Loading...
CC MINS 20120619MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING JUNE 19, 2012 The meeting was called to order at 6:00 P.M. by Mayor Misetich at Fred Hesse Community Park, 29301 Hawthorne Boulevard. Prior to the Closed Session, Yohan Haddad and Tania Haddad, Rancho Palos Verdes, provided photographs and an explanation of the encroachment on their property by the adjacent property owners. RECESS TO CLOSED SESSION: At 6:14 P.M. the meeting was recessed into Closed Session. At 6:35 P.M. the meeting was reconvened to Regular Session for a Study Session. RECONVENE TO OPEN SESSION FOR A STUDY SESSION: At 6:35 P.M., Mayor Misetich reconvened the meeting to Open Session for a City Council Study Session, with all Council Members present. Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager /Interim Director of Recreation and Parks; Carol Lynch, City Attorney; Dennis McLean, Director of Finance /Information Technology; Joel Rojas, Community Development Director; Tom Odom, Director of Public Works; Kathryn Downs, Deputy Director of Finance /IT; Ron Dragoo, Senior Engineer; and, Carla Morreale, City Clerk. DISCUSSION TOPICS: SS1. Review of Tentative Agendas in Light of City Council Goals, including questions of staff (Annotated Version of the City Council 2012 Goals & Priorities - attached for reference). City Manager Lehr provided a brief overview of the Tentative Agenda items. Mayor Pro Tern Campbell left the dais at 6:36 P.M. and returned to the dais at 6:38 P.M. Sunshine, Rancho Palos Verdes, questioned the maintenance of City Hall and why the temperature issue is being raised at this time as an item for the Council Meeting Agendas. Discussion ensued among Council Members, City Attorney, and staff regarding the appropriate process to be used for topics to be discussed in the Study Session and the City Council Minutes June 19, 2012 Page 1 of 16 opportunity for public comments. Further discussion ensued regarding the City Hall Seasonal Temperature Plan and it was decided that the item would be addressed in a Weekly Administrative Report instead of as a Council Meeting Agenda item. Councilwoman Brooks moved, seconded by Councilman Duhovic, to approve the July 31 2012 City Council Meeting Agenda, as amended. Without objection, Mayor Misetich so ordered. Discussion ensued between Council Members and staff regarding the Lower Hesse Park and the Southern California Edison (SCE) items as listed on the July 17, 2012 Tentative Agenda. Councilwoman Brooks moved, seconded by Councilman Duhovic, to approve the July 171 2012 City Council Meeting Agenda. Without objection, Mayor Misetich so ordered. Discussion ensued between Council Members and staff regarding the Civic Center Master Plan Status Report as planned for the September 18, 2012 Council Meeting and the Preserve Trails Plan as planned for the August 21, 2012 Council Meeting; and the Council Members decided to move the Preserve Trails Plan item to the October 2, 2012 Council Meeting Agenda. Sunshine, Rancho Palos Verdes, stated that she was present to provide the opportunity to speak to the items on the agenda. SS2. Discussion of Agenda Report Deadlines There was no discussion of this item. SS3. Future Agenda Items Proposed by Council Members to be Prioritized (None) There was no discussion nor action associated with this item. RECESS AND RECONVENE: Mayor Misetich called a brief recess from 7:07 P.M. to 7:14 P.M. REGULAR SESSION: City Council roll call was answered as follows: City Council Minutes June 19, 2012 Page 2 of 16 PRESENT: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich ABSENT: None Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager /Interim Director of Recreation and Parks; Carol Lynch, City Attorney; Dennis McLean, Director of Finance /Information Technology; Joel Rojas, Community Development Director; Tom Odom, Director of Public Works; Kathryn Downs, Deputy Director of Finance /IT; Ron Dragoo, Senior Engineer; Nicole Jules, Senior Engineer; Ryan Mills, Senior Administrative Analyst; and, Carla Morreale, City Clerk. Also present were the following: Capt. Blaine Bolin and Sgt. Dave Rozas, Lomita Station, Los Angeles County Sheriffs Department; and, Ruth Smith, Traffic Engineer, Willdan Engineering. FLAG SALUTE: The Flag Salute was led by Director of Public Works Odom. MAYOR'S ANNOUNCEMENTS: Mayor Misetich announced that Mandatory Recycling will begin on July 1, 2012 for businesses that generate more than 4 cubic yards of waste per week and all multi- family residential dwellings containing five or more units. He announced the recent passing of Barbara "Risty" Wood and noted the meeting would be adjourned in her memory. He announced the City's upcoming Fourth of July Celebration to be held at City Hall from 11:00 a.m. to 5:00 p.m., noting that admission is free and there will be complimentary shuttles from Ralph's Market and Pt. Vicente Interpretive Center