CC RES 2006-066RESOLUTION NO. 2006-66
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES, AMENDING RESOLUTION 2006 -41, THE BUDGET
APPROPRIATION FOR FY06 -07, TO INCREASE THE BUDGET FOR THE
APPROVED CONTINUING APPROPRIATIONS.
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all
expenditures in excess of budgeted allocations must be by supplemental appropriation
of the City Council; and
WHEREAS, on June 6, 2006, the City Council of the City of Rancho Palos Verdes
adopted Resolution 2006 -41, approving a spending plan and authorizing a budget
appropriation for FY06 -07; and
WHEREAS, certain project expenditures included in the FY05 -06 budget were not
completed by fiscal year end; and
WHEREAS, the City Council has determined that each of these specific project
expenditures (listed in the attached Exhibit A) should be completed in FY06 -07; and
WHEREAS, the carryover of these items will not change the estimated (budgeted)
ending fund balances at June 30, 2007;
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The following adjustments be made to the FY06 -07 budget per the attached Exhibit A:
Increase the General fund budaet as follows:
Community Outrch
#101- 1005 -57 -00
Meetings & Conferences
$
21500
Personnel
#101- 1011 -32 -00
Professional/Technical
$
20,000
Emergency Prep
#101- 1026 -32 -00
Professional/Technical
$
28,345
Emergency Prep
#101- 1026 -61 -00
Supplies /Minor Equipment
$
341206
Finance
#101- 2020 -32 -00
Profess ionaI/Technica1
$
261447
Information Tech
#101- 2030 -32 -00
Profess ionaI/Technica1
$
11,500
Information Tech
#101- 2030 -94 -10
Equipment Replace Chgs
$
34,000
Public Works Adm
#101- 3001 -32 -00
Professional/Technical
$
84,967
Storm Wtr Quality
#101- 3007 -43 -00
Maintenance
$
40,712
Building Maint
#101- 3008 -43 -00
Maintenance
$
65,140
Parks/Trails Maint
#101- 3009 -43 -00
Maintenance
$
80,325
Planning
#101- 4001 -32 -00
Professional/Technical
$222,016
Building & Safety
#101- 4002 -32 -00
Professional/Technical
$
50,000
NCCP
#101- 4005 -32 -00
Profess ionaI/Technica1
$
35,888
Recreation PVIC
#101- 5060 -61 -00
Supplies
$142,559
Funding Transfer
#101- 6000 -91 -00
To CIP for Residential Overlay
$776,976
Funding Transfer
#101- 6000 -91 -00 To CIP PVDE Engineering $ 23,140
Funding Transfer
#101- 6000 -91 -00 To CIP McCarrell Interim $ 1509000
Funding Transfer
#101- 6000 -91 -00 To CIP for Forrestal Trail Repairs $ 13,885
Funding Transfer
#101- 6000 -91 -00 To CIP for Bluff -Top Fence $ 1509000
Increase the Street Maintenance fund budget as follows:
Street Landscape #202 - 3003 -43 -00 Maintenance $ 589574
Port Bend Road #202 - 3005 -43 -00 Maintenance $ 309482
Funding Transfer #202- 3003 -91 -00 To CIP for Residential Overlay $140,000
Increase the Beautification fund budget as follows:
HOA Beautification #212 - 3012 -93 -00 Grants To Others $ 979621
Increase the Waste Reduction fund budget as follows:
Refuse Hauler RFP #213 - 3013 -32 -00 Professional/Technical $ 45,252
Increase the Proposition C fund budget as follows:
Funding Transfer #215- 3015 -91 -00 To Street Maint for PB Road $ 30,482
Funding Transfer #215- 3015 -91 -00 To CIP for PMP Update $ 21,206
Funding Transfer #215 - 3015 -91 -00 To CIP for Arterial Overlay $682,343
Increase the Public Safety Grants fund budget as follows:
CLEEP Tech Equip #217 - 2017 -69 -00 Miscellaneous $ 45,816
Increase the Habitat Restoration fund budget as follows:
Re -Veg & Maint #222 - 3022 -73 -00 Improvements $285,914
