vans have been ordered. The City will be invoiced upon delivery, which is expected no later than Recreation Passenger V_ an Purchase 681 - 3081 - 499 -76 -00 757000 - 751000 the first week of September. Miscellaneous City Hall Furniture & Staff plans to use the continuing appropriation for Equipment 681 - 6083 - 499 -61 -00 291800 171173 121627 workstation and public counter modifications. Some furniture & equipment for PVIC was acquired after July 1st. The FY06 -07 expenditures will be funded with PVIC Furniture & Equipment 681 - 6083 - 499 -75 -10 105,100 66,794 389306 I this continued budget. The amount carried forward to FY06 -07 would be spent for the permanent installation of a projector and screen in the Multi- Purpose Room at Hesse Park for presentation PowerPoint Screen '681- 6083 - 4. 5 -10 9 -7 6,000 6,00 of Pow er ring m eetings. 0 P<•oi: ag:.:r' :....... . .. ........ . �.......... T o#al Equipment ment Re lacemen . .. :. �:.....x„... . ... ::::::..r .x .rn. ::: ::::.....:::: ...... ............... x n , . vii:::: . .... ::�::: v: ... .. . : . . ... . ... : . : . : #nt . .::x:: . ?:. {e>t'•.,:s : trd; :x :x {. 'i:m`.2 t ,,j•:iu. ., r. .,.f.....i. . r. a .xixi - .... u:: . r-r.:xx.. .:x n xxxx x x. s ,:n y : xxx w r w.xn . .i. .t xv i : :. f x :: : Fund .9 : : : . . ............... ........ 4 Replace Maintenance Shed Roof 686 - 3086 - 461 -73 -00 197000 - 191000 This project will be completed in FY06 -07. Page 6 of 7 FY05 -06 Continuing Appropriations Resolution No. 2006 -67 Attachment A Page 7 of 7