sponsored by Los Angeles County Supervisor Don Knabe. Mayor Misetich invited Lomita Station Capt. Bolin to comment on recent arrests in the area. Capt. Bolin, Lomita Station, Los Angeles County Sheriffs Office, provided an update regarding the recent investigation and arrests by the Lomita Sheriffs Station of four individuals who were responsible for numerous burglaries in the South Bay, including the Palos Verdes Peninsula. He added that the Lomita Sheriffs Station has been working closely with staff and members of the Regional Law Enforcement Committee regarding the development and implementation of a Service Plan which will be presented shortly. RECYCLE DRAWING: Mayor Misetich announced Recyclers of the Month from the June 5, 2012 City Council meeting: Dala M. Milburn and Lawrence Saucke. He indicated that all winners receive a check for $250 representing a year of free refuse service and urged everyone to participate in the City's Recycling Program. City Council Minutes June 19, 2012 Page 3 of 16 APPROVAL OF THE AGENDA: Councilman Duhovic moved, seconded by Councilwoman Brooks, to approve the agenda, as presented. Without objection, Mayor Misetich so ordered. PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda) Martin Gombert, Administrator, Palos Verdes Peninsula Transit Authority, Rolling Hills, announced that the PVPTA has recently acquired five new Clean Natural Gas Transit buses for use on the Peninsula. He added that the new CNG buses will help reduce the PV Transit's fuel cost, utilize domestic energy sources, and reduce pollution, noting that all PV Transit buses are powered by alternative fuel sources. CITY MANAGER REPORT: City Manager Lehr provided highlights from the City Council 2012 Goals and Priorities Progress Report and noted where the report regarding this item is located on the City's website. She announced the recent addition of the Palos Verdes Preserve Ranger Hotline, which is available 24 hours a day, seven days a week, to report misuse of the Palos Verdes Nature Preserve and to access Preserve information. She announced that the City recently received a Certificate of Achievement from the Government Finance Officers Association (GFOA) and congratulated Finance Department staff on this achievement. She announced that this would be the final Council meeting that Director of Public Works Odom would be attending and thanked him for his three years of service to the City. NEW BUSINESS: APPROVAL OF CONSENT CALENDAR: City Clerk Morreale reported that late correspondence regarding Item D (One -Year Agreement with Blais &Associates, Inc. for Grant Management and Support Services) and Item H (Skate Park Project) was distributed prior to the meeting, and there were requests to speak regarding Item G (Award Contracts for On -Call Professional Services) and Item H (Skate Park Project). Councilwoman Brooks stated that she would like to remove Item J (Request to Disclose City Attorney Time and Cost Pertaining to the Rules of Procedure and Protocol) from the Consent Calendar. Councilman Duhovic stated that he would like to remove Item C (Award a Professional Services Agreement to Willdan Engineering to Conduct Speed Zone Surveys at Various City Council Minutes June 19, 2012 Page 4 of 16 Locations and for Specific Traffic Engineering Services Citywide) and Item G (Award Contracts for On -Call Professional Services) from the Consent Calendar. Mayor Pro Tern Campbell stated that he would like to remove Item F (Claims Against the City by J. Robert Shull) from the Consent Calendar. Councilwoman Brooks moved, seconded by Councilman Knight, to approve the Consent Calendar, as amended. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Approval of Minutes Approved the Minutes of the May 29, 2012 Adjourned Regular Meeting. Award a Professional Services Agreement to Willdan Engineering to Conduct Speed Zone Surveys at Various Locations and for Specific Traffic Engineering Services Citywide (Supports 2012 City Council Goal for Public Safety and Traffic Issues —Focus on Traffic Enforcement) This item was removed from the Consent Calendar for separate consideration. One -Year Agreement with Blais & Associates, Inc. for Grant Management and Support Services (Supports 2012 City Council Goal "San Ramon Canyon Project ") Authorized the Mayor and City Clerk to sign the agreement with Blais & Associates, Inc. for a 1 -year Professional Services Agreement through FY 2012 -13. Annual Appropriation Limit for FY12 -13 ADOPTED RESOLUTION NO. 2012 -417 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FY 12 -13. City Council Minutes June 19, 2012 Page 5 of 16 Claims Against the City by J. Robert Shull This item was removed from the Consent Calendar for separate consideration. Award Contracts for On -Call Professional Services This item was removed from the Consent Calendar for separate consideration. Skate Park Project This item was removed from the