Increase the Measure A Maintenance fund budget as follows:
Funding Transfer #224 - 3024 -91 -00 To CIP for Forrestal Bio Survey $ 4,993
Funding Transfer #224- 3024 -91 -00 To CIP for Forrestal Swale $265,009
Increase the Abalone Cove Sewer Maintenance District fund budget as follows:
Install Generator #225 - 3025 -43 -00 Maintenance $ 279879
Increase the Capital Improvement Proiects fund budaet as follows:
PMP Update
#330 - 3030 -32 -00
Professional/Technical
Arterial Overlay
#330 - 3030 -43 -00
Maintenance
Residential Overlay #330 - 3030 -73 -00
Improvements
Storm Drains
#330 - 3032 -32 -00
Professional/Technical
Storm Drains
#330 - 3032 -73 -00
Improvements
Park I mprov
#330 - 3033 -73 -00
Improvements
Sewer Improv
#330 - 3035 -32 -00
Professional/Technical
Increase the Bikeways fund budget as follows:
Funding Transfer #340 - 3040 -91 -00 To CIP for Residential Overlay
$ 21,206
$682,343
$2,087,530
$ 23,140
$ 150,000
$4337887
$ 18,000
$ 25,554
Resolution No. 2006 -66
Page 2of3
Increase the Water Quality Flood Protection fund budget as follows:
Storm Drains #501 - 3052 -32 -00 Professional/Technical
Storm Drains #501 - 3052 -73 -00 Improvements
Increase the Eauipment Replacement fund budaet as follows:
Computer Equip #681- 2082 -75 -20 Computer Equipment
Vehicles #681- 3081 -76 -00 Vehicles
Furniture & Equip #681- 6083 -61 -00 Minor Equipment
Furniture & Equip #681- 6083 -75 -10 Furniture & Equipment
Increase the Building Replacement fund budget as follows:
Building Improv #686- 3086 -73 -00 Improvements
$300,000
$1,559,996
$ 49,791
$ 75,000
$ 12,627
$ 44,306
$ 79,325
PASSED, APPROVED, AND ADOPTED THE 5th DAY OF SEPTEMBER 2006.
Ma)(or
Attest:
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, Carolynn Petru, City Clerk of the City of Rancho Palos Verdes, hereby certify that the
above Resolution No. 2006 -66 was duly and regularly passed and adopted by the said
City Council at regular meeting thereof held on September 5, 2006.
to
% RMIA -. RNW,
Resolution No. 2006 -66
Page 3 of 3
FY05 -06 Continuing Appropriations
Resolution No. 2006 -66
Attachment A
..................
..................... ...... ....
- l~Y05 -46
FY05 -06
- ............
FY05 -06i.
.................. , . , * " .. - : -::: ... -, --- ..................
:; . ........ ........
.......... : .. ........ . . . . . .
........ .. .. ................. ... ... .......
Description
Account Number
Budget
Spent
Available
Justification
On December 6, 2005, the City Council approved a
budget adjustment to jointly host a California Contract
Cities quarterly dinner meeting with the cities of Lomita
California Contract Cities Association,
- Quarterly Meeting
101- 1005- 411 -57 -00
21500
-
21500
and Rolling Hills Estates. The dinner meeting was
postponed to take place in Spring 2007.
A consultant will provide a fiscal impact calculation for
_
pension & benefit alternatives for this assignment during
Finance Advisory Committee (FAC)
FY06 -07. Staff expects to provide a report to City
Pension & Benefit Assignment
1101-1011-411-32-00
257000
-
201000
Council in time for the 2007 budget process.
The City's contract with Emergency Planning Consultants
is to update and test the City's Standardized Emergency
Management System (SEMS) /Emergency Operations
Plan, which is nearly complete. Staff anticipates project
_Emergency Preparedness Consulting--101-1026-421-32-00
SEMS Plan & Federal Emergency
161000
41655
11,3. 45
completion during FY06 -07.