Consent Calendar for separate consideration. Register of Demands ADOPTED RESOLUTION NO. 2012 -427 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. Request to Disclose City Attorney Time and Cost Pertaining to the Rules of Procedure and Protocol This item was removed from the Consent Calendar for separate consideration. ITEMS REMOVED FROM THE CONSENT CALENDAR: Award Contracts for On -Call Professional Services City Clerk Morreale reported that there was one request to speak regarding this item. Sunshine, Rancho Palos Verdes, stated that she was distributing to the Council a very old document regarding a trail at Sunnyside Ridge Road and inquired if the award of the contracts this evening would resolve the problem with the creation of the trail. Director of Public Works Odom stated that the contracts would not solve the problem with the trail. Discussion ensued between Council and staff regarding a more effective way to present this staff report in the future due to the number of contracts being awarded, including clarification information and historical data in a matrix or spreadsheet regarding expenditures for the contracted services. Councilwoman Brooks moved, seconded by Mayor Misetich, to: 1) Award three -year contracts for on -call professional services to: Alexander + Hibbs, AIA, Inc; BOA City Council Minutes June 19, 2012 Page 6 of 16 Architecture; Bolton Engineering Corporation; DCA Civil Engineering Group; DMc Engineering; Dudek Engineering Services; Group Delta Consultants; Hamilton & Associates, Inc.; Harris & Associates; Helix Environmental Planning; Huitt Zollars, Inc.; Iteris, Inc.; JDC Landscape Architects + Planners; John M. Cruikshank Consultants, Inc.; John L. Hunter & Associates, Inc.; Kathleen McGowan, P.E.; KCG KLING Consulting Group, Inc.; KDM Meridian; KOA Corporation /CBM Consulting, Inc.; KPFF Consulting Engineers; McGee Surveying Consulting; Merit Civil Engineering, Inc.; Onward Engineering; PACE Advanced Water Engineering; RBF Consulting; Richie Bray, Inc.; S A Associates; Terramar Consulting Engineers, Inc.; Willdan Engineering; and Willdan Geotechnical; 2) Authorize the Mayor to execute the thirty (30) contracts listed in Recommendation No. 1; 3) Authorize the expenditure of up to $60,000 per fiscal year for FY 2012 -13, FY 2013 -14 and FY 2014 -15 for each of the thirty (30) contracts listed in Recommendation No. 1, with a not to exceed amount of $25,000 for a single project; and, 4) Direct staff to organize the staff report and associated contracts in a manner that is simpler to review in the future, with a matrix regarding a brief explanation for the purpose of each contract and historical data in a matrix or spreadsheet regarding the contracted services. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None Skate Park Project City Clerk Morreale reported that late correspondence was distributed prior to the meeting and there was one request to speak regarding this item. Jason Ditto, Rancho Palos Verdes, stated that he was opposed to the second recommendation to suspend work on a skate park in Rancho Palos Verdes. He opined that there are many important reasons to have a skate park on this part of the Peninsula, including creating safe places for youth to congregate. Mayor Pro Tern Campbell moved, seconded by Councilman Knight, to: 1) Receive and file a report on the proposed skate parks in Rolling Hills Estates and San Pedro; 2) Suspend work on a skate park in Rancho Palos Verdes; and, 3) Discontinue the contract with Mia Lehrer & Associates. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None City Council Minutes June 19, 2012 Page 7 of 16 REORDER OF AGENDA ITEMS: City Manager Lehr suggested that the Council might want to reconsider the reordering of the agenda to move Item C up on the agenda so that the paid consultant is not required to wait while other items are considered. Mayor Misetich moved, seconded by Mayor Pro Tern Campbell, to reorder the agenda to move Item C (Award a Professional Services Agreement to Willdan Engineering to Conduct Speed Zone Surveys at Various Locations and for Specific Traffic Engineering Services Citywide) forward for consideration. Without objection, Mayor Misetich so ordered. Award a Professional Services Agreement to Willdan Engineering to Conduct Speed Zone Surveys at Various Locations and for Specific Traffic Engineering Services Citywide (Supports 2012 City Council Goal for Public Safety and Traffic Issues —Focus on Traffic Enforcement) City Clerk Morreale reported that this item was removed from the Consent Calendar by Councilman Duhovic. Councilman Duhovic stated that he requested this item be removed from the Consent Calendar because he did not have enough information regarding the thought process behind the segmentation of the traffic surveys to vote on this item on the Consent Calendar. Senior Engineer Jules provided a brief staff report regarding the roadway segments, the majority of which have been predetermined based on prior surveys, and broken up by intersections or segment length. Discussion ensued between Council Members and staff. Mayor Pro Tern Campbell moved, seconded by Councilman Duhovic, to continue this item to the July 3, 2012 Council Meeting. Additional discussion ensued between Council Members and staff. In response to a Council question, Senior Engineer Jules stated that there were two items in the staff report, Task No. 2 (Various Engineering Tasks) and Task No. 3 (Walk to School Program) which were of a time sensitive nature and staff recommended authorization for those items this evening. Mayor Pro Tern Campbell withdrew his motion to continue the item and made a substitute motion to approve the award of the contract to Willdan Engineering regarding City Council Minutes June 19, 2012 Page 8of16 Task No. 2 and Task No. 3, and to address the remaining item (Engineering and Traffic Surveys) at the July 3, 2012 Council Meeting. This motion died for a lack of a second. Councilwoman Brooks moved, seconded by Councilman Knight:, to approve the staff recommendation to: Award a professional services agreement to Willdan Engineering in the amount of $64,100 to conduct speed zone surveys and specific traffic engineering tasks at various locations citywide and authorized the Mayor and City Clerk to execute the agreement. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Knight, and Mayor Misetich NOES: None ABSTAIN: Campbell ABSENT: None PUBLIC HEARINGS: Adoption of City Budget for Fiscal Year 2012 -2013 City Clerk Morreale reported that notice Of the public hearing was duly published, no written protests received, and there were no requests to speak regarding this item. Mayor Misetich declared the public hearing open. City Manager Lehr provided introductory comments to the proposed Budget as revised with previous comments from Council. Deputy Director of Finance /IT Downs added that she was available for any questions the Council may have regarding this item. Discussion ensued between Council Members and staff. Mayor Misetich declared the public hearing closed. Mayor Misetich moved, seconded by Councilman Knight, to approve the staff recommendation to: ADOPT RESOLUTION NO. 2012 -43, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, APPROVING A BUDGET APPROPRIATION AND ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FY12 -13. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None City Council Minutes June 19, 2012 Page 9 of 16 ABSENT: None Citywide Landscaping and Lighting Maintenance District City Clerk Morreale reported that notice of the public hearing was duly published, no written protests received, and there were no requests to speak regarding this item. Mayor Misetich declared the public hearing open. Director of Public Works Odom provided a brief staff report regarding this item. Mayor Misetich declared the public hearing closed, as there were no requests to speak during the public hearing regarding the proposed levy and collection of assessments within the Citywide Landscaping and Lighting Maintenance District for fiscal year 2012- 2013 and the Engineer's Report prepared in connection therewith. Councilman Knight moved, seconded by Councilwoman Brooks, to: ADOPT RESOLUTION NO. 2012 -441 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, MAKING CERTAIN FINDINGS AND CONFIRMING A DIAGRAM AND ASSESSMENT FOR THE 2012 -2013 FISCAL YEAR IN CONNECTION WITH THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None RECESS AND RECONVENE: Mayor Misetich called a brief recess from 8:35 P.M. to 8:47 P.M. REGULAR NEW BUSINESS: 2012 Five -Year Capital Improvement Plan (Supports 2012 City Council Goals of Public Infrastructure & Government Efficiency, Fiscal Control, and Transparency) Senior Administrative Analyst Mills provided a brief staff report and PowerPoint presentation regarding the 2012 Five -Year Capital Improvement Plan (CIP); currently funded CIP projects for Fiscal Year 2011 -12; proposed CIP budget for FY 2012 -13, and a list of unfunded CIP projects for the future years. City Council Minutes June 19, 2012 Page 10 of 16 Senior Engineer Jules provided a brief overview of the Arterial Overlay and Slurry Seal CIP Project on PVDE from Miraleste to the Northern City Limits; Palos Verdes Drive West/South Median Improvements; and the Hawthorne Blvd. Traffic Signal Synchronization. Senior Engineer Dragoo provided a brief overview of the 2012 Storm Drain Lining and Rehabilitation Projects throughout the City as part of the current CIP projects. Community Development Director Rojas provided a brief report regarding a grant the City received for public improvements and amenities at the Abalone Cove Shoreline Park as part of the CIP projects. Senior Administrative Analyst Mills provided a brief report regarding the CIP Projects for FY 2012 -13 Funded Projects as well as the