The City retained the professional services of Gerard
Management Agency
Quinn & Associates for the 2004 -2005 disaster storm
(FEMA) /Federal Highway
claims filed with FEMA, FHWA and Caltrans. Staff
Administration (FHWA) Claims
anticipates retaining this technical expertise through
Preparation
101 - 1026- 421 -32 -00
307000
137000
171000
completion of the project files or through FY06 -07.
To date, the City has purchased and installed the new
modular building. The remaining work of this City
Council approved project includes utility installation, as
well as purchase of radio equipment and antenna
Disaster Communications Facility
101- 1026- 421 -61 -00
52,338
18,132
341206
assembly.
This unspent appropriation will be used for services in
connection with preparation of the Financial Analysis
regarding the fiscal impact of the potential repeal of the
Storm Drain User Fee. The Financial Analysis was
Finance Professional Services
101- 2020 - 411 -32 -00
2131906
1877459
26,447
assigned by the City Council on August 15, 2006.
The unused professional services budget will be used for
Information Technology Professional
additional on- demand modifications to Geographic
Services
101- 2030 - 411 -32 -00
3091700
2847847
11,500
Information System (GIS) theme layers.
Page 1 of 7
FY05 -06 Continuing Appropriations
Resolution No. 2006 -66
Attachment A
Page 2 of 7
FY05 -06:
FY05 -06
. . ..... ... -...
FY05 -06
Description
Account Number
Budget
Spent
Available Justification Mn r{ $ } 3 $ t; yt'
Document Imaging (Equipment
The amount carried forward to FY06 -07 will be expended
Replacement Charge)
101- 2030 - 411 -94 -10
34100.0
-
34,000 for a document imaging system at City Hall.
The unused GIS budget will be used to add a Sidewalk
theme layer upon completion of the FY05 -06 Sidewalk
GIS Storm Drain Theme Layer
10173001 - 431 -32 -00
251000
207000
57000 Maintenance Program.
Carryover of this remaining appropriation will provide for
ongoing City engineering investigations and additional on
Engineering Professional Services
101- 3001 - 431 -32 -00
1507000
701033
791967__ demand engineering services during FY06 -07.
The County has only partially invoiced the City for
services performed during FY05 -06. Once the final
Catch Basin Cleaning - Parking Lots
invoices are received, this appropriation will be expended
& Streets
101- 3007 - 431 -43 -00
311000
51288
25,712 in FY06 -07.
The State Water Resources Control Board requires the
City to video all large storm drains and submit a report by
Storm Drain Screening
101- 3007 - 431 -43 -00
157000
-
157000 December 2006.
This budget provides for interior painting at City park
buildings and the Planning conference room expansion.
Staff expects the projects will be completed during FY06-
Building Maintenance Projects
101- 3008 - 431 -43 -00
56,500
-
561500 07.
Staff believes there may be additional unanticipated
costs associated with the moisture remediation at Hesse
Unanticipated Building Projects
101- 3008 - 431 -43 -00
101000
1,360
81640 Park, and would like to continue this unused budget.
Staff also believes there may be additional unanticipated
projects at park sites (e.g. additional park water
fountains), and would like to continue this unused
Unanticipated Park Projects _
101- 3009 - 431 -43 -00
10100.0
-
10,000 budget.
Point Vicente Interpretive Center
(PVIC) Parking Lot Posts
101- 3009 - 431 -43 -00
101 - 3009 - 431 -43 -00 1
21500
51000
-
-
21500 Staff expects to complete this project in FY06 -07.
51000 IThese park facilities will be installed during FY06 -07.
PVIC Picnic Tables & Benches
Page 2 of 7
FY05 -06 Continuing Appropriations
Resolution No. 2006 -66
Attachment A
- -
-
-
FY05 06
�.-
a
FYO 06
: f ..
';3•f'::':: 33333 ».'•itt : siiitSSiti333 :3Sitti:..,,:..n•,..: r::ittS3SSS33.•;i i',•;SittSSS3: SS3333: `:S:lSSSS tiii.SS3S iii'33Y :... »x:...: :::...3iiti .t i i' :Si:tii:::tii::ii
tti.tii•;•:.i.t: tint it�i :,::k.xf x. /rrxt•. r.:r%:.f.xx.. x.nx.l3:.
....r.r.......:....r...... ,........... r.:.....r........... r....l...::...:.....:............. n.::.. v:.:::.::: x:: r:.. v.. r.:.:.: r::: r: n.:::..:..::.. ::.. :..........................
.......
:..» r..» : ..........:.:» :: xx: .....rr.:.rrxrr.... l.....,: r.....1 /.... .;:...;.... r.l /.5. i. ;/. i. n.... {. n: i ,' n.. r. n ...
y{✓. rr:, {r {. »rx..:... »xxr »»,... ».:rr. ». .: »,.•, /,rx..rrtx.,:..x».x ,...». »»:.:r r:::: . : ,.,Y Sr»»:rnrf... ., i..xr.rxi:. {xl..xxx ».: >.r..,r,..x».:;x:
-v .. .... ...... .{.... {........ .. .. .... { ..5 .... ... { f. f..{ f.{ f
....... r.......... :..........:... S..r....... r. r. r n..n:..:.,.....:... i.......,. r.....,....: n.:...:,ii....v:.. »::.,.: '•33: •..'1..::.i.,. n.. r..:.. •,» • ....{. •....::...
...... ........... .... ........
�... :.... ....... . : ..................r... ... ........ ... ... ........... ... �...... ..r .. r. .... .. .. .. #.. {;......:. r..:......./ n... f... r.:...........,. ......,.,�.3...............,.
..
r.... r..,.,...:...:..,......,,....,.......,, ............. fr....... nnn:: n...............,,.,..,....,.:......:......:. n:........:.......:......... .........n......:n:...n.:,• .:.
..........i ...... ....... ......... ...... .
FY :{{{:...{{. r.::::{..:::::::.{..{.{{....{..{..{ .. {.... {.... {... { {. { {... {......
Description fr -
Account Number
Budget
Spent
Available Justification
The County provides annual weed abatement and fire
protection maintenance, and has only partially invoiced
the City for services rendered during FY05 -06. Staff will
use the continued appropriation to pay the remaining
Weed Abatement
101- 3009 - 431 -43 -00
721000
93175
621825 FY05 -06 invoices during FY06 -07.
The City Council has directed staff to proceed with
drafting proposed amendments to the City's General
Plan as recommended by the General Plan Update
Steering Committee. Staff has released a Request for
Proposal to retain a consultant to move forward with the
General Plan Update. Staff expects that a consultant will
be hired in FY06 -07 and that the General Plan update
General Plan
101-4001-441-32-00!
2001000
-
200,000 will be completed in FY07 -08.
The update to this plan is ongoing, and will receive input
from the newly formed Public Use Master Plan (PUMP)
Conceptual Trails Plan
101- 4001 - 441 -32 -00
31,000
89984
221016 committee.
Landslide Moratorium Geologic
The product of this study is a geologic workshop that has
Study
101 -4002- 441 -32 -00
501000
-
50,000 been postponed until October 2006.
The NCCP plan has not yet received a final approval
Natural Communities Conservation
from the resource agencies. Staff expects additional
Plan (NCCP) Professional Services
101- 4005 - 441 -32 -00
50700.0
16612__
_ 331388 work will need to be done to receive that final approval.
The lobbyist will continue to provide services until the
November 2006 election, when the Coastal Protection
Coastal Protection Bond Lobbyist
101 - 4005 - 441 -32 -00
18,000
151500
21500 Bond appears on the ballot.
The grand opening event occurred on July 15, 2006,
which is in FY06 -07. The unspent FY05 -06 budget
needs to be carried forward to cover expenditures
PVIC Grand Opening
101- 5060 - 451 -61 -00
101000
47430
57570 recorded in FY06 -07.
A portion of the exhibit installation occurred after July
1st. The FY06 -07 expenditures will be funded with this
PVIC Exhibits
•nv
101- 5060 - 451 -61 -00
6441279
5071290
1361989 continued budget.
,.wr:nvv.• »,:::p.n.,' »,.v v.v»nv:,v.v »x: r: »nv v:»
Total General Fund
V
876,105
Sidewalk Program FY05 -06
..................................... ..........