City's noteworthy future unfunded projects. Discussion ensued between Council Members and staff. Councilman Knight moved, seconded by Councilman Duhovic, to approve the staff recommendation to: Adopt the 2012 Five -Year Capital Improvement Plan (CIP). The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None 2012 Five -Year Financial Model (Supports 2012 City Council Goal of Government Efficiency, Fiscal Control, and Transparency) Deputy Director of Finance /IT Downs provided a brief staff report and PowerPoint presentation regarding this item. Discussion ensued between Council Members and staff. Councilman Knight moved, seconded by Mayor Pro Tern Campbell, to adopt the staff recommendation to: 1) Approve the 2012 Five -Year Financial Model (2012 Model); and, 2) Determine that the Utility Users' Tax (UUT) rate of 3% continues to be a necessary General Fund revenue source, and that the current rate of 3% should be maintained. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None City Council Minutes June 19, 2012 Page 11 of 16 FYI 2-13 Los Angeles County Sheriff's Service Agreement and Regional Cities Deployment Survey (Supports 2012 City Council Goal for Public Safety and Traffic Issues and the Goal for Western Avenue Corridor Issues) Deputy City Manager Petru provided a brief staff report regarding this item. Discussion ensued between Council Members and staff. Capt. Bolin, Lomita Station, Los Angeles County Sheriff's Department, provided an explanation regarding the Lomita Sheriff's response time for different types of crimes on the Peninsula, noting that the response times on the Peninsula are better than the Los Angeles County standard. Sgt. Rozas, Lomita Station, Los Angeles County Sheriff's Department, reported that Reese Souza was recently appointed as the new CORE Deputy for the Lomita Station, noting that he brings a new perspective to crime prevention, is excellent with people, and will be a great asset to the Student and the Law Program at Peninsula and Rancho del Mar High Schools. Sgt. Rozas reported that crime prevention is enhanced when there is more law enforcement visibility in the public, either with uniformed officers or volunteers. He noted that he would be bringing additional ideas to the City in the coming months regarding the increased visibility of the Sheriff's Department with volunteers and the Sheriff's Mounted Posse during the summer months. Councilwoman Brooks moved, seconded by Mayor Misetich, to approve the staff recommendation to: Authorize the City Manager to sign the FY 12 -13 Law Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates) and the FY 12 -13 Rancho Palos Verdes Deployment Survey with the Los Angeles County Sheriffs Department. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None Unfunded Pension Liability (Supports 2012 City Council Goal for Government Efficiency, Fiscal Control and Transparency) Deputy Director of Finance /IT Downs provided a brief staff report and PowerPoint presentation regarding this item. Bill James, Finance Advisory Committee (FAC) Member, stated that all of the Unfunded Pension Liability estimates are outdated estimates. He reported on conversations he had with CaIPERS and noted that the $36 million figure that he came up with for the City Council Minutes June 19, 2012 Page 12 of 16 termination liability with CaIPERS was based on his conversations with CalPERS staff. He noted that much of the problem is dependent on the State budget. Discussion ensued between Council Members, FAC Member James, and staff. Councilman Duhovic moved, seconded by Councilman Knight, to approve the staff recommendation to: 1) Receive and file this report and the Finance Advisory Committee Memorandum dated April 25, 2012; and, 2) Defer further discussion of this topic to December 2012, after additional reporting information is received from the California Public Employees' Retirement System (CalPERS) to comply with a new accounting pronouncement for financial reporting of the unfunded pension liability. Mayor Pro Tern Campbell offered an amendment to assign the FAC the task of analyzing the pension ballot measures recently passed by San Diego and San Jose in comparison to the City's Pension Reform. The motion died for a lack of a second. Additional discussion ensued between Council and staff. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None Pursuant to the Rules of Procedure, Councilman Knight moved, seconded by Mayor Pro Tern Campbell, to continue the meeting to 11:00 P.M. RECESS AND RECONVENE: Mayor Misetich called a brief recess from 10:29 P.M. to 10:35 P.M. Banking Services Procurement Policy City Clerk Morreale reported that there was one request to speak regarding this item. Hans Grellmann, Spokesman, Occupy Palos Verdes, stated that they have previously requested that the City move its accounts from Bank of America to a smaller bank and added that the City not consider any of the large banks, such as Citibank, Chase, and Wells Fargo Banks. Director of Finance /IT McLean provided a brief staff report and PowerPoint presentation regarding this item. Deputy Director of Finance /IT Downs provided a report regarding the assignment to the FAC regarding the Banking Services Procurement Policy item. City Council Minutes June 19, 2012 Page 13 of 16 Bill James, Member, FAC, stated that this task as assigned was a good example of the ability to come up with a good result and a solid policy in a short period of time. Discussion ensued between Council Members and staff. Mayor Misetich moved, seconded by Mayor Pro Tern Campbell, to approve the staff recommendation to: 1) Adopt the proposed City Council Policy for Banking Services Procurement, which would require a biannual evaluation of banking services and a competitive procurement process every six years beginning in 2012; and, 2) Direct Staff to complete the competitive procurement process for banking services and bring forth a recommendation to the City Council prior to the end of 2012. The motion passed on the following roll call vote: AYES: Campbell, Duhovic, and Mayor Misetich NOES: Brooks and Knight ABSENT: None ITEMS REMOVED FROM THE CONSENT CALENDAR: Claims Against the City by J. Robert Shull City Clerk Morreale reported that this item was removed from the Consent Calendar by Mayor Pro Tern Campbell. Mayor Pro Tern Campbell inquired if the City receives Loss Run Reports from the California Joint Powers Insurance Authority (CJPIA), noting that he had spoken with a staff member at the CJPIA regarding the process who stated that often there are settlements of which the Council would not be aware. He inquired if there had been discussions between staff and the claimant regarding this claim. City Attorney Lynch stated that to her knowledge there were no discussions between staff and the claimant. City Manager Lehr added that it is her understanding that some claims are settled after investigation and evaluation, but those that come to Council are for Council's rejection. City Attorney Lynch stated that there was a confidential memorandum distributed with this item and if Council wishes, the item could be continued to the next meeting for discussion in Closed Session. Discussion ensued between Council Members and staff. City Council Minutes June 19, 2012 Page 14 of 16 Mayor Pro Tern Campbell moved, seconded by Mayor Misetich, to reject the claim and direct staff to notify the claimant. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None Request to Disclose City Attorney Time and Cost Pertaining to the Rules of Procedure and Protocol City Clerk Morreale reported that this item was removed from the Consent Calendar by Councilwoman Brooks. Councilwoman Brooks stated that she would like to know the amount of the time and the associated cost for the City Attorney time spent regarding the Rules of Procedure and Protocol. Discussion ensued between Council Members. Mayor Misetich moved, seconded by Councilwoman Brooks, to approve the staff recommendation to: Authorize the City Attorney to send an email to Mr. DeLong that provides the total number of hours and the cost to the City for the time spent in connection with the Rules of Procedure and Protocol Project. The motion passed on the following roll call vote: AYES: Brooks, Campbell, Duhovic, Knight, and Mayor Misetich NOES: None ABSENT: None City Attorney Lynch reported that the time spent on the Rules of Procedure and Protocol was 58.7 hours at $165 per hour for a total of $9,685.50. FUTURE AGENDA ITEMS: Councilwoman Brooks stated that she would like an item to be placed on the agenda regarding the Council's input on the roles of Committee /Commission Members. Mayor Pro Tern Campbell stated that he would like an item regarding the Planning Commission's review of the Annenberg project with the purpose of developing a Lessons Learned paper for the Council. CITY COUNCIL ORAL REPORTS: City Council Minutes June 19, 2012 Page 15 of 16 This item was deferred to the next Regular Council meeting. CLOSED SESSION REPORT: City Attorney Lynch reported on the following Closed Session items: 1) With respect to the Potential Initiation of Litigation, a report was provided and no action taken; 2) With respect to the Potential Litigation Against the City, based on a threat of litigation made by Sahar Barghout of Briggs & Alexander on behalf of the Haddads, this item was continued to the Closed Session of July 3, 2012; and, 3) With respect to the Conference with Labor Negotiators, a report was provided and unanimous direction was given to the City's negotiators, with all Council Members present for the Closed Session. ADJOURNMENT: At 11:15 P.M., Mayor Misetich adjourned the meeting in the memory of Barbara "Risty" Wood. Attest: A . I City lark WACity Council Minutes\?,012\20120619 CC MINS.doc Mayor City Council Minutes June 19, 2012 Page 16 of 16