202 - 3003 - 431 -43 -00
105,000
461426
581574 This project will be completed in FY06 -07.
Page 3 of 7
FY05 -06 Continuing Appropriations
FY05 -06 FY05 -06 FY05 -06 "
Description Account Number Budget Spent Available
Portuguese Bend Road Maintenance 202 - 3005 - 431 -43 -00 220,500 ......
............... ................... ......... _ ......
........._ I ......... .....................................
Total street Maintenance Fund.
Homeowner Association
Beautification Grants j212-3012-431-93-00 225,000
T
otal:f! t!: n Fun
Refuse Hauler Proposals -
Consulting Services
Hi -Tech Safety Expenditures
(Certified Law Enforcement
Executive Program or CLEEP)
Total Public Safety Grants Fu
Baseline Studies For Preserve
Management
213- 3013- 431 -32 -00 ; 100,000
217- 1027- 421 -69 -00
222 - 3022 - 431 -73 -00
Preserve Management - Additional
Weed Abatement 222 - 3022- 431 -73 -00
45,816
1001000
507000
Resolution No, 2006 -66
Attachment A
J ustification ...
.i $ {f
f ? k. } ..t.. f.. , .
..,
Carrying forward the unspent FY05 -06 appropriation will
Page 4 of 7
FY05 -06 Continuing Appropriations
Description :w , »....:Wtr::�,H.=:N...,ti,,, ,...:.: ..... ...... Account Number
Miscellaneous Habitat Monitoring &
Re- vegetation 222 - 3022 - 431 -73 -00
S
Total Habitat Restoration Fund....::NN s ....,..::.'
Abalone Cove Sewer District -
Backup Generator Installation ,225- 3025- 431 -43 -00
Total Abalone Cove Sewer District
Fund
Pavement Management Program
Update i 330 - 3030- 461 -32 -00
FY05 -06
Budget
2201500
371500
40, 000
Arterial Overlay 330- 3030 -461 -43 -00 7251000
Residential Overlay 330 - 3030- 461 -73 -00 210879530
Palos Verdes Drive East (PVDE)
Storm Drain Engineering 330 - 3032- 461 -32 -00 43,500
McCarrell Canyon Interim
Improvements - Gabion Wall & Other, 330-3032-461-73-00 1501000
Forrestal Biological Survey
Forrestal Trail Repairs
Forrestal Swale
Abalone Cove & PVIC Bluff -Top
Safety Fence
Sewer System Master Plan
Resolution No. 2006 -66
Attachment A
..
FY08 -06 FY0
..
Spent Available
Justification
Staff requests a continuing appropriation for current and
future habitat monitoring and re- vegetation, including
427748 1771752
biological studies, for Public Works construction projects.
f 288,914
{
/,..,. Sf!.44D9Y <a,:
....
f:4fP <fRSN.3fi?1dKf fiL'htsf04
.:.:.
The unused maintenance budget will be used to
complete installation of the backup generator purchased
91621
27,879
::N...:. s:..:..::.......... ................... ............. .:,:.:..
for the Abalone Cove sewer system.
. ... ......................
::. 27.879
... .
Staff expects to receive a completed report by October
18,794_ 21,206
2006.
Staff expects to advertise for contractor bids in January
421657 6821 343
2007.
Staff expects this project will be completed by the end of
-
21087,530
November 2006.
_
Staff requests to continue this budget for design and
20,360
23,140
inspection of future post -storm repairs.
330 - 3033 - 461 -73 -00 79000 21007
330 - 3033- 461 -73 -00 t 34,700
330-3033-461-73-00L 275,000
330 - 3033- 461- 73 -00 1 150,000 J____
330 - 3035 - 461 -32 -00 181000
20,815
91991
Page 5 of 7
1501000 1 Staff is currently advertising for contractor bids.
The necessary biological survey for the Forrestal Trail
4,993 Repairs are currently in process.
This project could not be completed during FY05 -06 due
to habitat impacts. Furthermore, the public expressed a
concern regarding specific trail repairs because of
potential biological impacts. In response, additional
131885 studies will be performed prior to completing the project.
The contract for this project is expected to go to City
2657009 ' Council for award during September 2006.
This project is currently in process, and will be completed
150,000 during FY06 -07.
The amount carried forward to FY06 -07 will be expended
for modifications to a sewer theme layer in the City's GIS
18,000 system.
FY05 -06 Continuing Appropriations Resolution No. 2006 -66
Attachment A
FY05 -06 FY05 -0
Description Account Number Budget Spent
Total Capital Improvement
Projects Fund - -
Storm Drain Lining - Phase I & II 1501- 3052 - 431 -73 -00 � 1,709,492 � 1,329,492
Sunnyside Ridge Storm Drain Project 501 - 3052 - 431 -73 -00 1,200,000
Total Water Quality Flood
Protection : l
..r'
201035
FY0'5 -05
Available Justification
.314161106
Staff expects to use this budget allocation for future
easements or engineering related to the ultimate repair
100,000 of McCarrell Canyon drainage_.
1007000 This project is currently in the design phase.
100,000 This project is currently in the design phase.
The Phase II lining project for large pipes is expected to
3801000 begin in September or October 2006.
City Council budgeted an additional $600,000 for this
project in FY06 -07. Staff is currently advertising for
1,179,965 contractor bids.
18 9
... 5
Page 6 of 7
The unused computer equipment budget will be used for
two laptops, fiber network copper switches, an additional
firewall, five Adobe Acrobat licenses, an alarm phone line
in the server closet, two spare network switches,
additional installation labor at PVIC, the sound system at
Computer Equipment
681- 2082 - 499 -75 -20
4111744
361,953
497791
PVIC, and an Accella upgrade.
The passenger vans have been ordered. The City will be
invoiced upon delivery, which is expected no later than
Recreation Passenger Van Purchase 681 - 3081 - 499 -76 -00
.
75,000
-
75,000
the first week of September.
Miscellaneous City Hall Furniture &
!Staff plans to use the continuing appropriation for
Equipment
681 - 6083 - 499 -61 -00
29,800
171173
12,627
workstation and public counter modifications.
Some furniture & equipment for PVIC was acquired after
'July 1st. The FY06 -07 expenditures will be funded with
PVIC Furniture & Equipment _
681- 6083 - 499 -75 -10 105,100
_ 66,794
38,306
this continued budget.
The amount carried forward to FY06 -07 would be spent
for the permanent installation of a projector and screen in
the Multi- Purpose Room at Hesse Park for presentation
PowerPoint Screen
681- 6083 - 499 -75 -10 6,000
-
6,000
of PowerPoint images during meetings.
Total Equipment Replacement
of ..
: : :....... `:....... :. : :
«.:.: :. . »........:.. :......:::.:...... :::.::.:::f :::.:.... ............:.:..:..:..........................................:......:... ...::......::....::.:.....:.:..
:.....:.:..:.::.:. ::..
.................................................. ...............................
.........:............................:::::: ....:.:...:::.........::::::;:. :.................... ..........................:....
:::..:::::::.::::::::::::::::::::::::: :: :::::::::::::::::..:::.::::.::.
:::.:..::::::::::::.:::.:::::.. .::::::.::::::::::::::.:::::::: n.::::::::::,.,:::::::::::::::::::.:::::: ::::::::::.:::::::::::..::::::.
::::::::::::..::»::::.: ::..:::::.::...:::::::.:::::::::: :::.::::::::::::...::::........ .. .:::::::::::::.:::::::::.:
:. ::.:::::::;:::::::::.::::::r;::
!.:!..
Fund
181 724
.::
N :. ! .:.::::.:::::.:.:::::::::::::::::::::::::: ::::::::::::::::::.:::..::::::.
t
���%: �+.•: h{. uQ:.• �• pr! n: n:!! a !!.:%.:!!�n,.x:r,!i:;h;gi!ry.•: �S•:!�i•:
Replace Maintenance Shed Roof
686 - 3086 - 461 -73 -00 197000 - 191000
This project will be completed in FY06 -07.
Page 6 of 7
FY05 -06 Continuing Appropriations
Resolution No. 2006 -66
Attachment A
Page 7 of 7